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1 Reference Management with Sabine Schneider Information Retrieval Services for the Biol.-Med. Section of the MPG (IVS-BM) MPI Biochemistry, Martinsried Tel.: 089/

2 Content 1. Import of references from different retrieval systems 2. Output: Formatting of citations and creation of reference lists in various citation styles 3. Organization of references within my library 4. Export: Transfer of references from one software to another 5. Sharing: Collaborative use of references Informationsvermittlungsstelle der Bio.-Med. Sektion der MPG 2

3 1. Import Import from Web of Science Import PDF s Only articles with DOI s Go to File Import File or Folder Manually Go to References New Informationsvermittlungsstelle der Bio.-Med. Sektion der MPG 3

4 2. Output To see how an output style looks like, choose a style and select Preview Informationsvermittlungsstelle der Bio.-Med. Sektion der MPG 4

5 2. Output To edit an output style, go to Edit Output Styles Open Style Manager To create a subject bibliography, go to Tools Subject Bibliography. A subject bibliography is made up of smaller listings, each appearing under a distinct heading. Informationsvermittlungsstelle der Bio.-Med. Sektion der MPG 5

6 2. Output To create a formatted list, select the references in EndNote, go to Edit Copy Formatted paste Ctrl + V the references in Microsoft Word Informationsvermittlungsstelle der Bio.-Med. Sektion der MPG 6

7 2. Output Inserting citations and formatting a paper with Microsoft Word To use the EndNote citation tool in Word, choose the tab EndNote X7 To insert a citation, go to Insert Citation To edit, delete or change the order of a citation, go to Edit & Manage Citation(s) Informationsvermittlungsstelle der Bio.-Med. Sektion der MPG 7

8 3. Organization To get the fulltext of a reference: - go to References URL OpenURL Link to be connected to the MPG/SFX service or - go to References Find Full Text Find Full Text This feature offers the possibility to download large numbers of full text automatically. This feature may cause problems concerning the licence contracts between the publishers and the MPG. Please notice the General Access Conditions If there are missing bibliographic information, go to References Find Reference Updates To find duplicates, go to References Find Duplicates To attach PDFs use Drag & Drop or go to References File Attachments Attach File To make a backup, go to File Compressed Library (.enlx) To a reference, go to References Reference To change text, go to Tools Change/Move/Copy Fields To change the case, use Shift+F3 (good by title) To save changes, use Ctrl + S To see the preferences, go to Edit Preferences

9 3. Organization For searching use the search window, it is also possible to search for PDFs and PDF Notes Informationsvermittlungsstelle der Bio.-Med. Sektion der MPG 9

10 3. Organization For creating groups go to Groups go to Create Group Set for a group header go to Create Smart Group for a dynamic group go to Create Group for a group go to Create from Groups for combined groups Informationsvermittlungsstelle der Bio.-Med. Sektion der MPG 10

11 3. Organization Go to Tools Open Term Lists Journals Term List for importing full journal names and their abbreviations Informationsvermittlungsstelle der Bio.-Med. Sektion der MPG 11

12 4. Export Go to File Export Select RefMan (RIS) Export for exporting in another reference management system Select Tab delimited for the export in Excel Select BibTeX Export for the export in BibTex format

13 Via EndNote Online You have to register once 5. Sharing Informationsvermittlungsstelle der Bio.-Med. Sektion der MPG 13

14 5. Sharing Via Share function with EndNote Desktop Version 7.2 and registration for EndNote Online are necessary To open a shared library, go to File Open Shared Library To share your library with colleagues, go to File Share Informationsvermittlungsstelle der Bio.-Med. Sektion der MPG 14

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