Introduction to XLink EzOpenBackup Plus!

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1 Introduction to XLink EzOpenBackup Plus! For Windows 2000/2003/XP White Paper XLink Technology, Inc 1546 Centre Pointe Drive Milpitas, CA 95035, USA For the latest Product Information and free demo program, please see Abstract In today s competitive market, businesses are expected to provide the quality service with the highest efficiency and security. While human error and natural disasters are non-avoidable, the automated computerized procedures are contributing to satisfying this expectation with its ever-broadened capacity of applications. This white paper discusses the issues and solutions in data protection and recovery that concerns corporations and all types of businesses. It also introduces XLink Technology s EzOpenBackup Plus!! product. i

2 Table of Contents Today s Challenges on Business Continuity...1 Solutions: Disk-Based Backup...1 The Technology...2 The Data Recovery Bin...3 EzOpenBackup Plus! Benefits...3 How Does EzOpenBackup Plus! Work: Examples...4 Summary...10 ii

3 Today s Challenges on Business Continuity The high-speed network interactions in all types of business dealings brought with it the challenges on file transfer security and safekeeping of all files. Major characteristics of this growing business fashion include: Exploding needs in file storage space The paperless office has become the norm of today s business style Fast processing speed with non-stop file service Customer satisfaction demands 24/7 flawless computer services Files must not be lost in any circumstances Database of personal information or a business proposal are all important business assets User self-sufficient on file backup and recovery Increased productivity when workers can backup and recover files without the help of IT professionals Cost-effective To achieve all above will be the most cost effective Solutions: Disk-Based Backup The Disk-Based backup method provides solutions to all challenges anticipated. It is a new way of data protection. The dramatic increase of disk capacity had made it possible. With this method, no tape or additional hardware is required. With software applications like EzOpenBackup Plus!, file backup is automated and self-service. End-user file recovery can be easily done. EzOpenBackup Plus! can do more than Open File Backup, it can recover accidentally changed files between backups. The innovative creation of Data Recovery Bin keeps all changed files of the source folder before next backup so that lost or damaged files can be replaced by a previous version. The innovative Data Recovery Bin eliminates the risk of data loss due to human error, such as accidental file deletions and overwrites, and file corruptions. The significant advancement of Data Recovery Bin lies in its ability to recover files not saved by Windows Recycle Bin. 1

4 EzOpen Backup Plus! Restore to desired location Backup to Removable Drive The Technology The Snapshot structure developed in house is the core technology for EzOpenBackup Plus! software and other products in our IsaStor series of products. It automatically saves files and data at pre-defined intervals or at default file-processing events such as file deleting or closing to generate point-intime copies of files for backup and data recovery. This Snapshot Technology is built on Microsoft s Volume Shadow Copy technology with advancement that instead of saving the entire volume, only the intended files and data are saved. XLink s Snapshot Technology supports not only Windows XP and 2003 systems, but also Windows 2000 systems. The Snapshot Technology backs up files and data in a Point-in-time manner. It employs the Copy-On-Write method of shadow copy creation as its design approach. This method makes a shadow copy of the original file or data before it is overwritten with the changes. When changes are made to a file, the portion of the original data will be saved in the shadow copy for back-trace. This only the modified data are saved method ensures users of EzOpenBackup Plus! the most efficient and effective file recovery. 2

5 The Data Recovery Bin Incorporating this core technology with its innovative creation of Data Recovery Bin, EzOpenBackup Plus! created a unique solution to satisfy the need for data protection and storage especially for small businesses. Because snapshots are taken at each point-in-time and on the transaction level, user roll back to previous versions of a file is easy with accuracy. For this reason, EzOpenBackup Plus! claims to be the unmatched solution that brings effective server availability and true data protection to users. Due to its nature of complexity that may require trained professionals to configure and maintain, Snapshot technology has not been widely used in today s software applications. The Snapshot technology developed by XLink overcomes these challenges. Applications developed with this new technology, such as EzOpenBackup Plus!, can be easily installed and configured by non-it professionals of the small business operators. EzOpenBackup Plus! Benefits Continuous Data Protection In addition to the built-in Open and Locked File Backup (eg. SQL database files, and MS Outlook mail files), the unique creation of Data Recovery Bin saves changed portion of files continuously at real time before next scheduled or manual backup. Modified working files are now retrievable. Data loss due to human error or other types of mistakes can be avoided effectively. Local and Remote Backup Destinations Local incremental backup, which saves only the changed files, increases backup efficiency and reduces the requirement for large storage capacity at the same time. Best of all, local backup give users flexible means to find the files needed for recovery and restore them quickly with ease. On the same token, remote, centralized backup destinations help to prevent data loss caused by localized disasters such as fire, theft, building destruction, etc. 3

6 Simple, Fast Restore Restoring by copy directly from Windows Explorer the individual files or the entire backup structure from the backup destination to a desired location has proven to be the most easy and efficient method for file recovery. Self-Service End-User Data Recovery Being able to find needed files and restore them without help of administrative staff or IT professional give the users the sense of control to their files. The effect is beyond convenience, it could seriously help increase productivity and lower administrator costs. Reliable and Cost-Effective Without spending too much money on initial purchase; without spending any money on IT specialist, individuals and small businesses can enjoy the data protection solutions provided by EzOpenBackup Plus! to empower their customer relations. This solution will be proven to be most reliable. How Does EzOpenBackup Plus! Work: Examples Example one: Backup To Removable Destinations The most significant advantage of EzOpenBackup Plus! lies in its unique approach of restoring back-upped files. Because files in the destination drives can be restored by copy and paste directly from Windows explorer, using a removable drive as backup destination maximizes this advantage. A removable drive can be plugged into systems of similar configuration for file recovery. The removable drive used for backup destinations can be local or remote to the backup source. Following picture presents the settings on a local removable drive. 4

7 In this example, the source folder is C:\myfolder; the destination folder is on local removable drive D:\ with path D:\small_backup. A local removable drive can be accessed directly from Windows Explorer like a default local drive. No authentication is needed. The backup schedule is set on Full Backup at Every 7 days at 11:30pm combined with Incremental Backup in every 2 hours. This backup schedule can be translated as to save only the modified files in every two hours into the defined destination; and backup all files in the source folder once a week from the day the backup plan is set. 5

8 In the Option dialog box, choice of All files or Specific files can be selected for backup. The file location of Data Recovery Bin can be changed. Click OK to continue. After the initial file sync, the backup plan is on the main status list. From this main status screen of EzOpenBackup Plus!, the details of backup source path, target path, schedule settings and backup options can all be seen in one glance. 6

9 Example two: Saving files with the Data Recovery Bin The innovative advancement of Data Recovery Bin is its role to recover files not saved by Windows Recycle Bin. The two major characteristics of the Data Recovery Bin are: 1. Only the modified portion of data in a file is saved - this functionality indicates the capability of real-time data saving. The data saved are organized by the date of their creation for easy viewing and retrieving. 2. Files saved in Data Recovery Bin are of temporary nature - They are kept within a cycle of duration to a maximum of 14 days. Files of dates beyond the defined time duration will be removed. Before the occurrence of next backup process - manual or scheduled, when there are file modifications in the defined backup source folders, you will see a list of items in the Data Recovery Bin as in the picture below. 7

10 First, you would want to define the file-keeping duration. From the main status screen shown on top of this page, click button Advance to open this dialog box. User can change the number of days in which files are to be kept. The default is set on 7 days. This means on the 8th day, files saved on the first day will be removed. Data Recovery Bin can keep up to 14 days of modified data. Now click the View Report button to open up the Data Recovery Bin dialog box. As we can see, all modified files are in the pre-defined source folder along with the information of modified data size and the time the modification was done. This information can be helpful in searching a file for restore in the future. 8

11 The modified file listing can also be viewed in a plain list without the folder structure. To go back to a certain version of previous modification, you can select the file by its name within the time range and click the button Copy to to restore the file. The default path for file restore is the files original location. Data Recovery Bin also provides tool to help users to find a file. Using Search to find a file if you do not remember the complete path of the file. The search by Any part of the file name will find all files with the same name and you can decide which one to restore by the time the file was created. All files can be viewed on the fly by click the View button. 9

12 Summary XLink Technology, Inc. (XLink) is a computer software company which has been in the leading position of NFS UNIX to Windows connectivity products for more than ten years. Its technology expertise includes: 1. Snapshot Technology 2. Windows file system and storage internal architecture 3. Networking protocol implementation The EzOpenBackup Plus! is designed for Windows 2000/XP/2003 systems. It is a disk-based software application for individual users to backup important files to a local or remote destination for the purpose of data protection. The added feature of Data Recovery Bin enables users to backtrack modified files within a pre-defined time period. This ability to roll back to a previous version of a file can be useful to many professionals. 10

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