Minority, Women, and Small Business Enterprise Awards Report FY2015 July 1, 2014 June 30, 2015

Transcription

1 image Minority, Women, and Small Business Enterprise Awards Report FY2015 July 1, 2014 June 30, 2015 Carlecia D. Wright Director

2 Table of Contents Awards Report FY2015 Awards Summary 3-5 Citywide Summary Citywide Dollars Awarded 6 Citywide Participation Comparison by Year 6 Citywide Awards by Certification Type 7 Citywide Awards by Vendor Type 7 Citywide Awards by Ethnicity and Contract Type 7 Citywide Awards by Ethnicity 7 Citywide Awards by Industry Type 8 Utilization of Certified Vendors by Industry Type 8 Citywide Awards by Department 9 Awards by Department Administration Departments Administration and Regulatory Affairs 11 Finance Department 12 Human Resources 13 Houston Information Technology Services 14 Legal Department 15 Mayor s Office 16 Office of Business Opportunity 17 Strategic Procurement Division 18 Public Safety Departments Houston Emergency Center 19 Houston Fire Department 20 Houston Police Department 21 Municipal Courts Department 22 Development and Maintenance Departments Fleet Management Department 23 General Services Department 24 Houston Airport System 25 Planning and Development Department 26 Public Works and Engineering 27 Solid Waste Management Department 28 Human and Cultural Services Department of Neighborhoods 29 Health and Human Services 30 Housing and Community Development Department 31 Houston Public Library 32 Houston Parks and Recreation Department 33 Appendices APPENDIX A: Citywide Exempt and Waiver Contracts APPENDIX B: Contracts by Council District 44 APPENDIX C: Disadvantaged Business Enterprise (DBE) Contracts 45 APPENDIX D: Airport Concessionaire Disadvantaged Business Enterprise 46 2

3 Awards Summary FY2015 Background In furtherance of Mayor Annise Parker s commitment to ensure the success of minority, women-owned, and small business enterprises (s), the Office of Business Opportunity (OBO) is charged with creating a competitive and diverse business environment in the City of Houston by promoting the growth and success of these historically underutilized businesses, through their meaningful participation in the government procurement process. This progress is measured, in part, by monitoring the extent of these groups participation on City contracts. In compliance with Chapter 15, Article V of the City Code of Ordinances, this report details the progress city departments have made towards attaining the utilization goals established for the City s program. In addition, for the purpose of reporting the awards to certified firms on all city-related contracts, this report includes the dollars amounts awarded to certified Disadvantaged Business Enterprises (DBE) who participate in United States Department of Transportation funded contracts (listed separately in Appendix C). Awards Summary In FY2015, the City of Houston awarded a total of $1,519,634,099 to firms on construction, professional services, and goods & services agreements, with $288,036,427 awarded to certified minority, women, and small, business enterprises () firms. Of that, $8,673,447 were exempt contracts, $270,637,216 were contracts with waivers, and $18,344,948 were non-goal oriented contracts. Therefore the total dollar amount awarded on goal-oriented contracts only was $1,221,978,489, of which $275,051,681 was awarded to certified firms, yielding an average utilization rate of 22.5%. On analyzing participation of firms on goal-oriented contracts by ethnicity, Black-owned businesses received the largest share $85,001,097 or 30.9% of the total amount awarded to certified firms. Hispanic-owned businesses came in second, $76,756,407 awarded or 27.9% of dollars awarded. Asian-owned firms were third with $44,022,250 or 16.0%. Caucasian Womenowned firms came in fourth with $33,905,728 or 12.3%. Non-minority Male-owned firms were fifth with $12,375,405 or 4.5%. Native American-owned firms continued to have the lowest participatory rate, earning $4,007,587 or 1.5% of dollars awarded. Awards to certified firms each on these contracts totaled 4,155 with the following breakdown: Blacks 1,042, Caucasian Women 1,016, Hispanics 828, Asians 759, Non-minority Males 451, and Native Americans 44, and 15 were undetermined. When analyzed by industry, certified firms on goal-oriented construction contracts were awarded $152,372,786, which is 27.5% of the total amount of $554,176,220 awarded in all city-related construction projects. $89,559,833 or 21.3% of all professional services contracts awarded citywide, totaling $420,229,277, went to certified firms. A total of $33,119,062 was awarded to certified firms on goods & services projects, which is 13.4% of the $247,572,992 awarded to all goods & services projects citywide. Summary of Exempt and Contracts with Waivers As stated above, $8,673,447 were contracts exempt from a goal for reasons such as grant and state funds. The remaining $270,637,216 include contracts that are subject for approval by OBO for a goal waiver due to sole source, non-divisibility, interlocal agreements, cooperative purchasing agreements, DIR, HGAC, no certified firms available, etc. Please see page for more details. 3

4 Awards Summary FY2015 Certification Types Minority Business Enterprise (MBE) certification applies to firms owned and operated by minorities. MBE goals may be applied to any locally funded contract type. Women Business Enterprise (WBE) certification applies to firms owned and operated by females. As of July 1, 2013, pursuant to amendments to Chapter 15, Article V of the City Code of Ordinances, WBEs have been reinstated on construction contracts, therefore, WBE goals are now applied to any locally funded contract types. Small Business Enterprise (SBE) certification is race and gender neutral, and applies only to eligible firms in the construction industry. SBEs can be used, up to 4%, to meet contract specific subcontracting MWBE goals on construction related contracts. Persons with Disabilities Business Enterprise (PDBE) certification applies to eligible firms owned and operated by a disabled veteran or individuals with an existing medically determined physical or mental impairment of a chronic or permanent character. PDBE utilization may be used to augment citywide goals set by City Council. Most PDBEs have multiple certification types. At the time that a contract is awarded, the prime contractor determines which certification type will be utilized. In most cases, PDBEs are utilized as an MBE or SBE. Disadvantaged Business Enterprise (DBE) certification is a federal certification and applies to firms owned and operated by economically disadvantaged individuals. DBE goals apply only to U.S. Department of Transportation contracts that receive Federal financial assistance. Goal Oriented Contracts There are three types of goal-oriented contract and non-contract projects: construction, professional services and purchase of goods & services. These projects are goal-oriented, which requires utilization. The following are the types of goal-oriented contracts and their annual citywide goals set by City Council. Construction contracts are related to construction projects above $1M. The citywide goal for construction contracts is 34%. Professional Services contracts (also known as Regulated contracts) require a professional license e.g. architect, engineer, attorney, or accountant etc. The citywide goal for professional services contracts is 24%. Goods & Services* contracts provide for the supply of goods and non-personal or nonprofessional services above $100K. The citywide goal for goods & services contracts is 11%. The following are subcategories under goods & services contracts. These are non goal-oriented contract types and do not have citywide goals set by City Council. Note: the utilization of certified vendors on purchase orders and Pcards augments the citywide goal achievement percentage. Purchase orders and Pcard purchases are included in the goods & services total in this report. o o Purchase orders: direct orders for various purchases made from vendors. Pcard purchases: direct purchases from vendors using City of Houston purchasing cards Contracts with Waivers** are contracts that don t have a goal per Chapter 15, Article V, Section 15-83, these contracts must be reviewed and approved by the Office of Business Opportunity (OBO). The following reflect the most frequent circumstances under which OBO may approve a request to waive a contract goal: o o o Emergency Contracts - A public or administrative emergency exists which requires the goods or services being procured to be provided with unusual immediacy. Specialized Contract - If goods and services being procured are specialized, technical or of a unique nature as to require the contracting department to select its contractor without application of a goal. Economic Burden or Risk - If requiring a goal would impose an unwarranted economic burden or risk on the City or unduly delay acquisition of the goods or services, or is not in the best interest of the City. 4

5 Awards Summary FY2015 o o o o o No s available There are no s available in the market to perform the work required in the contract or who possess the specialized license or certification required to do the work. Interlocal Agreements/Cooperative Purchasing Agreements/DIR/HGAC - These are agreements the City enters into with other governmental entities in the interest of cooperatively sharing resources for their mutual benefit. Non Divisible - The contract cannot be divided to include the use of subcontractors. Sole Source - Contracts awarded to meet a need that can only be supplied from a firm that provides specialized and/or unique products or services. Direct shipment - Contracts where the goods are directly shipped to the customer. * As per the recommendation of Strategic Purchasing Division, Purchasing Contracts will be referred to as Goods & Services. The Report has been edited to reflect this change. **Departments are required to request a 0% goal from OBO, however, in some cases a department has requested a 0% goal directly from City Council. Non Goal-Oriented Contracts Construction contracts $1,000,000 or less and Goods & Services contracts $100,000 or less. These are contracts that do not require certified firms or a review from the Office of Business Opportunity. 5

6 Contract Type Non Total Awarded % Construction Total $401,803,434 $152,372,786 $554,176, % Professional Services Total $330,669,444 $89,559,833 $420,229, % Goods & Services Total $214,453,930 $33,119,062 $247,572, % Total $946,926,808 $275,051,681 $1,221,978, % Exempt Contracts $8,673,447 $0 $8,673, % Waiver Contracts $261,917,942 $8,719,274 $270,637, % Non-Goal Oriented $14,079,475 $4,265,472 $18,344, % Grand Total $1,231,597,672 $288,036,427 $1,519,634, % Contract Type Citywide Dollars Awarded Fiscal Year 2013 Fiscal Year 2014 Citywide Summary FY2015 A. Non - Dollars awarded to non-certified firms on contract and non-contract projects. Non-certified prime contractors and non-certified subcontractors are both utilized on projects, therefore this category includes prime and subcontractors. B. - Dollars awarded to certified firms on contract and non-contract projects. Certified s can serve as both prime and subcontractors, therefore prime and subcontractors are both included in this category. C. Total Awarded - Total contract and non-contract dollars awarded to certified and non-certified firms. D. % - Percentage of the amount awarded to certified firms compared to the total amount awarded to certified and non-certified firms. Citywide Participation Comparison by Year Fiscal Year 2015 July June 2013 July June 2014 July June 2015 Contract Area Total % Total % Total % Construction - MBE $63,307, % $84,952, % $97,480, % Construction - SBE $62,419, % $19,274, % $15,421, % Construction - DBE 1 $5,507, % $0 0.0% Construction - WBE $4,683, % $28,399, % $28,904, % Construction - MWBE 2 $18,604, % $724, % Construction - Other $9,841, % Construction - Total $482,177,952 $135,917, % $639,913,355 $151,231, % $554,176,220 $152,372, % Professional Services - MBE $49,892, % $47,274, % $38,536, % Professional Services - SBE $234, % $0 0.0% Professional Services - DBE $869, % $0 0.0% Professional Services - WBE $2,573, % $5,460, % $4,832, % Professional Services - MWBE $23,091, % $38,840, % Professional Services - Other $4,128, % $7,350, % Professional Services $134,172,308 $53,569, % $222,498,626 $79,954, % $420,229,277 $89,559, % Goods & Services 3 Goods & Services Contracts - MBE $28,136, % $31,059, % $8,725, % Goods & Services Contracts - SBE $171, % $0 0.0% Goods & Services Contracts - WBE $10,662, % $3,941, % $764, % Goods & Services Contracts - MWBE $7,824, % $18,183, % Goods & Services Contracts - Other $791, % Total Goods & Services Contracts $248,989,793 $38,970, % $205,854,511 $42,825, % $207,131,834 $28,465, % Purchase Orders $33,292,331 $4,720, % $28,405,567 $4,436, % $27,017,778 $3,970, % P-Card $12,382,786 $606, % $12,080,148 $585, % $13,423,380 $682, % Goods & Services Total $294,664,910 $44,297, % $246,340,226 $47,847, % $247,572,992 $33,119, % Total without Exempt Purchases $911,015,169 $233,784, % $1,108,752,207 $279,033, % $1,221,978,489 $275,051, % Exempted Purchases $120,860,778 $5,198, % $163,608,530 $4,342, % $8,673,447 $0 0.0% Waiver Contracts $74,815,794 $3,579, % $270,637,216 $8,719, % Non-Goal Oriented Contracts $29,411,677 $7,668, % $24,250,263 $9,074, % $18,344,948 $4,265, % Total with Exempt Purchases $1,061,287,625 $246,652, % $1,371,426,793 $296,030, % $1,519,634,099 $288,036, % 1) Beginning FY 2014, contracts with DBEs were tracked separately See Appendix C for more details. 2) MWBE certification type was introduced to represent subcontractors whose use as an MBE or WBE was undetermined at the time the contract was awarded. 3) Purchase orders and Pcards have multiple certification types which do not require a designation at the time of purchase. ** Other represents firms whose certification details were undetermined. 6

7 Citywide Awards by Certification Type PO/Pcards $4,653, % Other SBE $15,421, % WBE $34,501, % MWBE $57,749, % $17,983, % MBE $144,742, % Citywide Summary FY2015 PO/Pcards do not require the certification type designated at the time of purchase. Citywide Awards by Vendor Type A B C=A/Grand Total Vendor Type Non Total Award Percent Prime Contract $906,268,452 $79,102,863 $985,371, % Subcontract $4,870,860 $191,295,155 $196,166, % PO/Pcards $35,787,495 $4,653,663 $40,441, % Grand Total $946,926,808 $275,051,681 $1,221,978, % PO/Pcards do not require the vendor type to be designated. Citywide Awards by Ethnicity and Contract Type Contract Type Asian Black Caucasian Women Hispanic Native American Non-minority Males Other Grand Total Construction $6,077,388 $43,177,895 $19,756,781 $56,645,280 $3,877,934 $11,995,751 $8,841,758 $152,372,786 Professional Services $34,863,581 $25,743,070 $6,445,575 $15,035,696 $91,911 $30,000 $7,350,000 $89,559,833 Goods & Services - Contracts $2,401,377 $14,774,573 $6,160,800 $4,331,979 $5,222 $0 $550,000 $28,465,400 PO/Pcards $679,904 $1,305,560 $1,542,571 $743,452 $32,521 $349,654 $4,653,663 Grand Total $44,022,250 $85,001,097 $33,905,728 $76,756,407 $4,007,587 $12,375,405 $18,983,207 $275,051,681 Citywide Awards by Ethnicity $44,022,250 $85,001,097 $33,905,728 $76,756, ,042 1, % 30.9% 12.3% 27.9% $4,007,587 $12,375,405 $18,983, % 4.5% 6.9% Asian Black Caucasian Women Hispanic Native American Non-minority Males Count 759 1,042 1, Sum of $44,022,250 $85,001,097 $33,905,728 $76,756,407 $4,007,587 $12,375,405 $18,983,207 Percentage 16.0% 30.9% 12.3% 27.9% 1.5% 4.5% 6.9% Other The count in each chart represents the number of prime and subcontractors awards. The percentage represents the portion of dollars awarded to certified firms compared to the total dollar amount awarded to all certified firms. 7

8 Citywide Summary FY2015 Citywide Awards by Industry Type A B C=B/A D E=D/B Industry Type Number of Certified Firms Number of Certified Firms used Percentage of Utilization Average per Vendor Architectural & Engineering Products and Services % $39,528,907 $434,384 Automotive & Transportation % $3,718,313 $177,063 Business Services & Support/Creative Products & Services % $44,589,254 $537,220 Concessions & Food Products Service % $539 $180 Construction Services & Equipment % $110,268,654 $571,340 Energy & Utilities/Environmental Services & Equipment % $4,843,359 $201,807 Facilities & Security Products & Services (Janitorial/Security/HVAC) % $14,202,344 $295,882 Heath Care & Pharmaceutical Products & Services % $2,685,425 $223,785 Industrial Manufacturing & Equipment % $6,268,697 $313,435 Legal, Financial & Insurance & Real Estate Services % $3,717,734 $247,849 Other Services % $3,935,909 $196,795 Retail, Wholesale & Warehousing % $16,627,010 $302,309 Technology & Telecommunications % $4,471,780 $186,324 Undetermined 12 $20,193,757 $1,682,813 Grand Total 2, % $275,051,681 $442,917 Utilization of Certified Vendors by Industry Type 40.0% 39.1% 36.4% 39.0% 35.0% 30.0% 25.0% 20.0% 15.0% 10.0% 5.0% 18.1% 20.5% 4.9% 25.3% 22.6% 18.0% 17.9% 9.8% 19.8% 15.7% 0.0% 8

9 Citywide Summary FY2015 FY2015 Awards by Department July - June (1) Non Total Award FY2014 A B C=A+B D=B/C Department/Division (2) Count Count Count Total Current Percentage Prior Year % Administration & Regulatory Affairs 1,050 $13,315, $639,689 1,077 $13,955, % 22.6% City Council * 353 $340,041 6 $44, $385, % 2.5% City of Houston * 137 $257,007 2 $50, $307, % 7.3% City Secretary * 2 $11 2 $11 0.0% 0.0% City Controller 249 $789,746 3 $59, $848, % 1.2% Department of Neighborhoods 453 $1,317,948 8 $318, $1,636, % 10.0% Finance Department (3) 371 $1,669, $164, $1,833, % 25.8% Fleet Management Department 2,841 $2,095, $143,941 2,963 $2,239, % 5.2% General Services Department 4,257 $49,306, $35,567,971 4,575 $84,874, % 25.1% Houston Airport System 6,518 $87,564, $26,463,743 6,978 $114,028, % 32.4% Housing & Community Development 358 $20,269, $6,964, $27,233, % 9.0% Houston Emergency Center 472 $126,330 3 $ $126, % 5.2% Houston Fire Department 2,208 $8,311, $965,179 2,303 $9,276, % 12.6% Houston Information Technology Services 540 $37,188, $6,961, $44,149, % 20.7% Health and Human Services 2,933 $3,926, $476,252 3,050 $4,402, % 7.2% Houston Parks and Recreations Department 3,811 $4,587, $817,153 3,883 $5,405, % 17.3% Houston Police Department 3,121 $15,617, $1,062,661 3,214 $16,680, % 20.3% Houston Public Library 580 $791, $103, $895, % 18.1% Human Resources 754 $240,047, $26,402, $266,450, % 13.1% Legal Department 3,122 $764, $75,359 3,135 $839, % 31.4% Municipal Courts Department 1,256 $451, $19,222 1,272 $470, % 14.9% Mayor's Office 792 $1,953, $135, $2,089, % 3.0% Office of Business Opportunity 140 $41,803 2 $1, $43, % 40.8% Planning & Development Department 216 $390, $97, $487, % 2.3% Public Works and Engineering 10,461 $419,295,850 2,394 $160,225,863 12,855 $579,521, % 26.6% Strategic Procurement Division 18 $31,634, $6,455, $38,089, % 24.5% Solid Waste Management Department 640 $4,871, $835, $5,707, % 19.0% Total 47,653 $946,926,808 4,155 $275,051,681 51,808 $1,221,978, % 25.2% * Departments denoted with an asterisk only include expenditures for purchase orders and Pcards, which are not goal-oriented and do not require certified firms on each purchase. However, certified firms that were utilized on purchase orders and Pcards are counted toward the goods & services goal. (1) Excludes Exempt and non goal-oriented contracts. (2) The amounts for Strategic Purchasing and City of Houston reflect contracts and non-contracts processed for multiple departments and cannot be applied to the certified vendor awards for one department only. (3) Finance Department figures include General Government transactions as well.. 9

10 Awards Report FY2015 Table of Contents Awards by Department Administration Departments Administration and Regulatory Affairs 11 Finance Department 12 Human Resources 13 Houston Information Technology Services 14 Legal Department 15 Mayor s Office 16 Office of Business Opportunity 17 Strategic Procurement Division 18 Public Safety Departments Houston Emergency Center 19 Houston Fire Department 20 Houston Police Department 21 Municipal Courts Department 22 Development and Maintenance Departments Fleet Management Department 23 General Services Department 24 Houston Airport System 25 Planning and Development Department 26 Public Works and Engineering 27 Solid Waste Management Department 28 Human and Cultural Services Department of Neighborhoods 29 Health and Human Services 30 Housing and Community Development Department 31 Houston Public Library 32 Houston Parks and Recreation Department 33 10

11 Administration and Regulatory Affairs Details by Department Jul 1, 2014 June 30, 2015 The Administration and Regulatory Affairs Department (ARA) provides efficient and logical solutions to administrative and regulatory challenges. The department oversees Parking, Operations/3-1-1, Payroll, Administrative Services, BARC (the City s Animal Shelter and Adoption Facility), Transportation and Insurance Management. In FY2015, ARA awarded $27,139,685, of which $823,943 was awarded to certified firms, accounting for a 3.0% utilization. However, from this total, $45,198 were non goal-oriented contracts and $13,138,827 were contracts with waivers. Even so, 33.6% of non goal-oriented contracts utilized firms. From the remaining $13,955,660, the department registered a 4.6% utilization by awarding $639,689 to certified firms. FY2015 Dollars Awarded FY2015 Awards by Vendor Type A B C=A/Grand Total Vendor Type Non Total Award Percent Prime $12,602,026 $12,602, % Subcontract $554,273 $554, % PO/Pcards $713,946 $85,415 $799, % Total Award $13,315,971 $639,689 $13,955, % PO/Pcards do not require the vendor type designated. PO/Pcards $85, % Other $241, % Non Total Contract Type Awarded % Construction Total $0 $0 $0 0.0% Professional Services Total $0 $0 $0 0.0% Goods & Services Total $13,315,971 $639,689 $13,955, % Total $13,315,971 $639,689 $13,955, % Exempt Contracts $0 $0 $0 0.0% Waiver Contracts $12,969,772 $169,056 $13,138, % Non-Goal Oriented $30,000 $15,198 $45, % Grand Total $26,315,743 $823,943 $27,139, % FY2015 Awards by Certification Type MWBE $309, % MBE $3, % PO/Pcards do not require that certification type be designated at the time of purchase. FY2015 Awards by Ethnicity $223,679 $85,733 $66,054 $12,333 $10,440 $241, % 13.40% 10.33% % 1.63% 37.74% Asian Black Caucasian Women Hispanic Non-minority Males Count of Sum of $223,679 $85,733 $66,054 $12,333 $10,440 $241,449 Percentage 34.97% 13.40% 10.33% 1.93% 1.63% 37.74% The count in each chart represents the number of awards. The percentage represents the portion of dollars awarded to certified firms compared to the total dollar amount awarded to all certified firms. Other 11

12 Finance Details by Department The Finance Department s (FIN) mission is to safeguard the fiscal integrity of the City, and enable City stakeholders to do the same. The department s responsibilities are distributed among the Director s Office, Administrative Office of City Council, Financial Planning and Analysis, Financial Reporting and Operations, Performance Improvement, Strategic Purchasing, and Treasury and Capital Management. General Government (GG) transactions are included in the summary. GG transactions are citywide expenditures, primarily in the form of purchase orders and Pcards. In FY2015, the department awarded $3,211,702, of which $164,197 was awarded to certified firms, accounting for a 5.1% utilization. However, from this total, $1,378,140 were contracts with waivers. From the remaining $1,833,562, the department registered a 9.0% utilization by awarding $164,197 to certified firms. FY2015 Dollars Awarded FY2015 Awards by Vendor Type A B C=A/Grand Total Vendor Type Non Total Award Percent Prime $1,350,000 $1,350, % Subcontract $150,000 $150, % PO/Pcards $319,364 $14,197 $333, % Total Award $1,669,364 $164,197 $1,833, % PO/Pcards do not require the vendor type designated. PO/Pcards $14, % Contract Type Non Total Awarded % Construction Total $0 $0 $0 0.0% Professional Services Total $1,350,000 $150,000 $1,500, % Goods & Services Total $258,765 $14,197 $272, % Goods & Services Total (GG) $60,599 $0 $60, % Total $1,669,364 $164,197 $1,833, % Exempt Contracts $0 $0 $0 0.0% Waiver Contracts $1,378,140 $0 $1,378, % Non-Goal Oriented $0 $0 $0 0.0% Grand Total $3,047,504 $164,197 $3,211, % FY2015 Awards by Certification Type MBE $150, % PO/Pcards do not require that certification type be designated at the time of purchase. FY2015 Awards by Ethnicity $160,903 $3, % 2.01% 1 Asian Black Caucasian Women Count of Sum of $3,294 $160,903 $0 Percentage 2.01% 97.99% 0.00% The count in each chart represents the number of awards. The percentage represents the portion of dollars awarded to certified firms compared to the total dollar amount awarded to all certified firms. 12

13 Human Resources Details by Department The Human Resources Department (HR) is committed to the recruitment, retention and development of a highly diverse workforce, serving more than 21,000 city employees across 25 city departments. HR manages services for Safety and Risk Management, Workers Compensation, Benefits Administration, Talent Management, Strategic Planning and Citywide Corporate Training. In FY2015, HR awarded $266,694,086, of which $26,402,563 was awarded to certified firms, accounting for an 9.9% utilization. From this total, $243,725 were granted a waiver. The percentage of certified firms from the remaining amount of $266,450,361 remained 9.9%. Professional Services contracts were mainly Health benefit contracts and Temporary employment contracts with reduced goals between 5%-6%. OBO participated in the goal setting process and has reviewed and approved these contracts. Goods & Services contracts comprised mainly of purchase orders and Pcards. FY2015 Dollars Awarded FY2015 Awards by Vendor Type A B C=A/Grand Total Vendor Type Non Total Award Percent Prime $239,483,472 $9,323,662 $248,807, % Subcontract $17,017,302 $17,017, % PO/Pcards $564,326 $61,599 $625, % Total Award $240,047,799 $26,402,563 $266,450, % PO/Pcards do not require the vendor type designated. PO/Pcards $61, % Contract Type Non Total Awarded % Construction Total $0 $0 $0 0.0% Professional Services Total $238,353,010 $26,281,466 $264,634, % Goods & Services Total $1,694,788 $121,097 $1,815, % Total $240,047,799 $26,402,563 $266,450, % Exempt Contracts $0 $0 $0 0.0% Waiver Contracts $243,725 $0 $243, % Non-Goal Oriented $0 $0 $0 0.0% Grand Total $240,291,524 $26,402,563 $266,694, % FY2015 Awards by Certification Type MBE $8,367, % MWBE $16,650, % WBE $1,323, % PO/Pcards do not require that certification type be designated at the time of purchase. FY2015 Awards by Ethnicity $3,608,680 $16,262,295 $1,958,706 $4,569, % 61.59% 7.42% 17.31% $1,399 $1, Asian Black Caucasian Women Hispanic Native American Non-minority Males Count of Sum of $3,608,680 $16,262,295 $1,958,706 $4,569,911 $1,399 $1,571 Percentage 13.67% 61.59% 7.42% 17.31% 0.01% 0.01% The count in each chart represents the number of awards. The percentage represents the portion of dollars awarded to certified firms compared to the total dollar amount awarded to all certified firms. 13

14 Houston Information Technology Services Details by Department The Houston Information Technology Services Department (HITS) primarily focuses on IT governance, the building of customer service centric relationships/partnerships, and operational efficiency. The department s projects includes the Radio Replacement Project, replacing the existing infrastructure with a state-of-the-art system to enhance reliability and efficiency. HITS also manages the City s SAP ERP organization and the Customer Service Center (CSC), which is a single point of contact for all City users to direct questions and report problems regarding IT services. In FY2015, the department awarded $55,176,108, of which $6,961,116 was awarded to certified firms, accounting for 12.6% utilization over all awards. However from this total, $11,026,969 was granted a waiver. From the remaining $44,149,139, the department registered a 15.8% utilization by awarding $6,961,116 to certified firms. FY2015 Dollars Awarded FY2015 Awards by Vendor Type A B C=A/Grand Total Vendor Type Non Total Award Percent Prime $36,519,287 $36,519, % Subcontract $266,667 $6,946,171 $7,212, % PO/Pcards $402,069 $14,945 $417, % Total Award $37,188,023 $6,961,116 $44,149, % PO/Pcards do not require the vendor type designated. FY2015 Awards by Certification Type PO/Pcards $14, % MWBE $5,415, % Non Total Contract Type Awarded % Construction Total $0 $0 $0 0.0% Professional Services Total $879,108 $92,921 $972, % Goods & Services Total $36,308,914 $6,868,195 $43,177, % Total $37,188,023 $6,961,116 $44,149, % Exempt Contracts $0 $0 $0 0.0% Waiver Contracts $11,026,969 $0 $11,026, % Non-Goal Oriented $0 $0 $0 0.0% Grand Total $48,214,992 $6,961,116 $55,176, % MBE $1,530, % PO/Pcards do not require that certification type be designated at the time of purchase. FY2015 Awards by Ethnicity $522,701 $3,920,548 $1,182,184 $1,335, % 56.32% 16.98% 19.18% 1 $350 Asian Black Caucasian Women Hispanic Non-minority Males Count of Sum of $522,701 $3,920,548 $1,182,184 $1,335,333 $350 Percentage 7.51% 56.32% 16.98% 19.18% 0.01% The count in each chart represents the number of awards. The percentage represents the portion of dollars awarded to certified firms compared to the total dollar amount awarded to all certified firms. 14

15 Legal Department Details by Department Jul 1, Jun 30, 2015 The Legal Department (LGL) strives to provide the highest quality municipal legal services to the City, its elected and appointed officials, and its employees in the most efficient manner feasible. In FY2015, the department awarded $8,180,506, of which $75,359 was awarded to certified firms, accounting for 0.9% utilization over all awards. However from this total, $7,341,000 is attributable to exempt contracts and contracts where a waiver was granted. From the remaining $839,506, the department registered a 9.0% utilization by awarding $75,359 to certified firms. Goods & Services contracts comprised entirely of purchase orders and Pcards which do not necessitate a goal. FY2015 Dollars Awarded Non Total Contract Type Awarded % Construction Total $0 $0 $0 0.0% Professional Services Total $0 $0 $0 0.0% Goods & Services Total $764,147 $75,359 $839, % Total $764,147 $75,359 $839, % Exempt Contracts $0 $0 $0 0.0% Waiver Contracts $7,341,000 $0 $7,341, % Non-Goal Oriented $0 $0 $0 0.0% Grand Total $8,105,147 $75,359 $8,180, % A B C=A/Grand Total Vendor Type Non Total Award Percent PO/Pcards $764,147 $75,359 $839, % Total Award $764,147 $75,359 $839, % PO/Pcards do not require the vendor type designated. FY2015 Awards by Vendor Type FY2015 Awards by Certification Type PO/Pcards $75, % PO/Pcards do not require that certification type be designated at the time of purchase. FY2015 Awards by Ethnicity $36,955 $ % 1.1% $37, % Black Caucasian Women Hispanic Count of Sum of $36,955 $796 $37,608 Percentage 49.0% 1.1% 49.9% The count in each chart represents the number of awards. The percentage represents the portion of dollars awarded to certified firms compared to the total dollar amount awarded to all certified firms. 15

16 The Mayor s Office (MYR) is responsible for the general management of the City and for seeing that laws and ordinances are enforced. Divisions of the Mayor s Office include, but are not limited to, CitizensNet, Crime Victims Assistance, Cultural Affairs, Economic Development, Green Houston, HTV (Municipal Channel), Intergovernmental Relations, International Trade and Development, Public Safety and Homeland Security, and Special Events. In FY2015, the Mayor s office awarded $5,198,072, of which $1,702,489 was awarded to certified firms, amounting to a 32.8% utilization. From this amount however, waiver contracts totaled $3,108,782. Even so, certified firms were utilized in 50.4% of waiver contracts. From the remaining $2,089,290, the department registered a 6.5% utilization by awarding $135,465 to certified firms. Included in the Professional Services contracts, was one with a 7% goal, pertaining to the HOT fund, with the amount to Subcontractors undetermined at the time of award. FY2015 Dollars Awarded FY2015 Awards by Vendor Type A B C=A/Grand Total Vendor Type Non Total Award Percent Prime $1,062,675 $1,062, % Subcontract $19,235 $19, % PO/Pcards $891,149 $116,231 $1,007, % Total Award $1,953,825 $135,465 $2,089, % PO/Pcards do not require the vendor type designated. Mayor s Office Details by Department PO/Pcards $116, % Non Total Contract Type Awarded % Construction Total $0 $0 $0 0.0% Professional Services Total $907,050 $0 $907, % Goods & Services Total $1,046,775 $135,465 $1,182, % Total $1,953,825 $135,465 $2,089, % Exempt Contracts $0 $0 $0 0.0% Waiver Contracts $1,541,758 $1,567,024 $3,108, % Non-Goal Oriented $0 $0 $0 0.0% Grand Total $3,495,583 $1,702,489 $5,198, % FY2015 Awards by Certification Type MBE $19, % PO/Pcards do not require that certification type be designated at the time of purchase. FY2015 Awards by Ethnicity $19,235 $91,579 $22,336 $1,850 $ % 67.6% 16.5% 1.4% 0.3% Asian Black Caucasian Women Hispanic Non-minority Males Count of Sum of $19,235 $1,850 $91,579 $22,336 $466 Percentage 14.2% 1.4% 67.6% 16.5% 0.3% The count in each chart represents the number of awards. The percentage represents the portion of dollars awarded to certified firms compared to the total dollar amount awarded to all certified firms. 16

17 Office of Business Opportunity Details by Department Jul 1, Jun 30, 2015 The Office of Business Opportunity (OBO) is committed to creating a competitive and diverse business environment in the City of Houston by promoting the growth and success of local small businesses, with special emphasis on historically underutilized groups by ensuring their meaningful participation in the government procurement process. In FY2015, the Office awarded a total of $542,311, from which $499,058 were attributed to contracts with a waiver. From the remaining $43,253, $1,450 was awarded to certified firms, amounting to a 3.4% utilization. All transactions were P-card purchases that do not necessitate a goal. FY2014 Dollars Awarded Non Total Contract Type Awarded % Construction Total $0 $0 $0 0.0% Professional Services Total $0 $0 $0 0.0% Goods & Services Total $41,803 $1,450 $43, % Total $41,803 $1,450 $43, % Exempt Contracts $0 $0 $0 0.0% Waiver Contracts $499,058 $0 $499, % Non-Goal Oriented $0 $0 $0 0.0% Grand Total $540,861 $1,450 $542, % FY2014 Awards by Vendor Type A B C=A/Grand Total Vendor Type Non S/MWBE Total Award Percent PO/Pcards $41,803 $1,450 $43, % Total Award $41,803 $1,450 $43, % PO/Pcards do not require the vendor type designated. FY2014 Awards by Certification Type PO/Pcards $1, % PO/Pcards do not require that certification type be designated at the time of purchase. FY2014 Awards by Ethnicity $350 $1, % % Black Caucasian Women Count of 1 1 Sum of $350 $1,100 Percentage 24.1% 100.0% The count in each chart represents the number of awards. The percentage represents the portion of dollars awarded to certified firms compared to the total dollar amount awarded to all certified firms. 17

18 The Strategic Procurement Division (SPD) falls under the operational direction of the Finance Department. The division manages and facilitates procurement services, overseeing all aspects of the procurement process, and is a guide for potential and current suppliers doing business with the City. Amongst other responsibilities, the division also works with City departments to renew their contracts/develop new contracts, as well as work with them to prepare Requests for Proposals (RFPs). In FY2015, SPD awarded $78,407,125, of which $6,681,749 was awarded to certified firms, accounting for an overall utilization of 8.5%. Of this total, $40,317,259 was either granted a waiver, or was non goal-oriented. Even so, 42.4% of non goal-oriented contracts used certified firms. From the remaining $38,089,866, the department registered a 16.9% utilization by awarding $6,455,345 to certified firms. FY2015 Dollars Awarded FY2015 Awards by Vendor Type A B C=A/Grand Total Vendor Type Non Total Award Percent Prime $31,634,521 $1,210,923 $32,845, % Subcontract $5,244,422 $5,244, % Total Award $31,634,521 $6,455,345 $38,089, % PO/Pcards do not require the vendor type designated. Strategic Procurement Division Details by Department Contract Type Non Total Awarded % Construction Total $0 $0 $0 0.0% Professional Services Total $703,000 $222,000 $925, % Goods & Services Total $30,931,521 $6,233,345 $37,164, % Total $31,634,521 $6,455,345 $38,089, % Exempt Contracts $0 $0 $0 0.0% Waiver Contracts $39,877,033 $69,045 $39,946, % Non Goal Oriented $213,823 $157,359 $371, % Grand Total $71,725,376 $6,681,749 $78,407, % FY2015 Awards by Certification Type MWBE $3,627, % MBE $2,187, % WBE $640, % PO/Pcards do not require that certification type be designated at the time of purchase. 1 $49,046 Asian 0.8% FY2015 Awards by Ethnicity $3,713,388 $924,007 $1,763, % % 27.3% 1 Black Caucasian Women Hispanic Native American Count of Sum of $49,046 $3,713,388 $924,007 $1,763,682 $5,222 Percentage 0.8% 57.5% 14.3% 27.3% 0.1% $5,222 The count in each chart represents the number of awards. The percentage represents the portion of dollars awarded to certified firms compared to the total dollar amount awarded to all certified firms. 0.1% 18

19 Houston Emergency Center Details by Department The development of the Houston Emergency Center (HEC) post 2003 has been instrumental in consolidating and streamlining the efforts of what were previously three separate emergency communication centers for Houston s HEC provides 24/7 emergency services; the facility is equipped with state-of-the-art emergency communications technology, utilized by the center s call takers and emergency dispatchers from the Houston Police and Fire Departments. The Center is integral to providing a common protocol for interagency transaction exchange between 9-1-1, Police, Fire, EMS and Emergency Management. In FY2015, HEC awarded $126,897, of which $567 was awarded to certified firms, accounting for a 0.4% utilization. Goods & Services transactions consisted entirely of either purchase orders or Pcards, which do not necessitate a goal, hence the considerably low percentage. FY2015 Dollars Awarded FY2015 Awards by Vendor Type A B C=A/Grand Total Vendor Type Non Total Award Percent PO/Pcards $126,330 $567 $126, % Total Award $126,330 $567 $126, % PO/Pcards do not require the vendor type designated. Non Total Contract Type Awarded % Construction Total $0 $0 $0 0.0% Professional Services Total $0 $0 $0 0.0% Goods & Services Total $126,330 $567 $126, % Total $126,330 $567 $126, % Exempt Contracts $0 $0 $0 0.0% Waiver Contracts $0 $0 $0 0.0% Non-Goal Oriented $0 $0 $0 0.0% Grand Total $126,330 $567 $126, % FY2015 Awards by Certification Type PO/Pcards $ % PO/Pcards do not require that certification type be designated at the time of purchase. FY2015 Awards by Ethnicity $ % Caucasian Women Count of 3 Sum of $567 Percentage 100.0% The count in each chart represents the number of awards. The percentage represents the portion of dollars awarded to certified firms compared to the total dollar amount awarded to all certified firms. 19

20 The Houston Fire Department (HFD) is the third largest fire department in the United States and is responsible for preserving life and property to a population of more than 2 million in an area totaling 654 square miles. While the department provides crucial services such as prevention and enforcement, public education, pre-hospital emergency care and transportation, and fire control, their responsibilities are constantly evolving; hazardous materials removal, technical rescue, tactical medicine, swift water rescue, and social service calls are also services the department undertakes. In FY2015, the Houston Fire Department (HFD) awarded $22,051,177, of which $1,616,654 was awarded to certified firms, accounting for a 7.3% utilization. Of this $12,774,582 were either non goal-oriented, exempt or granted waivers. However, the waiver contracts did utilize 5.2% participation. From the remaining $9,276,595, the department registered a 10.4% utilization by awarding $965,179 to certified companies. FY2015 Dollars Awarded FY2015 Awards by Vendor Type A B C=A/Grand Total Vendor Type Non Total Award Percent Prime $6,662,079 $6,662, % Subcontract $854,929 $854, % PO/Pcards $1,649,336 $110,251 $1,759, % Total Award $8,311,415 $965,179 $9,276, % PO/Pcards do not require the vendor type designated. Houston Fire Department Details by Department PO/Pcards $110, % Non Total Contract Type Awarded % Construction Total $0 $0 $0 0.0% Professional Services Total $0 $0 $0 0.0% Goods & Services Total $8,311,415 $965,179 $9,276, % Total $8,311,415 $965,179 $9,276, % Exempt Contracts $159,464 $0 $159, % Waiver Contracts $11,875,793 $651,475 $12,527, % Non-Goal Oriented $87,850 $0 $87, % Grand Total $20,434,522 $1,616,654 $22,051, % FY2015 Awards by Certification Type MWBE $854, % PO/Pcards do not require that certification type be designated at the time of purchase. FY2015 Awards by Ethnicity 8 $11,557 $162,466 $790,088 $1, % 16.8% 81.9% 0.1% Asian Black Caucasian Women Hispanic Count of Sum of $11,557 $162,466 $790,088 $1,068 Percentage 1.2% 16.8% 81.9% 0.1% The count in each chart represents the number of awards. The percentage represents the portion of dollars awarded to certified firms compared to the total dollar amount awarded to all certified firms. 20

21 Staffed with 5,400 sworn police officers and more than 1,600 civilian employees, the Houston Police Department (HPD) is the fifth largest police agency in the United States. The department s divisions include: Auto Theft, Crime Lab, Robbery, Special Operations, and Vice. In FY2015, HPD awarded $34,804,027, of which $1,126,261 was awarded to certified firms, accounting for 3.2% utilization over all awards. However from this amount, approximately $18,123,626 was either exempt from MWBE goals, granted a waiver, or non goal-oriented. From the remaining $16,680,400, the department registered a 6.4% utilization by awarding a total of $1,062,661 to certified firms. Professional Services and Goods & Services contracts both included contracts with reduced goals. Contract Type Non Total % Construction Total $0 $0 $0 0.0% Professional Services Total $475,140 $39,081 $514, % Goods & Services Total $15,142,599 $1,023,580 $16,166, % Total $15,617,740 $1,062,661 $16,680, % Exempt Contracts $172,000 $0 $172, % Waiver Contracts $17,810,604 $63,600 $17,874, % Non-Goal Oriented $77,423 $0 $77, % Grand Total $33,677,766 $1,126,261 $34,804, % FY2015 Awards by Vendor Type A B C=A/Grand Total Vendor Type Non Total Award Percent Prime $12,961,198 $12,961, % Subcontract $880,526 $880, % PO/Pcards $2,656,542 $182,134 $2,838, % Total Award $15,617,740 $1,062,661 $16,680, % PO/Pcards do not require the vendor type designated. Houston Police Department Details by Department FY2015 Dollars Awarded FY2015 Awards by Certification Type PO/Pcards $182, % MBE $97, % MWBE $783, % PO/Pcards do not require that certification type be designated at the time of purchase. FY2015 Awards by Ethnicity $142,625 $66,359 $810, % 6.2% 76.3% $43,299 Asian Black Caucasian Women Hispanic Count of Sum of $142,625 $66,359 $810,377 $43,299 Percentage 13.4% 6.2% 76.3% 4.1% The count in each chart represents the number of awards. The percentage represents the portion of dollars awarded to certified firms compared to the total dollar amount awarded to all certified firms. 4.1% 21

22 The mission of the Municipal Courts Department (MCD) is to provide an accessible legal forum for individuals to have their court matters heard in a fair and efficient manner, while providing a high level of integrity, professionalism and customer service. In FY2015, MCD awarded $470,359, of which $19,222 was awarded to certified firms, accounting for 4.1% utilization over all awards. Transactions consisted almost entirely of either purchase orders or Pcards, which do not necessitate a goal, and one Goods & Services contract with a reduced goal, hence the considerably low percentage. FY2015 Dollars Awarded A B C=A/Grand Total Vendor Type Non Total Award Percent Prime $139,569 $139, % Subcontract $6,894 $6, % PO/Pcards $311,568 $12,328 $323, % Total Award $451,137 $19,222 $470, % PO/Pcards do not require the vendor type designated. Municipal Courts Department Details by Department Contract Type Non Total Awarded % Construction Total $0 $0 $0 0.0% Professional Services Total $0 $0 $0 0.0% Goods & Services Total $451,137 $19,222 $470, % Total $451,137 $19,222 $470, % Exempt Contracts $0 $0 $0 0.0% Waiver Contracts $0 $0 $0 0.0% Non-Goal Oriented $0 $0 $0 0.0% Grand Total $451,137 $19,222 $470, % FY2015 Awards by Vendor Type FY2015 Awards by Certification Type PO/Pcards $12, % MBE $6, % PO/Pcards do not require that certification type be designated at the time of purchase. FY2015 Awards by Ethnicity $10,794 $4,403 $4, % % 20.94% Black Caucasian Women Hispanic Count of Sum of $10,794 $4,403 $4,025 Percentage 56.15% 22.91% 20.94% The count in each chart represents the number of awards. The percentage represents the portion of dollars awarded to certified firms compared to the total dollar amount awarded to all certified firms. 22

23 Fleet Management Department Details by Department The mission of the Fleet Management Department (FMD) is to maximize the use and value of the City s vehicle assets. The department partners with other City departments to provide quality services and reliable, safe, and environmentallyefficient vehicles in a cost-effective and transparent manner. In FY2015, FMD awarded $15,429,924 of which $143,941 was awarded to certified firms, accounting for a 0.9% utilization over all awards. However of this total, $13,190,038 were granted a waiver or non goal-oriented. From the remaining $2,239,886, the department registered a 6.4% utilization by awarding $143,941 to certified firms. Goods & Services total comprised almost entirely of purchase orders and Pcards, hence the lower goal percentage. FY2015 Dollars Awarded FY2015 Awards by Vendor Type A B C=A/Grand Total Vendor Type Non Total Award Percent Prime $509,210 $509, % Subcontract $62,936 $62, % PO/Pcards $1,586,735 $81,005 $1,667, % Total Award $2,095,945 $143,941 $2,239, % PO/Pcards do not require the vendor type designated. Non Total Awarded % Contract Type Construction Total $0 $0 $0 0.0% Professional Services Total $0 $0 $0 0.0% Goods & Services Total $2,095,945 $143,941 $2,239, % Total $2,095,945 $143,941 $2,239, % Exempt Contracts $0 $0 $0 0.0% Waiver Contracts $13,135,788 $0 $13,135, % Non-goal Oriented $54,250 $0 $54, % Grand Total $15,285,983 $143,941 $15,429, % FY2015 Awards by Certification Type MWBE $62, % PO/Pcards $81, % PO/Pcards do not require that certification type be designated at the time of purchase. FY2015 Awards by Ethnicity $42,411 $92,144 $3, % 64.0% 2.3% 5 $6, % Black Caucasian Women Hispanic Native American Count of Sum of $3,261 $42,411 $92,144 $6,124 Percentage 2.3% 29.5% 64.0% 4.3% The count in each chart represents the number of awards. The percentage represents the portion of dollars awarded to certified firms compared to the total dollar amount awarded to all certified firms. 23