RBC CENTRE 155 WELLINGTON STREET WEST TORONTO, ONTARIO

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1 FIRE SAFETY HANDOUT RBC CENTRE 155 WELLINGTON STREET WEST TORONTO, ONTARIO Date: May 1, 2013 LRI 2013

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3 TABLE OF CONTENTS GENERAL INFORMATION... 1 FIRE SAFETY PLAN... 8 FIRE SAFETY TEAM ORGANIZATION FIRE WARDENS PERSONS REQUIRING ASSISTANCE TO EVACUATE EMERGENCY PROCEDURES - FIRE SAFETY TEAM FIRE EXTINGUISHMENT, CONTROL OR CONFINEMENT FIRE PREVENTION FIRE DRILLS FORMS FIRE DRILL EVALUATION QUICK REFERENCE - FIRE WARDENS CHECK LIST QUICK REFERENCE - EMERGENCY PROCEDURES... 38

4 GENERAL INFORMATION OVERVIEW This handout is intended to provide Fire Wardens of the RBC Centre, with valuable information regarding the building safety features and emergency procedures to follow in the event of a fire alarm condition in the building. BUILDING DESCRIPTION The RBC Centre, located at 155 Wellington Street West, is a 41 storey office building, with 4 storeys below grade and a mechanical penthouse level. The RBC Centre is connected to Simcoe Place on the south side of the building on P3 and P2 parking levels and via a PATH connection on the concourse level. There is a PATH connection to Metro Hall on the north side of the building on P2 level. There are also connections to the Ritz Hotel/Condo to the west. FIRE ALARM SYSTEM The fire alarm panel is located in the Central Alarm Control Facility (CACF) room at the building s Simcoe Street entrance. The Fire Department and building staff will coordinate the fire alarm response from this location. The RBC Centre is provided with a two-stage fire alarm system. This type of system produces two types of tones or signals. An alert signal is a slow, intermittent signal which indicates to stand by and prepare for a possible evacuation. An evacuation signal is a temporal pattern of three beats followed by a pause. This signal indicates you must evacuate the building immediately. Upon activation of the fire alarm system, the evacuation signals will be heard on the floor of alarm activation, the floor above and the floor below. This is to allow the floors in the most immediate danger to evacuate first. The remainder of the building will receive alert signals. In the event of a fire emergency, building personnel can escalation to a total building wide evacuation from the use of a key in a manual pull station or by operation of controls at the fire alarm panel. A building wide evacuation can also occur automatically after 5-minutes, if the fire alarm system is not acknowledged by building staff. LRI

5 The fire alarm system is activated by smoke detectors, heat detectors, air duct detection, special extinguishing systems, kitchen hood systems, the sprinkler system or by occupants using the manual pull stations located at all exits. Upon activation of the fire alarm system, elevators will return to the ground floor, electromagnetic locks will release for exiting purposes (no need to push a button or use a card reader to exit) and the fire alarm monitoring company and Fire Department are automatically notified. VOICE COMMUNICATION SYSTEM An emergency voice communication system is provided which is utilized to give occupants additional information during emergencies. It is important to know that messages cannot be made during the first minute of an alarm, to ensure the alarm tones are not silenced during that first minute. Voice communication messages provide additional information, but occupants should be reminded to always listen to the alarm signal (alert or evacuation) and respond appropriately. FIREFIGHTER HANDSETS Emergency firefighter handsets are located at exits and provide two-way communication between the handset and the main fire alarm panel operator. SPRINKLER SYSTEM The building is fully sprinklered with sprinkler heads strategically located throughout each floor to ensure adequate coverage in accord with fire code requirements. Sprinklers are a very effective means of controlling and/or extinguishing fires and therefore provide optimum protection to occupants in the event of a fire. The sprinkler system is activated by heat, and only the sprinkler heads located nearest the fire will discharge. FIRE HOSE CABINETS Fire hose cabinets are located throughout the building, and provide water for fire fighting. Fire hoses are intended for use by trained individuals only (Fire Fighters). Fire extinguishers are located within each fire hose cabinet and can be used by building occupants. Only those individuals trained on how to use the extinguisher should attempt to fight a fire. LRI

6 EMERGENCY POWER Emergency power is provided to the building s life safety systems which include the fire alarm system, exit lights, emergency lighting, elevators and other key building systems. FIRE SEPARATIONS The building is constructed in such a way that fire and or smoke can be contained to one area of the building while isolating other safe areas. Each floor, exit stair shaft, and elevator shaft are fire separations. A fire separation is a construction assembly that acts as a barrier against the spread of fire. Fire separations are constructed per building code to a specific time rating, which means that fire and smoke will not penetrate the fire separation for that amount of time. SMOKE CONTROL Upon an alarm condition in the building the HVAC system (heating, ventilation and air conditioning) will automatically shut down to prevent smoke movement. During an alarm condition, the stairwells are pressurized and the exterior stairwell doors (at the ground floor) open to prevent smoke movement from the floor(s) into the stairwell. EXITS Exit stairwells provide protection from fire and/or smoke. The exit stairwells are constructed as a 2-hour fire rated separation. The RBC Centre has 2 exit stairwells that serve the entire building. There is another exit stairwell serving the Podium floors only (floors 2-10) In the event of an evacuation occupants should always use their closest exit. This is the best way to achieve the most even distribution of the population into each stairwell. In the event a stairwell is obstructed, congested, or fire/smoke is present, an alternate exit should be used. LRI

7 STAIRWELL SAFETY When entering the stairwells, occupants should use the merging technique. This means that occupants should enter the stairwell in an every other person method, allowing pedestrian traffic to continue down the stairwell while floor occupants join into the stairwell flow. No one should stop traffic to allow a floor or group to enter a stairwell. Occupants should use the FULL width of the stairwell, and not single file. The stairwells are intended to be used to the full capacity. Always proceed to the ground floor (never to the roof). Do not attempt to use elevators. Elevators will be out of service. Do not take coffee, drinks, food or large items into the stairwells as this can slow down the evacuation process. Such items, if spilled or dropped, could cause tripping/slipping hazards, or cause additional emergencies in the stairwell. Cell phones and other handheld devices should not be used in the stairwells as they can cause unnecessary distractions thereby slowing down exiting or resulting in a tripping accident. CROSSOVER FLOORS An emergency crossover floor is a means of transferring from one stairwell to another. Crossover floors are to be utilized if the stairwell is physically blocked or no longer accessible due to smoke or fire. In this case, exit the stairwell via the nearest crossover floor and proceed to an alternate stairwell to continue to descend and exit the building. All designated crossover stairwell doors are unlocked during alarm conditions. The designated crossover floors are as follows: Tower floors: 41, 36, 31, 26, 21, 16, 12, 7, and 2 Podium floors: 8 and 3 All stairwell doors on other floors are not to be used as a crossover as they may be locked and therefore inaccessible. ASSEMBLY LOCATION Each tenant is required to establish their own meeting area outside of the building. Ensure all staff members are aware of the assembly location and are instructed to meet at this location in case of a building evacuation. The assembly location should not obstruct the fire route, fire hydrants or building access/exits and should be well away from the building. LRI

8 PERSONS REQUIRING ASSISTANCE (PRAs) A Person Requiring Assistance (PRA) is anyone who requires some degree of assistance to evacuate via the exit stairwell. In many cases it may be possible for them to evacuate using the stairs but they will move slowly and may need another person s assistance to do so. PRAs may include those who have a physical condition (e.g. broken leg, hip problems, wheel chair etc.) or someone who may have a condition that could place them in a level of distress during an evacuation (e.g. asthma, heart condition, claustrophobia etc.). Other conditions may include pregnancy, hearing or visual conditions or temporary medical issues. Persons requiring assistance should be identified prior to emergencies. Any PRAs who are able to, should attempt to evacuate with a buddy. PRAs should evacuate last in order to avoid congestion in the stair and to ensure they can take their time as needed. Only those who physically cannot evacuate using exit stairs or those who may suffer distress while exiting should remain in the building during an evacuation. Exit stairwells (not the freight elevator) are the approved location to remain if you are unable to evacuate. Building staff will not facilitate any rescue or evacuation of PRAs. This is primarily the responsibility of the Fire Department, however, rescue by firefighters is not inevitable, nor is evacuation via elevator a certainty. In the event that a person or person(s) has remained in the building and is in no immediate danger (i.e. there is no fire in the building, or the fire is not in the vicinity and is not likely to spread to other areas of the building), they will likely remain in place until the situation is resolved. Firefighters may concentrate their efforts on investigating and/or controlling any fire that may be occurring. FIRE WARDENS Fire wardens are occupants who volunteer or are assigned to provide guidance to occupants in the event of an emergency, Fire Wardens are also responsible for reporting pertinent information to building staff and/or the Fire Department. Fire wardens should not place themselves at risk and should only follow their procedures if safe to do so. Each tenant is responsible for assigning fire wardens for their area or space and to ensure fire wardens are trained to carry out their duties. LRI

9 FIRE WARDEN IDENTIFICATION Fire Wardens should have some form of identification, typically in the form of hats, armbands or vests. Identification is important because it allows other occupants to identify persons who can assist them or provide additional direction during an emergency. If Fire Wardens have pertinent information to report to building staff or the Fire Department, the identification will serve to distinguish Fire Wardens from evacuees. SUPERVISORY STAFF The Ontario Fire Code defines Supervisory Staff to mean occupants of a building who have a responsibility for the safety of other occupants during a fire emergency. Supervisory staff may consist of the Building Owner, Property Management, Building Staff and Fire Wardens among others. Supervisory Staff may have administrative and/or day to day responsibilities as well as duties to perform during a fire emergency. OWNER The Ontario Fire Code defines an Owner to mean any person, firm or corporation having control over any portion of the building or property under consideration and includes the persons in the building or property. Therefore, the Owner may be considered any one, or combination of, building management, building staff or lessee. Owners are responsible for fire safety within their area of control. FIRE DRILLS The Ontario Fire Code requires fire drills to be conducted regularly in buildings like the RBC Centre. The purpose of a fire drill is to ensure that all members of the Supervisory Staff, including Fire Wardens, are trained, and are provided with an opportunity to practice their emergency evacuation procedures. Fire drills also provide the opportunity for occupants to familiarize themselves with the fire alarm tones, and understand the difference between an alert and an evacuation signal. Fire drills also allow occupants a chance to experience what a full building evacuation would entail. Fire Wardens should report whether any problems were encountered during the evacuation drill. This may be accomplished either by holding a debriefing immediately following the drill, or by distributing the fire drill report to be completed and returned to building management. LRI

10 FIRE SAFETY PLANS Section 2.8 of the Ontario Fire Code requires buildings of a specific size and type to develop emergency plans in case of a fire, called a Fire Safety Plan. The Plan is mandated by the Ontario Fire Code and must be approved by the Fire Department. The Plan is a document which provides information on emergency procedures, to ensure occupant safety in the event of a fire. The Plan includes information on the building, fire and life safety systems, appointing of Supervisory Staff, training of Supervisory Staff, holding fire drills, fire prevention and building maintenance requirements. LRI

11 FIRE SAFETY PLAN (The following pages are taken directly from the building Fire Safety Plan) LRI

12 ONGOING RESPONSIBILITIES LRI

13 FIRE SAFETY TEAM ORGANIZATION The Fire Safety Team will consist of: General Manager Operations Manager Manager of Security & Life Safety Security Operations & Maintenance Cleaners* Fire Wardens Retail/Restaurant Staff Parking Administrator Each member of the Fire Safety Team will be responsible for certain administrative functions to be performed throughout the year. Some members of the Team may be responsible to ensure that tasks are carried out, while others may be responsible for carrying out those tasks. Some of the persons named above will also be responsible for carrying out duties in the event of a fire emergency/incident. * If Cleaners are not assigned as Exterior Exit Monitors, their Emergency Procedures are located in the Emergency Procedures Occupants section. LRI

14 FIRE WARDENS Fire Warden is a generic term to describe those building occupants who volunteer or are assigned to perform certain functions during fire emergency/incident situations. The number of Searchers in any one area will depend on the size of that area. If Searchers cannot complete their evacuation duties in a reasonable amount of time (approximately 60 seconds), it may be necessary to add more Searchers for that area. Each tenant will determine the number of Fire Wardens required for their area and whether a Team Leader is required. The following are brief descriptions of the function of each Fire Warden: Team Leader will coordinate the activities of Fire Wardens (within a particular area or department or an entire floor). Searchers will search all areas during an emergency (including washrooms, storage rooms, meeting rooms, etc.). The primary goal of the search is to ensure that all occupants are aware of how they should be reacting to the fire alarm signal. Searchers are not responsible to ensure that all occupants evacuate, but should make note of those who do not evacuate, so the information can be reported to building staff or Fire Department personnel on scene. Exit Monitors will ensure exit stairs and exits are safe for use by occupants, and will facilitate and ensure efficient merging of evacuees from their floor into the exit stair. There may or may not be Fire Warden Team Leaders and Exit Monitors, depending on the number of personnel available, the size of the area served, and the layout of the building. At minimum, each area or zone will have a Searcher. Fire Wardens will execute their duties with all due regard for their own personal safety. EXTERIOR EXIT MONITORS These persons may be chosen from among Property/Building Management staff, or Building Management may request that a tenant or tenants designate a person or person(s) to perform this function. Ideally they will be persons who work on the first two or three floors of the building. LRI

15 Exterior Exit Monitors will be responsible for a particular ground floor exterior exit door. They will hold these doors open during an evacuation, thereby facilitating the pressurization of the exit stair and helping prevent the infiltration of smoke into the exit stair, where applicable. These Monitors will also verbally reinforce to building occupants the need to continue moving away from the building after evacuating. Exterior Exit Monitors are not Fire Wardens. LRI

16 PERSONS REQUIRING ASSISTANCE TO EVACUATE It is the responsibility of Employers to ensure that any persons in their employ who require assistance to evacuate are provided with means to evacuate the premises safely. Overview There is a multitude of reasons why a person may require assistance to evacuate via the exit stair. A person s condition may literally affect their ability to walk (e.g. arthritic knee, broken leg, hip problems, etc.), in which case it may be possible for them to evacuate using the stairs but they will move slowly and may need another person s assistance to do so. There are also conditions that do not actually affect a person s ability to walk, however, those conditions may become severe as a result of having walked down the exit stairs (e.g. asthma) or may lead to a high level of distress for the person in question (e.g. severe claustrophobia). Planning Persons requiring assistance should be identified prior to emergencies, for the purpose of formulating plans for their safety. Employers should ensure their personnel discuss methods of evacuating persons requiring assistance, or what actions to take in the event that a person is unable to evacuate. Those who require assistance should feel comfortable with the plan. In the case of persons who can evacuate the building, assistance may take any of the following forms: Escorting the person to ensure they do not fall and become injured while evacuating. Carrying the person out (may involve the use of an evacuation chair or training in proper lifting techniques). In the case of persons who are unable to evacuate, Fire Wardens and others designated to do so must know: Where a person can safely be left in the eventuality that evacuation from the building is not possible (refer to the Emergency Procedures section of this plan). The procedure for reporting the location of persons left in the building to Fire Department or building personnel. LRI

17 Persons not evacuating Those persons for whom evacuation using the exit stairs is not possible should consider the information below. Rescue by firefighters is not inevitable, nor is evacuation via elevator a certainty. In the event that a person or person(s) has remained in the building and is in no immediate danger (i.e. there is no fire in the building, or the fire is not in the vicinity and is not likely to spread to other areas of the building), they will likely remain in place until the situation is resolved. Firefighters may concentrate their efforts on investigating and/or controlling any fire that may be occurring. In the case of those who believe the elevator lobby to be the logical place to await rescue, they should be informed that in fact the exit stair (either inside the stair or immediately outside the stair) is the ideal place to stay. Exit stairs are designed to provide protection from smoke and fire and are therefore the safest locations in the building. Should firefighters decide that a rescue is called for; they may or may not use the elevator. If they do use the elevator, it is likely that they may only take the elevator to a safe floor somewhere below the fire floor and ascend the rest of the way using the exit stairs. Building staff should not use the elevators to evacuate building occupants. LRI

18 ONGOING RESPONSIBILITIES - FIRE SAFETY TEAM BUILDING OWNER/GENERAL MANAGER You will carry out the following duties, or ensure that they are carried out: Comply with the Ontario Fire Code. Implement this Fire Safety Plan. Revise the Fire Safety Plan when changes occur that will affect the information therein (e.g. change to contact information, change to fire protection or life safety systems, etc.). Appoint and organize designated building supervisory staff to carry out fire safety duties. Instruct supervisory staff (Fire Safety Team) and other occupants so that they are aware of their responsibilities for fire safety. Ensure that building life safety and fire protection systems provided for occupant safety are maintained. Provide alternate measures for occupant safety during the shutdown of fire protection and/or life safety equipment. Ensure that checks, tests and inspections, as required by the Ontario Fire Code, are completed on schedule and that records are retained for a period of not less than 2 years. Conduct fire drills as required by the Ontario Fire Code and as set out in the Fire Drills section of this Plan. Ensure measures are taken to control fire hazards in the building (refer to the Fire Prevention section of this plan). LRI

19 ONGOING RESPONSIBILITIES - FIRE SAFETY TEAM FIRE WARDENS You will: Be familiar with your floor areas, exits from the floor and route to the designated assembly location, and the sound and sequence of the building s fire alarm. Be familiar with personnel on your respective floors/areas who require assistance to evacuate, and any plans in place to ensure their safety. Attend all training sessions provided for Fire Wardens and promote active participation of other Fire Wardens in this training. Participate in fire drills as described in this Plan, and encourage full Fire Warden and employee participation in the drills. Assist in fire prevention by noting and reporting to your supervisor or to building staff where fire hazards or unsafe conditions exist. Refer to the Fire Prevention section of this Plan. Ensure that a back-up Fire Warden has been selected for your position and is advised when you are absent (e.g. meeting, illness, vacation). Team Leaders You will keep the list of Fire Wardens for your assigned area(s) up to date and advise your employer when additional Fire Wardens are required (due to staff turnover). You will also ensure that back-ups are assigned for each Fire Warden in order that sufficient Fire Wardens are always on site. LRI

20 ONGOING RESPONSIBILITIES EMPLOYERS You will carry out the following duties as assigned to you: Comply with the applicable Fire Code within the space you control/lease. Ensure that Fire Wardens are designated and are trained to carry out the duties assigned to them under this Plan. Property Management may provide training. If so, ensure that Fire Wardens are provided the opportunity and are encouraged to attend this training. Ensure that all employees (including persons with disabilities) are provided with the knowledge and means to enable them to react appropriately to fire emergencies and to safely evacuate the building. Ensure that any employees who require assistance to evacuate the building are identified. Plans must be in place to ensure the safety of these employees. The plan should be a result of discussion between the person requiring assistance and the person assigned to assist them, in accordance with the Emergency Procedures in this Fire Safety Plan. Practice and encourage employees to practice fire prevention and fire safety. Ensure that hazards reported are corrected immediately. Refer to the Fire Prevention section of this Plan. Encourage all employees to participate in fire drills conducted in the building, and to cooperate with Fire Wardens and building staff as they provide direction during fire alarms and building evacuations. LRI

21 EMERGENCY PROCEDURES - FIRE SAFETY TEAM LRI

22 IF YOU FIND FIRE OR SMOKE FIRE SAFETY TEAM ALL Leave the fire area immediately. Remove any person in immediate danger. Make sure that doors to the affected area are closed. Alert building occupants. Activate the nearest fire alarm pull station. As you leave the building, check all doors before opening them. Using the back of your hand, check the door for heat: If the door is hot, leave the door closed and unlocked and use an alternate path to an exit. If the door is not hot, brace yourself against it and open slightly. If you feel air pressure or hot draft, close the door quickly, leaving it unlocked. Try an alternate exit. If you are unable to use an alternate exit or are trapped: Return to an office and close the door, leaving it unlocked. Seal off all openings, which may admit smoke. Crouch low to the floor if smoke enters the room. Call the Fire Department at 911 and alert them to your location. Wait to be rescued. Listen for instructions given by authorized personnel. Use the closest exit stairs and/or exterior exit doors to exit. DO NOT use elevators. If you encounter fire or smoke in the exit stair, use an alternate exit. NOTE: Crossover floors are 3 & 8 (West Podium) and 2, 7, 12, 16, 21, 26, 31, 36 & 41 (East Podium and Tower)*. Once at a safe location, call 911. If safe to do so, perform your duties as outlined in the Emergency Procedures section of this Plan. Report dangerous conditions. If you have information relating to persons still in the building, report it immediately to building staff or Fire Department personnel. Proceed to your designated assembly location. Do not return to the building until it is declared safe to do so by the Fire Department. * For security purposes, not all floors will be accessible from the exit stair. Should you encounter smoke or fire, or some other obstruction while using an exit stair, you may exit the stair at any of the above-noted floors, and cross the floor to the other exit stair to continue evacuating. Please note that during a fire alarm, you will be able to enter all exit stairwells at all floors where the alarm is sounding. LRI

23 IF YOU HEAR A FIRE ALARM 1 ST STAGE (ALERT) SIGNAL ALL FIRE WARDENS Provided it is safe to do so, perform the following procedures: Immediately put on your Fire Warden identification If identification is not immediately at hand, do not waste time looking for it. Preparation Searchers Check assigned area (including meeting rooms, washrooms, storage rooms, elevator lobbies) for fire/smoke. While checking, advise occupants (including visitors) to be prepared to evacuate. Return to work area and prepare to evacuate. Exit Monitors Check assigned exit stair to ensure it is safe to use. Advise occupants (including visitors) to be prepared to evacuate. Remain at the stair. Advise anyone evacuating that it is not necessary to evacuate at this time, but do not try to prevent them from leaving. Team Leaders Ensure all team positions are filled Advise occupants (including visitors) to be prepared to evacuate. Ensure persons assigned to assist anyone to evacuate are prepared to implement their procedures. If smoke and/or fire are found at any time, follow procedures under IF YOU FIND FIRE OR SMOKE Monitor situation Listen for the evacuation signal and/or voice communication announcements. Remain calm and follow instructions given by the Fire Department or building management. LRI

24 IF YOU HEAR A FIRE ALARM 2 ND STAGE (EVACUATION) SIGNAL ALL FIRE WARDENS Provided it is safe to do so, perform the following procedures: Immediately put on your Fire Warden identification (if not already done) If identification is not immediately at hand, do not waste time looking for it. Initiate Evacuation Searchers Check assigned area (including meeting rooms, washrooms, storage rooms, elevator lobbies) for fire/smoke. Advise occupants (including visitors) to evacuate. Exit Monitors Check assigned exit stair to ensure it is safe to use. Remain at the stair. Advise occupants to continue evacuating down the stair until they are outside the building and to proceed to the assembly location. Advise occupants not to take drinks, food or large items into the stair. Ensure occupants are merging safely and efficiently with persons evacuating from floors above. Monitor the safety of the exit stair and provide guidance regarding crossover floor, if necessary. Report any hazardous conditions in the exit stair (smoke, or significant obstruction). Team Leaders a. Advise occupants (including visitors) to evacuate. b. Ensure Fire Wardens are implementing their emergency procedures. Assist where necessary. All Fire Wardens a. Take note of any person who is unable to evacuate. If the conditions warrant it (i.e. there is smoke or fire in the immediate vicinity), use the fire fighter handset at the exit stair to report the situation. Provide the person s exact location and condition, and the conditions on the floor where they are located (i.e. smoke or fire). If the person is in no immediate danger, continue as noted below. LRI

25 ALL FIRE WARDENS (cont d.) Evacuate the building. If you know of persons who were unable to evacuate but were not in immediate danger (see #3 above), report this to building staff or Fire Department personnel immediately upon evacuating the building. Proceed to your assembly location. Obtain information from evacuees in your assigned area If anyone has information that should be reported to the Fire Department or building staff, ensure that it is reported. If persons reported missing are subsequently accounted for, ensure that building staff or Fire Department personnel are advised. Follow instructions from the Fire Department and assist them as requested. Advise evacuees to remain at the assembly location until the Fire Department has declared the building safe. LRI

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27 FIRE EXTINGUISHMENT, CONTROL OR CONFINEMENT LRI

28 FIRE EXTINGUISHMENT, CONTROL OR CONFINEMENT This is primarily the responsibility of the Fire Department. The production of toxic fumes in buildings makes firefighting potentially dangerous, particularly if a large amount of smoke is being generated. Only after ensuring that the alarm has been raised and the Fire Department has been notified, should an attempt be made to extinguish the fire, and only then by experienced person(s) familiar with extinguisher operation. If the fire cannot be easily extinguished, leave the area and confine the fire by closing the door. Fighting the fire is always a voluntary act. Fire and smoke can be contained and/or controlled by ensuring that doors are closed. LRI

29 FIRE PREVENTION LRI

30 FIRE PREVENTION The best way to fight fire is to prevent it from happening in the first place. Fires do not just happen; they are usually traced to human error, and prevention of fires is the ultimate achievement in fire safety. Fire prevention is everyone s responsibility. If you notice a fire hazard report it to your supervisor immediately. The following fire prevention measures are noted for the purpose of creating a safe environment for occupants and building staff. GENERAL HAZARDS Keep all hallways, aisles and corridors free from obstructions. Ensure that all fire doors remain closed at all times. They should never be propped open. Smoking is a major cause of fire deaths. Many fires are related to careless smoking practices. This is a non-smoking facility. Avoid placing combustible materials directly in contact with an electrical outlet. Do not hang anything from a fire sprinkler head. ELECTRICAL HAZARDS Disconnect all electrical appliances with heating elements (e.g. coffee maker) at the end of the workday. Electrical wiring that is defective, frayed, or cracked must be replaced. Evidence of electrical arcing in outlets and electrical devices should mean discontinuation of use until a qualified electrician can assess the problem. Avoid using extension cords wherever possible. Extension cords are designed for temporary use only. If they are to be used, they should be protected from physical damage. They should never be run under mats or carpets. If a circuit breaker consistently trips, discontinue using the device that is causing the circuit to trip. It must be determined if the device is faulty, or if there is too much current passing though the circuit, or if the circuit wiring is at fault. Only a certified electrician should assess and repair problems in the electrical distribution system. Circuit breaker panels shall not be covered or obstructed by stored material. LRI

31 STORAGE AREAS Storage areas should be kept clean and free of rubbish. Materials should be stacked in such a way as to ensure stability of the piles. There should be a clearance of at least 18 in. between fire sprinkler heads and stored material. Light fixtures should be protected by wire guard or cage to prevent accidental breakage of light bulbs. Material should not be stored directly touching an electrical outlet. Electrical equipment and devices should not be operated, or connected to an electrical source in storage rooms. Doors to storage rooms shall be kept closed at all times. Flammable and combustible liquids should not be stored in storage rooms used for ordinary combustible materials (e.g. paper, boxes, clothing, linens, etc.). Hazardous, reactive, or unstable chemicals and substances shall not be stored in storage rooms used for ordinary combustible materials. Service rooms should not be used for storage. FLAMMABLE AND COMBUSTIBLE LIQUIDS The handling and storage of flammable and combustible liquids are required to comply with applicable requirements of the current Ontario Fire Code (OFC). Personnel using hazardous chemicals are required to be familiar with the MSDS sheets, which describe the use and handling of chemicals. Do not store flammable and combustible liquids with corrosives, oxidizers, reactive chemicals, or compressed gases. LRI

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33 FIRE DRILLS LRI

34 FIRE DRILLS The purpose of a fire drill is to ensure that all members of the Fire Safety Team are totally familiar with emergency evacuation procedures, resulting in orderly evacuation with efficient use of exit facilities. Frequency Fire drills for the Fire Safety Team are to be held on a quarterly basis. At minimum, the drills will involve the training/rehearsal of all members of the Fire Safety Team in their respective emergency procedures and duties. At least one drill should involve evacuation of the entire building, which will provide training for the Fire Safety Team in managing an evacuation with occupants, and will give occupants essential training in safely evacuating the building. Guidelines for Conducting Fire Drills The decision to notify participants of an impending fire drill rests with the management. Should there be any concern relating to potential safety issues, (e.g. where some occupants may be injured attempting to evacuate), advance notice may be desirable in order that measures can be taken to avoid such situations. Check with the local Fire Department to determine whether they wish to be notified when fire drills are conducted. The fire alarm monitoring company must be called before and after the drill. Once the drill is concluded, the fire alarm monitoring company should confirm that they received the correct signal from your building. Building occupants should be requested to report their observations to Fire Wardens (e.g. difficulty hearing the alarm or announcements). Fire Wardens and building staff should report whether any problems were encountered during the evacuation drill. This may be accomplished either by holding a debriefing immediately following the drill, or by distributing the fire drill report to be completed and returned to you. You must retain records of all drills conducted for a period of at least 12 months. LRI

35 FORMS LRI

36 FIRE DRILL EVALUATION RBC CENTRE DRILL DATE: DRILL TIME: EVACUATED FROM FLOOR # COMPANY NAME: ALARM(S) HEARD ADEQUATELY? YES NO (additional explanation): ANNOUNCEMENTS HEARD ADEQUATELY? YES NO (additional explanation): PROBLEMS EXPERIENCED DURING DRILL? YES NO (if yes, please explain): SUGGESTIONS FOR IMPROVEMENT? YES NO (provide below):

37 FIRE WARDEN TEAM MEMBERS COMPANY: WORK AREA: TITLE AREA NAME PHONE NO. NOTE: List to be kept current and submitted to Building Management.

38 INFORMATION FORM - EMPLOYEES REQUIRING ASSISTANCE Dear Employee, In order to ensure the safety of all occupants during an emergency situation, we are asking your cooperation in providing the following information. Please indicate any conditions you may have that you feel will inhibit your ability to evacuate the building without assistance. The information received will be treated as confidential and only given to emergency personnel upon arrival at the building. Please return the completed form to your Supervisor. NAME: WORK LOCATION: TELEPHONE NO.: REASON ASSISTANCE REQUIRED: HAVE CO-WORKERS BEEN ASSIGNED TO ASSIST (NAMES): NOTE: Below are some examples of conditions that may affect your ability to evacuate without assistance: Blindness or impaired vision. Mobility impairment (temporary or permanent), such as paralysis, broken bone, arthritis, etc. Non-obvious conditions such as heart problems, respiratory illness, epilepsy. Hearing impairment.

39 LIST OF PERSONS REQUIRING ASSISTANCE TO EVACUATE NAME PHONE NO. LOCATION

40 QUICK REFERENCE - FIRE WARDENS CHECK LIST Fire Safety Planning is everyone's responsibility. As Fire Warden, you have been given the special task of coordinating the evacuation of the people in your floor area. This checklist will assist in ensuring the essential foundation of Fire Safety Planning has been achieved. FIRE WARDEN TEAM Do you know the other Fire Wardens on your floor? It is important to know how the team on your floor functions Are you missing any team members or coverage of areas It may be necessary to add more Fire Wardens DESIGNATED BACKUPS Is there a designated backup for each Fire Warden on your team? What will happen if you are not available during an emergency due to absence (i.e. vacation, meeting, etc. It is vital that a trained backup Fire Warden take your place BUILDING OCCUPANT RESPONSIBILITIES Has the staff in your workplace familiarized itself with emergency procedures? As a Fire Warden, your job is to provide guidance to the building occupants Building occupants should be aware of their procedures PEOPLE REQUIRING ASSISTANCE Is there a list of people requiring assistance in the event of an emergency? The Fire Department will use this list to for rescue operations in an emergency Recent surgery/pregnancy are reasons for someone to be on this list temporarily Make sure a copy of this list is given to the management office Ensure the list is kept up to date FIRE DRILLS When was the last time a fire drill was conducted? A fire drill allows you to practice an evacuation and resolve any uncertainties The Ontario Fire Code requires a minimum of one fire drill a year FIRE PREVENTION Everyone has a responsibility for fire prevention. Report hazards or dangerous conditions: Ensuring exits and corridors are not blocked Accumulation of combustibles (garbage, cardboard, etc.) Damaged or missing fire protection equipment (extinguishers, pull stations, etc.) Frayed or damaged electrical cords Improper use of electrical appliances, overloaded outlets

41 QUICK REFERENCE - EMERGENCY PROCEDURES This building has a 2-stage fire alarm system. Upon fire alarm activation you will either hear an alert signal or an evacuation signal. IF YOU HEAR AN ALERT SIGNAL Prepare to evacuate (save work, secure valuables, put on coat etc.) Listen for a change in the alarm signal, or other instructions IF YOU HEAR AN EVACUATION SIGNAL Leave the building immediately using the nearest exit UPON DISCOVERY OF FIRE Leave fire area immediately, closing doors behind you Activate a fire alarm pull station (located at all stairwell doors/exits) Leave using the nearest exit Call the Fire Department at FIRE WARDENS Provide guidance to occupants during alarm situations Report information to building staff/fire Department regarding persons unable to evacuate PERSONS REQUIRING ASSISTANCE (PRA) A PRA is someone who may find it difficult or be unable to walk down the stairs during an evacuation Those who are able to, should evacuate with a buddy to ensure their well being while evacuating Only those who physically cannot evacuate using exit stairs or those who may suffer distress while exiting should remain in the building during an evacuation Exit stairwells are considered a safe location to remain if you are unable to evacuate Fire Wardens will report to building staff/fire Department anyone unable to evacuate or requiring assistance EXITING DO NOT USE ELEVATORS Use the full width of the stairs, do not go single file Use the merging technique when entering stairwells to ensure traffic flow continues If you encounter fire or smoke use an alternate exit Do not take coffee, drinks, food, large items into stairwells Do not use cell phones, Blackberry's or laptops in stairwell Outside, move away from the building ASSEMBLY LOCATION Once you exit the building go directly to your assembly location Each tenant is to decide their assembly location Cross at lights and obey traffic signals Do not return until authorized to do so by the Fire Department

42 NOTES

43 NOTES

44

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