System Council of Chief Academic Officers A G E N D A. 1. Approve Minutes of April 15, 2015 [Attachment 1] 2

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1 System Council of Chief Academic Officers A G E N D A Wednesday, May 20, :30 a.m. 9:15 a.m. or upon adjournment Kathy Rupp Conference Room Kansas Board of Regents Curtis State Office Building 1000 SW Jackson, Suite 520 Topeka, Kansas 1. Approve Minutes of April 15, 2015 [Attachment 1] 2 2. Updates a. Transfer and Articulation Council (TAAC) Karla Wiscombe b. Recruiting and Retaining Outstanding Students Gary Alexander 3. Discussion a. Student Learning Assessment Model Reporting Format [Attachment 2] Gary Alexander 5 b. National Student Clearinghouse Reverse Transfer [Attachment 3] Gary Alexander 7 c. Graduate Course Credit Opportunities (Proposed Target Date for Achieving Faculty Credentials) [Attachment 4] Jon Marshall 8 4. Other Business SCOCAO Schedule September 2014 June 2015 AGENDA MATERIALS DUE MEETING DATES August 27, 2014 September 17, 2014 September 24, 2014 October 15, 2014 October 29, 2014 November 19, 2014 November 21, 2014 December 17, 2014 December 19, 2014 January 14, 2015 January 21, 2015 February 11, 2015 February 18, 2015 March 11, 2015 March 25, 2015 April 15, 2015 April 22, 2015 May 20, 2015 May 27, 2015 June 17, 2015 Page

2 System Council of Chief Academic Officers Minutes Attachment 1 Wednesday, April 15, :30 a.m. Kathy Rupp Conference Room Kansas Board of Regents The System Council of Chief Academic Officers met in the Kathy Rupp Conference Room, Kansas Board of Regents, Topeka, Kansas, at 8:30 a.m. on Wednesday, April 15, Members Present: Jon Marshall, Allen County Community College David Cordle, Emporia State University Lynette Olson, Pittsburg State University Chris Crawford, Fort Hays State University Randy Pembrook, Washburn University Bill Backlin, Cloud County Community College Karla Fisher, Butler Community College Jeff Vitter, University of Kansas Tony Vizzini, Wichita State University April Mason, Kansas State University Sheree Utash, Wichita Area Technical College Board Staff Gary Alexander, Jean Redeker, Karla Wiscombe, Jacqueline Johnson, Susan Fish, and Cynthia Farrier Others Present: Sara Rosen, University of Kansas; Ruth Dyer, Kansas State University; Rick Muma, Wichita State University; David Rintoul, Kansas State University; Andy Anderson, Johnson County Community College; Lorie Cook-Benjamin, Fort Hays State University; Eric Deyo, Fort Hays State University; Cindy Hoss, Hutchinson Community College; Julie Dainty, Pittsburg State University; Julie Samuels, Pittsburg State University; Steve Loewen, Flint Hills Technical College; Alysia Johnston, Coffeyville Community College; Kim Krull, Butler Community College; Danny Gillum, Dodge City Community College; and Penny Quinn, Barton County Community College Approve Minutes of March 11, 2015 Meeting Lynette Olson moved, and Randy Pembrook seconded the motion, to approve the March 11, 2015 minutes as submitted. Motion carried unanimously. Updates Transfer and Articulation Council (TAAC) Karla Wiscombe Karla Wiscombe provided an update on the activities of TAAC. A few of the courses under consideration for review this Fall need additional review by TAAC. They plan to finalize the list this afternoon (Wednesday, April 15, 2015) and distribute the list in the near future. Karla advised SCOCAO that the Kansas Regents Shared Number (KRSN) Project is in progress and the data upload is due by June 15, Diversity Study Group Gary Alexander Jon Marshall gave an update on the Diversity Study Group. The three sub-groups are communicating regarding (1) the present data available; (2) the best practices across the country and national programs; and (3) current policies at Kansas Board of Regents and the institutions. The plan is to recommend adoption of a diversity and inclusion goal for June Recruiting and Retaining Outstanding Students Gary Alexander 2

3 Gary Alexander expressed appreciation to everyone for their help providing information for the presentation on Board Goal 7 Recruiting and Retaining Outstanding Students. The report is on the Wednesday, April 15, 2015 Board agenda. It includes a panel consisting of Bobby Gandu, Wichita State University; Craig Fuchs, Pittsburg State University and Joel Figgs, Cloud County Community College. Two + Two/Four Year Degree Maps Progress from Institutions Jon Marshall Jon Marshall asked the Council to provide an update on its progress in obtaining two 2+2 program agreements between the two-year institutions and the four-year institutions. Several institutions have two agreements in place. Other institutions are in the process of developing agreements. The report on the 2+2/Four Year Degree Maps is due at the June 2015 Board meeting. The Council was asked to Gary Alexander a progress report by June 1, Discussion Student Learning Assessment Model Gary Alexander Gary Alexander advised SCOCAO that the Student Learning Assessment Report will be presented at the September 2015 Board meeting. The report will include: (1) the instrument used to assess students, (2) the results of the assessment, and (3) how the results are used. The institutions reports are due to Gary Alexander July 1, 2015 and will cover assessment Spring National Student Clearinghouse Reverse Transfer Process (Follow-up on suggestion/proposal brought forward by Cynthia Farrier) Jon Marshall Jon Marshall reminded SCOCAO of its previous discussion of the National Student Clearinghouse Reverse Transfer Process. The Council took under consideration a proposal to ask National Student Clearinghouse staff to speak on reverse transfer. Discussion followed: Texas, Missouri and Wisconsin are participating in a pilot project Kansas Association of Collegiate Registrars and Admissions Officers (KACRAO) indicated they want to learn more about reverse transfer Possibility of asking two speakers to present at the June 11, 2015 Data Quality and Planning Conference The Council decided by consensus to find out if there is interest inviting representatives of the National Student Clearinghouse to discuss reverse transfer at the June data conference. Gary Alexander will SCOCAO information from the National Student Clearinghouse to share on their campuses. Members are to Gary Alexander by April 23, 2015 indicating the level of interest at their campuses. HLC Faculty Guidelines Graduate Course Credit Opportunities (interest in universities providing graduate course credit opportunities for CEP and adjunct faculty wishing to obtain further graduate course work in academic disciplines to meet credential requirements) Jon Marshall, Alysia Johnston Jon Marshall indicated the Kansas Council of Instructional Administrators (KCIA) discussed the Higher Learning Commission (HLC) Faculty Guidelines. At this year s HLC conference one of the agenda items was concurrent enrollment faculty credentials (High school faculty teaching college courses at high schools during the academic year). Potential areas of study for faculty to obtain credentials are: (1) mathematics, (2) physical sciences, (3) biological sciences, (4) communication, (5) English (especially composition/writing). Alysia Johnston shared that HLC changed the required credentials from a bachelor degree plus twenty-four credit hours in the discipline to a master degree plus eighteen hours of graduate level credit hours in the discipline. SCOCAO discussed ways to assist faculty obtaining the required HLC credentials: Coordinate with the universities to offer credits without the necessity to enroll in graduate school Need to know the scale of the problem Cost and accessibility o Market driven tuition rates 3

4 o Scholarships o Price similar to in-service teacher training HLC deadline for the new faculty credentials to be in place is January 2016 o Consistency across the state o Written improvement plans in place HLC currently reviews institutions in regard to faculty credentials and checks to see if an institution needs to have a credentialing plan in place. Progress toward faculty obtaining credentials should be occurring. SCOCAO will discuss a proposed target date for achieving faculty credentialed at its May 2015 meeting. Other Business There being no other business, April Mason moved, and Karla Fisher seconded the motion, to adjourn. Meeting adjourned at 9:30 a.m. 4

5 Attachment 2 Student Learning Assessment Reporting Model May Report annually at September Board meeting 2. All institutions report on the same category, cycling through the three areas 3. Reporting elements a. Area tested b. Assessment instrument c. Results d. How the institution makes use of the results 4. Reporting cycle a. September 2015: Mathematics and Analytical Reasoning b. September 2016: Written and Oral Communication c. September 2017: Critical Thinking/Problem Solving 5

6 SEPTEMBER 2015 REPORT ON THE ASSESSMENT OF STUDENT LEARNING INSTITUTION: AREA ASSESSED: Mathematics and Analytical Reasoning Assessment Instrument(s): Assessment Results: Explain how your institution makes use of the assessment results: Comments: 6

7 National Student Clearinghouse Reverse Transfer Initiative Attachment 3 We are pleased to announce an additional session for our 2015 Kansas Board of Regents Data Quality and Planning Conference! This session will focus on the National Student Clearinghouse s Reverse Transfer Initiative. More information on the session is included below. This session is free to attend and is open to anyone. For those who have already registered to attend only the first day of the Data Quality and Planning Conference (Wednesday, June 10), we will be reaching out to you regarding registration for this session. If you have registered to attend both days of the conference, you do not need to take any further action. Please feel free to pass this information on to any other interested parties. Thank you, we look forward to seeing you! Thursday, June 11 Capitol Plaza Hotel Topeka, KS 10 a.m. - Noon Unveiling the National Student Clearinghouse Reverse Transfer Initiative This session will focus on the mechanics of the grassroots reverse transfer initiative supported by data exchange through the National Student Clearinghouse (NSC). Presenters will include university colleagues from Texas, Wisconsin, and Missouri who have designed and promoted the effort, building upon the NSC enrollment data exchange. Time will be included for participants to ask detailed questions about use, costs, and applicability to the Kansas reverse transfer initiative. Invitation to this session is open and extended by the Kansas Board of Regents System Council of Chief Academic Officers. Angel Romero Jr Project Specialist Data, Research, and Planning Kansas Board of Regents (785) Don't miss the 2015 Kansas Board of Regents Data Quality and Planning Conference June 10th-11th, Capitol Plaza Hotel, Topeka, KS Register online: 7

8 KBOR statement on faculty qualifications for individuals teaching courses as part of Concurrent Enrollment Partnership (CEP) agreements Attachment 4 The Kansas Board of Regents (KBOR) expects institutions to comply with the Higher Learning Commission s (HLC) requirement that they fully implement HLC faculty roles and qualifications by January For high school faculty who do not meet those qualifications and are teaching college courses as part of a CEP agreement, the institution must provide a written plan outlining a strategy and timeline for compliance, and attesting that high school faculty are enrolled in academic programs enabling them to obtain the necessary credentials. To help institutions meet HLC faculty requirements, KBOR will work with the universities to coordinate development of online 18 hour graduate certificate programs in the appropriate disciplines, focusing on courses approved for transfer. Based on the number of courses whose faculty lack HLC qualifications according to the Kansas Higher Education Data System (KHEDS)--the highest need disciplines currently are: mathematics, English, speech, biology, psychology, political science and history. The following schools offer online degrees in four of these areas: Emporia State (math, history); Fort Hays State (English, political science); and Pittsburg State (history). One university has expressed tentative interest in piloting an online graduate certificate program in Communication. The goal is to have each university develop and deliver at least one online 18 hour graduate certificate program with a sequenced and predictable schedule that could be applied to a master s degree program. KBOR Policy KBOR policy (CH. III.A.12) specifies that high school faculty teaching college courses as part of a Concurrent Enrollment Partnership must meet the following qualifications: iv. High School Faculty (1) Qualifications (a) High school faculty teaching college-level, non-tiered Concurrent Enrollment Partnership courses shall attain instructional eligibility by meeting the standards established by the Higher Learning Commission of the North Central Association, as stated that the body s Criteria for Accreditation and Assumed Practices regarding faculty roles and qualifications. (b) Faculty teaching college-level tiered technical courses through a Concurrent Enrollment Partnership shall attain instructional eligibility by meeting the academic standards addressed above or possess a valid/current industry-recognized credential and a minimum of 4,000 hours of work experience in the specific technical field. (c) Postsecondary partner institutions may set higher standards 8

9 Higher Learning Commission Determining Qualified Faculty HLC published updated expectations regarding faculty qualifications at affiliated institutions in May The implementation of certain aspects of these expectations may require a period of transition at institutions. HLC is allowing institutions with faculty in such circumstances until the end of the calendar year (December 31, 2015) to fully meet the faculty qualification expectations. The time is intended to permit an institution to conduct a review of the qualifications of its faculty and those of teachers in dual credit courses or programs, to plan for alternatives if needed, and to take the necessary steps with the aim of ensuring full compliance by the end of this calendar year. The additional time may be used in the following circumstances: An institution has faculty who do not meet the requirements and needs some time to do so. An institution has faculty who are a few graduate credits short of either the master's degree or the 18 graduate credits (i.e., have 12 or 15 graduate credits) and need another semester or two to fulfill the requirement. An institution needs to seek alternatives and needs time to plan for implementation. Beginning January 1, 2016, HLC expects institutions will be in full compliance with the faculty qualifications requirements. Peer review teams will be reviewing Assumed Practices on faculty qualifications. HLC will review faculty qualifications at the time of an institution's comprehensive evaluation or at other times if it becomes a matter of concern, as articulated in HLC's guidance. Contact the staff liaison with any questions. The URL for the above item: pb25zil0 9