2010 SECURITY AWARENESS TRAINING

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1 2010 SECURITY AWARENESS TRAINING Hazardous materials are essential to the economy of the United States and the well being of its people. They fuel our cars and trucks and locomotives, heat and cool our homes and offices, and purify the water we drink. Hazardous materials are used in farming, medical applications, in manufacturing, mining and other industrial processes. Over 800,000 shipments of Hazardous Materials are made daily. Hazardous materials move safely by plane, train, truck, vessel, or pipeline in quantities ranging from ounces to thousands of gallons. In the wrong hands however, hazardous materials can pose a significant threat. Addressing this threat is vital to protecting our citizens and our economy. The Department of Homeland Security and law enforcement agencies alone cannot guarantee the security of the transportation system. They need the help of carriers, shippers and producers. EMPLOYEE RESPONSIBILITY Each railroad employee must now be continually aware of his/her surroundings, what is taking place in your work environment, who has authority to be on railroad property, what can be construed as a security risk or hazard, and what to do, or who to call, if an emergency or security situation arises. Each railroad employee is responsible for their own safety as well as the safety of others, railroad property and the general public. To do this you have to be aware of where you are at all times and ready to react. Who do you call? What do you do if a problem arises? Do you know? It is your responsibility to know. What will you do if you see a stranger or strange item on the railroad? By being alert you can avoid a possible dangerous situation. Only employees who care about themselves, the safety of others and the protection of railroad property can be considered a dedicated employee committed to the safe operation of a railroad. EMPLOYEE AWARENESS The following employee awareness guidelines have been established to help protect our employees, the general public and our railroad from terrorist acts. 1

2 Trains and Yards: - Any suspicious persons or activities on company property or on the property of our customers must be immediately reported to the immediate supervisor or customer security personnel. If necessary, company officers will arrange for law enforcement personnel to investigate. - All legitimate FRA, State, or other inspectors are required to provide identification on request. Employees encountering persons not known to them claiming to be inspectors must request identification. The presence of such inspectors must be reported to the immediate supervisor. Anyone not providing identification will be handled as per above. - Trains stopped unexpectedly must report that fact to the immediate supervisor immediately, along with the reason for the stop when determined. - Except where otherwise permitted by rule or special instruction, rail workers must ensure derails are in normal position and main track switches are lined normal and locked when not in use. - Rail workers must verify equipment is secured against movement and locked down if locks are provided. - Rail workers must ensure that lights in yards and storage areas are operational where lights are provided. - Rail workers must not divulge the company s business affairs to persons other than other rail workers in the execution of their duties except as required to do so by the company. Do not disclose information to anyone who does not have a need to know. Train Inspections: - Increase scrutiny of railcars and equipment, especially hazardous material and military shipments before removing them from any track for any visible signs of tampering or sabotage. - Inspect all cars carefully. Look for unusual items mounted on or under cars including missing or incorrectly applied seals. Man-way cover bolts on tank cars must be secured. - Report unusual conditions. Vehicles and Buildings: - Secure and limit access to company owned hazardous materials, i.e. welding equipment, gasoline, diesel fuel, etc. 2

3 - Verify vehicles are secured against movement and locked down. - In vehicles, ensure this material is in a locked container or chained and locked to the vehicle. - Ensure all signal housings, bungalows, cases and containers are locked, especially where phone and fax machine are in use or where information can be obtained. - Ensure security lights, where provided, are operational. Offices: - Always secure your computer when it is unattended. Never share your logon ID and password or allow others to use your computer while you are logged on. Rail workers are responsible and will be held accountable for any activity that occurs under their personal ID. - Do not leave sensitive documents on desks or in file areas. Shred copies of sensitive documents when no longer needed. - Report strangers who attempt to enter secured areas unauthorized or without a security badge, when required. - Encourage Third Parties to review and verify new/unknown customers/vendors/visitors. Handling Mail and Packages: - Be aware of packages that have no return address, have misspellings or incomplete information; are torn, wrinkled or strained, or are from an unknown source. Suspicious packages must not be opened; isolate them and contact the immediate supervisor. Bomb Threats: - In case of a bomb threat, stay calm and focused. If the threat is by telephone, attempt to keep caller on the phone, and try to alert a co-worker and the police while continuing the call. If possible, write down exact wording of the threat and get as much information as possible, including the bomb s location, appearance, when it will explode, reasons for placing the bomb, and the caller s name. When call is over, contact the immediate supervisor. - If a bomb is discovered, do not touch it. Mark the location and get out of the way. Protect yourself and call 911, then contact the immediate supervisor and secure the area as safely as you are able. 3

4 NATIONAL AND INDUSTRY SECURITY ALERTS Additional security protocols take effect when the nation and/or rail industry is under a heightened state of security. For this purpose, Security Alert Levels 1 4 have been established by the Association of American Railroads (AAR) and American Short Line and Regional Railroad Association (ASLRRA). As the Alert Level increases, the actions to be taken by railroad employees also increase. The actions required by employees include all actions for the current level, as well as those for the lower Alert Levels. For example, if Alert Level 3 is in effect, actions required in Alert Levels 1, 2, and 3 are required. The current Alert Level is supplied from the AAR via the ASLRRA and is posted on the RGPC Operations website homepage and issued in the RGPC Rule of the Week. The requirements of the current alert level must be discussed in initial weekly safety & security briefings. If the alert level is other than level 1, the specific requirements of the alert level should be discussed. If the alert level is changed, an additional safety & security briefing should be conducted addressing the change. Alert Level Definitions: Alert Level: Unusual Item: Unusual Stops: The level of threat to security of rail operations. An attachment to railroad rolling stock that is not a part of the normal rail equipment, or a suspicious package or container located on or near railroad property. As used in Alert Level 2; examples include: Minimum Requirements: Any radio transmission from an unknown person requesting the train to stop. Any unknown person attempting to stop the train by hand signals. Unattended fusee or other stop signal. Emergency vehicles fouling the track without prior notification from the dispatcher. When the Alert Level is above Level 1 and crews have completed switching operations at all plants and facilities equipped with gates, the gates must be 4

5 immediately shut and locked to maintain security for those facilities. Local railroad instructions may provide relief for facilities not requiring that degree of security. When the Alert Level is above Level 2, employees must not provide any shipping information to any party other than the railroad. Instruct customers to contact the railroads customer service department for inquiries. Other requirements may be imposed by local management or the train dispatcher, as necessary. ALERT LEVEL 1 Normal day-to-day operations: 1. Remain vigilant for suspicious activities, trespassers, transients, or vehicles (abandoned or occupied) on or near railroad property. 2. Report any suspicious activities to the train dispatcher or local management. 3. Keep any required employee identification immediately available at all times. ALERT LEVEL 2 Heightened security awareness: 1. When inspecting trains, increase vigilance and scrutiny of railcars, looking for unusual items. ALERT LEVEL 3 Credible threat of attack on the United States or railroad industry; this level can be declared industry wide for a short period of time or can apply in the immediate geographic or operating area where or when intelligence has identified that terrorist action against a more specific location or operation is imminent: 1. Increase security at designated facilities, including shops and fuel storage facilities. 2. Increase track inspections of tunnels and bridges. 3. Train crews will immediately notify the train dispatcher or local manager of any unusual stops. 5

6 4. Train dispatcher or local management will communicate with crews on trains handling one or more of the following hazardous materials at least once every 60 minutes to determine location and status: - Class 1.1, 1.2, 2.1, Anhydrous Ammonia or any hazardous material shipment that requires the phrase "Poison or Toxic Inhalation Hazard" on the shipping paper (or otherwise identified). - Class 7 Radioactive Material moving under the following Hazardous Materials Response Codes , , , AND ALERT LEVEL 4 Confirmed threat of attack against the railroad industry or actual attack in the United States; this level can be declared industry wide for a short period of time (72 hours) or can apply in the immediate geographic or operating area where a terrorist attack has occurred or when intelligence has confirmed that terrorist action against a more specific location or operation is imminent: 1. Verify the identity of crewmembers picking up outbound locomotives at service facilities or on line. 2. Increase vigilance and scrutiny of railcars and equipment during mechanical inspections looking for unusual items. 3. Train inspections from the ground may be eliminated on instruction of the train dispatcher or local manager. 4. Do not leave unattended and unsecured locomotives on line without the authority of the train dispatcher or local manager. RAIL SECURITY AWARENESS DO WHAT YOU'VE ALWAYS DONE ONLY BETTER! 6

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