PARENT / STUDENT HANDBOOK

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1 PARENT / STUDENT HANDBOOK Important Contact Information PYP & Middle School Gimnazjum & 0 IB I, II & III International School of Poznań International School of Poznań International School of Poznań ul.taczanowskiego Poznań, Poland ul.taczanowskiego Poznań, Poland ul.sierakowska Poznań, Poland ph: fax: ph: fax: ph: fax: ph.: staff room contact (Middle School,Gimnazjum, DP) Contact People Office assistants: Ms Agnieszka Hibner Ms Anna Kalwani Ms Edyta Frankowska (ul.sierakowska 23) Head of the Whole School Mr Ryszard Matuszewski, Ph.D. School Head Ms Iwona Richter PYP Principal School Head Mr Andrzej Michalczyk Middle School, Gimnazjum Dwujęzyczne, Diploma Programme PYP Coordinator Ms Aneta Trybuła Middle School Coordinator Ms Ewa Łysiak DP Coordinator Ms Iwona Richter office phone: office phone: mobile: mobile: mobile: mobile: mobile:

2 Historical Background The International School of Poznań was founded by Fundacja International School of Poznań and started in September 2005 with the international primary and middle school sections with 34 students on 9 grades. Soon, the student roll had grown to 116 in September In September 2008 the school opened 2 more sections: Polish Bilingual Middle School and Diploma Programme (high school education) and had a student roll of 347. Since September 2010 there is an average student roll of over 400 students on all levels. Curriculum The International School of Poznań is a non-public school with a legal status of a public school, registered in the Education Department of the City of Poznań. In April 2008 ISoP was fully authorized by the IBO (International Baccalaureate Organization) to run the IB Diploma Programme. In December 2010 ISoP was fully authorized for PYP (Primary Years Programme) by the IBO. In PYP, Middle School and Diploma Programme classes English is the language of instruction for all students. The section of the Polish Bilingual Middle School follows the Polish National Curriculum with an extended programme of the English Language, with Polish as the language of instruction. Management The school is run and managed by a non-profit foundation called Fundacja International School of Poznań. The chairman of the governing body is Mr Ryszard Matuszewski. The foundation has a legal status and is registered in the Polish Court. Table of Contents Absences/Attendance Holidays/Festivals Abbreviations Library Clothing/Uniforms Lost and Found Clubs Lunch Communication Medical Matters Diploma Programme Mobile phones/electronic devices Duty Hours National Curriculum Exams Emergencies Parking E-register Physical Education/Swimming pool Exemptions from school day Punctuality Family records Valuables Fees Visitors Field Trips/White & Green Schools Withdrawals from ISoP Grading

3 Absences/Attendance Daily attendance is very important for your child to benefit from school, and to learn the meaning of responsibility. Even the most capable student can t learn if they are not in class. Reporting Absences: Parents must inform the school if their child will not be attending school that day. They can do so by phoning the school assistant in the office or writing a message to the homeroom teacher via the e-register. If you are aware, in advance, of a period of time that your child will be missing school, please contact the homeroom teacher as above. An absence may be excused if it is for illness or other unusual circumstances. Absences for reasons such as trips, family vacations, and medical appointments are discouraged; and depending upon the frequency and effect on the child s performance, may be considered unexcused even with prior notification. For your child s benefit, please try to schedule trips and appointments during non-school hours whenever possible. Students are required to make up any work missed as a result of absences. Excusing absences: In case of a short time absence parents must write a note to the homeroom teacher specifying the period of their child s absence within 7 days after the last day of absence. If a student is absent for a longer period of time due to lingering illness, unfortunate accidents, etc., then it is the parents duty to file within 7 days a documented request for leave of absence and present it to the homeroom teacher. In case a student has missed 50 or more lesson hours during the semester the school head may decide to expel the student. For further information, please refer to the school documentation. All unexcused absences count towards a student s semester/final grade in behaviour. Abbreviations ISoP - International School of Poznań PYP Primary Years Programme MS - Middle School Programme DP - Diploma Programme Gimnazjum - Polish Bilingual Middle School IB International Baccalaureate Organization

4 Clothing/Uniforms ISoP has a school uniform policy. It is compulsory for all students to wear a top piece of clothing with the school s logo every day, except Fridays. Uniforms (shirts, T shirts, blazers, vests, sweat shirts, etc.) can be ordered in the school office. Parents pay for the clothing they have ordered. Clubs There are extra-curricular activities (called clubs) available at school after scheduled lessons, which allow students to develop their knowledge and interests. The clubs are addressed to students of different age levels and the information on various activities can be found on the info board at the back entrance to the building. Please make sure to register PYP students to appropriate clubs. Older students can contact the activity teacher/animator directly. Communication All details how to contact the school office/administration and coordinators is published on the first page of this document. Teachers can be contacted during in person after earlier appointments, during duty hours and via e-register. Diploma Programme All students and their parents or legal guardians must make familiar with all IB DP documentation concerning the rules of the DP programme. Both students and their legal guardians must sign documents confirming that they are familiar with the rules and accept them. Familiarizing with the documents are the students and parents responsibility, imposed by either IB or ISoP or both. IB DP Students must also refer to the subject guides which are to be found on the school s website and are password protected. Duty Hours Teachers duty hours are held according to the school calendar available at ISoP s website (www.isop.pl Internal Information-downloads). Please, check the calendar carefully for details (dates, time, etc.).parents are expected to attend the meetings to learn about their children s academic progress, meet the subject & homeroom teachers, learn about the social aspects of the school life. Twice a year (around a month before the end of a semester/school year) homeroom teachers inform parents during the duty hours if their child is to receive a failing grade (called warning notification ). Emergencies Although emergencies happen infrequently, it is very important to keep your child s information card up to date so we can reach you if there is a problem. If a child is involved in an emergency situation, every effort will be made to contact the parent/guardian immediately. If the parent cannot

5 be reached, the alternate person listed on the student s information card will be notified. The school will continue to try to locate the parents. If emergency medical care is needed, the student will be taken to the nearest hospital. E-register (zenit.efendi.pl/isop) MS, Gimnazjum and DP student attendance and grades are recorded using the system zenith.efendi. This system allows teachers and parents access to current attendance and assessment records. It also enables both parents and teachers to contact each other directly. The school office sends/receives important information/reminders/requests via e-register. E-register is password protected. The login and password can only be obtained in person from the homeroom teacher/class master. Exemptions from school day Students who are approved by parents to leave the school earlier than the scheduled lessons must have a written request from a parent. Students must show this request to the homeroom/subject teacher and receive their permission and a signature under the note. They must also report their early leave to the office assistant. Family records ISoP keeps accurate and up-to-date records on all of its students at all times. These records include academic progress, conduct and attendance. New parents are asked to document their child s records/reports from their previous school. These records are confidential. Please inform the office of any change of family address, telephone number, place of employment for both mother and father; or name, address, and phone number of the person you wish to call in case of an emergency. For younger children parents are asked to inform the homeroom teacher who they authorize to collect their child from school. Help us keep your child s records accurate. Fees Please refer to the fee structure and policy on the school s website. All fees must be covered in due time and parents/guardian are responsible for timely payments. In case a company remits the fees to the Fundacja s account, it is also parents duty to make sure all payments are covered in due time. If you need an invoice for school services, please contact the office assistant for detailed information.

6 Field Trips/White & Green Scchools Pupils should remember that they represent the ISoP when they are on class trips or school trips. On all school trips pupils should realize that the school rules apply. Pupils are expected to behave in a proper manner when travelling to and from school. Prior to any field trip/camp/sports events information is passed to the parents through their children (MS, Gimnazjum, DP students), in school agendas (PYP) or via e-register. All trips are compulsory. Most one-day field trips are included in the monthly fees, other trips/camps/white & green schools events are financed by parents. Grading ISoP does not issue subject grades to students in classes K G 5. However, progress reports are made twice a year ( the end of the semester and the end of the school year). Polish students are also provided with official state certificates at the end of the school year. If parents have any questions or concerns about their child s progress or behaviour, they are encouraged to contact the teacher /s during the scheduled duty hours or in justified circumstances ask to see the teacher on an appointment. Information on students marks, grades and attendance can be found in the e-register ( with the exception of grades K- G5). For detailed information on subject requirements and assessment criteria please refer to the e-register. Under the Polish system students in Grades 6 to 10 (MS ), Gimnazjum (I-III) and DP (I-III) who are in danger of not passing sign the Warning of not passing notification together with their subject teacher and are encouraged to consult the teacher on what needs to be done to get to the correct passing level. Parents are informed about the warning notifications on scheduled duty hours. The grading system is presented in the school documents ( Regulations concerning procedure and methods of assessment, classifying and promoting students and appendices on specific programmes). Holidays/Festivals ISoP observes all Polish national holidays within the approved school calendar. In addition to national holidays there is an Autumn Break, Christmas Break, Winter Break and Easter Break. All off-school days may be found in the school calendar. Library The library is open during school hours. Students who wish to work or who have been given work to do on their own by their teacher may go to the library which is on the ground floor, next to the school office. All books and materials borrowed from the library must be returned 2 weeks before the end of the school year.

7 Lost and Found The Lost and Found box is located by the main school entrance room. At the end of each month, unclaimed articles are donated to charity. Lunch All students have an opportunity to buy lunch in the school cafeteria, served for grades G6 & on between 1.05 to 1:45 p.m. during the lunch break. Snacks and drinks are sold in the school buffet on the ground floor. Medical Matters A school nurse is available on the first floor during the school day. Students (in case of a sudden sickness) wishing to visit the school nurse during a lesson must inform the teacher before they are permitted to go. Students should report emergency situations to the nearest teacher/office and ask for help. Mobile phones/ electronic devices Mobile phones and other electronic devices may not be used during lessons. They must be turned off and stored appropriately. Phones that cause a disruption will be confiscated by the teacher and turned into the office. Such a situation of disruption is considered a violation of the school rules and a student is punished. National Curriculum Exams Polish students in MS Grade 7 and Grade 10 and Grade III (Gimnazjum) take part in the National Examinations in the spring term. Parking The school does not have a parking lot for parents. There is a ten minute drop off/collection zone. We request you to respect the ten minute rule along with not blocking the access to our grounds. The parking lot is opened to parents between 7.30 to 8.00 a.m. and from 2.30 p.m. Please always watch out for the students walking or running on the backyard. During duty hours parents are welcome to park their cars at the backyard and on the teachers parking area (the entrance gate on the right).

8 Physical Education/Swimming pool All students are required to wear appropriate clothing for PE lessons. Clean indoor sports shoes must always be worn when the lessons are indoors. Students in PYP, MS and Gimnazjum have a mandatory lesson of swimming once a week in Gimnazjum no. 54 in Newtona Street. Students are required to bring the necessary equipment for swimming (swim suit, flip flops, towel). P.E. teachers explain all sports rules and provide students with necessary information on all sports activities on the school grounds. Students are required to respect all safety rules and listen to the instructions during all sports activities. Punctuality Students must be in their classrooms at ready for class to begin according to their timetable. If students are persistently tardy without good reason, it will influence their behaviour grade. Valuables Students are encouraged not to bring items of value with them to school. If they do so, it is at their own risk. The school cannot be held responsible for loss and/or damage to any valuables during the school day. Visitors Visiting adults, including parents, should report to the school office as they are visiting. Visitors are asked to refrain from disturbing the atmosphere in which students are engaged in learning activities. Withdrawals from ISoP Withdrawals from the school, for any reason, must be transacted through the school office. Withdrawals from school must be made by the parent in person and a written official notice must be left in the office. Records will not be released until all bills are paid, all materials returned, and the withdrawal procedure completed. A withdrawal slip (may be obtained from the office) must be filled out and students must return all rental textbooks and check out with their respective teachers.

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