1 Industry Forum Road to Success This Exit Centralized Customer Service System (CCSS)
2 Welcome to the Centralized Customer Service System Industry Forum
3 Welcome to the Centralized Customer Service System Industry Forum Participating Agencies Tampa Hillsborough Expressway Authority Executive Director: Joe Waggoner Florida s Turnpike Enterprise Executive Director: Diane Gutierrez Scaccetti Orlando Orange County Expressway Authority Executive Director: Max Crumit Miami Dade Expressway Authority Executive Director: JavierRodriguez
4 CCSS Project History TEAM FL Resolution The Board of TEAMFL acknowledges and supports the cooperation of the Orlando Orange County Expressway Authority, Tampa Hillsborough Expressway Authority, Miami Dade Expressway Authority and Florida s Turnpike Enterprise of the Florida Department of Transportation in their efforts to examine the merits of the development of a single, fully integrated, back office operation for all of Florida s toll systems.
5 Project Development & Agency Participation Multi agency coordinated effort Cross functional teams More than 40 agency subject matter experts Sharing lessons learned and identifying best practices
6 Today s Agenda 1. Industry Forum Goals 2. About the Agencies 3. Project Goals 4. Life of a Toll Transaction 5. CCSS Draft Scope 6. Procurement Plan 7. Project Schedule 8. Next tst Steps & Beyond dthe Industry Forum 9. Questions & Answers
7 Industry Forum Goals
8 Industry Forum Goals 1. Provide the vendor community with an overview of the CCSS Project 2. Obtain input from the vendor community 3. Facilitate partnering 4. Informvendors of the non traditional approach to the CCSS Place this important, statewide, multiagency project on your radar.
9 About the Agencies
10 Orlando-Orange County Expressway Authority Florida s Turnpike Enterprise Tampa- Hillsborough Expressway Authority Turnpike FDOT Owned Regional & Local Miami-Dade Expressway Authority 10
11 Tampa-Hillsborough Expressway Authority (THEA) 1. Selmon Expressway 15 miles 2. Reversible Express Lanes 3. All Electronic Tolling (Entire Facility) 4. Expansion Projects Bus Toll Lanes
12 Florida s Turnpike Enterprise (FTE) Miles of Toll Facilities 460 Miles of Turnpike Facilities 125 Miles of FDOT Owned 7 Miles of Operated 2. Southern 47 miles All Electronic Toll Collection (Homestead Extension HEFT ) 3. Express Lanes: I Cash, Toll by Plate & SunPass Transactions, & Violations 5. Current SunPass Back OfficeProvider
13 Florida s Turnpike Enterprise (FTE) Expansion Projects I 4 Connector I 595 Express Lanes (DOT) I 95 Phase 2 Express Lanes (DOT) First Coast Outer Beltway Wekiva Parkway (Turnpike & OOCEA) I 4 Express Lanes (DOT) AET Conversions Veterans Expressway & SuncoastParkway Sawgrass Expressway Southern Coin (Section of Turnpike Mainline) Golden Glades (Section of Turnpike Mainline) Ticket System (Section of Turnpike Mainline)
14 Orlando-Orange County Expressway Authority (OOCEA) miles of Toll Facilities 2. Cash & E Pass Transactions, & Violations 3. Current E Pass Back Office Provider 4. Expansion Planned Over Next Five Years John Land Apopka Expressway Wekiva Parkway (OOCEA & DOT)
15 Miami-Dade Expressway Authority (MDX) Miles of Toll Facilities 2. Cash, Toll by Plate & SunPass Transactions 3. Conversion to AET for remainder of facilities (2014) Dolphin Expressway (SR 836) Airport Expressway (SR 112)
16 Collective Agency Statistics Active Transponder Accounts ~ 5.6 million Total Transponders Issued ~ 11 million Active Video (Toll by Plate) Accounts ~ 11 million Annual lfirst use Invoices ~ million * Note that duplicate accounts will be combined in the CCSS, and customers are currently invoiced multiple agencies.
17 Collective Agency Statistics Credit Card Payments for Transponder Accounts ~ 99% Credit ditcard dpayments for Video Accounts ~ 55% Annual Credit Card Transactions ~ 40 million Average Credit Card Transaction Amount ~ $15 $25 Monthly Transponder Sales ~ 100,000 Daily Phone Calls ~ 20,000
18 Project Goals
19 CCSS Project Goals Why are we doing this CCSS? 1. Provide a single point of contact for customer toll transactions 2. Enhance customer service functionality 3. Reduce the cost of electronic toll collection
20 Evolution of Toll Transaction Activity Cash Mixed Use Dedicated ORT AET
21 Toll Transaction Activity Transponder Video the Lane
22 Toll Transaction Processing Pre paid Account the Lane Invoice
23 CCSS VIDEO
24 CCSS Transaction Processing
25 CCSS Transaction Processing SunPass Pre-paid Toll Example
26 CCSS Transaction Processing Toll-by-Plate Example
27 CCSS Transaction Processing Toll-by-Plate Example - Escalation
28 CCSS Transaction Processing Toll-by-Plate Example - Escalation
29 CCSS Draft Scope
30 CCSS Functions Process transactions from participating agencies Interact with interoperable partners Maintain pre paid and post paid accounts Perform customer relationship management (CRM) Obtain registered owner of vehicle (ROV) information Send invoices for post paid transactions Process payments & customer disputes Escalate unpaid transactions Distribute transponders & track inventory
31 What makes the CCSS Project different? 1. Financially focused It s a transaction a) Focus is account management, transaction processing, collections & adjudication; not image review b) Similar to banking industry, retail, utilities, medical 2. Four agencies participating (initially) a) Well established operations b) Different statutory requirements, operating philosophies, business rules, but joined together in a common operating implementation 3. Video tolling is a major part of the system 4. National & regional interoperability
32 Comparison to transaction/payment processing industry Similarities 1. Transaction traceability 2. Account based invoicing 3. Account management 4. Fees 5. Aged accounts receivable (A/R) 6. Escalation collections 7. Reporting & reconciliation Differences 1. Enforcement against registered owner of vehicle (not necessarily theaccount owner) 2. Name of the customer may initially be unknown 3. Government requirements & public realm 4. Bond indenture requirements
33 Other Transactions 1. Discount/Pass Programs Agency specific Reduced toll rates 2. Express Lanes Variable pricing 3. Transit Stored value cards 4. Airport Parking Higher value transactions
34 Airport Parking Airport Parking Tampa Orlando West Palm Beach Miami Fort Lauderdale
35 Money Services
36 Regional & National Interoperability
37 Uniform Financial Message (UFM) 1. Standardized, single message format for all transactions 2. Equipment status & deficiency reports for lane equipment 3. Image data link k(for license plate images) 4. Provides potential format for all interoperability transaction data exchange
38 Performance Standards Procurement is not specifying size, make, model or software for CCSS system Performance based contract Potential for liquidated damages & performance incentives
39 Performance Standards System Availability Requirements 99.98% Availability Critical Transaction Processing Subsystems Customer Service Subsystems Revenue/Payment Subsystems Critical 3 rd Party Interfaces 99.95% Availability Less Critical Subsystems *Excludes planned, scheduled & coordinated down time for system maintenance
40 Question The performance based requirements for the CCSS are stringent. How do these requirements compare to your current projects? Suggestions? 99.98% Availability for Critical Systems 99.95% Availability for non Critical Systems
41 Financial Traceability Complete Reporting on Transaction Disposition Throughout Revenue Cycle Timely & Accurate Financial Reporting Integrated, Streamlined Balancing & Reconciliation SSAE 16 Type II Annual Audit
42 Data Warehouse Agency access to account information Contains both thdtild( detailed (raw)transaction ti & summarized data Export an extract of the database No access to credit card information
43 Data Warehouse Full query & reporting capabilities standard dreports ad hoc reports largedata set reports Full support to analytics application Indexing to support optimal ad hoc reporting Sophisticated data summarization support
44 Question The agencies intend to access the CCSS data for reporting and queries using a common data warehouse. What are your thoughts on this approach?
45 Payment Card Industry (PCI) Compliance More than 40 million credit card transactions per year Tier I Merchant Yearly on site PCI assessment by a qualified security assessor (QSA) Yearly internal/external penetration testing Quarterly external network scans performed by an approved scanning vendor (ASV)
46 Customer Interfaces Internet Mobile Apps Text / SMS Walk in Centers Money Services Locations Phone / Call Center Interactive Voice Response (IVR)
48 Collections Relationship with CCSS prime contractor One call to pay it all concept Payments processed in CCSS system
49 Question The agencies intend for collections payments to be made in the CCSS Application, and for customers to be able to pay their entire debt, including amounts in collections, via the CCSS application. What is your perspective on this approach?
50 Governance & Agency Management Change Management Board Operations Management tteam Monitor performance against standards Agency Oversight (but no direct agency management of operations)
51 Florida Operations? Walk in Centers CCSS Operations Data Center Disaster Recovery Development & Project Management
52 Question Enhancing the job market in Florida is important to the agencies. How does this goal affect your current business practices in System Development & Operations? What suggestions do you have for the What suggestions do you have for the Agencies?
53 Customer Relationship Management (CRM) & Case Management Goal: Single contact resolution All other become a case Case management system All customer contacts recorded in one location in the system Consistent operations & communications protocols
54 Data & Account Migration Four agencies existing accounts & data Different platforms ltf & dtb database structures Vendor responsible for data migration plan Planned phased migration Concurrent testing with live data
55 Procurement Plan
56 Procurement 1. Single procurement for development & implementation, operations & maintenance 2. Turnkey system 3. Demonstration/presentation 4. Customized Commercial Off The Shelf (COTS) Product 5. Evaluation qualifications & price based selection 6. Implementation phase based, five year operations withadditionaloption option years
57 CCSS Project Schedule
58 CCSS Project Schedule Task Date Industry Forum April 25 26, 2013 Procurement Document Issued August 2013 Proposals Due November 2013 Contractor Selected January 2014 System Go Live June 2015
60 Next Steps & Beyond the Industry Forum
61 Next Steps & Beyond the Industry Forum 1. Industry Forum Meetings with Agency Staff (One on One O Meetings) 2. Maintaining the Industry Forum Website Updated & New Documents (drafts) Questions & Answers Project Schedule and Status Following the IndustryForum, pleasedo not request Following the Industry Forum, please do not request meetings with the agencies regarding the CCSS Project.
63 Questions? What do you see as the greatest challenge hll in this project?
64 Questions? If the agencies desire to accept cash at their Regional Walk in Centers, how would that affect the price of operations? What is your recommendation?
65 Questions? What emerging payment technologies do you see benefiting this project?
66 Questions? What are your thoughts on addressing transit payment methodologies, such as stored value cards and real time account status
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