Basic Advising Information

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1 Basic Advising Information 1. Student SHC Load: A full time student must be enrolled in a minimum of 12 SHC. However, a recommended load of 16 SHC will allow the student to complete a two year AA or AS degree within four semesters. If a student has any developmental work to complete, these non-credit preparatory classes will extend the number of semesters it will take to complete the AA or AS degree. The working student: PCC recommends the following load for working students, so they will not be overwhelmed and can be successful in their courses: Work 2 hours per day Work 4 hours per day Work 6 hours per day Work 8 hours per day take credit hours/semester take credit hours/semester take 6-11 credit hours/semester take 5-8 credit hours/semester 2. Official Withdrawals AFTER the deadline All students should officially withdraw from courses within the given time period of the college which is up until the last three weeks of a course. If there are extenuating circumstances when a student needs to officially withdraw after the deadline, he must bring documentation to the Arts & Sciences Dean for approval. 3. Major vs. Pre-major: Often students do not understand the difference between a Major which is declared at the four year institution (usually in the junior year) and a Pre-major which is followed at the two year institution, and a Baccalaureate Degree Plan which is created by a university in preparation of a particular major. Here is an easy reference: Major -- Declared at the university usually in the 3 rd year. Pre-major -- Original CAA advising guide (pre-majors are designed to give general information regarding classes which may apply to the UNC schools. Baccalaureate Degree Plan CAA degree tracks created by UNC schools to allow students to continue into their major at the university. 4. General Education Requirements: The majority of students will not understand what General Education Requirements are or why they have to take these courses which have nothing to do with their intended major. Explaining the following outline of the two-year degree can help students understand.

2 There are two parts to an associate degree: The first is General Education Courses: Mathematics, English, Humanities, Social/Behavioral Science, and Natural Science courses. General education courses should be taken in the first and second semesters. The second is elective courses which prepare students for their intended major at the university. These classes are commonly taken after General Education Courses. Original 1997 CAA AA Degree 2 Composition 1 Literature 3 Humanities/Fine Arts 2 Science 1 Math + CIS History 3 Social Science ACA SHC electives Original 1997 CAA AS Degree 2 Composition 1 Literature 2 Humanities/Fine Arts 1 Science sequence MAT 175/175A (or 172) CIS 110/115 1 History 2 Social Science ACA SHC math & science 6 SHC electives 2014 CAA AA Degree 2 Composition ACA Humanities/Fine Arts 3 Social Science 1 Math 1 Science SHC additional general education SHC electives chosen by the university 2014 CAA (AS) 2 Composition ACA Humanities/Fine Arts 2 Social Science 2 Math 2 Science 11 SHC additional general education 15 SHC chosen by the university In order for students to transition to the university as juniors with all lower division General Education requirements met, students must: Original 1997 CAA -- complete 44 SHC of General Education courses and awarded a diploma or complete the AA or AS degree CAA: Complete the AA or AS degree.

3 5. Enrolling in Both ECU and PCC at the same time: Students may dually enroll in both schools. However, students should contact the university they are attending in case there are particular guidelines to be followed. ECU students must seek registrar approval. 6. Graduation Audit: Advisors will receive a copy for graduation. indicating their approval for graduation and A graduation evaluation is the responsibility of the students. In ACA 122, students are taught how to use the graduation evaluation and follow it to fulfill their plan of study. Students should bring their evaluation to advisors to seek guidance in completion of the AA/AS degree. Program evaluations can be accessed in PCC services, web-advisor, or Datatel. Although program evaluation sheets may be used to track student progress, an official evaluation from web-advisor or Datatel must be used for the most accurate information. Each semester eligible students receive a letter from the registrar indicating they may be eligible for graduation and to contact their advisor. Advisors are also sent a list of potential graduates to contact regarding graduation. Students must complete all degree requirements including a 2.0 or higher GPA in either their combined GPA or their program GPA in order to graduate with an AA/AS degree. Students are responsible to apply for graduation by completing the graduation application form found on PCC s registrar s website. Students must bring the application along with a print out of their graduation evaluation to their advisor for review and signature. Once students have met with their advisor, they return both the application and program evaluation to the registrar s office. At this time, students will receive instructions about participating in the formal May ceremony and ordering their cap and gown December graduates are permitted to walk in the May ceremony after completion of their degree; they may not walk in the May graduation if any course work is still pending. 7. Course Substitutions: When reviewing a student s graduation evaluation, advisors may find that transfer courses have been placed at the end of the evaluation in the other category rather than being applied to the degree. If advisors wish to move a transfer course from the other category to a category in the degree, they must complete a course substitution form, and send it to the registrar in order for the course to be moved. When advisors do not view the other category and apply courses to the as needed, students may repeat courses unnecessarily. 8. Reverse Transfer: A state initiative permitting a student to leave the community college prior to completion of the AA or AS degree and transfer university credits back to the community college to obtain the AA or AS degree if all requirements are met.

4 When students apply for admission to the university, they will be asked if they are interested in participating in reverse transfer. If so, when the student reaches a total of 60 SHC (which includes both community college and university credits), their transcript will automatically be sent back to the community college for review. If all requirements are met, students will be awarded the AA/AS degree. 9. Challenging courses: Students who wish to challenge a course, must register, pay for and enter the course. Students should approach their instructor and request to challenge the course if they feel they are already proficient in the course material. Not all courses offer a challenge exam. 10. AP Courses: Students may take Advance Placement courses in high school which permit them to earn college credit. All AP courses have a state exam at the end of the course and students must earn a 3 or 4 on the exam in order to receive college credit. 11. CLEP Exam: The College Level Examination Program is a national test in which students can earn up to 12 SCH for college level courses. Not all universities accept CLEP test scores for college credit (ECU does). PCC offers CLEP exams. 12. MCR: Minimum Course Requirements are the courses students much complete in high school in order to be eligible to attend a university. Students not meeting MCR must attend a community college to eliminate the deficiency. Below are the MCR requirements: 2000 high school graduates: 4 English courses 4 math courses (one higher than Algebra II) 3 Social Science courses (one US history) 3 Science courses (one must have a lab) 2 Foreign Language courses (must be in the same language) 2016 high school graduates: 4 English courses 4 math courses (one higher than Algebra II) 4 Social Science courses (one US history) 3 Science courses (one must have a lab) 2 Foreign Language courses (must be in the same language)

5 In order to eliminate the MCR deficiency students must either obtain 24 transfer credit hours at a community college or reach the age of 21. Students 21 or older do not have to adhere to MCR requirements. 13. Forgiveness Policy: Students cam repeat a course to earn a higher grade (there is no limit on the number of courses the students can repeat, but they should check with financial aid first). PCC will replace the original grade with the new grade for GPA purposes (though both courses still appear on the transcript). Be aware not all universities accept grade replacement courses in the calculation of the GPA; they calculate the original course grade in the GPA, or both course grades. (ECU permits up to 4 grade replacement grades). 14. Associate in Applied Science (AAS): An Associate in Applied Science is a terminal degree designed for students to enter the workforce after completion. AAS degrees do not transfer to universities unless there is an articulation agreement in place : A is an articulation agreement between a particular university and a community college. Often agreemtns include non-transfer courses that the university will accept despite their state designation as AAS. PCC has many articulation agreements on campus with multiple universities (ECU, A &T, Wesleyan, Mount Olive, etc.).

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