Martin Luther King Jr. CHROMEBOOKS POLICY

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2 Martin Luther King Jr. CHROMEBOOKS POLICY Table of Contents PURPOSE... 4 GUIDELINES FOR CHROMEBOOKS... 5 TAKING CARE OF YOUR CHROMEBOOK... 5 GENERAL PRECAUTIONS... 5 CHROMEBOOK CARE... 5 SCREEN CARE... 6 USING YOUR CHROMEBOOK AT SCHOOL... 6 RECEIVING YOUR CHROMEBOOK... 6 CHROMEBOOK IDENTIFICATION... 6 PHOTO LIBRARY/SCREENSAVERS/BACKGROUND PHOTOS... 6 PRINTING... 7 SOUND/MUSIC/GAMES/PROGRAMS... 7 MANAGING YOUR FILES... 7 MANAGING AND SAVING FILES TO YOUR CHROMEBOOK... 7 NETWORK CONECTIVITY... 7 NETWORK CONNECTION AND WIFI (THIS SECTION APPLIES ONLY TO CMS NETWORK NOT HOME- BASED INTERNET)... 7 APPS AND EXTENSIONS ON CHROMEBOOKS... 8 APPS AND EXTENSIONS ON YOUR CHROMEBOOK... 8 INSPECTIONS... 8 PROCEDURE FOR RELOADING SOFTWARE/UPGRADES... 8 PROCEDURE FOR RELOADING SOFTWARE/UPGRADES... 9 PROCEDURE FOR RELOADING SOFTWARE/UPGRADES... 9 RESPONSIBILITY/EXPECTATIONS... 9 PARENT/GUARDIAN RESPONSIBILITIES ARE TO:... 9 SCHOOL RESPONSIBILITIES ARE TO:... 9 STUDENTS ARE RESPONSIBLE FOR:... 9 CHROMEBOOK POLICY Page 2 of 25

3 STUDENT ACTIVITIES STRICTLY PROHIBITED: LEGAL PROPRIETY STUDENT DISCIPLINE ACTION(S) REQUIRING DISCIPLINARY ACTIONS STUDENT/PARENT PLEDGE FOR CHROMEBOOK USE FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT (FERPA) TEACHER S RESPONSIBILITY FOR CHROMEBOOK USE FORM A DAMAGED CHROMEBOOK FORM B CONSEQUENCES FOR MISUSE OF TECHNOLOGY FORM C The Nine Themes of Digital Citizenship TECHNOLOGY VIOLATION REFLECTION SHEET CHARLOTTE-MECKLENBURG SCHOOLS POLICY Student Internet Use Acceptable Use Policy CHROMEBOOK POLICY Page 3 of 25

4 MARTIN LUTHER KING JR.MIDDLE SCHOOL MLK CHROMEBOOKS POLICY PURPOSE The focus of the Chromebook program at Martin Luther King Jr. Middle School (MLK) is to provide tools and resources for our scholars. Excellence in education requires that technology is seamlessly integrated throughout the educational curricula; this is an essential step to build college and career readiness skills. The individual use of Chromebooks is a way to empower students to maximize their full potential and to prepare them for college and the workplace. Technology immersion does not diminish the vital role of the teacher. The teacher facilitates learning via technology integration in the classroom and wherever opportunity presents itself. The policies, procedures and information within this packet apply to Chromebooks and other technological device usage at MLK. CITATIONS: *Teachers may set additional requirements for use in their classroom. IMAGE: Carey, J. (2015). The beginner s guide to Chromebooks in the classroom. Retrieved June, 2015 from Text Usage: Morris School District, F. (2013). Frelinguysen Middle School Chromebook Policy, Procedures and Information. Retrieved June 2015 from (Christian Flannigan) CHROMEBOOK POLICY Page 4 of 25

5 Martin Luther King Jr. CHROMEBOOKS POLICY GUIDELINES FOR CHROMEBOOKS TAKING CARE OF YOUR CHROMEBOOK Students are responsible for the general care of the Chromebook that they have been issued by their teacher. Chromebooks that are broken or fail to work properly must be reported to the teacher. Teachers will fill-out a form for the damaged Chromebook. The form and the Chromebook should be returned to Mrs. Mundy or Mrs. Guthrie in the Media Center. (SEE FORM A) GENERAL PRECAUTIONS The Chromebook is school property and all users will follow this policy and the Charlotte-Mecklenburg School District acceptable use policy for technology. Only use a clean, soft cloth to clean the screen, no cleansers of any type. Cords and cables must be inserted carefully into the Chromebook to prevent damage. Chromebooks and Chromebook cases must remain free of any writing, drawing, stickers, or labels that are not the property of the Charlotte-Mecklenburg School District. Student should only carry their Chromebooks in a 45 degree angle or completely closed holding the bottom of the Chromebook for support. Chromebooks must never be left in any unlocked or any unsupervised area. Chromebooks should be returned to their assigned carts at the end of the day to maintain a charged battery for use the next day. Chromebooks are very sensitive to extreme heat and extreme cold; therefore, be careful where you leave the devices. Exposing Chromebooks to these conditions is potentially harmful to the device and should be avoided. Do not stack any books, heavy materials, etc. on top of the Chromebook; it could cause the device to break. The student responsible for any damages to any Chromebook will be charged a fee for repairs, not to exceed the replacement cost of the Chromebook. Fines and disciplinary actions will be imposed in accordance with and at the discretion of the Charlotte-Mecklenburg School District/MLK and its administrators. (SEE FORM B) CHROMEBOOK CARE Students will be held responsible for maintaining their assigned Chromebooks and keeping them in good working order. Chromebook batteries must be charged and ready for school each day. Only labels or stickers approved by the Charlotte-Mecklenburg School District/MLK may be applied to the device. CHROMEBOOK POLICY Page 5 of 25

6 Chromebooks that malfunction or are damaged must be reported to the teacher. The school district will be responsible for repairing Chromebooks that malfunction. Chromebooks that have been damaged from student misuse, neglect or are intentionally damaged will be repaired with cost being borne by the student. Students will be responsible for the entire cost of repairs to Chromebooks that are intentionally damaged or lost; according to policy. Chromebooks that are stolen must be reported immediately to the MLK School Resource Officer (the police report must be submitted) to the school administration and technology technician. SCREEN CARE The Chromebook screens can be damaged if subjected to rough treatment. The screens are particularly sensitive to damage from excessive pressure on the screen. DO NOT: Lean on the top of the Chromebook when it is closed. Place anything near the Chromebook that could put pressure on the screen. Place anything in the carrying case that will press against the cover. Clean the screen with a soft, dry cloth or anti-static cloth. Bump the Chromebook against lockers, walls, desk tops, floors, etc. as it will break the screen. USING YOUR CHROMEBOOK AT SCHOOL RECEIVING YOUR CHROMEBOOK Chromebooks are intended for use at school each day. In addition to teacher expectations for Chromebook use, school messages, announcements, calendars, and schedules may be accessed using the Chromebook. Chromebooks will be distributed each fall after the student informational session. Parents & students must sign and return the Student & Parent Pledge documents before the Chromebook can be issued to their child. CHROMEBOOK IDENTIFICATION Student Chromebooks will be labeled in the manner specified by the Charlotte- Mecklenburg School District/MLK. Chromebooks can be identified in the following ways: o Record of serial number o Charlotte-Mecklenburg School District label o Student Identification number to the specified assigned Chromebook PHOTO LIBRARY/SCREENSAVERS/BACKGROUND PHOTOS Inappropriate media should not be on the device and may not be used as a screensaver or background photo. DO NOT CHANGE BACKGROUND OR ADD SCREENSAVERS. Presence of guns, weapons, pornographic materials, inappropriate language, alcohol, drug, and gang related symbols or pictures will result in disciplinary actions and may also result in a loss of Chromebook privileges. CHROMEBOOK POLICY Page 6 of 25

7 Photos/videos require a large amount of storage space on the device. Only photos that are for an educational purpose should save to the device. All other photos/videos should not be taken or stored. PRINTING You cannot print from your Chromebooks at this time. (TBA) SOUND/MUSIC/GAMES/PROGRAMS Sound must be muted at all times unless permission is obtained from the teacher for instructional purposes. Personal music is not allowed on the Chromebook. Any music on the device should only be added at the request and discretion of a teacher. Internet Games are not allowed on the Chromebooks. If game apps are installed, the apps must be approved by the CMS Technology Department and be utilized by the direction of MLK staff only. All software/apps must be district provided or requested in writing for school approval. Data Storage on the Chromebook is limited. Any instances of downloading apps that have not been approved by the District are carefully monitored and will result in deletion of the program from the Chromebook device and disciplinary action. MANAGING YOUR FILES MANAGING AND SAVING FILES TO YOUR CHROMEBOOK Students may save work to their Google Docs (Drive) via the Chromebook. Storage space is available on the Chromebook (save to the Chromebook only in case of emergency, storage is limited), but remember more than one student will be assigned to the Chromebook; so, it is not in the best interest to save to the Chromebook. Student should obtain a flash, jump or USB drive to save files. It is important to know that Chromebooks will NOT be backed up by the District. This information is vital when the Chromebooks have to be reimaged. It is the student s responsibility to ensure that their work is backed up and therefore not lost due to mechanical failure or accidental deletion. Chromebook malfunctions are not an acceptable excuse for not submitting work. NETWORK CONECTIVITY NETWORK CONNECTION AND WIFI (THIS SECTION APPLIES ONLY TO CMS NETWORK NOT HOME-BASED INTERNET) The Charlotte-Mecklenburg School District/MLK makes no guarantee that their network will be up and running 100% of the time. In the rare case that the network is down, the District will not be responsible for lost or missing data. CHROMEBOOK POLICY Page 7 of 25

8 Students will not be penalized if the network is down and a completed assignment cannot be accessed for class projects, presentations, etc. as this type of network outage will affect all students and staff in the school building. Allowable time will be considered on case-by-case bases. Please let your teacher know the problems you are having with your Chromebook. APPS AND EXTENSIONS ON CHROMEBOOKS APPS AND EXTENSIONS ON YOUR CHROMEBOOK The Extensions/Apps originally installed by Charlotte-Mecklenburg School District/MLK must remain on the Chromebook in usable condition and be easily accessible at all times. From time to time, the school may add software applications for use in a particular course. Periodic checks of Chromebooks will be made to ensure that students have not removed required apps/extensions. Any attempt to jailbreak the Chromebook or change the configuration will result in an immediate disciplinary action. Any software that breaks the Acceptable Use Policy or that is deemed inappropriate for use in school is not to be downloaded or installed on the Chromebooks. This includes, but is not limited to, music, games, videos, images, e-books, and apps. Immediate removal of material (or full reset of the device), contact with parents, and disciplinary action will take place. INSPECTIONS Students may be selected at random to provide their Chromebook for inspection. Reasons for Chromebook inspection may include but are not limited to the following: functionality, maintenance, serviceability, and various violations of student acceptable responsibilities when using the Chromebook. PROCEDURE FOR RELOADING SOFTWARE/UPGRADES If technical difficulties occur or illegal software is discovered, the Chromebook will be restored back to original settings. The school does not accept responsibility for the loss of any software or documents deleted due to a need to reformat and/or re-image any device. Students are highly encouraged to create a backup of all Chromebook documents and work performed or stored on the Chromebook. Students are highly encouraged to manage their backup data to ensure that enough space is available for school created content. (You may want to purchase a 2GB-4GB USB drive for normal daily use. If you have to produce PowerPoints videos, screen captures, pictures, or large project, you may want to use 8GB-16GB USB drive). CHROMEBOOK POLICY Page 8 of 25

9 PROCEDURE FOR RELOADING SOFTWARE/UPGRADES PROCEDURE FOR RELOADING SOFTWARE/UPGRADES Provide Internet and Online Course Materials access to its students. Provide Internet filtering and blocking of inappropriate materials as able. Charlotte-Mecklenburg School District/MLK reserves the rights to review, monitor, and restrict information stored on or transmitted via Charlotte- Mecklenburg School District owned equipment and to investigate inappropriate use of resources. Provide staff guidance to aid students in doing research and help ensure student compliance of the acceptable use policy. RESPONSIBILITY/EXPECTATIONS PARENT/GUARDIAN RESPONSIBILITIES ARE TO: Talk to your children about values and the standards that your children should follow on the use of the Internet just as you do on the use of all media information sources such as television, telephones, movies, and radio. Become increasingly active participants by asking your child/children to show you what sites they are navigating to and/or what apps are being used and how they work. The following resources will assist in promoting positive conversation(s) between you and your children regarding digital citizenship as it relates to Internet safety, conduct, and Netiquette. o NetSmartz: o CommonSense Media: SCHOOL RESPONSIBILITIES ARE TO: Provide Internet and Online Course Materials access to its students. Provide Internet filtering and blocking of inappropriate materials as able. Chromebooks will be treated similar to the policy surrounding Charlotte- Mecklenburg School District/MLK s ownership properties. District reserves the right to review, monitor, and restrict information stored on or transmitted via Charlotte-Mecklenburg School District/MLK owned equipment and to investigate inappropriate use of resources. Provide staff guidance to aid students in doing research and help ensure student compliance of the acceptable use policy for the Internet. STUDENTS ARE RESPONSIBLE FOR: Using computers/devices in a responsible and ethical manner. Obeying general school rules concerning behavior and communication that apply to technology use. Using all technology resources in an appropriate manner so as to not damage school equipment. CHROMEBOOK POLICY Page 9 of 25

10 Taking a proactive role to aid Charlotte-Mecklenburg School District/MLK in the protection of our computer system/device by contacting a teacher about any security problems you may encounter. Comply with trademark and copyright laws and all license agreements. Ignorance of the law is not immunity. If you are unsure, ask a teacher. Plagiarism is a violation of the Charlotte-Mecklenburg School District Code of Conduct. Give credit to all sources used, whether quoted or summarized. This includes all forms of media on the Internet, such as graphics, movies, music, and text. Use or possession of hacking software is strictly prohibited and violators will be subject to Charlotte-Mecklenburg School District/MLK Student/Parent Handbook. Violation of applicable state or federal law may result in criminal prosecution or disciplinary action by the MLK or by the District. If a student should receive s containing inappropriate or abusive language or if the subject matter is questionable, he/she is to make a teacher or administrator aware immediately. Monitoring all activity on their account(s). STUDENT ACTIVITIES STRICTLY PROHIBITED: Students are strictly prohibited from the following actions while using their Chromebook (Charlotte-Mecklenburg School District/MLK reserves the right to modify this list at any time.) Chromebooks are not permitted in the cafeteria during student lunch periods. Illegal installation or transmission of copyrighted materials Any action that violates an applicable existing or future Board policy and any applicable laws. Sending, accessing, uploading, downloading, or distributing offensive, profane, threatening, pornographic, obscene, or sexually explicit materials Use of chat rooms, sites selling term papers, book reports and other forms of student work Messaging services-ex: MSN Messenger, ICQ, etc. Use of outside data disks or external attachments without prior approval from the teacher Changing of Chromebook settings (exceptions include personal settings such as font size, brightness, etc) Spamming-Sending mass or inappropriate s Using the internet to access personal (non-school related) accounts - i.e. nonschool provided accounts (Yahoo, Hotmail, etc.), Facebook, twitter and other social media sites, etc. Gaining access to other student s accounts, files, and/or data Use of the school s Internet/ accounts for financial or commercial gain or for any illegal activity Sending anonymous or misleading communications for any inappropriate purpose via any means Students are not allowed to give out personal information, without the permission and supervision of their parents or a school staff member, over the Internet. This includes, but is not limited to, setting up Internet accounts including those necessary for chat rooms, EBay, , etc. Any accounts that CHROMEBOOK POLICY Page 10 of 25

11 are setup must be supervised by the teacher with parent s permission. (SEE FERPA) Participation in credit card fraud, electronic forgery or other forms of illegal behavior. Vandalism (any malicious attempt to harm or destroy hardware, software or data, including, but not limited to, the uploading or creation of computer viruses or computer programs that can infiltrate computer systems and/or damage software components) of school equipment will not be allowed Transmission or accessing materials that are obscene, offensive, threatening or otherwise intended to harass or demean recipients. (Internet Bullying) Bypassing the Charlotte-Mecklenburg School District web filter through a web proxy LEGAL PROPRIETY Comply with all applicable laws, including but not limited to trademark and copyright laws and license agreements. Plagiarism is a violation of the Charlotte-Mecklenburg School District/MLK Code of Conduct. Give credit to all sources used, whether quoted or summarized. This includes all forms of media on the Internet, such as graphics, movies, music, and text. Use or possession of hacking software is strictly prohibited and violators will be subject to Charlotte-Mecklenburg School District/MLK Student/Parent Handbook. Violation of applicable state or federal law will result in criminal prosecution or disciplinary action by MLK or the District. STUDENT DISCIPLINE If a student violates any part of the policies, procedures, expectations outlined in this document, the student handbook, MLK or District policies, he/she will be disciplined in accordance with our discipline policy ACTION(S) REQUIRING DISCIPLINARY ACTIONS As mentioned throughout this document, misuse of Chromebooks has the potential to earn disciplinary consequences such as, but not limited to, lunch detentions, after school detentions, In-School Suspensions, and Out-of-School Suspensions. Examples of conduct warranting disciplinary action include, but are not limited to the following: Downloading unapproved apps that are not in Self-Service without receiving permission. Leaving Chromebook unattended. Deleting school installed settings from a Chromebook. Bringing Chromebook to Gym - unless directed by gym teacher. Lack of adequate care for Chromebook, case, charger, etc. Resetting Chromebook to factory defaults OR ANY ADJUSTING OF THE Chromebook settings that are not authorized by the teacher/instructor. Placing the Chromebook in developer mode. In position of or adjusting the settings on someone else's Chromebook. Adding a credit card to a Google Account (Google Wallet) to purchase music/unapproved apps. CHROMEBOOK POLICY Page 11 of 25

12 Logging in under personal Google account to download purchased apps for yourself or another student(s). Logging in under and using another student s Google Account Loaning any Chromebook or student device to other students inside and/or outside of school. Multiple damage instances caused by lack of care for the Chromebook and other peripheral devices. CHROMEBOOK POLICY Page 12 of 25

13 STUDENT/PARENT PLEDGE FOR CHROMEBOOK USE 1. I/we will take care of my Chromebook. 2. I/we will never leave the Chromebook unattended. 3. I/we will never loan out my Chromebook to other individuals. 4. I/we will pluck keys from my keyboard or peel labels off my Chromebook. (cost of new keyboard/labels $90) 5. I/we will keep food and beverages away from my Chromebook since they may cause damage to the device. 6. I/we will not disassemble any part of my Chromebook or attempt any repairs. (cost of Chromebook $220) 7. I/we will protect my Chromebook by carrying it in its closed state or at a 45 angle. 8. I/we will use my Chromebook in ways that are appropriate, meet Charlotte- Mecklenburg School District expectations and are educational goals. 9. I/we will not place decorations (such as stickers, markers, etc.) on the Chromebook (on the screen or outer surface). 10. I/we will not deface the serial number or other information that has been put on the Chromebook sticker on any Chromebook. 11. I/we understand that my Chromebook is subject to inspection at any time without notice and remains the property of the Charlotte-Mecklenburg School District/MLK 12. I/we will follow the policies outlined in the MLK Chromebook Policy Handbook and the Acceptable Use Policy (Charlotte-Mecklenburg School District/MLK Student Internet Use while at school, as well as outside the school day. 13. I/we will report to my teacher any issues/problems with my Chromebook, so that she may file a repair ticket, a police report in case of theft, vandalism, and other acts. 14. I/we will be responsible for all damage or loss caused by neglect or abuse (cost of Chromebook $220). 15. I/we will be a proactive digital citizen when using my Chromebook. 16. I/we understand that my use of the Chromebook is subject to all applicable district policies and regulations, including but not limited to the Charlotte- Mecklenburg School, as well any applicable provisions of the MLK Student Handbook and any individual building policies and procedures. 17. I/we understand that Chromebooks are intended solely for educational use and that students are not permitted to download any applications not authorized by their teachers or approved by MLK administration. 18. I/we understand my/our responsibilities with respect to the care and maintenance of the Chromebook. 19. I/we understand that students must return Chromebooks at the end of the block in the condition it was assigned to me in each class. 20. I/we understand that I must report any problems or damage to the Chromebook to the teacher who assigned me the Chromebook 21. I/we understand that the Charlotte-Mecklenburg School District/MLK reserves the right to conduct unannounced inspections of student Chromebooks. 22. I/we understand that the use of Chromebooks will be governed by all terms and conditions of the Charlotte-Mecklenburg School District/MLK policies and regulations. CHROMEBOOK POLICY Page 13 of 25

14 Individual school Chromebook computers and accessories must be returned to the Charlotte-Mecklenburg School District/MLK at the end of each school year. Students who withdraw, are suspended or expelled, or terminate enrollment at Charlotte-Mecklenburg School District/MLK must make sure their Chromebook is accounted for in each class on or before the date of termination; failure to so under any circumstances will result in the withholding of student transcripts. I /We agree to the stipulations set forth in the above documents including the MLK Chromebook Policy, Procedures, and Information; the Acceptable Use Policy; and the Student/Parent Pledge for Chromebook Use. Please Print Clearly: Return signed form to homeroom teacher Student Last, First Name: Student ID #: Grade: Student Signature: Date: Parent Name (Please Print): Parent Signature: Date: CHROMEBOOK POLICY Page 14 of 25

15 FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT (FERPA) The Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. 1232g; 34 CFR Part 99) is a Federal law that protects the privacy of student education records. The law applies to all schools that receive funds under an applicable program of the U.S. Department of Education. FERPA gives parents certain rights with respect to their children's education records. These rights transfer to the student when he or she reaches the age of 18 or attends a school beyond the high school level. Students to whom the rights have transferred are "eligible students." Parents or eligible students have the right to inspect and review the student's education records maintained by the school. Schools are not required to provide copies of records unless, for reasons such as great distance, it is impossible for parents or eligible students to review the records. Schools may charge a fee for copies. Parents or eligible students have the right to request that a school correct records which they believe to be inaccurate or misleading. If the school decides not to amend the record, the parent or eligible student then has the right to a formal hearing. After the hearing, if the school still decides not to amend the record, the parent or eligible student has the right to place a statement with the record setting forth his or her view about the contested information. Generally, schools must have written permission from the parent or eligible student in order to release any information from a student's education record. However, FERPA allows schools to disclose those records, without consent, to the following parties or under the following conditions (34 CFR 99.31): School officials with legitimate educational interest; Other schools to which a student is transferring; Specified officials for audit or evaluation purposes; Appropriate parties in connection with financial aid to a student; Organizations conducting certain studies for or on behalf of the school; Accrediting organizations; To comply with a judicial order or lawfully issued subpoena; Appropriate officials in cases of health and safety emergencies; and State and local authorities, within a juvenile justice system, pursuant to specific State law. Schools may disclose, without consent, "directory" information such as a student's name, address, telephone number, date and place of birth, honors and awards, and dates of attendance. However, schools must tell parents and eligible students about directory information and allow parents and eligible students a reasonable amount of time to request that the school not disclose directory information about them. Schools must notify parents and eligible students annually of their rights under FERPA. CHROMEBOOK POLICY Page 15 of 25

16 TEACHER S RESPONSIBILITY FOR CHROMEBOOK USE The teacher will be responsible for: Note: Our Chromebooks are limited. Review the computer expectations with the students before issuing Chromebooks Assigning Chromebooks to students at the beginning of each block as well as collecting the Chromebooks at the end of each block. (Note: some may have to share the same Chromebook so make sure the Chromebook is not damaged before returning to the cart) Any student abusing the use of the Chromebooks, their privileges will be revoked (report to Mrs. Mundy or Mrs. Guthrie to revoke privileges). The teacher is responsible for tracking a student s revoked privileges. Make sure to contact Mrs. Mundy or Mrs. Guthrie to reinstate student privileges. Any teacher abusing the use of Chromebooks/cart, their cart will be revoked until approval for return by an Administrator. (Cost may occurs for damaged to Chromebooks - $220/each) Do Not borrow Chromebooks from other teachers. You will be responsible for the Chromebook, even if the other teacher/student damaged it. If you do lend Chromebooks, record, date, time, borrower s name and Chromebook serial number and CMS tag number. Handing out and collecting Chromebooks at the end of the day. Students are not allowed to remove or return Chromebooks in the cart. Reason Cart should be returned to the Media Center in the condition you received them. (Per Ms. Dean) Maintain a neat and organized Chromebook cart. Monitor students on Chromebooks with DyKnow or by walking around the room. If you do not know how to access DyKnow, ask Mrs. Guthrie or another teacher who uses DyKnow. The Chromebook cart should be locked and plugged into a wall socket (not using any extension cord) at the end of each day. A surge protector may be used. Report stolen Chromebooks to Mrs. Guthrie or Mrs. Mundy by filling out FORM A. Making sure your classroom is locked if you are interrupted (have to leave the classroom) while using the Chromebooks. CHROMEBOOK POLICY Page 16 of 25

17 Following the procedures in the MLK Chromebook Policy, Acceptable Use Policy and Consequences for Misuse of Technology (FORM B). Do Not turn in a damaged Chromebook to Ms. Mundy or Ms. Guthrie without FORM A. Turn in damaged Chromebooks when they are damaged; missing keys, cracked screen, etc. Please do not wait until testing time to turn in damaged Chromebooks. Turnaround time for damaged Chromebooks is 2 (two) weeks. Please Print Clearly: Teacher Last, First Name: Room Number: Grade: Teacher Signature: Date: CHROMEBOOK POLICY Page 17 of 25

18 FORM A DAMAGED CHROMEBOOK Please print information below and return to Mrs. Mundy or Mrs. Guthrie in the Media Center. Please Print Clearly: Teacher Last, First Name: Room Number: Grade: Chromebook Serial Number: CMS Tag Number: Description of Chromebook Damages/Issue Teacher Signature: Date: CHROMEBOOK POLICY Page 18 of 25

19 FORM B CONSEQUENCES FOR MISUSE OF TECHNOLOGY MISUSE ISSUE (1 st Offense) (2 nd Offense) (3 rd Offense) TECHNOLOGY VIOLATION ACTION(S) NECESSARY Fill out a Technology Violation Reflection sheet Suspended from the use of technology; the teacher determines how long the suspension Parent Conference (call or in person); the teacher determines which COST Reflection sheet and/or cost of repairs or no cost Suspension and/or cost of repairs or no cost Cost of repairs not to exceed the cost of replacing the Chromebook or no cost (4 th Offense) Referred to grade level administration Cost of repairs not to exceed the cost of replacing the Chromebook or no cost Severe violations automatically referred to the Principal (i.e.: theft, intentional damage, site violations Please note that you will be charged for replacing or repairing your child s Chromebook (Cost of repairs not to exceed the cost of replacing the Chromebook; cost of replacing is $220 or a higher amount depending on cost at the time of damage). I /We agree to the stipulations set forth in the above documents including the Chromebook Policy, Procedures, and Information; the Acceptable Use Policy; Chromebook Protection Plan and the Student Pledge for Chromebook Use. Please Print Clearly: Return signed form to homeroom teacher Student Last, First Name: Student ID #: Grade: Student Signature: Date: Parent Name (Please Print): Parent Signature: Date: CHROMEBOOK POLICY Page 19 of 25

20 FORM C The Nine Themes of Digital Citizenship Digital citizenship can be defined as the norms of appropriate, responsible behavior with regard to technology use. 1. Digital Access: full electronic participation in society. Technology users need to be aware that not everyone has the same opportunities when it comes to technology. Working toward equal digital rights and supporting electronic access is the starting point of Digital Citizenship. Digital exclusion makes it difficult to grow as a society increasingly using these tools. Helping to provide and expand access to technology should be goal of all digital citizens. Users need to keep in mind that there are some that may have limited access, so other resources may need to be provided. To become productive citizens, we need to be committed to make sure that no one is denied digital access. 2. Digital Commerce: electronic buying and selling of goods. Technology users need to understand that a large share of market economy is being done electronically. Legitimate and legal exchanges are occurring, but the buyer or seller needs to be aware of the issues associated with it. The mainstream availability of Internet purchases of toys, clothing, cars, food, etc. has become commonplace to many users. At the same time, an equal amount of goods and services which are in conflict with the laws or morals of some countries are surfacing (which might include activities such as illegal downloading, pornography, and gambling). Users need to learn about how to be effective consumers in a new digital economy. 3. Digital Communication: electronic exchange of information. One of the significant changes within the digital revolution is a person s ability to communicate with other people. In the 19th century, forms of communication were limited. In the 21st century, communication options have exploded to offer a wide variety of choices (e.g., , cellular phones, instant messaging). The expanding digital communication options have changed everything because people are able to keep in constant communication with anyone else. Now everyone has the opportunity to communicate and collaborate with anyone from anywhere and anytime. Unfortunately, many users have not been taught how to make appropriate decisions when faced with so many different digital communication options. 4. Digital Literacy: process of teaching and learning about technology and the use of technology. While schools have made great progress in the area of technology infusion, much remains to be done. A renewed focus must be made on what technologies must be taught as well as how it should be used. New technologies are finding their way into the work place that are not being CHROMEBOOK POLICY Page 20 of 25

21 used in schools (e.g., Videoconferencing, online sharing spaces such as wikis). In addition, workers in many different occupations need immediate information (just-in-time information). This process requires sophisticated searching and processing skills (i.e., information literacy). Learners must be taught how to learn in a digital society. In other words, learners must be taught to learn anything, anytime, anywhere. Business, military, and medicine are excellent examples of how technology is being used differently in the 21st century. As new technologies emerge, learners need to learn how to use that technology quickly and appropriately. Digital Citizenship involves educating people in a new way these individuals need a high degree of information literacy skills. 5. Digital Etiquette: electronic standards of conduct or procedure. Technology users often see this area as one of the most pressing problems when dealing with Digital Citizenship. We recognize inappropriate behavior when we see it, but before people use technology they do not learn digital etiquette (i.e., appropriate conduct). Many people feel uncomfortable talking to others about their digital etiquette. Often rules and regulations are created or the technology is simply banned to stop inappropriate use. It is not enough to create rules and policy, we must teach everyone to become responsible digital citizens in this new society. 6. Digital Law: electronic responsibility for actions and deeds. Digital law deals with the ethics of technology within a society. Unethical use manifests itself in form of theft and/or crime. Ethical use manifests itself in the form of abiding by the laws of society. Users need to understand that stealing or causing damage to other people s work, identity, or property online is a crime. There are certain rules of society that users need to be aware in an ethical society. These laws apply to anyone who works or plays online. Hacking into others information, downloading illegal music, plagiarizing, creating destructive worms, viruses or creating Trojan Horses, sending spam, or stealing anyone s identify or property is unethical. 7. Digital Rights & Responsibilities: those freedoms extended to everyone in a digital world. Just as in the American Constitution where there is a Bill of Rights, there is a basic set of rights extended to every digital citizen. Digital citizens have the right to privacy, free speech, etc. Basic digital rights must be addressed, discussed, and understood in the digital world. With these rights also come responsibilities as well. Users must help define how the technology is to be used in an appropriate manner. In a digital society these two areas must work together for everyone to be productive. CHROMEBOOK POLICY Page 21 of 25

22 8. Digital Health & Wellness: physical and psychological well-being in a digital technology world. Eye safety, repetitive stress syndrome, and sound ergonomic practices are issues that need to be addressed in a new technological world. Beyond the physical issues are those of the psychological issues that are becoming more prevalent such as Internet addiction. Users need to be taught that there are inherent dangers of technology. Digital Citizenship includes a culture where technology users are taught how to protect themselves through education and training. 9. Digital Security (self-protection): electronic precautions to guarantee safety. In any society, there are individuals who steal, deface, or disrupt other people. The same is true for the digital community. It is not enough to trust other members in the community for our own safety. In our own homes, we put locks on our doors and fire alarms in our houses to provide some level of protection. The same must be true for the digital security. We need to have virus protection, backups of data, and surge control of our equipment. As responsible citizens, we must protect our information from outside forces that might cause disruption or harm. CHROMEBOOK POLICY Page 22 of 25

23 TECHNOLOGY VIOLATION REFLECTION SHEET You are being asked to reflect on your behavior while using technology for instructional purposes in the class. Please review the following policies and write a reflection detailing what steps you will take to insure you are following these guidelines. Failure to adhere to these guidelines will result in further disciplinary actions. Student Internet Use Acceptable Use Policy To utilize the CMS Chromebooks you must agree to the following: CMS Chromebooks are the property of Charlotte-Mecklenburg School District/MLK. It is the scholar s responsibility to care for and to use good judgment when using the Chromebook at school. Students will use the CMS Chromebooks in the designated classroom, library, or other locations as permitted by the teacher and will not leave the designated area. Scholars must not use the CMS Chromebooks for non-academic purposes. The CMS Internet Acceptable Use Policy and Student Code of Conduct (see Student Handbook) apply to the use of the Chromebooks. CMS Chromebooks may not be used to record, transmit, or post images or videos of anyone at school unless assigned by a teacher. CMS Chromebooks may only be used to access files or Internet sites which are relevant to the classroom curriculum. My reflection of my behavior when using the Chromebooks Student Name: Student ID Teacher Name Date Grade Date CHROMEBOOK POLICY Page 23 of 25

24 CHARLOTTE-MECKLENBURG SCHOOLS POLICY Student Internet Use Acceptable Use Policy CMS/NEPN Code: IJNDB Date of Adoption: 3/26/96 Page 1 of 3 Revised: 11/11/03, 5/24/05, 8/15/12 Legal Reference: Children s Internet Protection Act - 47 U.S.C. 254 (h); 20 U.S.C. 9134;, Protecting Children in the 21st Century Act Pub. L , 15 U.S.C.A. 6551; N.C.G.S Cross Reference: IJNDB-R, JICK, JICK-R, JK, JKD I. CMS Network Charlotte-Mecklenburg Schools ( CMS ) offers an electronic communications network ( CMS network ) that allows students internal access to CMS information resources and external access to the Internet. Access to the CMS network and the Internet is provided to students solely to support student education, research, and career development. Use of the CMS network is a privilege, not a right. Therefore, students who violate any part of this policy or its accompanying regulations may be subject to cancellation of their privileges to use the CMS network and possible disciplinary actions.1 1 School disciplinary actions for violations of this policy will be taken according to the rules set forth in the Code of Student Conduct, which is found in the Student Rights and Responsibilities Handbook. The Code of Student Conduct means the behavior guidelines published by the District for the current school year, and includes all equivalent publications in subsequent school years that may have different titles. A copy of the Code of Student Conduct is made available to students and published on the CMS website ( 2 CMS is not responsible for acquiring, using, servicing, or maintaining devices or data plans. 3 More information on PTDs is available in the Student Internet Use and Network Access Regulation (IJNDB-R). II. Personal Technology Device To encourage growth, creativity, collaboration, and higher achievement, with the Superintendent s authorization, students will be permitted to bring Personal Technology Devices ( PTD ) to school to use to support student education, research, and career development.2 A PTD is a portable Internet-accessing device designed to share information, record sounds, process words, and/or capture images, such as a laptop, tablet, smart phone, cell phone, PDA, or e-book reader. III. Accessibility The Internet connects computers, computer networks, and individual subscribers around the world. Through the CMS network, students may have access to information and news, some of which may include advertisements, public domain information, and information in university libraries, the Library of Congress, and other research institutions. Students may also create individual web pages and help to create and maintain school web pages. CMS/NEPN Code: IJNDB Date of Adoption: 3/26/96 Page 2 of 3 Revised: 11/11/03, 5/24/05, 8/15/12 Legal Reference: Children s Internet Protection Act - 47 U.S.C. 254 (h); 20 U.S.C. 9134;, Protecting Children in the 21st Century Act Pub. L , 15 U.S.C.A. 6551; N.C.G.S Cross Reference: IJNDB-R, JICK, JICK-R, JK, JKD IV. Restrictions The CMS network is not a public access service or a public forum. CMS retains the right to place restrictions on material accessed or transmitted by students. CMS employees may access student accounts, messages, or web pages at any time in order to assure that the system has not been used for inappropriate purposes. Students are directed not to access information that does not have an educational purpose, is obscene, advocates or CHROMEBOOK POLICY Page 24 of 25

25 condones unlawful or dangerous acts, or advocates or condones violence or discrimination towards other people. Further, students should have no expectation of privacy for any information created, transmitted, recorded, stored, or posted on or through the CMS network. Other restrictions on student use are included in the regulations accompanying this policy. V. Filters and Monitoring CMS will use filters that, within the limits of technology, control and screen out information that is inappropriate, obscene, pornographic, or harmful to minors. Further, teachers and other staff will monitor student activity while using the CMS network. However, despite the filtering of information and monitoring by teachers and staff, students might access information that parents4consider objectionable. Parents should instruct their child(ren) regarding any additional parental restrictions on information that is allowed to be accessed. However, CMS does not accept responsibility for enforcing restrictions imposed by parents. It is the responsibility of parents to install parental controls on any PTD their child brings to school to prevent access to information they consider inappropriate. 4 Unless otherwise stated, references to parents includes one or both parents, legal guardian, or legal custodian of a student, or person acting in loco parentis to the student VI. Digital Citizenship CMS will provide digital citizenship education to all students that addresses appropriate online behavior, including interactions with other individuals on social networking sites and in chat rooms, and cyberbullying awareness and response. CMS/NEPN Code: IJNDB Date of Adoption: 3/26/96 Page 3 of 3 Revised: 11/11/03, 5/24/05, 8/15/12 Legal Reference: Children s Internet Protection Act - 47 U.S.C. 254 (h); 20 U.S.C. 9134;, Protecting Children in the 21st Century Act Pub. L , 15 U.S.C.A. 6551; N.C.G.S Cross Reference: IJNDB-R, JICK, JICK-R, JK, JKD VII. Student Acceptable Use Policy Before students are given access to the Internet from CMS computers or otherwise allowed to use the CMS network, they must accept the terms of the Student Internet Use Agreement. This Agreement defines the educational objectives and guidelines for use, informs student users that their online activities are subject to monitoring, and sets forth unacceptable uses that may lead to revocation of access and possible legal action. Parents of students younger than age 18 who do not want their children to use the CMS network and/or to access the Internet at school must notify the school in writing. VIII. Disclaimer CMS is not responsible for theft, loss, or damages to any PTD brought to school, or any injuries suffered as a result of a student s use of the CMS network or a PTD. Students and parents maintain sole responsibility for all PTDs brought to school. IX. Security Anyone who becomes aware of suspicious or inappropriate use of data, CMS network or computer system abuse, or breaches of security should alert a teacher or other supervisory staff as soon as possible. Any person who accidentally accesses sites that violate this policy should report such sites to the appropriate teacher or other staff member. X. Regulations The Superintendent will approve regulations to accompany this policy. CHROMEBOOK POLICY Page 25 of 25