Understanding Cloud Accounting and QuickBooks Online

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1 Understnding Cloud Accounting nd QuickBooks Online

2 This guide is intended to provide comprehensive look t the prcticl benefits of working in the cloud, nd how QuickBooks Online cn help your business chieve even more.

3 Understnding Cloud (or Online) Accounting

4 Wht is online ccounting? Defining wht working in the cloud is cn prove to be complicted, s different people hve different explntions. Techniclly, working in the cloud refers to the delivery of IT infrstructure, pplictions, nd services to orgniztions nd end users, on n on-demnd bsis, remotely, vi the internet. In lymn s terms, the cloud is simply pltform to mke dt nd softwre ccessible online nytime, nywhere, from ny device. You re simply working online vi pltform to shre dt nd informtion.

5 Wht is working in the cloud like? When considering the move to n online ccounting solution, it s importnt to be ble to grsp wht working with tht solution might entil. While cloud ccounting isn t terribly complex, relting it to fmilir product or service cn mke the process much smoother nd help you understnd the experience. Below you will find few cloud ccounting nlogies to help you quickly grsp the concept nd the benefits tht cloud ccounting offers: Trditionl bnking vs online bnking Postge versus emil, such s Gmil ccounts Bookcses to store books or CDs vs cloud storge, i.e.: Apple itunes As you cn see, mny smll businesses often use cloud services without even knowing it!

6 Benefits of cloud ccounting When you work online, you nd your ccountnt will both hve ccess to ll the benefits the cloud hs to offer, including: Go mobile Crete quote, emil n invoice, nd record n expense nytime, nywhere. Using just n internet connection nd browser, collegues on different continents nd in different time zones cn work together on the sme project. Rel time collbortion Collborte in rel time with ccountnts nd tem members to speed up the rte of work nd mke smrter nd fster decisions. Plus, cloud computing sves time on file shring. Alwys bcked up nd secure Perhps the most significnt spect of cloud ccounting is the ssurnce tht your compny dt is lwys secure nd lwys bcked up. Reduced cpitl expenditure System upgrdes re thing of the pst! In the cloud, softwre utomticlly upgrdes so your softwre is lwys up to dte nd using the newest version. Improved gility & productivity Cloud technology will llow you to spend more time on your business nd less time deling with dministrtion nd dt entry.

7 Common questions? You my find yourself sking few questions when considering the move to QuickBooks Online. Some of the most common include the following: How do I know tht the cloud is secure? Intuit relies on dvnced, industry-recognized security sfegurds to keep ll of your finncil dt privte nd protected. With pssword-protected login, firewll-protected servers, nd the sme encryption technology used by the world s top bnking institutions, we hve the security in plce to give you pece of mind. Wht kind of technicl support is vilble? Intuit offers free North Americn support during regulr business hours. I don t wnt to lern new system. The softwre is very esy to use nd requires little trining to support this, Intuit is working with select ccountnts to offer free trining. We lso hve bsic nd intermedite trining vilble t prodvisortrining.c/free-qbo/. I wnt to see more informtion bout QuickBooks Online. Visit quickbooks.c nd quickbooks.intuit.c/llboutqbo to lern more. You cn even get hnds-on experience by trying FREE demo version of the product with rel dt nd no sign-up required here.

8 Wht is QuickBooks Online?

9 QuickBooks Online QuickBooks Online is n ccounting softwre solution tht lives online. It cn be ccessed by you nd up to two ccountnts on ny device nd t ny time nywhere there s n Internet connection. 1 There re three versions of QuickBooks Online tht cn grow nd dpt to meet your business s needs: Online Esystrt Idel for sole proprietors nd consultnts, EsyStrt lets you crete estimtes nd invoices, downlod bnk trnsctions, nd works on PC, Mc, nd mobile. 1 Online Essentils Idel for service-bsed businesses, Essentils provides ll the fetures of EsyStrt, plus you cn mnge nd py bills, nd let multiple people (three plus ccess for two ccountnts) use it. Online Plus Best for lrger, growing businesses, Plus gives you ll the fetures of Essentils, nd you cn trck inventory nd monitor dt for multiple business loctions. For more detiled informtion, check out the chrts on the next pges, or visit quickbooks.c. 1. Windows 7 nd 8, Mc OS X 10.7, 10.8, 10.9, Chromebooks. Internet connection required (high-speed connection recommended). Supported browsers: Chrome 34, 35, Firefox 29, 30, Internet Explorer 10 nd 11, Sfri 6.1. Also ccessible vi mobile browsers: Cpture receipt photo feture currently not vilble on Android devices. Visit for feture relese updtes. Android, Chrome (Android nd ios) nd Sfri. QuickBooks Online mobile pp is vilble on iphone, ipd nd Android phones nd tblets. Devices sold seprtely; dt pln required. Not ll fetures re vilble on the mobile pps. QuickBooks Online mobile ccess is included with your QuickBooks Online subscription t no dditionl cost. Dt ccess is subject to cellulr provider network vilbility nd occsionl downtime due to system nd server mintennce nd events beyond our control. Product registrtion required.

10 Is QuickBooks Online right for my business? You wnt the flexibility to work on the go (from computers nd mobile devices) You re service-bsed business (professionl services, construction & retil re common) You re comfortble working online You work from one or more loctions You wnt zero-mintennce softwre 1.48 million people worldwide use QuickBooks Online #1 cloud ccounting solution for smll businesses 1 QuickBooks is gurnteed esy or your money bck 2 QuickBooks Online is gret choice if you wnt: Anytime, nywhere ccess for up to 5 people t the sme time Automtic updtes nd upgrdes 3 tht don t require ny ction from you Free support to help with setup or to nswer how-to questions Light inventory cpbilities nd expenses trcked by job Esy invoicing to get pid fster iphone, ipd, nd Android pps tht sync key tsks cross ll devices Bnk & credit crd trnsctions utomticlly downloded from ll mjor Cndin bnks Automtic emiling of recurring trnsctions (invoice/receipts) nd reports* Free ccess for up to 2 ccountnts or bookkeepers to work on the books t the sme time However, desktop softwre my be more suitble if you need: Very robust inventory, job costing, or custom reporting cpbilities Integrtion with QuickBooks Point of Sle products Detiled bck orders, work orders, or sles orders More flexibility in customizing forms Robust AP nd bill trcking Progress invoicing or bility to receive prtil POs Budget vs. ctul for jobs Blnce sheets by clss * Not vilble in Intuit QuickBooks EsyStrt. 1. Bsed on number of users from pying QuickBooks Online compnies worldwide, My If you re not stisfied with QuickBooks Online for ny reson, simply go to the Your Account pge to cncel your subscription nd receive pro-rted refund of the unused portion of your current billing period. 3. Product upgrdes nd dt bck-up when nd if vilble s prt of n ctive subscription. iphone nd ipd re trdemrks of Apple Inc., registered in Cnd nd other countries. Android is trdemrk of Google Inc., registered in Cnd nd other countries.

11 Compre QuickBooks Online Products EsyStrt Essentils Plus $9.00/mo* $19.00/mo* $29.00/mo* *MSRP. Contct your ccountnt to get the best pricing options vilble to you. Number of people who cn simultneously use QuickBooks Online Includes free ccess for up to 2 ccountnts 1 Number of built-in business reports Trck your income nd expenses Downlod trnsctions from your bnk nd credit crd ccounts 2 Access your dt online from PC, Mc, tblet, or smrtphone 3 Mnge nd py bills Control wht your users cn ccess Bck up your dt online utomticlly 4 Import nd export from Excel 5 Import from QuickBooks desktop 6 Sme security nd encryption s bnks 7 Set up invoices to utomticlly bill on recurring schedule Enter bills nd schedule pyments for lter Compre your sles nd profitbility with industry trends Crete nd send purchse orders Trck inventory Ctegorize your income nd expenses using clss trcking Crete budgets to estimte future income nd expenses Give employees nd subcontrctors limited ccess to enter time worked Trck billble hours by customer Includes Pyroll 8 Terms, conditions, pricing, specil fetures, nd service nd support options subject to chnge without notice. 1. Smll business clients cn invite up to two ccounting professionls such s bookkeeper or n ccountnt to ccess their dt. Once n ccounting professionl ccepts the invittion, they will utomticlly get signed up for QuickBooks Online Accountnt, llowing them to ccess their clients dt. 2. Online services vry by prticipting finncil institutions or other prties nd my be subject to ppliction pprovl, dditionl terms, conditions, nd fees. 3. QuickBooks Online requires computer with Internet Explorer 10, Firefox, Chrome, or Sfri 6 nd n Internet connection ( high-speed connection is recommended). The QuickBooks Online mobile pp works with iphone, ipd, nd Android phones nd tblets. QuickBooks Online is ccessible on mobile browsers on ios, Android, nd Blckberry mobile devices. Devices sold seprtely; dt pln required. Not ll fetures re vilble on the mobile pps nd mobile browser. QuickBooks Online mobile ccess is included with your QuickBooks Online subscription t no dditionl cost. Dt ccess is subject to cellulr/internet provider network vilbility nd occsionl downtime due to system nd server mintennce nd events beyond your control. Product registrtion required. 4. Dt ccess is subject to Internet or cellulr provider network vilbility nd occsionl downtime due to events beyond our control. 5. Microsoft Word nd Excel integrtion requires Word nd Excel 2003, 2007, or Dt cn be imported to QuickBooks Online from the following QuickBooks desktop versions: Simple Strt Edition; Pro 99 through 2014; Premier Edition 99 through 2014; Enterprise Solutions 99 through 2014; Bsic 99 through Import from QuickBooks desktop must be completed within the first 60 dys of setting up your new QuickBooks Online ccount bit Secure Sockets Lyer (SSL) is the sme encryption technology used by some of the world s top bnking institutions to secure dt tht is sent over the Internet. Terms, conditions, pricing, fetures, service, nd support re subject to chnge without notice. 8. Subscription to the QuickBooks Online Pyroll service is included free until Jnury 1, 2016 with your subscription to QuickBooks Online EsyStrt, QuickBooks Online Essentils, or QuickBooks Online Plus. After Jnury 1, 2016, you will be utomticlly chrged $8.00 / month nd $2 per employee / month, or the then-current fee for the service(s) you ve selected, unless you cncel. Offer is vlid for new QuickBooks Online customers only. Offer cnnot be combined with ny other QuickBooks Online or Pyroll offers. Terms, conditions, pricing, fetures, service nd support re subject to chnge without notice.

12 Compre QuickBooks Online nd Desktop Purchse Prices Online EsyStrt Essentils Plus $9.00/mo* $19.00/mo* $29.00/mo* Desktop Pro Premier $ $ * MSRP. Contct your ccountnt to get the best pricing options vilble to you. Sve time trcking finnces Number of users included in the price 1 (dditionl chrges my pply) Esily print cheques & trck expenses Trck sles, sles txes & customer pyments Mnge pyroll & pyroll txes 2 (sold seprtely) Accept credit crd pyments right in QuickBooks 3 Invoice multiple customers t once with Btch Invoicing Trck time nd expenses to bill clients Access to product experts nd unlimited technicl support 4 Get ccess to the ltest version (when nd if updtes become vilble) Online bckup nd protection of your QuickBooks dt 3 5 Work in two compny files t the sme time 5 Get the insights to mke better decisions One-click finncil, sles & tx reports Import dt from Excel, Google contcts, nd prior QuickBooks versions 6 Downlod or import your bnk & credit trnsctions into QuickBooks 7 Trck inventory, set re-order points & crete purchse orders Trck interntionl sles & expenses in multiple currencies Esily crete business pln Trck your blnce sheet by clss Forecst sles & expenses Industry-specific reports, smple files, menus & chrt of ccounts Limited Limited Limited Consolidte reports from multiple compny files 8 Crete custom reports with ODBC-complint pplictions using direct connection to the QuickBooks dtbse Industry Mnge inventory using bin loction trcking, brcode scnning, seril number, or lot trcking, FIFO costing, nd multiple loction inventory 10 FIFO Control, customize, nd utomte your pricing right inside QuickBooks 10 Terms, conditions, pricing, specil fetures, nd service nd support options subject to chnge without notice. 1. Avilble in 1-10 or 30 users. QuickBooks Pro nd Premier: Requires purchse of license for ech dditionl user up to mximum of 3 users for Pro nd 5 users for Premier. All copies of QuickBooks must be the sme version-yer. 2. Subscription to the QuickBooks Online Pyroll service is included free until Jnury 1, 2016 with your subscription to QuickBooks Online EsyStrt, QuickBooks Online Essentils, or QuickBooks Online Plus. After Jnury 1, 2016, you will be utomticlly chrged $8.00 / month nd $2 per employee / month, or the then-current fee for the service(s) you ve selected, unless you cncel. Offer is vlid for new QuickBooks Online customers only. Offer cnnot be combined with ny other QuickBooks Online or Pyroll offers. Terms, conditions, pricing, fetures, service nd support re subject to chnge without notice. 3. QuickBooks Merchnt Service is n optionl fee-bsed service. QuickBooks Merchnt Service works with ll QuickBooks 2011, 2012 nd 2013 products (except EsyStrt) nd with Enterprise 9.0 nd up (ll sold seprtely.) Appliction pprovl, n Internet connection on Windows PC, Internet Explorer 6.0, 7.0, or 8.0, nd USB 1.1 port re required. Pyments service sold seprtely from QuickBooks. Trnsction fees pply. Additionl fees my pply for specific occurrences (including but not limited to: $20 for chrgebcks, $20 NSF nd$0.95/ voice uthoriztion). Trnsctions re subject to Assocition guidelines. Qulified or Crd swiped rte requires K23 PIN pd, sold seprtely. Processing nd settlement in Cndin dollrs. 4. QuickBooks Desktop Support: 24/7 live support is vilble in English only. Requires purchse of QuickBooks Support Pln. Intuit in its sole discretion reserves the right to limit the length of the cll. Additionl terms nd conditions pply; See QuickBooks Support Pln Terms of Service t quickbooks.c/supportpln. Support vilbility is subject to occsionl downtime for systems nd server mintennce, compny events, observed Cndin holidys, nd events beyond our control. Online ccess to trining is included with ech QuickBooks Support Pln subscription. Active subscription members receive new versions of our products when nd if relesed within 12 months of QuickBooks Support Pln purchse dte or renewl dte. To cncel your QuickBooks Support Pln subscription, cll QuickBooks Enterprise Support: QuickBooks Enterprise Support is good for 12 months from QuickBooks Enterprise Solutions purchse or renewl dte. QuickBooks support is vilble 24 hours dy, seven dys week; the Enterprise Solutions tem (including our Cndin-bsed tem of product experts) is vilble weekdys from 9:00.m. - 8:00 p.m. EST Support hours exclude occsionl downtime due to system nd server mintennce, compny events, observed Cndin holidys, nd events beyond our control. Intuit reserves the right to limit ech telephone contct to one hour nd to one incident. Active subscription members receive new versions of our products when nd if relesed within 12 months of QuickBooks Enterprise Solutions purchse dte or renewl dte. QuickBooks Online Support: QuickBooks Online Support is vilble Mondy to Fridy, 9m-8pm (EST). 5. Some functionlity my be limited when running two instnces. See for more informtion. 6. Trnsfer dt from Pechtree ; Microsoft SBA 2006; nd Microsoft Office Accounting using the free tools vilble t Trnsfer dt directly from Quicken , QuickBooks , nd Microsoft Excel Online services vry by prticipting finncil institutions or other prties nd my be subject to ppliction pprovl, dditionl terms, conditions, nd fees. 8. Requires Microsoft Excel 2000, 2002, 2003, or Compny files must ll be on the sme version of QuickBooks Enterprise Solutions. 9. Applictions sold seprtely. 10. Additionl fees pply for the Advnced Inventory nd Advnced Pricing dd-on subscriptions.

13 QuickBooks Online Pyroll

14 QuickBooks Online Pyroll QuickBooks Online EsyStrt, Essentils nd Plus lso include the bility to turn on QuickBooks Online Pyroll fetures if you hve employees to py. Until Jnury 1, 2016, ll QuickBooks Online products include free pyroll functionlity. After tht, you ll be utomticlly chrged $8.00/month nd $2 per employee/month, or the then-current fee for the services you ve selected, unless you cncel. You cn run online pyroll in three esy steps: 1 Enter hours nd get instnt py cheque clcultions to print 2 Pyroll txes re utomticlly clculted for you 3 Pyroll tx forms re utomticlly filled in, nd you re reminded when to py Intuit lso offers free, 1-hour webinr to help you get strted with QuickBooks Online Pyroll. Lern wht it cn do for your business including pyroll setup, pying employees, libilities nd pyroll forms, plus lern how to use pps tht integrte with QuickBooks Online to better mnge your business. quickbooks.intuit.c/llboutqbo/webinr.jsp

15 Converting From QuickBooks Desktop to QuickBooks Online

16 Converting to QuickBooks Online With over 1.4 million smll businesses lredy using QuickBooks Online, more nd more businesses re moving to the cloud. We ve mde it esy for you to mke the lep with number of convenient options to get your business files online. 1 Do it myself (DIY): Fst, esy nd convenient, this option llows you to do the work of moving your compny files online yourself. In 8 steps you cn convert QuickBooks Pro or Premier desktop file to QuickBooks Online. Idel for smller, less complex business situtions. Detiled instructions cn be found here (pdf) or you cn use the Online Migrtion resources t the All About QuickBooks hub. 2 Do it for me (DIFM): Idel for businesses tht del with multiple currencies, or hve multiple compny files. For most businesses, importing dt into QuickBooks Online is fst nd esy. However, if you hve files tht won t import or would rther let us do the work, this white-glove service supports file conversion for QuickBooks 2009 nd lter. Cll for more detils. Intuit lso offers free, 1-hour webinr to help you convert from QuickBooks desktop. Lern how to prepre your QuickBooks desktop dt for conversion, get more comfortble working in browser insted of desktop progrm, discover how to perform common QuickBooks Online workflows (nd compre them to the desktop workflows you re used to) nd find out wht to expect from the conversion experience. quickbooks.intuit.c/llboutqbo/webinr.jsp Plese Note: You cn import QuickBooks desktop dt within the first 60 dys of strting their QuickBooks Online compny. QuickBooks Online doesn t support importing pyroll, multi-currency (unless dt is migrted over from the desktop version using the bove DIFM service), inventory or interntionl versions of QuickBooks desktop.

17 Collborting With Your Accountnt

18 Accountnt Collbortion Once you re set up in QuickBooks Online, you cn work more effectively nd efficiently with up to two ccounting professionls (for exmple, bookkeeper nd n ccountnt). They will be ble to ccess your QuickBooks Online dt for free, in ll versions (EsyStrt, Essentils or Plus). Inviting ccounting professionls hs severl benefits: Rel-time support: Your ccountnt cn see your dt in rel time to nswer questions nd solve problems with quick cll. Time svings: No more copies of your books trnsferred bck nd forth you work from single up-to-dte dt file. $ Reduced expense: Don t py your ccountnt to drive to your business when they cn ccess your dt from nywhere.

19 Privcy nd Dt Security

20 Intuit s policies on dt nd security Our dt stewrdship is guided by one essentil principle tht it is our customers dt, not ours. Without explicit permission, we do not sell, publish, or shre dt entrusted to us by customer tht identifies the customer or ny individul person. Intuit is committed to protecting the privcy of everyone who visits our websites or uses our products nd services. Protecting your informtion: We hve workers whose sole purpose is to run sfegurding progrm, monitoring nd djusting the progrm s circumstnces chnge. We continully perform internl risk ssessments to determine nd ddress potentil risks. We perform externl security udits for criticl finncil pplictions. We secure our fcilities, our network, nd our servers. If we trnsmit finncil informtion, we encrypt it nd trnsmit it securely. We prepre for dissters to enble timely nd secure recovery. We instll virus protection on ll relevnt servers. We continully scn our network for vulnerbilities nd remedite ginst ny we might find. We run bck-ups to secure off-site loction. We hve n incident response pln in plce should it be needed nd test it on regulr bsis to ensure we re redy to ct.

21 Ensuring our workers hndle your dt securely: We perform bckground checks on workers t hiring. We remove individuls ccess credentils to systems nd fcilities when workers leve. We only llow uthorized individuls ccess to informtion when it is criticl to complete tsks for you. We provide trining on security nd privcy to ll workers t hire. Workers tke the security trining nnully nd the privcy trining bi-nnully therefter. Product sfegurds: Advnced, industry-recognized security sfegurds. QuickBooks Online is VeriSign Secured product. VeriSign is the leding secure sockets lyer (SSL) certificte uthority. Pssword-protected login, firewll-protected servers, nd the sme encryption technology (128-bit SSL) used by the world s top bnking institutions.

22 QuickBooks Online Trining

23 Trining options for QuickBooks Online There re number of FREE, expert-hosted trining options vilble to get you up to speed quickly nd help you mke the most of QuickBooks Online: 1 5 An introductory webinr This free, 1 hour webinr will tech you wht QuickBooks Online cn do for your business. Lern the bsics of getting set up, importing dt, bnk feeds, nd much more, including live Q & A session. quickbooks.intuit.c/llboutqbo/webinr.jsp An in-depth webinr This free, 5 hour webinr will tech you bout sles using invoices & sles receipts, customer pyments & deposits, mnging expenses using debit & chequing, entering & pying bills, reconciling your ccounts, trcking nd pying sles tx, reporting for your business, tips & tricks, nd live Q & A session. prodvisortrining.c/free-qbo/ Self-serve user guides Our QuickGuides will tke you step-by-step through the most populr QuickBooks Online fetures. quickbooks.intuit.c/llboutqbo/trining-resources.jsp PLUS: Accountnts cn provide n option for ctered trining nd complete overview of cloud ccounting nd QuickBooks Online. Spek to yours tody for more informtion.

24 Support nd Additionl Resources

25 Support nd more Intuit is working hrd to mke sure you hve ccess to support when you need it, s well s comprehensive resources tht will help you long the wy. Tke dvntge of ny of the following FREE support options: QuickBooks Online Phone Support: , Mondy to Fridy, 9m EST to 8pm EST. All About QuickBooks: Find tips nd tools to mke the most of QuickBooks Online everything from getting set up to going mobile. quickbooks.intuit.c/llboutqbo QuickBooks Online Support: Here you ll find ll the help, dvice & nswers you need. Get fst ccess to product news & updtes, frequently sked questions, contct informtion nd more. support.intuit.c/quickbooks/cnd.jsp Intuit s Smll Business Centre: Smll business rticles nd resources on strting new businesses, hiring, finncil litercy, online ccounting, nd more.

26 Intuit Community: Ask questions nd get nswers from peers nd other Intuit softwre users ll cross the country. community.intuit.com QuickBooks Online Demo: If you wnt to try QuickBooks Online with demo compny nd business informtion, give it try for yourself with no effect on your business nd no time spent setting up (dt cnnot be sved in the demo). Plus, follow us online: Fcebook: QuickBooksCnd YouTube: Intuit QuickBooks Cnd And remember: As you lredy know, your ccountnt is lso n invluble resource for your smll business. If you hve ny questions bout QuickBooks Online, just sk.

27 Thnks for considering QuickBooks Online. Spek to your ccountnt or visit quickbooks.c to get strted tody. Copyright Intuit Cnd ULC, All rights reserved.

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