Linnaeus- Palme Partnerships

Transcription

1 Linnaeus- Palme Partnerships 2015

2 About the Linnaeus-Palme Programme Through the Linnaeus-Palme Programme, higher education institutions in Sweden can establish long-term, mutual collaborations with institutions in low and middle income countries. Integrating global perspectives and new knowledge into learning raises the quality of higher education. The collaboration provides an opportunity for both teachers and students to exchange experiences within first- and second-cycle education at the universities; however, not at doctoral or third-cycle level. What the programme will lead to At the teacher level, the cooperation between the department in Sweden and the developing country will be deepened. The students benefit from the foreign teacher's education from an international perspective, and the teacher gains valuable experience and knowledge with which to enrich their own teaching. Students from Sweden and from low and middle income countries get meritorious academic first-cycle education, international experience, understanding of different cultures and a broader knowledge of their subject. As Linnaeus-Palme is also a resource-base programme, it broadens the recruitment base of young people who can work with development issues at home as well as abroad. Potential partner countries Valid partner countries for the programme in 2015 are the countries on the OECD DAC List, which consists of countries defined as low and middle income countries by the OECD's Development Assistance Committee (DAC). Meet with your partner to plan the project Time for face-to-face and in-depth meeting is an important factor of a successful collaboration. There is therefore a possibility to, in preparation of a partnership, apply for funding for planning trips through the programme Linnaeus-Palme Planning. This gives you an opportunity to visit one another in order to discuss matters on site and to plan the upcoming project. Page 1 (34)

3 Contents About the Linnaeus-Palme Programme... 1 What the programme will lead to... 1 Potential partner countries... 1 Meet with your partner to plan the project... 1 This is how it works... 4 The responsibility of the Swedish department... 4 Two parts Linnaeus and Palme... 4 The teacher exchange... 4 The student exchange... 5 Remember... 5 If something should happen altering the project... 5 Expected results... 6 The Linnaeus-Palme Programme objectives... 6 Expected results of the exchanges... 6 Activities and potential participants... 7 Teacher exchange... 7 Language training for teachers... 8 Student exchange... 8 Evaluation trip... 8 Travel for Palme participants to obtain a visa... 9 Finance and grant levels... 9 A certain level of self-financing... 9 What you can apply for... 9 Justifiable costs Payment Changes and repayment Assessment of applications Validity criteria Quality criteria Allocation principles Notification of decision Applications Applicant organisation page Applicant (Linnaeus) Payment information Partner organisation page Partner (Palme) Contact persons page Head of Department or equivalent Coordinators Page 2 (34)

4 Exchange page Project description page Aims and objectives: Background and conditions Expected results Confirm and submit page Reporting Appendix 1 Terms and Conditions for the Linnaeus-Palme Programme Appendix 2 Financial terms of the Linnaeus-Palme Programme The standard amounts Justifiable costs Appendix 3 Subject codes Appendix 4 Example of a statement from the Palme department Page 3 (34)

5 This is how it works The programme supports long-term, bilateral collaboration at the department level between higher education institutions in Sweden and in low and middle income countries. The collaboration takes place in the form of projects based on teacher and student exchanges, and each project is presumed to have a concrete academic purpose. The project shall be of a mutual nature. This means that the Swedish department and its partner shall both get as much academic benefit from the collaboration. You must be able to have an equal collaboration that is of mutual benefit, even if you may have different conditions in terms of resources. As reciprocity is a goal in the programme, the number of participants in the partner country should be the same as in Sweden, but the length of the exchanges may vary. The responsibility of the Swedish department The Swedish department submits the project application, in collaboration with the overseas department. The Swedish department is the unit responsible for operational aspects of the collaboration. That responsibility includes effectuating payments of scholarships and grants; collecting, documenting and evaluating experiences and results from the collaboration; as well as compiling the project report. The Swedish institution is also the one responsible for informing the overseas department of the conditions and guidelines for participation in the programme, as well as of decisions and comments from the Swedish Council for Higher Education regarding the project application or report. Two parts Linnaeus and Palme The first part, Linnaeus, refers to the Swedish department and gives Swedish teachers and students an opportunity to teach and study in various low and middle income countries. The second part, Palme, refers to the partner department and gives teachers and students from low and middle income countries an opportunity to teach and study in Sweden. Higher education institutions and departments apply to the Swedish Council for Higher Education for funds to participate in the programme. The Swedish university prepares the project application and is responsible for operational aspects of the collaboration. Students or teachers apply to their own department to participate in the programme. The teacher exchange Both the Swedish and the foreign teacher shall teach at first- or second-cycle level. The teacher exchange entails a close collaboration with the teachers at the host department, with the aim of spreading knowledge and experience between the departments and enrich each other's teaching in the best way. This can involve ensuring quality and clarifying how new courses can be accredited. A teacher exchange lasts three to eight weeks, and the participants can apply for funding for travel and accommodation (the allowance does not cover costs such as Page 4 (34)

6 salaries etc.). Teachers who are interested can also receive a contribution for a twoweek language course prior to their stay overseas. The student exchange The student exchange shall give students from Sweden and from low and middle income countries a meritorious academic first-cycle education, an international experience and an understanding for another culture. Credits for studies will be transferred upon the student's return. The exchange concerns full-time studies on courses within the regular university education, and it should normally include one to two terms of studies. Departments that apply for Linnaeus and Palme scholarships then select students themselves. However, the students must have completed no less than one year's university studies prior to departure. The studies at the partner department shall entitle the participating students to student aid. The students may not be charged tuition or course fees. Remember The core principle of Linnaeus-Palme is that the collaboration takes place at the departmental level. The term department is also used to describe the corresponding unit at a partner university. If that university is not organised through departments, or if an effective administration requires collaboration at a different level than the departments, this must be explained in the compilation of all of your university's project applications. Education systems may vary. It is important for the department that you collaborate with to provide education tuned to an equivalent education level. The students shall, for example, be able to count their studies during the exchange towards their credits. No more than two departments can be involved in one and the same Linnaeus-Palme project, but a department can be part of several Linnaeus-Palme collaborations. This applies to both the Swedish and the overseas department. If something should happen altering the project If the project has been approved and is about to start, or it has already started, certain circumstances may mean that the project needs to be altered. In such cases, you must always contact an administrator at the Swedish Council for Higher Education via the Swedish partner. Changes must always be approved before you can move on with the project. Such changes could involve Travel to a partner country that the Swedish Ministry for Foreign Affairs advises against, which could lead to the trip being cancelled or postponed. We encourage you to always adhere to the recommendations of the Swedish Ministry for Foreign Affairs. The relationship between the partner departments, for example that they no longer wish to take part in the collaboration. Unless there are special circumstances, this will lead to the project being cancelled, and any allocated funding will need to be paid back to the Swedish Council for Higher Education. An ongoing project cannot be transferred to a new partner department; instead, you must then reapply together with a new partner. Page 5 (34)

7 The project period, for example that you encounter difficulties completing the project within the given time period. Expected results Participation in the programme is expected to have an effect partly at the individual level and partly at the departmental level. Teachers and students who participate in an exchange are expected to increase their knowledge of global issues and to expand their contact network. The students are expected to become better prepared for work in a global context. Teachers are expected to use and disseminate both their own and their students' global knowledge, inside and outside of the classroom. Global perspectives are thus integrated into the education and may benefit more people than just those who participate in the exchange. Overall, this will lead to international experiences being utilised in operation within the departments. The Linnaeus-Palme Programme objectives Broaden and deepen the professional skills of participating teachers and students. Increase the understanding of issues concerning development work. Contribute to new knowledge. Promote mutual exchanges of experiences. Increase understanding of other cultures. Raise the quality of higher education by integrating global perspectives into the learning process. Expected results of the exchanges After completed exchanges Students have greater experience of international environments have a deeper knowledge within their subject area have a global perspective on their subject area have increased knowledge of global issues are familiar with tools to implement their new global knowledge have established international contacts Teachers have increased experience of operating in an international environment have increased knowledge of global issues are familiar with tools to implement their global knowledge when teaching have a global perspective on their subject area have a deeper knowledge within their subject area The results are shown with the help of student and teacher surveys. At the end of the project period (approx. 1.5 years): Page 6 (34)

8 Students have an interest in working in a global context have the ability/competence to work in a global context use the tools they have been given during the project have increased their commitment to global issues Teachers have an interest in working in a global context have the ability/competence to work in a global context use their new global knowledge and methods in their teaching environment disseminate global knowledge and methods outside their regular teaching forums develop techniques and teaching materials of a global character develop structures and methods to benefit from the students' international experiences and products. The results are indicated by the final report of the project. In the long term, <3 years: Students who participate in the project prepared for work in a global context. Teachers: International experiences are utilised in the operational activities at the participating departments. Vice-Chancellor or strategist: The institution uses new global knowledge as a strategic tool for governing and developing its activities Results in terms of long-term effects are produced through interviews with participants of selected projects. Activities and potential participants The activities that are eligible for grants are teacher exchanges, language training for teachers, student exchanges, evaluation trips and travel for Palme participants to obtain a visa. Reciprocity in the activities is desirable, but not a requirement. However, all exchanges must take place within the given project period. Teacher exchange Participation in teacher exchanges is open to teachers who teach first- and secondcycle and who are employed at one of the departments involved in the project. It is possible to receive compensation for a maximum three teachers from each side per academic year, i.e. three Linnaeus teachers and three Palme teachers (alternatively six Linnaeus teachers and six Palme teachers over a two-year project period). The teacher exchange shall last for a minimum of 21 days (including travel) and a maximum of 56 days, referring to full-time teaching of at least ten hours per week. Page 7 (34)

9 The teacher shall teach at first- or second-cycle level within the regular courses offered at each department. Exchanges shorter than the stipulated minimum period will not be approved and may entail a requirement to repay the full amount awarded for the exchange. Language training for teachers Language training is eligible for all the teachers who will be participating in a teacher exchange and who are employed at one of the participating departments. The language training shall reinforce existing language skills. Foreign teachers in Sweden are expected to teach in English and can apply for a grant to take an English language course. The general level of language skills at the department and the need for language training shall be justified in the application. This is primarily applicable to projects where your foreign partner department is in need of better language skills. Language training courses in a language other than the main teaching language may be granted if you can clearly show how this would strengthen the quality of the collaboration. Language training shall be completed prior to the teaching assignment begins. A teacher can only be granted one language trip, on one occasion, during the entire eight-year project period. Student exchange A student who is registered for first- or second-cycle studies at the sending department, or the equivalent, and who has completed at least one year of higher education can participate in a student exchange. It is possible to receive compensation for a maximum of four students from each side per academic year, i.e. four Linnaeus students and four Palme students (alternatively eight Linnaeus students and eight Palme students over a two-year project period). A student exchange shall last a minimum of 12 and a maximum of 40 weeks (two terms) and refer to full-time studies on regular first- or second-cycle courses at each respective department. The entire study period shall be credited within the students' regular programme. A Linnaeus student must be a Swedish citizen or have a permanent residence permit in Sweden; alternatively, they shall be a citizen of a Nordic country who has been a registered resident of Sweden for at least one year at the time of departure. A Palme student must be a citizen of one of the countries included on the list of valid partner countries in order to participate. No course fees may be charged between the parties. Exchanges shorter than the stipulated 12 weeks will not be approved and may entail a requirement to repay the full amount awarded for the exchange. Evaluation trip Teachers employed at the respective departments may conduct an evaluation trip. If two planning trips have been approved in one direction, an administrator with international responsibilities may also participate. The evaluation trip must comprise at least one week s stay (including travel). Page 8 (34)

10 The purpose of the visit shall be to jointly follow up and evaluate the activities conducted within the project, both from an academic and an administrative perspective. Travel for Palme participants to obtain a visa In cases where the Palme participant has to do additional travelling in connection to their visa application, you can apply for a travel grant as long as the costs are justified in the application. This grant only refers to travel expenses and cannot be applied for to cover the actual cost of the visa. Finance and grant levels The budget is intended as a support for those applying for funding for a partnership project. The grant is awarded in the form of a standard amount based on the number of participants included in your application and how well this number is justified. The standard amounts are used for travel expenses, accommodation, insurance as well as language and culture preparation. A certain level of self-financing The programme is a complement for your university's other international collaborations and exchanges and therefore does not provide blanket funding to develop contacts with new countries. As the standard amounts do not cover all possible costs within the project, the participating departments must expect a certain level of self-financing. During a teacher exchange, the participating teachers are expected to get a salary from their home university. As the grant is not intended to provide full cost compensation for the participating departments, you should find out which provisions are in place for indirect costs at your university. If it turns out that your university deducts more than the administrative and planning grants stated in the application, you may, other than being required to repay the grant, be denied further funding should you renew your application. For evaluation visits, only one standard amount per participant will be granted, and no administrative grants. What you can apply for Teacher exchanges: You can apply for funding for a maximum three teachers from each side, i.e. three Linnaeus teachers and three Palme teachers, per academic year Linnaeus teachers: Base amount for three weeks (including travel days): SEK 21,000, and then a weekly increment of SEK 2,000. The maximum is eight weeks, which corresponds to SEK 31,000. SEK 15,000 of the standard amount is expected to cover approved travel expenses. Palme teachers: Base amount for three weeks (including travel days): SEK 31,500, and then a weekly increment of SEK 5,000. Page 9 (34)

11 The maximum is eight weeks, which corresponds to SEK 56,500. SEK 15,000 of the standard amount is expected to cover approved travel expenses. Student exchanges: You can apply for funding for a maximum four students from each side, i.e. four Linnaeus students and four Palme students, per academic year Linnaeus student exchange: Minimum amount 12 weeks: SEK 20,000, and then a weekly increment of SEK 850. One term (20 weeks): SEK 26,800. The maximum two terms (40 weeks): SEK 43,800. Palme student exchange: Minimum amount 12 weeks: SEK 40,000, and then a weekly increment of SEK 2,000. One term (20 weeks): SEK 56,000 The maximum two terms (40 weeks): SEK 96,000 Language training: You can apply for funding for no more than three Linnaeus teachers and three Palme teachers (per academic year), for an intensive course of one to two weeks. The course shall be completed before the teacher exchange. The teacher's need, as well as the place and time of the course and the amount applied for shall be justified in the application. Standard amounts to apply for per participant: SEK 7,500; SEK 15,000; SEK 20,000; or SEK 25,000. Travel for Palme participants to obtain a visa: You can apply for funding for no more than three Palme teachers and no more than four Palme students (per academic year). Your application must justify why the travel is being undertaken as well as the amount applied for. Standard amounts to apply for per participant: SEK 2,000; SEK 5,000; SEK 10,000. Evaluation trip: You can apply for funding for two Linnaeus participants and two Palme participants respectively. At least one participant must be a teacher employed by the university. Evaluation trip abroad: SEK 20,000 per participant, a maximum of SEK 40,000. Evaluation trip in Sweden: SEK 20,000 per participant, a maximum of SEK 40,000. Administration grant: SEK 1,000 per teacher exchange participant (Linnaeus and Palme) An additional SEK 3,000 for the Palme teacher exchange as compensation to the Swedish university for increased payroll taxes in connection to the teacher exchange. The university may be required to repay this amount if the exchange does not take place. SEK 2,000 per student exchange participant. SEK 8,000 in planning grants, only for projects with teacher and student exchanges. Justifiable costs Costs that may be included in the project budget are specified below. This is not an exhaustive description, but should be viewed as a guideline. Travel: The financial contribution shall cover international air travel in economy. The scope of air travel also includes any cancellation insurance. Domestic travel to and Page 10 (34)

12 from the airport are also considered justifiable costs. Travel with alternative means of transport in consideration of the environment are also allowed. Renting a car to transport participants between different departments, practices etc. is allowed, as long as it is done within the project period and is directly linked to the project. Pleasure trips will not be approved. Examples of what constitutes a pleasure trip includes safaris and skiing holidays. Should the participant still want to make such a trip on their own time, it shall be otherwise paid for and take place outside of the exchange. Accommodation: Accommodation costs for all approved participants within the Linnaeus-Palme programme are acceptable. Accommodation costs outside of the project period are not justifiable. Vaccinations: Vaccination costs for all participants within the Linnaeus-Palme programme are justifiable. Visas: Visa costs for all participants within the Linnaeus-Palme programme are justifiable. Travel to and from an embassy may also be approved if these are required for the visa process. Insurance: Insurance costs relating to both Swedish and foreign participants are acceptable. Both students and teaching staff travelling from and to Sweden shall have insurance. Most Swedish universities can take out insurance for incoming students and teachers, as well as for outgoing students, via Kammarkollegiet. Swedish teachers will normally already be insured through Kammarkollegiet ( Entertainment: Entertainment costs are only approved in connection to a planning trip for those who participate. For the other activities, such as teacher exchanges or evaluation trips, entertainment is not an approved cost. Amusements: Amusement costs are not approved. Amusements include things like excursions to Gröna Lund, guided tours, study visits to national parks and historic sites etc. Gifts: Costs for gifts are not included in the project cost, but must be calculated into the departments' own funding. Charges: The participating students may not be charged tuition or course fees. Administrative costs: The administrative grant is intended to cover some of the increased administrative costs incurred by the participating departments in relation to the exchange, as well as to evaluation and follow-up of the project. The grant can preferably be distributed between the parties participating in a project. The grant can be used, for example, to cover the costs of the involved contact person's work on the application and reports. Indirect costs (OH): In addition to the administrative grant, a participating university may not draw any additional funds from the awarded grants for indirect costs. A grant from the programme will not cover the participating universities' full costs for the project; this must instead be included in the universities' co-funding. Page 11 (34)

13 Payment The awarded grant is paid out to the Swedish university in instalments. For one-year projects, the full amount is paid out at the start of the collaboration. For two-year projects, the first part is paid out at the beginning of the collaboration and the second part once the interim report has been approved. Changes and repayment In certain cases, the Swedish Council for Higher Education has the right to reclaim the granted funds. This applies, for example, if the paid-out grant has not been used in accordance with the application and the decision; if the project has not been completed, if the number of participants does not correspond to what was stated in the application; or if costs incurred in the project have not been approved for the programme. Examples of cases where this could be the case: Participants are unable to participate: If a participant that has been granted a standard amount for some reason is unable to participate, the whole amount must be repaid. If the department has had any expenses for that participant, these may be approved if it has not been possible to foresee the non-participation or if a doctor's note can be produced. A non-authorised participant participates: If a there is a participant who is not authorised to participate, the whole standard amount will be reclaimed for that participant. This could, for example, be a person who is not employed at the department participating in the project. A shorter exchange than what was approved: In cases where completed teacher exchanges ends up being more than three days shorter than the granted standard amount of weeks, the grant is reduced by the equivalent of one weekly amount. If a completed student exchange is shorter than one term or lasts for a shorter period than what was approved, the scholarship shall be reduced by SEK 850 per week for outgoing Linnaeus students and by SEK 2,000 per week for incoming Palme students. A briefer evaluation trip than the minimum period: If an evaluation trip is shorter than five days, the full project grant may be revoked. Assessment of applications We start assessing the applications after the application deadline. The assessment is carried out in two steps: The application is first examined for validity. If the application is considered to be valid, it is forwarded for quality evaluation. Independent experts are hired for the quality assessment. It is not possible to supplement the application after the application deadline, nor will the Swedish Council for Higher Education request any supplements to incomplete applications that are submitted prior to the application deadline. The Swedish Council for Higher Education are positive towards applications that indicate that both parties have been involved in planning and writing the application. Page 12 (34)

14 Validity criteria In order for the application to be valid: The application must have been completed in accordance with the framework and criteria set for the programme. An up-to-date statement from the partner department must be attached to the application. A general application must be attached to the project application, indicating that the project has been approved by the Vice-Chancellor of the Swedish university. All of the questions in the application form must have been answered. Quality criteria Valid applications move on to a quality assessment based on the following criteria: The purpose of the future project and how it ties into the purpose and objectives of the Linnaeus-Palme Programme. The relevance of the activities in terms of creating the conditions for the future project. Allocation principles After the quality assessment, the following factors may be considered: Dissemination within the subject area. Dissemination within the partner country. Universities that have not previously been represented or under-represented. Notification of decision The processing takes approximately four months. The decision will be sent via to the Head of Department or equivalent at the Swedish department, the Linnaeus contact person, the Palme contact person as well as to the Linnaeus-Palme coordinator at the Swedish university. No prior information will be provided. If the application is granted The decision letter will specify the grant awarded and the special conditions that apply to your project. In Appendix 1 of the Linnaeus-Palme Programme application handbook, you will find the terms and conditions for the awarding of grants. These terms and conditions are approved by the Vice-Chancellor of the Swedish university in the application. If the application is rejected If the application is invalid, you will be notified within four weeks of the application deadline. Invalid applications do not go forward in the assessment process. For other applications that are not granted, the decision is sent after approximately four months. The decision will specify the reason for the rejection. The Palme contact person will also receive notification informing them of the decision. That notification will contain no comments on the decision. The decision on grants from the Swedish Council for Higher Education may not be appealed, as explained in the Ordinance SFS 2012:811. Page 13 (34)

15 Applications The application shall be jointly produced by the parties involved in the collaboration. The application shall then be submitted by the Swedish partner. You may use both Swedish and English in the same application. The statement from the Palme department is a document that shall be attached to the application. This statement may be a printout of an , a copy of a fax message or a copy of a partnership agreement. The statement shall clearly show that the overseas department supports the application at hand. Applicant organisation page 1 Applicant (Linnaeus) Start by ticking the box showing whether or not the project has previously been granted funds from the Linnaeus-Palme Programme with the same partner department. If the project has previously been approved, state its unique project number (e.g. KTH- 001), which after the first year must be stated on all applications. The project number can be found in the decision letter regarding the project. (Please note that this is not the same as the ID number or reference number of the earlier application) Also state for how many years you have previously been granted funding. The subsequent questions in the application are based on this information. Provide an address for the applying department and university, i.e. for the university whose Vice-Chancellor approves the terms and conditions for a Linnaeus-Palme partnership. The terms and conditions state that you, as the Swedish partner, submits the application, are responsible for the project and the reports if the application is approved. The participating departments are responsible for managing the distribution of grants etc. between the partners. Terms and conditions for the Linnaeus-Palme Programme are found in Appendix 1. Use the scroll-down list to select the subject area for the project's activities. All the subject areas and subject codes are found in Appendix 3. Provide an official address for the applicant university. Payment information The grant awarded is paid into the Plusgiro or Bankgiro account number you stated in the application. The information you provide in regards to account payments, organisation number and Plusgiro or Bankgiro must refer to one and the same organisation. In order to localise the funds that are paid out, you need to specify a payment text. If you are unsure of what an appropriate text would be, check with the accounting department of your university. The text must be no more than 50 characters long, as additional text will fall away. Please note that the Swedish Council for Higher Education will not make grant payments to private personal accounts. Page 14 (34)

16 Partner organisation page 2 Partner (Palme) This is where you provide address information for the overseas department. Also upload the statement from the partner department that refers to the application. One example of how such a statement can be worded is found in Appendix 4. Provide the name of the contact person for the Palme partner on page 3 Contact persons Contact persons page 3 This is where you fill out the contact information for the persons who will be involved in the application: the Head of Department or equivalent at the Swedish department, the Linnaeus contact person, the Palme contact person as well as to the Linnaeus- Palme coordinator at the Swedish university. The people you specify in this part will be informed of decisions etc. pertaining to the project. You can add multiple contacts. Head of Department or equivalent The Head of Department or equivalent is the person at the department who holds the ultimate financial responsibility for the project. The Head of Department may decide to revoke the application if they do not find sufficient financial support for the project, as it requires some co-funding. Coordinators The Linnaeus-Palme coordinator at the Swedish university is responsible for informing the Vice-Chancellor of the university of all the university's Linnaeus-Palme projects, and for providing a compilation of all Linnaeus-Palme projects that the Vice-Chancellor shall approve and which shall then be attached to the application before you submit it. Exchange page 4 This is where you fill out the type of exchange, the number of participants and the duration of the exchange. The budget is intended as a support for those applying for funding for a partnership project. The grant is awarded in the form of a standard amount based on the number of participants included in your application and how well this number is justified. For more information on possible activities and the standard amounts, go to the page Ekonomi och budget [Finances and budget] at utbyten.se. The administrative grants are added automatically depending on which activities your application refers to and based on the number of participants. Any additional costs are expected to be paid out of pocket by the participating universities. Project description page 5 You should add a relatively large amount of text and information in this section. If you do not have the time or the possibility to fill out all the information at once, you can save the page. You can then come back to it and add more text at a later stage. All the boxes must be filled out before you can save the page, which you can solve for example by writing one word in each box. If the question in the form concerns an activity for which you are not intending to apply for funding, write not relevant in the box. Page 15 (34)

17 All questions concerning the activities included in the application must be answered. You may not refer to an earlier application or report, for example by answering a question with see earlier application. Such an answer will lead to the question being considered unanswered. Remember to: answer the questions from the perspective of all partners, in order to highlight the reciprocity answer the questions based on a what, how and why perspective in order to provide a well-developed answer. Aims and objectives: The project shall be in line with the aims, objectives and expected results of the programme. Go to the page Förväntade resultat för Linnaeus-Palme partnerskap [Expected results of the Linnaeus-Palme Programme] at utbyten.se, which lists all the results that an exchange is expected to yield. A. AIMS AND OBJECTIVES 1. Describe the aim and objectives of the project and how these relate to the longterm goals of the Linnaeus-Palme Programme. This is where you describe the objectives, expected results and how the applicants intend to reach these objectives. The focus should be on reciprocity, academic aim and longevity. Background and conditions B. PROJECT PLAN 1. Describe the project's overall design and provide a project plan for the years for which you intend to apply for funding within the Linnaeus-Palme Programme. (This is preferably done in bullet points with planned activities per year) 2. Describe how the activities for which you are applying for funding relate to the aim of the project and the programme objectives. Provide a time schedule for planned exchanges, account for how teaching will be implemented and justify the number of participants. The project shall have a long-term plan, but there is room to alter its direction based on the continuous learning process that arises during a project. Funding can only be granted for one year or two at a time, but a good application will show the intentions for the collaboration in coming years. C. CONDITIONS 1. Which preparations have been made prior to the application? This includes earlier activities or preparatory visits. 2a. How do you intend to prepare participating teachers at each respective university? Page 16 (34)

18 2b. How do you intend to prepare participating students at each respective university? An essential part of the application assessment is how well the project manages to carry out the planned activities and reach the objectives. 3. Are you applying for any additional funding for a language course/language courses? 4. Are you applying for any additional funding for travel to obtain a visa/visas? State what you are applying for under the tab Exchange. Please note that additional funding for travel to obtain a visa only refers to trips to and from an embassy in connection to a visa application and not to the cost of the actual visa. D. COLLABORATION AND RECIPROCITY 1. Which are the strong suits of each respective department, and in what way could you complement one another academically? Also make reference to the development needs of each of the departments. 2. Describe the division of responsibilities between the partners in terms of planning and preparation of project contents, communications etc. There shall be a clearly formulated academic gain for both parties from the collaboration referred to in the application. How well the application describes a mutual collaboration is a decisive factor in the assessment. In order to achieve reciprocity, it is important not to view the Swedish department as a provider of knowledge with the partner department as the recipient. The collaboration must be based on a genuine exchange of knowledge/experience. Describe in which ways you will collaborate. How will you share responsibilities during the different phases of the project? Have you entered a collaboration agreement? How long has this collaboration been underway? The different roles and responsibilities of the partner departments within the project shall be clearly stated. E. RISK MANAGEMENT AND ETHICAL DISCUSSION 1a. Describe the risks that may arise during the course of the project, and which may hinder the project's goal achievement. 1b. How are you going to manage the identified risks if they arise? 2a. What ethical issues/dilemmas may arise in the project? 2b. How do you relate to the ethical issues that you have identified? Relevant risks that may arise and how to handle them are important aspects to describe in the application. This could relate to internal aspects, such as insufficient resources and difficulties recruiting students, or external factors, such as conflicts and epidemics. Each application shall also identify and relate to the ethical dilemmas that may arise in the collaboration, by presenting an ethical reflection. Ethical dilemmas can stem from social, financial, religious, cultural, hierarchical or gender-related aspects. Page 17 (34)

19 F. EVALUATION 1. Describe how, and on which occasions, the partnership shall be evaluated by students, teachers and contact persons at the Linnaeus department and the Palme department respectively. 2. If you are applying for funding of evaluation visits: Justify your need for evaluation visits and describe how these will contribute to a stronger collaboration. Also provide a brief description of the design for each evaluation trip and the function of each participant. The project collaboration also involves working with evaluations to improve the procedures set in place for communication and preparation within the partnership. Remember that the evaluation shall involve all parties and participants. Justify the aim of the evaluation visits for which you are applying for funding and present a general plan for these. Also specify the central questions of the evaluation and which parts of the collaboration that need to be developed. The questions shall be answered on behalf of both parties. If you are not applying for funding for evaluation visits, write not relevant. Expected results These sections are new for The expected project results at the individual level shall be discernible from the answers you give to the questions below. You are expected to give an estimate of the current situation at the Swedish department under question A. Be honest what we are interested in is your development over the course of the project. For questions B and C, we want you to describe upcoming measures and your mutual efforts to reach the programme objectives. What will each party gain from the project? This is not something you can know for sure, but try to describe what you imagine the results to be at the teacher and student levels. G. RESULTS TEACHERS In the A-section of questions 1 4, you shall give an estimated presentation regarding the teachers at the Linnaeus department. These answers will provide the basis of our long-term follow-up of the results and our assessment of the project's development. In the B-section of the same questions, you shall give an account of how both parties will work together to achieve the objectives of the project. 1a. Describe the interest among teachers at the Linnaeus department in working with global issues. 1b. How will the project work to increase and deepen the interest of all participating teachers? 2a. Describe the competence/ability of the teachers at the Linnaeus department when it comes to working with global issues. 2b. How will the project increase the competence/ability to work with global issues for all the participating teachers? Page 18 (34)

20 Global issues refers to subject areas such as democracy, human rights, sustainable development, gender equality, global health, environment/climate and combatting poverty. 3a. Describe how teachers at the Linnaeus department are currently using their global knowledge in teaching. 3b. How will the project lead to all the participating teachers' new global knowledge and experiences being utilised? Having global knowledge means, for example, being well-versed in global issues, having experience of global contexts and/or adopting a global perspective on your subject area. It may also be a matter of language skills, communication, an ability to handle a multicultural group of students, as well as adaptability and flexibility. In this section, we welcome examples of how new experiences and knowledge will be disseminated and integrated in the education at each of the departments after the exchanges. 4a. Are there any structures/methods used at the Linnaeus department for utilising the international experiences/efforts of the students. Describe them. 4b. How will the project lead to an increased utilisation of the students' international experiences/efforts at each of the departments? By structure/methods we are referring to courses with global features, a bank of case studies or student materials, a catalogue of student papers etc. H. RESULTS STUDENTS In the A-section of questions 1, 2 and 4, you shall provide an estimation based on the student groups found at the Linnaeus department. These answers will provide the basis of long-term follow-up of the results. For all the other questions, you shall give an answer referencing both the Linnaeus department and the Palme department as well as all the participating students. 1a. Describe the interest among students at the Linnaeus department in working with global issues. 1b. How will the project work to increase and deepen the interest of all participating students? Working in a global context could for example entail within a subject area related to global issues working abroad with aid or with international relations. It could also be about otherwise participating actively in a context where global issues play a central part. 2a. Describe the ability/competence among students at the Linnaeus department to work with global issues. 2b. How will the project increase the ability/competence of all the participating students to work with global issues? Page 19 (34)

21 By ability/competence we are referring here to language/communication skills, enterprise, cultural understanding, practical skills, flexibility and adaptability, cooperation skills, self-esteem, analytical ability and leadership skills. 2c. In what way will the project lead to an increased (deeper/broader) knowledge of the subject area? Subject area refers to the subject that the project focuses on. 3. How will the project work to provide all participants with new tools and contacts that enable them to get around, function and operate in a global context? By tools we mean things like languages, networks, new working methods, communication channels and intercultural skills. The contacts can be made, for example, within education, industry, professional life and civil society. 4a. Describe the commitment to global issues among the students at the Linnaeus department. 4b. How will the project work to increase and the commitment of all the participating students? Global issues refers to subject areas such as democracy, human rights, sustainable development, gender equality, global health, environment/climate and combatting poverty. I. GENERAL QUESTIONS REGARDING THE LINNAEUS AND PALME STUDENT EXCHANGES 1. Are the students guaranteed to have elective courses in English during the exchange? 2. Will the students be able to count their exchange studies towards their credits? 3. Are there procedures in place for the selection and reception of students at each university? 4. Is there a plan for how the students are to be integrated into the regular programme if the exchange contains practical elements? 5. If the answer to one of the questions above is no, explain the reason why. These questions are primarily intended to give us an idea of how far along in the preparations you are in terms of practical matters relating to the student exchange. If these fundamental circumstances are not in place, it may be cause to reject your application relating to student exchanges. J. ETHICAL REVIEW 1. Review by an ethical review board is mandatory for projects involving human trials/studies and/or animal trials. A certificate must then be submitted to the Swedish Council for Higher Education. Have you submitted an application for an ethical review? In cases where the collaboration involves human trials/studies and/or animal trials, an ethical review must be conducted and the statement from the ethical review board must be sent to the Swedish Council for Higher Education. If this does not apply to your project, simply put no. Page 20 (34)

22 Confirm and submit page 6 In this section, you get a summary of your application and can easily go back to different parts to edit them as needed. In order to submit the department's project application, the university framework application must be complete. You shall attach a copy of the framework application to your project application. You must therefore print a copy of the summary and send it to your university's Linnaeus-Palme coordinator so that your project application can be part of the framework application. You may also print a copy of the application for yourself. On this page, you shall also certify that the Vice-Chancellor or equivalent has accepted the terms and conditions, which you will know once the university's framework application is completed. Once you have submitted the application, you can no longer make any changes or submit any supplementary information. You should therefore take care to check that all the information and attached documents are correct before clicking Submit. Appendices in the form of course catalogues, digital presentations or other documents shall not be attached to the application. The application is assessed upon your answers to the questions, and no appendices, with the exception of the statement from your partner overseas, will be weighed in. Reporting The Swedish partner is the one responsible for reporting the outcome of the project. A report shall be submitted to the Swedish Council for Higher Education after each completed project year (interim report) and at the end of the project period (final report). These reports measure the results of the exchanges. The Swedish Council for Higher Education may come to request verification of the amounts, costs and exchange periods stated in the final report. If the project has not used the allocated grant in accordance with the application and the decision of the Swedish Council for Higher Education, you may be required to repay the grant in full or in part. Page 21 (34)

23 Appendix 1 Terms and Conditions for the Linnaeus-Palme Programme 1. DECISION The Swedish Council for Higher Education's decision regarding funding is issued via e- mail to the Linnaeus contact person, the Head of Department or equivalent, the Palme contact person as well as the university's Linnaeus-Palme coordinator. The decision specifies the awarded funds as well as the special conditions that apply. 2. AIM Granted funds are intended for the implementation of activities in accordance with the description provided in the application. The programme consists of two parts: Linnaeus outgoing teachers and students Palme incoming teachers and students. Funds are paid out in the form of scholarships for students and a travel grant for teachers, which shall partly cover travel, food and accommodation during the exchange. Teacher exchanges A teacher exchange shall last for a minimum of 21 days (including travel) and a maximum of 56 days, referring to full-time teaching of at least 10 hours per week. The teacher shall teach at first- or second-cycle level within the regular courses offered at each department. Exchanges shorter than the stipulated minimum period will not be approved and may entail a requirement to repay the full amount awarded for the exchange. Language training Language training is valid for the teachers who will participate in a teacher exchange. Language training shall be completed prior to the teaching assignment begins. Please note that a teacher can only be granted one language trip, on one occasion, during the entire eight-year project period. Student exchange A student exchange shall last a minimum of 12 and a maximum of 40 weeks (2 terms) and refer to full-time studies on regular first- or second-cycle courses at each respective department. The entire study period shall be credited within the students' regular programme. The student shall have completed at least one year of higher education prior to the exchange. Only students who are registered at a participating department, or equivalent, may be awarded a scholarship. Page 22 (34)