Biennial Review of the Trinity University Alcohol and Other Drug Prevention Program for Academic Years and

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1 Biennial Review of the Trinity University Alcohol and Other Drug Prevention Program for Academic Years and October, 2014

2 Preface In compliance with the Drug-Free Schools and Communities Act, President Dennis Ahlburg appointed a committee to conduct a biennial review of Trinity s alcohol and other drug prevention program. The committee met to produce this report. Committee members were: Dr. Duane Coltharp, Associate Vice President for Academic Affairs, Faculty Recruitment and Development Dr. Claudia Stokes, Associate Professor of English Mr. Paul Chapa, Assistant Vice President for Public Safety Ms. Pamela Johnston, Assistant Vice President for Human Resources Dr. Richard Reams, Associate Director, Counseling Services Dr. Diane Saphire, Director of Institutional Research and Associate Vice President for Information Resources (chair) Mr. David Tuttle, Associate Vice President and Dean of Students By law this document must be made available to the public upon request. It must be retained for three years after the fiscal year in which it was created. For more information about Trinity University's response to the use and abuse of alcohol and other drugs among students and employees, you may contact: Mr. Paul Chapa, Assistant Vice President for Public Safety, (210) Ms. Pamela Johnston, Assistant Vice President for Human Resources, (210) Dr. Gary Neal, Director of Counseling and Health Services, (210) Mr. David Tuttle, Associate Vice President and Dean of Students, (210)

3 2014 Biennial Review Introduction The committee charged with reviewing Trinity University s alcohol and other drug prevention program feels an obligation to do more than simply assure that Trinity s program met the minimal legal requirements. To best achieve the goal of liberal education and the exercise of our responsibilities to society, Trinity strives to educate the University community about effects of illicit drugs and alcohol. It is our conviction that this knowledge can contribute to a more responsible approach to drugs and alcohol and to a healthier and happier life. The committee has examined Trinity s compliance with the Drug-Free Schools and Communities Act, and has made some recommendations (see page 14) for assuring our continued compliance. We have also included in this document a summary of the larger efforts within the entire University community to assist all students and employees to develop an informed and responsible approach to alcohol and other drugs. Documents Describing the University Policies Trinity's philosophy, policies, procedures, and resources are prominently displayed on the alcohol web page at Trinity University takes great pride in its approach to dealing with student issues related to alcohol. The institution has a Web page dedicated to the topic, which is unusual for a school of our size. That page contains all of the information required by the AOD guidelines in a way that is easy to access and review. The Web page even includes the AOD reports we publish bi-annually. The Trinity philosophy related to alcohol was developed through the Trinity Alcohol Coalition over a number of year. We acknowledge that students will drink; care deeply about student health and safety; and we enforce policies as required by law. This philosophy is at the centerpiece of our messaging and is part of our policy. The "Optimal Buzz" program and the new "B'Low Optimal" programs reflect our philosophy in a very practical manner. In our culture battling the tsunami of alcohol issues is incredibly challenging. With our emphasis on teaching safer drinking, supporting it through policy, and reflecting it through a very progressive responsible friend policy we have worked diligently to preach responsibility over abstinence. The University will continue to address this important issue with students in a way that respects their transition to adulthood and has realistic and fair approaches to addressing the topic. 2

4 2014 Biennial Review To describe our policies regarding the use of illicit drugs and alcohol, Trinity University annually distributes two different documents, one to students, and one to employees. These documents are included in Appendices II and IV. The committee reviewed both documents to determine if they contain the following items as described in the Drug-Free Schools and Communities Act: Standards of conduct that clearly prohibit, at a minimum, the unlawful possession, use or distribution of illicit drugs and alcohol by students and employees on its property or as part of any of its activities. A description of the applicable legal sanctions under local, State or Federal law for the unlawful possession or distribution of illicit drugs and alcohol. A description of the health risks associated with the use of illicit drugs and the abuse of alcohol. A description of any drug or alcohol counseling, treatment, or rehabilitation or re-entry programs that are available to employees or students. A clear statement that the institution will impose disciplinary sanctions on students and employees (consistent with local, State and Federal law), and a description of those sanctions, up to and including expulsion or termination of employment and referral for prosecution, for violations of the standards of conduct. The committee determined that the documents designed for employees meet the stated requirements. The committee found the required information to be much more readily accessible from the newer annual student s, but raised questions about the lack of information regarding a description of the health risks associated with the use of illicit drugs. This and related issues are addressed in the Recommendations section on page xx. In addition to the two documents described above, Trinity also publicizes our drug and alcohol policies in other places. The student information also appears in each year s Student Handbook ( The Dean of Students alcohol website includes a page specifically devoted to the requirements of the Drug-Free Schools and Communities Act and Drug-Free Schools and Campuses Regulations ( The employee document also appears in the Personnel Policy Manual for Classified Employees ( Additionally, the Drug and Alcohol Abuse Policy is posted on the Trinity University website under Fiscal Affairs Policies and Procedures ( The Faculty and Contract Staff Handbook (online document, available at ew.pdf) includes links to both the Drug and Alcohol Abuse Policy and the alcohol web page ( 3

5 2014 Biennial Review Distribution of Documents For students, university policy states that, since all Trinity University students are supplied an address, is an official means of communication and will be utilized to conduct business and supply information to students, staff and faculty. Each year, the University electronically sends the information on illicit drugs and alcohol policies to all undergraduate and graduate students. A copy of the messages to students for 2013 and the Newsletter content for 2012 is found in Appendix I, and a copy of the student policies are found in Appendix II. In 2012, we discovered that the required information was not being disseminated to graduate students. At that time we adopted a policy that the Dean of Students would forward the that he sends to the undergraduates to the chairs of the three departments with graduate programs for dissemination to their respective students. Appendix three contains a copy of the to the students in the Education graduate programs. The same document is ed to the Accounting students and is provided to the Health Care Administration graduate students in the course management system and the department chair reviews it with them during their annual orientation session. To ensure that all of our employees are informed annually about our alcohol and other drug prevention program, The Vice President for Finance and Administration sends a message each fall, by , including an attachment containing the required information, to all employees who have Trinity University addresses. The few who do not have addresses are sent a paper copy of the material. A copy of the information sent can be found in Appendix IV, and the policies can be found in Appendix V. Enforcing of Sanctions The student conduct system is primarily under the jurisdiction of the Student Conduct Board. The professional Residential Life Staff handles relatively simple cases of first offense alcohol possession originating in the residence halls unless the accused student wishes to take the case to Student Conduct Board. Such cases, and cases involving multiple charges or repeat offenses, are referred to Student Conduct Board. University Conduct Board handles cases involving felonious behavior, off-campus incidents, and/or violations by student organizations as well as cases adjudicated when Student Conduct Board is not in session. The Trinity University Police Department works closely with the Dean of Students to provide a safe and secure campus. When campus peace officers detect criminal activities of a serious nature on campus, an arrest is made. For most minor offenses, such as possession of alcohol by a minor, the individuals are turned over to the Dean of Students and the Student Conduct Board. These offenses are still counted as arrests for statistical purposes, as required by the Jeanne Clery Act. 4

6 2014 Biennial Review The following statistics, provided in compliance with the Jeanne Cleary Crime Act, are calculated on a calendar year basis and include referrals/arrests that occurred on the Trinity University campus and on property owned/controlled by the university. 5

7 2014 Biennial Review The University Police and Residential Life staff has maintained consistent standards of enforcement of the alcohol policy for well over a decade. A tenet of the University's approach to alcohol is that we will enforce policy. Indeed, staff members are instructed that they are not permitted to give warnings when they see alcohol or violations involving containers. This has inflated our number of incidents because often those students who are referred to Conduct Board are not found to be responsible for violations, for they had merely been roommates of violators or simply present when a violation occurred. Generally about 50% of respondents are found responsible as shown in the following tables. Fall/Spring Year End Comparison by Violation Type Type of Violation Fall 2013 Spring 2014 Total # of Charges Responsible Not Responsible Total # of Charges Responsible Not Responsible Acceptable Use Policy Administrative Order Alcohol Alcohol Alcohol Alcohol 4 Alcohol 1 Pre-Warning Alcohol 2 Pre-Warning Applicable Use Policy Balconies Code of Ethics for Computing Copyright Appropriate Use Dangerous Conduct Drugs Drugs Drugs 3 Drugs 4 Excessive Noise Excessive Noise Excessive Noise 3 Guests/Visitation Harassment Hazing Misc. Safety Regs Personal Responsibility Pets Pets 2 Respect for Community Respect for Community

8 2014 Biennial Review Respect for Community Respect for Community Respect for Community Respect for Others Respect for Others Respect for Others Respect for Property Respect for Self Sexual Harassment Sexual Misconduct Smoking Smoking Weapons Totals Year Totals Type of Violation Responsible Not Responsible Year Grand Totals Acceptable Use Policy Administrative Order Alcohol Alcohol Alcohol Alcohol Alcohol 1 Pre-Warning Alcohol 2 Pre-Warning Applicable Use Policy Balconies Code of Ethics for Computing Copyright Appropriate Use Dangerous Conduct Drugs Drugs Drugs Drugs Excessive Noise Excessive Noise Excessive Noise Guests/Visitation Harassment Hazing Misc. Safety Regs Personal Responsibility Pets Pets

9 2014 Biennial Review Respect for Community Respect for Community Respect for Community Respect for Community Respect for Community Respect for Others Respect for Others Respect for Others Respect for Property Respect for Self Sexual Harassment Sexual Misconduct Smoking Smoking Weapons Totals No alcohol or drug-related incidents have been reported to Human Resources in the past two years. Spring 2013 Health Behaviors Survey Spring 2013 Health Behaviors Survey During February of 2013, professors administered the 2013 Health Behaviors Survey (HBS) in 26 randomly selected classes, which produced a response rate of 81.4% of students registered for those classes. The sample of 340 undergraduates (55.3% women, 44.7% men) closely approximated the gender distribution of the undergraduate population (53.1% and 46.9%, respectively). To examine longitudinal trends, 2013 data was compared to data collected in the 2008, 2005, 2002, and 1999 administrations of the HBS. Each finding is for self-reported behaviors during the preceding fall semester, unless indicated otherwise. Any alcohol consumption. 81.9% reported consuming alcohol at least once, excluding sips of wine for religious purposes. Previous findings have ranged between78.4% and 81.2%. High-risk drinking. 51.2% reported consuming 5 or more drinks in one sitting during the two weeks that preceded the survey. One encouraging sign, as shown in the chart below, is that the percentage of students responding 3+ times has steadily declined since

10 2014 Biennial Review At least once 1-2 times 3+ times Blackouts. Although the number of high-risk drinking episodes has been declining, there was a notable increase in the percentage of students who reported at last one blackout during the preceding fall semester, as shown in the chart below. Perhaps, at least for fall semester of 2012, there was a tendency for highrisk drinkers to drink more heavily while also engaging in high-risk drinking less frequently Marijuana. The percentage of students who report using marijuana at least once during fall semesters has varied widely, as the following chart indicates. The 2013 administration of the HBS indicates that the percentage of students who report using marijuana at least once a week and daily has increased notably in comparison to previous administrations of the survey. One influence on the increase may be relaxing attitudes in the U.S. regarding marijuana use as reflected 9

11 2014 Biennial Review 40 in the legalization of medical marijuana in nine states during the years 2008 and 2012, the period in-between the two most recent administrations of the HBS At least once At least once a week Daily Ongoing Efforts In addition to providing information describing our alcohol and other drug policies and consistently enforcing the disciplinary sanctions, Trinity University strives in many ways to educate the University community about alcohol and other drugs and raise awareness of their potential dangers. The University also offers intervention efforts with individuals who are abusing or are at risk of abusing alcohol or other drugs. Following is a description of efforts for education and intervention during the and academic years. For Employees Trinity makes available an Employee Assistance Program at no cost to our employees (100% of the premium is paid by the University). The EAP is available to all benefits-eligible employees and family members and (among many other items) offers resources and assistance for alcohol and drug related issues/problems. In addition to an Education and Resource Center, the EAP provides 24-hour telephonic consultation, up to three face-to-face counseling sessions per issue, and online coaching and health management options. 10

12 2014 Biennial Review For Students Policy and enforcement The alcohol policy was slightly modified, with a clarification approved in 2014 related to students studying abroad. This clarifies responsibilities and roles of faculty members regarding their authority. In instances where Trinity University directly sponsors an event abroad, led by a Trinity faculty or staff member, such activities are governed by this policy just as if the event had been hosted in the United States with the provision that students are of legal age in the host country and provided that it is culturally appropriate. Alcohol may be provided by Trinity faculty and staff only if purchased and consumed in an establishment with an appropriate license to serve alcohol. Local hosts should not be prevented from providing culturally appropriate beverages including alcohol at a reception or on site visits so long as students abide by local regulations on drinking and act responsibly. The Student Conduct Board utilized an online alcohol education course from ResLife.net as a sanction for violations of the alcohol policy. Dr. Richard Reams (Counseling Services) provides confidential assessment and feedback to students when referrals are made by the Student Conduct Board. Some students seek a consultation on their own initiative or receive an assessment as part of the counseling they receive for a presenting issue such as depression. Following two alcohol violations or one drug violation, students are required to have their parents contact the Dean of Students. Working in partnership with parents to help these students has been extremely successful. Because an additional alcohol or drug violation may result in suspension, it is critical that parents understand the precarious position in which students place themselves. Education and communication The Dean of Students participates in an informal alcohol group sponsored by the Associated Colleges of the South consortium. This group meets by conference call monthly to share strategies and ideas related to alcohol issues on campus. The Dean of Students Office owns rights to the video Haze. The film tells the true story of an alcohol-related death at the University of Colorado and the systemic issues of the college drinking culture. It is shown annually to all new fraternity and sorority students as part of an education effort by Chi Beta Epsilon sorority. Prior to their arrival on campus, all incoming first year students are required to complete an online educational course, AlcoholEdu. This interactive and personalized course provides an opportunity for students to evaluate their own drinking habits, learn tips on how to drink in moderation and avoid bingeing, and learn how to deal with others who are disruptive or in danger. 11

13 2014 Biennial Review During the Residential Life Alcohol Awareness Week each October, first year students are required to attend one session of Optimal Buzz, a program designed to teach safe drinking methods that so students can avoid the negative aspects of drinking (hangovers, regretted decisions, decreased academic performance, etc.). In the fall of 2013 the Dean of Students Office and Residential Life Office offered a supplementary program to the Optimal Buzz. Called B Low Optimal, the program offers students the opportunity to voluntarily blow into a portable breathalyzer. Those within the Optimal Buzz range are given a pre-warning and excused from the student conduct process. The goal of this program is to remind students of the Optimal Buzz strategies in order to discourage binge drinking. Additionally, this shows students that while there is some level of enforcement, the priority is student safety. Preliminary assessment of the program shows promising results. It was piloted in the first year dorms and in fall of 2014 is being used in all first year and sophomore residence halls. Students are encouraged to attend additional programming that is offered throughout the week including: o In both 2012 and 2013 Residential Life Office members staffed a table in Coates for an Alcohol & Drug Awareness Game. Students were asked to answer questions regarding signs of over consumption, facts from the Optimal Buzz presentation, and information about the responsible friend policy. Students who answered correctly received a free prize (Trinity sunglasses or a plastic reusable mug). All participants received a free nonalcoholic drink coupon for use anywhere on campus and informational handouts with other alcohol-related facts. o In 2012 and 2013 the Residential Life Office published information in the newsletters and hung fliers in the residence halls regarding Alcohol-free ways to reduce stress, and Resident Mentors created informational bulletin boards for their halls. o At the culmination of alcohol awareness week, each Resident Mentor holds small programs on the floor to help synthesize the information. This week also coincides with the beginning of Health and Safety checks, during which Resident Mentors have meetings with residents regarding predictors of success. These meetings provide opportunities for focused discussions regarding alcohol-related behavior (if necessary). Health and Fitness Fair. Each fair includes displays and activities by representatives from Texas Alcoholic Beverage Commission (TABC), the San Antonio Council on Alcohol and Drug Abuse, and MADD. 12

14 2014 Biennial Review Great American Smoke-out. Health Services promotes this annual event by providing information about tobacco use and its effect on our society and encouraging students and staff to try to quit, at least for the day. Health Services Interventions. Health Services staff asks most patients about their tobacco use at the time of a visit to the clinic and conducts brief interventions offering encouragement and support for quitting. Alcohol/Sexual Assault Wallet Card. Three panels of this folded four-panel wallet card feature alcohol information. One panel summarizes campus policy and Texas laws regarding alcohol as well as providing a social norms message. A second panel describes the signs of alcohol poisoning, and the third panel explains how to respond when a person is showing signs of alcohol poisoning. The card is distributed to first year students during New Student Orientation and to residential life staff who live in the halls during their training. Information to Parents. New parents have received information related to alcohol through the Trinity Parent newsletter. The Dean of Students Office and members of Chi Delta Tau developed a safe ride voucher program with the central Texas Yellow Cab company. Through this program students may use a pre-paid debit card. The cards are used in addition to designated driver programs. The Dean of Students sends a birthday greeting to students turning 21 that include a caution about excessive drinking and a coupon for a non-alcoholic beverage on campus. Bystander Intervention. In our annual orientation program for new students the faculty, staff, and students utilize the New Zealand video on sexual assault and alcohol use. A look ahead Based on discussions with the ACS group, on the lack of evidence of long term success of the Alcohol.edu program the Dean of Students Office pulled the plug on this program for There was a general malaise among colleagues regarding this program and students were unhappy with the requirement. In its place, a contest was run to select students who would put together a campus-oriented alcohol video for new students. As a back-up, a slide show specific to the Trinity culture and policies will be developed and distributed. Finally, the Dean of Students Office will purchase a license for E-Check-up To Go, an electronic assessment program through the alcohol web page. 13

15 2014 Biennial Review Follow Up on Recommendations from 2012 Report The 2012 committee recommended that The Office of the Dean of Students should develop a web site that clearly communicates the five items required in the annual dissemination of information. The communications to students and staff could then provide a link to that information. While other content of the s may change, the committee wanted to assure that the required components are clearly addressed. This was completed. For a sample of the new , see Appendix I. The new website can be found at The 2012 committee recommended that the committee should develop a more appropriate method for disseminating the required information to graduate students. This could possibly entail having the department chairs of the three graduate departments send out an . This approach has been adopted as described in the above section on Distribution of Documents. The 2012 committee recommended that the Dean of Students propose in his budget request the hiring of a health educator, who would enhance the education of the campus community regarding health issues in general, in addition to matters relating to drugs and alcohol. This position has not been funded, but the new strategic plan calls for the development of a Student Success Center which could potentially house this position. The 2012 committee recommended the development of a process whereby the few students who begin in the spring term receive the required information. The committee chair conferred with the Dean of Students and they decided that the best way to accomplish this was for the Office of Institutional Research to send to the Dean of Students after each spring census day a list of the names and addresses of the small number of students (roughly 25) who attend in the spring but did not attend in the fall. This will begin in the spring of Recommendations After having compiled and carefully reviewed the material in this report, the committee makes the following recommendations: The committee recommends that the Assistant Vice President for Human Resources undertake a review of the current document that is distributed to faculty and staff regarding the health risks associated with illicit drug since it has not been updated in some time. The committee further recommends that mention be made in this document of the abuse of prescription drugs. Once this information is updated it should be included (i.e., linked to) in the annual information disseminated to students. 14

16 2014 Biennial Review The committee continues to recommend that the Dean of Students propose in his budget request the hiring of a health educator, who would enhance the education of the campus community regarding health issues in general, in addition to matters relating to drugs and alcohol. The new strategic plan calls for the development of a Student Success Center which could potentially house this position. The committee recommends that the Student Affairs staff seek additional ways to reach the student audience regarding drug and alcohol issues. The committee recommends that the Student Affairs staff promote the new E- Check-up To Go program to students on a regular basis. 15

17 2014 Biennial Review, Appendix I, to Students 2012 Newsletter Content APPENDIX I Communications to Students Annual Alcohol Notice Federal guidelines require the University to address alcohol (and associated student issues) annually. Trinity University tries to take a thoughtful approach to alcohol in its philosophy, policies, and procedures. Please review the Alcohol Web page for more information, including policies at other institutions, information about health risks, and campus resource and treatment options. more>> Remember that the alcohol policy features this Responsible Friend clause: Students who are concerned about the immediate health and safety of other students because of dangerous drinking should call a helping professional. In such cases none of the students involved are referred for judicial action and there are no other requirements or parental notifications. Consider the following as guidelines that are generally followed in order to provide consistent parameters. Alcohol First sanction - Limited warning for the time remaining at Trinity University (this warning status is in place only for further alcohol violations: a second violation leads to a broader general warning). - A fine of $50 to $100. Revenue from fines is applied directly to online educational alcohol courses for future entering classes at Trinity. - Participation in an on-line educational course (with a $35 fee). - Parental notification if alcohol infraction is coupled with other simultaneous violations of policy. - Alcohol-use consultation if warranted based on severity (a meeting with a staff member to assess if there may be potential problematic drinking). Second sanction - General warning for the time remaining at Trinity University (any violation while on general warning may result in suspension). - Parental notification - Alcohol-use consultation (a meeting with a staff member to assess if there may be potential problematic drinking).

18 2014 Biennial Review, Appendix I, to Students Third alcohol violation - General probation and/or suspension for at least one semester. Drugs First sanction - General warning for the time remaining at Trinity, (any violation while on general warning may result in suspension). - Parental notification - Participation in an on-line educational course (with a $35 fee). - Depending on seriousness (usually involving large quantities and/or distribution), potential general probation and/or suspension for at least one semester. Second sanction General probation and/or suspension for at least one semester. 17

19 2014 Biennial Review, Appendix I, to Students 2013 Student October 7, 2013 David Tuttle to Trinity, me, Richard Students, The Drug-Free Schools and Community Act requires that we send annual notice, in writing, of standards of conduct, a description of sanctions for violations of policy and law, and a description of health risks associated with AOD use, including a description on available treatment programs. All of these items are included on the Trinity University Alcohol Web page. Please remember that the Trinity philosophy on alcohol is not one that supports prohibition. We acknowledge that students will drink; care deeply about student health and safety; and will enforce policies as compelled by law. Mostly we want students to be safe and respectful of others. The Optimal Buzz program, the new Tiger Taxi program, the Saturday Nights in Skyline program series, and the responsible friend portion of the alcohol policy are some examples of ways we live our philosophy. Mr. David M. Tuttle Associate Vice President of Student Affairs and Dean of Students Trinity University One Trinity Place, #40, San Antonio, TX Northrup Hall Suite 118 dtuttle@trinity.edu Staffed office: , Direct line: , Cell: , Home: Skype: david.tuttle6 Trinity Dean of Students on Facebook Dean of Students Web page and Blog 18

20 2014 Biennial Review, Appendix II, Student Policies APPENDIX II Student Policies Reached through Standard of Conduct link in letter: ALCOHOL I. INTRODUCTION A. The Trinity Alcohol Coalition of students, staff, and faculty has developed the following three tenets related to alcohol: Trinity University cares deeply about the health and safety of students; acknowledges that students will drink, but discourages irresponsible drinking; and enforces policies related to alcohol possession and consumption. These policies were formed in accordance with state law and for the protection of the health and safety of students. B. Trinity University values the freedom of those who live and work here to make their own choices, and it values the education that equips them to exercise that freedom responsibly. Choices regarding alcohol, in particular, are a matter of individual and community interest because poor decisions can negatively impact personal health and the public environment. Trinity respects the choices of those who consume alcohol within reasonable and legal bounds and those who avoid it altogether. However, because the consumption of alcohol can impair an individual s judgment and lead to devastating damage and loss, this policy aims to limit those negative consequences in order to sustain a positive, livable, learning environment on campus. In order to sustain a positive, livable, learning environment on campus, students remain accountable to all University policies even when drinking; intoxication does not serve as an excuse for violating any policies. Finally, this policy intentionally promotes awareness of the physical, emotional, mental, and legal ramifications of irresponsible alcohol use because freedom relies not only on rules but, most importantly, on informed thinking. II. SUMMARY OF TEXAS STATE LAW REGARDING ALCOHOL A. Minors and Alcohol 1. The legal drinking age is 21, and it is illegal for a minor to possess, purchase, attempt to purchase, or consume alcohol. A first offense results in an alcohol awareness course, community service, a 30-day suspension of driver s license, and up to a $500 fine. Repeat offenses may result in automatic suspension of driver s license and up to a $2000 fine and 180 days in jail. All penalties are assigned at the discretion of a judge. 2. Possession of false identification results in up to a $200 fine. 3. Making alcohol available to a minor results in up to a $4000 fine and/or one year in jail. 4. A parent must appear in court for any alcohol charges filed against a minor under 21 years of age. B. Driving While Intoxicated 1. For anyone under 21, it is illegal to drive with any detectable Blood Alcohol Concentration (BAC). A first offense results in up to a $500 fine, 40 community- service hours, alcohol awareness course, and 60-day suspension of driver s license. All penalties are assigned at the discretion of a judge. 2. The legal limit for intoxication is.08 BAC. However, drivers may be cited for impaired driving due to alcohol regardless of BAC. Refusal to take a blood or breath test to measure BAC can result in a 180-day driver s license suspension. 3. A first offense results in up to a $2000 fine, 180 days in jail and driver s license suspension up to one year. Repeat offenses may result in up to a $10,000 fine, 10 years in penitentiary, and two years of driver s license suspension. III. UNIVERSITY STANDARDS A. General University Policies Related to Alcohol

21 2014 Biennial Review, Appendix II, Student Policies 1. On campus, only beer and wine are permitted, and only in designated residential areas by those of legal age. All hard alcohol is prohibited regardless of the age of the student. Approved beverages may be served in the Tigers Den to any students, faculty, staff, and their guests of legal age. Because some alcoholic beverages are not clearly categorized as beer, wine, or hard alcohol, the following is provided for clarification. 100% fermented alcoholic beverages (generally available in grocery stores), including ales (such as Bass Pale Ale) and malt beverages (such as Mikes Hard Lemonade, Smirnoff Ice, Colt 45), are permitted. Beverages that comprise distilled alcohol (liquors and liqueurs, such as Kahlua) and fortified wines (such as MD 20/20, Thunderbird) are prohibited. Throughout the remainder of this policy the prohibited items will be referred to as hard alcohol. 2. Persons or organizations that furnish alcoholic beverages to underage students or visitors will be subject to Trinity adjudicative action and/or criminal prosecution for violation of state laws. 3. Any act that causes others to involuntarily or unknowingly consume alcohol is prohibited. 4. Public intoxication is prohibited. 5. When a student contacts University officials or other helping professionals out of concern for another student s health and safety none of the students present (including the intoxicated student) will be considered for alcohol policy violations for that specific incident. (Note that when hazing may have occurred, State law requires that such incidents be reported.) 6. The Board of Campus Publications will have the authority to determine policy regarding alcohol advertising in the Trinitonian. 7. Parents/guardians or spouses of students may not serve alcohol to underage students on campus or at official Trinity University events off campus. B. Regulations on Alcohol Use Within the Residence Halls 1. All students 21 years or older and their guests of legal age may possess and consume beer and wine in any upperclass residence hall suite where at least one of the assigned residents is present and is of legal age. The following restrictions pertain to all residents regardless of age: The possession or consumption of alcohol is prohibited in all first-year halls. Hard alcohol is prohibited, regardless of the age of the student. No alcohol may be provided from common source containers, including but not limited to kegs. 2. Alcohol is not permitted in designated substance-free floors or any public area, including but not limited to balconies, corridors, and lounge space. 3. The possession of alcohol containers is prohibited in all first-year halls and all upperclass rooms where neither resident is of legal age. Since neither is permitted regardless of age, empty hard alcohol containers (decorative or otherwise) and common-source containers, such as kegs, are likewise prohibited in any residence hall location. 4. Those who are present where there is an alcohol violation may be found responsible for violation of University policy. C. Regulations for University-authorized Use of Alcohol 1. On-campus events a. Trinity University organizations or groups (including departments, offices, and student organizations) may permit serving of alcoholic beverages for those of legal age, even with underage persons present. Student organizations must apply to the director of Campus & Community Involvement or designee and departments must apply to the associate vice president for Fiscal Affairs for approval. (Off-campus groups and guests are not permitted to serve any alcoholic beverages on campus unless the event is being catered by Dining Services 20

22 2014 Biennial Review, Appendix II, Student Policies and permission to serve beer and/or wine has been received from the associate vice president for Fiscal Affairs.) b. Except for the Tigers Den or other authorized locations, there will be no place on the Trinity University campus where alcoholic beverages are sold. 2. Off-campus events a. Students (or members acting on behalf of University sponsored, registered student organizations, fraternity & sorority organizations, or other formal or informal groups) sponsoring any events or activities off campus and not in compliance with University alcohol policies do so of their own volition and at their own personal risk and liability. Trinity University assumes no responsibility or liability for such activities. Students who attend these events are still subject to all Trinity University policies governing student conduct. b. Student organizations must apply to the director of Campus & Community Involvement or a designee for permission to hold off-campus events at which alcoholic beverages are served to those of legal age. c. All off-campus student organization-sponsored events should be held in accordance with Third Party Vendor or BYOB guidelines found in the Student Organization Handbook. d. When students are participating in University-related outings (for example, retreats, outdoor recreation activities, field trips, music ensemble tours, conferences, and athletic trips) only those students 21 years or older who have the expressed prior approval of their University sponsor may purchase, possess, be served, or consume alcohol, and only at dining establishments that have a permanent license to sell alcoholic beverages. During such an outing, under no circumstances is alcohol allowed in vehicles, lodging, campsites, or other locations. While on University business, Trinity students are prohibited from driving after consuming any alcohol. (These allowances do not apply to student organizations, which are subject to policies in the Student Organization Handbook.) e. In instances where Trinity University directly sponsors an event abroad, led by a Trinity faculty or staff member, such activities are governed by this policy just as if the event had been hosted on campus, even if the laws of the particular jurisdiction allow for a younger drinking age. (Faculty or staff sponsors may seek exceptions, in advance, for specific events, through the associate vice president for Fiscal Affairs, who will make decisions jointly with the dean of students and the assistant director of Study Abroad.) 3. Off-campus with University employees in informal settings Students who are under 21 years of age may be present at informal events or times where alcohol is being served as long as the policies of the establishment or the wishes of the hosting employee permit such students to be present; however, only those students who are 21 or older may purchase, possess, or be served alcohol. Any alcohol consumption is always subject to the approval and discretion of the event sponsor or host. 4. Other University-related events and situations a. Trinity University departments may host official sponsored events where alcohol is served if approved in advance by the associate vice president for Fiscal Affairs. When alcohol is being served by a person other than a hosting faculty or staff member, it must be at an establishment that possesses a permanent license to sell alcohol. b. Students who are under 21 years of age may attend events sponsored by departments on or off campus, but may not consume alcohol. Students who are 21 years of age or older may consume alcohol at these events at the discretion of the sponsoring department. 21

23 2014 Biennial Review, Appendix II, Student Policies IV. ENFORCEMENT, EDUCATION, AND SERVICES A. Students are personally responsible for complying with state and local laws and the University alcohol policy. Trinity University respects students privacy and autonomy, assumes that they will behave legally and responsibly, and will not closely monitor the activities of individual students or members of student organizations. B. Residential Life and the Trinity University Police Department will respond to any observed alcohol policy violations and submit incident reports to the Office of the Dean of Students and/or Student Conduct Board. C. On an annual basis, the Trinity Alcohol Coalition will review the range of sanctions for alcohol policy violations. D. Information related to education and services can be found on Dean of Students Web pages. DRUGS Trinity University prohibits the use, possession, manufacture, sale, or distribution by its students of any illegal drug (or drugs) in any amount or paraphernalia, regardless of location. Similarly, any act that results in another person involuntarily or unknowingly consuming any illegal drug (or drugs) and misuse or sharing of prescription drugs is prohibited. The University offers counseling and referrals for treatment of drug abuse. These services are offered by Counseling Services on a confidential basis to members of the University community who seek such assistance. 22

24 2014 Biennial Review, Appendix II, Student Policies Reached through Sanctions for Violations of policy link in letter above: While each case is reviewed on an individual basis, these sanctions serve as general guidelines for standard alcohol and drug violations. First alcohol sanction Depending on the severity of the violation, sanctions may include one or more of the following: - Warning for the time remaining at Trinity University (this warning status is in place only for further alcohol violations: a second violation leads to a broader general warning). - A fine of $50 to $100. Revenue from fines is applied directly to online educational alcohol courses for future entering classes at Trinity. - Participation in an online educational course (with a $50 fee). - Parental notification if alcohol infraction is coupled with other simultaneous violations of policy. - Alcohol-use consultation (a meeting with a staff member to assess if there may be potential problematic drinking). Second alcohol sanction Depending on the previous sanction, new sanctions may include any elements listed for the first offense and the following: - General warning for the time remaining at Trinity University (any violation while on general warning may result in suspension). - Parental notification. - Alcohol-use consultation if warranted based on severity (a meeting with a staff member to assess if there may be potential problematic drinking). Third alcohol violation - Probation and/or suspension for at least one semester. First drug sanction - General warning for the time remaining at Trinity University (any violation while on general warning may result in suspension). - Parental notification. - Participation in an online educational course (with a $50 fee). - A fine generally between $100 and $500. NOTE: Depending upon the severity, suspension or expulsion is a possible result for a first offense. Second drug sanction - Probation and/or suspension for at least one semester or permanent expulsion. - A fine generally between $200 and $ A citation for off-campus action that could incur a criminal record. Third drug sanction 23

25 2014 Biennial Review, Appendix II, Student Policies - A subsequent violation following a return from suspension will result in permanent expulsion. ( ) 24

26 2014 Biennial Review, Appendix II, Student Policies Reached through Health Risks link in letter: 25

27 2014 Biennial Review, Appendix II, Student Policies Reached through Trinity University Alcohol Web Page link in letter: 26

28 2014 Biennial Review, Appendix III, Distribution to Graduate Students to Education Graduate Students Appendix III Distribution to Graduate Students Sonia Mireles< Mon, Oct 7, 2013 at 4:19 PM Students, The Drug-Free Schools and Community Act requires that we send annual notice, in writing, of standards of conduct, a description of sanctions for violations of policy and law, and a description of health risks associated with AOD use, including a description on available treatment programs. All of these items are included on the Trinity University Alcohol Web page. Please remember that the Trinity philosophy on alcohol is not one that supports prohibition. We acknowledge that students will drink; care deeply about student health and safety; and will enforce policies as compelled by law. Mostly we want students to be safe and respectful of others. The Optimal Buzz program, the new Tiger Taxi program, the Saturday Nights in Skyline program series, and the responsible friend portion of the alcohol policy are some examples of ways we live our philosophy. Mr. David M. Tuttle Associate Vice President of Student Affairs and Dean of Students Trinity University One Trinity Place, #40, San Antonio, TX Northrup Hall Suite 118 dtuttle@trinity.edu Staffed office: , Direct line: , Cell: , Home: Skype: david.tuttle6 Trinity Dean of Students on Facebook Dean of Students Web page and Blog

29 2014 Biennial Review, Appendix IV, Employee s APPENDIX IV DISTRIBUTION TO EMPLOYEES Fall to Employees 11:46 AM (1 hour ago) Gary Logan to Trinity, Trinity Trinity University is committed to providing a workplace environment which is free from illegal drug use and the abuse of alcohol. The Drug-Free Workplace Act of 1988 (41 U.S.C.A. Section ) and the Drug-Free Schools and Communities Act Amendment of 1989 (Public Law ) (20 U.S.C. Section 1145g) require that all employees be notified that the unlawful manufacture, sale, distribution, possession or use of a controlled substance in or on any premises or property owned or controlled by the University is prohibited. A controlled substance is any substance so defined by federal or state statute or regulation. Trinity s Drug and Alcohol policy statement is attached. This policy addresses objectives, standards of conduct, assistance, health risks and legal implications. Additionally, the University has an alcoholic beverage policy outlining appropriate conduct and usage by faculty and staff when interacting with students: OP Please become familiar with both of these policies and assist in keeping the University free from illegal drug use and the abuse of alcohol. Gary Logan Vice President for Finance and Administration Trinity University Drug_and_Alcohol_Abuse_Policy[1].pdf 33K View Download

30 2014 Biennial Review, Appendix IV, Employee s Fall to Employees Drug-Free Workplace 1 message Gary Logan <glogan@trinity.edu> Fri, Oct 11, 2013 at 1:39 PM To: Trinity Faculty <TrinityFaculty@trinity.edu>, Trinity Staff TrinityStaff@trinity.edu All, Trinity University is committed to providing a workplace environment which is free from illegal drug use and the abuse of alcohol. The Drug-Free Workplace Act of 1988 (41 U.S.C.A. Section ) and the Drug-Free Schools and Communities Act Amendment of 1989 (Public Law ) (20 U.S.C. Section 1145g) require that all employees be notified that the unlawful manufacture, sale, distribution, possession or use of a controlled substance in or on any premises or property owned or controlled by the University is prohibited. A controlled substance is any substance so defined by federal or state statute or regulation. Trinity s Drug and Alcohol policy statement is attached. This policy addresses objectives, standards of conduct, assistance, health risks and legal implications. Additionally, the University has an alcoholic beverage policy outlining appropriate conduct and usage by faculty and staff when interacting with students: Please become familiar with both of these policies and assist in keeping the University free from illegal drug use and the abuse of alcohol. Thank you for your attention to this important matter. Gary -- Gary Logan Vice President for Finance and Administration Trinity University One Trinity Place San Antonio, TX Drug_and_Alcohol_Abuse_Policy[1].pdf 33K 29

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