1 Course: Information Security Management in e-governance Day 2 Session 3: Physical and Environmental Security
2 Agenda Introduction to physical and environmental infrastructure elements needed for supporting IT Infrastructure management Information security challenges and risks related to physical and environmental aspects surrounding information security systems Security considerations and solutions for securing physical and environmental aspects related to Information Systems Page 2
3 Physical Security: so what do you check? Physical access : Is there is any perimeter control for protecting against access? Is it regularly monitored or tested? Does access control exists to all entry points to the facilities? Is it effective? Are computer program, information / documentation, data and media under secure storage? Does a backup power supply exists that is capable of operating the computer systems, servers, air conditioning, heating and lighting? Are there comprehensive instructions or procedures to be followed in case of a physical and environmental threat? Slide 3
4 Physical Security: so what do you check? Fire : Are there adequate fire precautions in the facility including detectors, alarm systems etc? Are all the areas kept free of combustible material? Are all fire prevention and fire-fighting equipments regularly services and checked by their manufactures? Has the risks from storms and other natural disaster evaluated and catered for? Slide 4
5 Physical and Environmental Security Often, physical and environmental security is either overlooked or considered boring and dry Physical & Environmental security an important aspect of information security Physical penetration offers the hacker or malicious user access to sensitive data with less acumen making it tempting attack method. Physical security of Information systems means literally their physical protection. Physical threats can damage computer installations, data centers and computer networks e.g : s should not be lost because there is a flood in the basement Slide 5
6 Importance of Physical Security Most people focus on protecting logical systems (software that is running ) If you cannot protect the physical systems (computer hardware), you cannot protect the program and data running on the hardware Physical security deals with who has access to buildings, computer rooms, and the devices within them Protect sites from natural and man-made physical threats Slide 6
7 Physical Security Baseline Definitions Physical security involves measures undertaken to protect personnel, equipment and property against anticipated threats. Passive measures include the effective use of architecture, landscaping and lighting to achieve improved security by deterring, disrupting or mitigating potential threats. Active measures include the use of proven systems and technologies designed to deter, detect, report and react against threats.
8 Physical Security Baseline Definitions ISO role of physical security Protect the organization s assets by properly choosing a facility location, maintaining a security perimeter, implementing access control and protecting equipment. The physical security office is usually responsible for developing and enforcing appropriate physical security controls, in consultation with the computer security management, program and functional managers, and others, as appropriate. Physical security should address not only central computer installations, but also backup facilities and office environments. In the government, this office is often responsible for the processing of personnel background checks and security clearances. What is the impact of convergence (merging IT security and physical security) on this role and how does it play into the responsibilities for physical security risk assessments and action plans? Slide 8
9 Understand risks surrounding physical and environmental eco system Slide 9
10 Physical Security Threats Weather Tornadoes, hurricanes, floods, lire, snow, ice, heat, cold, humidity, etc. Fire/chemical Explosions, toxic waste/gases, smoke, fire Earth movement Earthquakes, mudslides Structural failure Building collapse because of snow or moving objects (cars, trucks, airplanes, etc.) Slide 10
11 Physical Security Threats (cont d.) Energy Loss of power, radiation, magnetic wave interference, etc. Biological Virus, bacteria, etc. Human Strikes, theft, sabotage, terrorism and war Slide 11
12 Impact to the business due to these risks Slide 12
13 Physical Security Compromise : Outcome Theft and fraud Loss of confidentiality Loss of privacy Loss of integrity Loss of availability Slide 13
14 Approach to Managing physical and environmental security Slide 14
15 If someone really wants to get at the information, it is not difficult if they can gain physical access to the computer or the physical Infrastructure!!! Slide 15
16 Physical Security Planning A physical security planning must address: - Crime and disruption protection through deterrence (fences, security guards, warning signs, etc.) - Reduction of damages through the use of delaying mechanisms (e.g., locks, security personnel, etc.) - Crime or disruption detection (e.g., smoke detectors, motion detectors, CCTV, etc.) - Incident assessment through response to incidents and determination of damage levels - Response procedures (fire suppression mechanisms, emergency response processes, etc.) 16
17 Physical and Environmental Security Policy Policy Sections The Physical and Environmental Security Policy consists of the followings Physical Security Environmental Security Power Supplies Cabling Security Physical Security of IT Infrastructure Clear Desk and Clear Screen..
18 Physical Security - Standards Computer and Communication Rooms
19 Physical Security Standards Visitors and Third Parties Visitors and third parties should be only allowed entry to computer and communication rooms for authorised and specific purposes only. Visitors and third parties should not be permitted unsupervised access to computer and communication rooms. This arrangement should exclude employees of outsourcing agencies who are responsible for owning or operating an information processing facility. The date and time of entry and departure of visitors and third parties and the purpose of visit should be recorded in a visitor s log. The date and time of entry and departure and the purpose of entry of authorised personnel (including employees of outsourcing agencies) outside normal business hours or assigned hours of work should be recorded in a log.
20 Physical Security Standards Identification Badges All authorised personnel and visitors should be required to wear some form of visible identification (e.g. employee identification badges, visitor badges) within computer and communication rooms. Visitor badges should be of a different colour from employee Identification badges. Personnel should be encouraged to question unescorted strangers not wearing visible identification. Reconciliation of badges issued to visitors and third parties should be done at the end of each day.
21 Physical Security Standards Identification Badges Its the responsibility of each employee or third parties, who has been issued an identification badge to immediately report lost or stolen badges. The original identification badge should be taken back wherever possible (e.g. broken, damaged cards) while issuing a duplicate card. Identification badges should be returned by an employee, when retired or terminated, and by personnel of outsourcing agencies at the end of the contract. Identification badges taken from retired or terminated employees should be destroyed in a controlled manner.
22 Physical Security Standards Information Storage Media All information storage media (e.g. hard disks, floppy disks, magnetic tapes and CD-ROMs) containing sensitive or confidential data should be physically secured, when not in use. Physical access to magnetic tape, disk and documentation libraries should be restricted to authorised personnel based on job responsibilities. Back-up media should be stored in fire resistant safes or cabinets. Any personal information storage media like cartridge tapes, DAT drives, floppy drives should not be allowed to brought inside computer and communication rooms. Any storage media (floppy drives, CDs, DAT tapes) should not be allowed out of Government premises without adequate clearances from HODs/Security Officers.
23 Physical Security - Standards Offsite Facilities Fall back equipment and back-up media should be stored at a safe distance (e.g. an offsite location) to avoid damage from a disaster at the main site. The physical and environmental safeguards available at the off-site location should provide the same level of security, at a minimum, as at the primary site.
24 Physical Security - Standards Security Instructions Long term contractors, consultants and business associates should be issued instructions on the security requirements of the site. Security Inspections Security inspections should be made regularly. The inspection should cover functionality and administration.
25 Physical Security Standards Major Data Centres The following physical security controls should be followed for major data centres in addition to the standards mentioned above: Major data centres and facilities housing sensitive or critical systems should be clearly separated from other areas. Access should be restricted through use of electronic door locks and authentication mechanisms like biometrics, swipe cards or other form of electronic cards, which should require both card and a personal code or characteristic.
26 Physical Security Standards Major Data Centres The electronic door locks should be equipped on doors that should automatically close and which should set off an audible alarm when they are kept open beyond a certain period of time. The doors should be equipped with burglar alarms. The electronic door locks should support anti pass back mechanism (i.e. disallow entry for more than one time, unless an exit is recorded in the system), remote locking and unlocking. There should be audible alarm for attempted unauthorised entry
27 Physical Security Standards Major Data Centres Electronic door locks should not be deactivated without prior permission unless needed for situations like emergency evacuation in case of fire. Deactivation of electronic door locks should be documented. Access to the security software, which validates and records the swipes or electronic card access, should be restricted to authorised individuals.
28 Physical Security Standards Major Data Centres The Data center and access within the facility should be monitored 24 hours a day through the use of people manning the center, CCTV and alarm systems. The cameras should be located at strategic points. The video surveillance recording should be retained for a minimum period of atleast 7 days for possible future playback. The Systems Security Administrator should review access rights on a quarterly basis. Security inspections should be made regularly and at least within every 6 months. The inspection routine should include access control, alarm systems and burglar protection. The inspection should cover functionality and administration.
29 Physical Security Standards Major Data Centres Third party vendors and consultants should be allowed supervised access only. This access needs to be authorised by the Systems Administrator. Personal information processing equipment like laptops should not be allowed inside a major data processing centre, unless authorised by the Chief Information Officer or the Systems Administrator, in the absence of the Chief Information Officer. An audit trail of all access should be securely maintained and reviewed on a daily basis.
30 Physical Security Standards Electronic Access Cards for Major Data Centres Electronic access cards should be issued to employees and personnel from outsourcing agencies in a controlled manner with approval from the Chief Information Officer or the Data Centre In-charge. Electronic access cards should be personal. In case if an electronic access card is lost or stolen, the concerned staff should immediately report to the Chief Information Officer or the Data Centre In-charge. The electronic access card, which has been reported lost, should be deactivated within 12 hours. The original electronic access card should be taken back wherever possible (e.g. broken, damaged cards) while issuing a duplicate card. Electronic access cards should be returned by an employee, when retired or terminated, and by personnel of outsourcing agencies at the end of the contract.
31 Physical Security Electronic Access Cards for Major Data Centres Electronic access cards should be returned by an employee, when retired or terminated, and by personnel of outsourcing agencies at the end of the contract. Non-returned electronic access cards of retired or terminated personnel (employees or staff from outsourcing agencies) should be deactivated immediately. Electronic access cards taken from retired or terminated employees should be destroyed or re-used in a controlled manner. The expiration period of electronic access cards issued to long-time third parties (e.g. employees of outsourcing agencies) should coincide with the end of the contract period.
32 CCTVs Def: A Television Transmission System That Uses Cameras to Transmit Pictures To Connected Monitors CCTV Levels: - Detection: The Ability to Detect the Presence of an Object - Recognition: The Ability to Determine the Type of Object (animal, blowing debris, crawling human) - Identification: The Ability to Determine the Object Details (person, large rabbit, small deer, tumbleweed) Remember: Monitoring Live Events is Preventive and Recording of Events is Detective 32
33 Environmental Security Appropriate controls should be established to ensure environmental exposures (fire, cyclones, water, temperature and humidity) are adequately controlled. Purpose & Objectives Environmental exposure to information systems is primarily due to naturally occurring events like cyclones, floods and water damage besides fire, temperature and humidity. The Environmental Security Policy defines the minimum controls, which should be in place to reduce exposure to these environmental threats.
34 Fire Safety Fire Safety Cyclones Environmental Security Floods and Water Damage Major Data Centers The most serious threat to the safety of the people who work in the organization is the possibility of fire Fires account for more property damage, personal injury, and death than any other threat It is imperative that physical security plans examine and implement strong measures to detect and respond to fires and fire hazards Slide 34
35 Fire Detection and Response Fire Safety Cyclones Environmental Security Floods and Water Damage Major Data Centers Fire suppression systems are devices installed and maintained to detect and respond to a fire They work to deny an environment of one of the three requirements for a fire to burn: heat, fuel, and oxygen - Water and water mist systems reduce the temperature and saturate some fuels to prevent ignition - Carbon dioxide systems rob fire of its oxygen - Soda acid systems deny fire its fuel, preventing spreading - Gas-based systems disrupt the fire s chemical reaction but leave enough oxygen for people to survive for a short time Slide 35
36 Fire Detection Cyclones Floods and Water Damage Fire Safety Environmental Security Major Data Centers Before a fire can be suppressed, it must be detected Fire detection systems fall into two general categories: manual and automatic Part of a complete fire safety program includes individuals that monitor the chaos of a fire evacuation to prevent an attacker accessing offices There are three basic types of fire detection systems: thermal detection, smoke detection, and flame detection Smoke detectors operate in one of three ways: photoelectric, ionization, and air-aspirating Slide 36
37 Fire Suppression Can be portable, manual, or automatic Portable extinguishers are rated by the type of fire: Class A: fires of ordinary combustible fuels Class B: fires fueled by combustible liquids or gases Class C: fires with energized electrical equipment Class D: fires fueled by combustible metals Fire Safety Cyclones Environmental Security Floods and Water Damage Installed systems apply suppressive agents, either sprinkler or gaseous systems Sprinkler systems are designed to apply liquid, usually water Major Data Centers In sprinkler systems, the organization can implement wet-pipe, drypipe, or pre-action systems Water mist sprinklers are the newest form of sprinkler systems and rely on microfine mists Slide 37
38 Water Sprinkler System Slide 38
39 Gaseous Emission Systems Fire Safety Cyclones Environmental Security Floods and Water Damage Major Data Centers Until recently there were only two types of systems - carbon dioxide and halon Carbon dioxide robs a fire of its oxygen supply Halon is a clean agent but has been classified as an ozone-depleting substance, and new installations are prohibited Alternative clean agents include the following: - FM Inergen - Carbon dioxide - FE-13 (trifluromethane) Slide 39
40 Environmental Security Standards Fire Prevention Fire Safety Cyclones Environmental Security Floods and Water Damage Major Data Centers All computer systems should be housed in an environment equipped with portable fire extinguishers. The fire extinguishers should be accessible in all areas. The distance to the nearest portable fire extinguisher should be a maximum of 25 metres. Fire safety equipment should be checked regularly in accordance with manufacturer's instructions. The test results should be documented. Hazardous and combustible materials should be stored at a safe distance from server rooms and other computer rooms. Computer supplies such as stationery should not be stored in server rooms. Comprehensive fire and emergency instructions should be displayed in prominent locations.
41 Environmental Security Cyclones Fire Safety Cyclones Environmental Security Floods and Water Damage Major Data Centers Computer and communication rooms in cyclone prone areas should be housed in buildings, which are resistant to cyclones e.g. use of permanent cyclone shutters for doors and windows, double doors, wind resistant roof sheathing etc. All computer systems should be moved away from windows or glass doors when a cyclone approaches, even if the windows or doors are covered. All computer systems should be located on a small interior room on the first floor in cyclone prone areas. This should ensure least impact of winds and floods. All computer equipment should be switched off or unplugged when a cyclone approaches to protect them from power surges.
42 Environmental Security Floods and Water Damage Fire Safety Cyclones Environmental Security Floods and Water Damage Major Data Centers All server rooms should be housed in an environment equipped with moisture detectors. Computer and communication rooms should not be located in areas susceptible to water seepage and flooding like the basement. Computer and communication rooms should be located in raised or elevated floors in flood prone areas. Adequate drainage provision should be provided to prevent water damage or flooding. Electrical equipment, which may have received water damage, should be checked and dried before being returned to service.
43 Environmental Security Major Data Centres Fire Safety Cyclones Environmental Security Floods and Water Damage Major Data Centers The following environmental controls should be followed for major data centres and for critical systems in addition to the standards mentioned above: Automatic fire suppression system, in combination with fire alarms, should be installed. Smoke detectors should supplement the fire suppression system. Smoke detectors should be placed above and below the ceiling tiles. The detectors should produce an audible alarm when activated. The surrounding walls should be non-combustible and resistant to fire for at least 60 minutes. All openings to these walls (doors, ventilation ducts, etc.) should be likewise rated at least 60 minutes. Curtains, desks, cabinets and other general office materials in the data centre should be fire resistant.
44 Environmental Security Major Data Centres Fire Safety Cyclones Environmental Security Floods and Water Damage Major Data Centers Data centres should be housed in buildings, which are resistant to cyclones. The following controls should be considered: Permanent cyclone shutters for doors and windows Double doors Wind resistant roof sheathing Data centres should be located on an interior room on the first floor in cyclone prone areas. This should ensure least impact of winds and floods. Information processing facilities should be equipped with water or moisture detectors. The detectors should produce an audible alarm, when activated. Data centres should be located in raised or elevated floors in flood prone areas.
45 Power Supplies Information processing equipment should be protected from power failures and other electrical anomalies. A suitable electrical supply should be provided that confirms to the equipment manufacturer s specifications. Purpose & Objectives Information processing equipment needs to be safeguarded from power failures and other electrical anomalies.
46 Uninterruptible Power Supplies (UPSs) In case of power outage, a UPS is a backup power source for major computer systems There are four basic configurations of UPS: the standby ferroresonant standby line-interactive the true online Slide 46
47 Uninterruptible Power Supplies (UPSs) A standby or offline UPS is an offline battery backup that detects the interruption of power to the power equipment A ferroresonant standby UPS is still an offline UPS the ferroresonant transformer reduces power problems The line-interactive UPS is always connected to the output, so has a much faster response time and incorporates power conditioning and line filtering The true online UPS works in the opposite fashion to a standby UPS since the primary power source is the battery, with the power feed from the utility constantly recharging the batteries this model allows constant feed to the system, while completely eliminating power quality problems Slide 47
48 Emergency Shutoff One important aspect of power management in any environment is the need to be able to stop power immediately should the current represent a risk to human or machine safety Most computer rooms and wiring closets are equipped with an emergency power shutoff, which is usually a large red button, prominently placed to facilitate access, with an accident-proof cover to prevent unintentional use Slide 48
49 Power Supplies Power Supply Standards Uninterrupted Power Supply (UPS) should be used to support orderly close down or continuous running of information processing equipment. The UPS equipment should be checked at least once in 3 months in accordance with the manufacturer s recommendations. All buildings should have proper earthing to prevent electric surges.
50 Power Supply Standards Power-off Switches Two emergency power-off switches should be used, one in the computer room, and the other near, but outside, the computer room. This should facilitate rapid power-off in case of an emergency such as during a fire or emergency evacuation. The power-off switches should be clearly labelled, easily accessible but shielded to prevent accidental activation.
51 Power Supplies Major Data Centres The following controls should be followed for major data centres and for timesensitive systems Backup UPS equipment should be used to ensure continuous running of sensitive or critical systems in case the original UPS equipment fails. Back-up generators should be used to ensure continued processing for critical systems in case of power failure for a prolonged period.
52 Cabling Security Power and telecommunication cabling carrying data or supporting information services should be protected from interception or damage. Purpose & Objectives - Power and telecommunication cables that feed into the information processing facility are exposed to many environmental hazards like cyclones, floods, fire, lightning or cutting due to careless digging. - Cables carrying data or supporting information services should be protected from interception or damage to reduce the risk of power or communication failure.
53 Cabling Standards Power and telecommunication lines into information processing facilities should be underground, where possible, or subject to adequate alternative protection. Network cabling should be protected from unauthorised interception or damage due to environmental hazards e.g. by using conduit or by avoiding routes through public areas. Power cables should be separated from communication cables to prevent interference.
54 Cabling Standards Major Data Centres The following controls should be followed for major data centres and for sensitive or critical systems - Installation of armoured conduit and locked rooms or boxes at inspection and termination points - Use of alternate routings or transmission media
55 Physical Security of Laptops Policy Statement The physical security of laptops, as well as the security of the data residing in these systems, should be ensured. Purpose & Objectives Laptops and their related components (e.g. peripherals, disk drives) are highly vulnerable to unauthorised access or theft, thereby presenting unique risks in the areas of disclosure or destruction of proprietary information. Laptops should be physically secured at all times to prevent unauthorised access or theft.
56 Physical Security of Laptops Responsibility Employees to whom laptop computers are issued should be responsible for its safe custody. Physical Security Controls - All laptops should have a power-on password. - Laptops should not be left on the desk or in the work area or any other visible location overnight. It should be locked in a secure area at the end of the workday. - The laptop or case should not be left unattended in cars. - Laptops should not be left unattended in public places like an airport. Airport rest rooms and areas around telephones could be especially vulnerable locations.
57 Physical Security of Laptops Laptops should never be checked in as luggage, while travelling. It must always be hand carried in a briefcase or a laptop carrying case. Laptops should be locked inside luggage and kept out of sight, when left in hotel rooms. The concerned staff should file a police report immediately in the event a laptop is stolen. The staff should also notify the Systems Security Administrator and the Head of Department within one business day of the theft.
58 Additional Devices Any removable media devices, such as CD Writers, Zip drives and Tape drives, should not be added to individual laptops unless authorised by the Head of Department. Modems should not be added to individual laptops unless cleared and authorised by the Head of Department after consulting with the Chief Information Officer.
59 Clear Desk and Clear Screen A clear desk and a clear screen policy for information processing facilities should be adopted. Purpose & Objectives Information must be protected from unauthorised disclosure, modification or theft. A clear desk policy for papers and removable storage media and a clear screen policy should reduce the risks of unauthorised access, loss and damage during and outside normal working hours.
60 Clear Desk and Clear Screen General Standards Computer terminals and printers should not be left logged on, when unattended. Key locks, power-on and screensaver passwords, or other controls should be used to protect them when not in use. Computer media should be stored in suitable locked cabinets when not in use, especially after working hours. Incoming and outgoing mail points and unattended fax and telex machines should be protected from unauthorised use outside normal working hours. Photocopiers should be locked or protected from unauthorised use outside normal working hours. Top Secret, Secret and Confidential information and storage media should be locked (ideally in a fire-resistant safe or cabinet) when not required.
61 And finally.. Back Up your System Backing up your data should be a habit -Something you do automatically and consistently. Once you have completed a backup, Do not leave the backup media in the PC or even in your office. Store it in a Fire Proof media safe or an approved off-site location Safeguard your backup media. If that backup contains personal or confidential information, it should be protected and secured. Do not allow unauthorized access to your backup media. If you can t afford to lose it, then you can t afford NOT to back it up! Your PC, Your Data, Your Responsibility!!!
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SAMPLE HIPAA/HITECH POLICIES AND PROCEDURES MANUAL FOR THE SECURITY OF ELECTRONIC PROTECTED HEALTH INFORMATION Please Note: 1. THIS IS NOT A ONE-SIZE-FITS-ALL OR A FILL-IN-THE BLANK COMPLIANCE PROGRAM.
ABERDARE COMMUNITY SCHOOL IT Security Policy Drafted June 2014 Revised on....... Mrs. S. Davies (Headteacher) Mr. A. Maddox (Chair of Interim Governing Body) IT SECURITY POLICY Review This policy has been
WHY DO I NEED DATA PROTECTION SERVICES? Data processing operations have evolved with breathtaking speed over the past few years, expanding from very large mainframe operations to small business networks.
Supply Chain Security Audit Tool - Warehousing/Distribution This audit tool was developed to assist manufacturer clients with the application of the concepts in the Rx-360 Supply Chain Security White Paper:
SHS Annual Information Security Training Information Security: What is It? The mission of the SHS Information Security Program is to Protect Valuable SHS Resources Information Security is Everyone s Responsibility
CITY OF HOUSTON Office of Emergency Management October 2004 Emergency Management is responsible for coordinating the City of Houston s preparation for and response to emergency situations. Houston is exposed
INTRODUCTION CHAPTER OSCEOLA COUNTY IDENTITY THEFT PREVENTION PROGRAM The Osceola County Board of County Commissioners is committed to protecting consumers who do business with Osceola County, and as such
Checklist for Residential Care Premises Name of Premises: Address of Premises: Name of Responsible Person: What area / location does the assessment cover? Does the assessment cover the whole site YES or
BOARD OF DIRECTORS PAPER COVER SHEET Meeting date: 22 February 2006 Agenda item:7 Title: Purpose: The Trust Board to approve the updated Summary: The Trust is required to have and update each year a policy
Privacy + Security + Integrity Docufree Corporation Data Security Checklist Security by Design Docufree is very proud of our security record and our staff works diligently to maintain the greatest levels
The Practice of Internal Controls Cornell Municipal Clerks School July 16, 2014 Page 1 July 18, 2014 Cash Receipts (Collection procedures) Centralize cash collections within a department or for the local
Information Security Awareness Training Gramm-Leach-Bliley Act (GLB Act) The GLB Act training packet is part of the Information Security Awareness Training that must be completed by employees. Please visit
APPENDIX 7 ICT Disaster Recovery Plan This policy was approved and ratified by the Governing Body of Cox Green School on 20 th October 2015 Signed: Chair of Governors Date: Version Authorisation Approval
BERKELEY COLLEGE DATA SECURITY POLICY BERKELEY COLLEGE DATA SECURITY POLICY TABLE OF CONTENTS Chapter Title Page 1 Introduction 1 2 Definitions 2 3 General Roles and Responsibilities 4 4 Sensitive Data
CHIS, Inc. and HIPAA CHIS, Inc. provides services to healthcare facilities and uses certain protected health information (PHI) in connection with performing these services. Therefore, CHIS, Inc. is classified