Curriculum Development and Adoption of Instructional Materials

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1 Curriculum Development and Adoption of Instructional Materials The curriculum of a district will be reviewed on a regular basis. The district will adopt a cycle for review as needed. Instructional Materials Committee: Scope and Schedule The instructional materials committee is formed to establish and monitor such procedures as may be necessary for the selecting, adopting and discarding of instructional materials owned and used by the district. The committee will act upon requests for text approval and removal and will evaluate and act upon citizens requests for reconsideration of instructional materials. The function of the committee is to ensure that materials are selected in conformance to stated criteria. Regular committee meetings will be held annually. The district will be responsible for arranging released time for committee members. Special meetings may be called by the committee chair if necessary. Instructional Materials Committee Membership Composition: The committee shall be appointed by the superintendent or designee at the direction of the school board as follows: Five (5) teachers: two representatives from the elementary level, two representatives from the secondary level and one representative from the special education program. Preference will be given to teachers who have participated in the development or review of the curriculum for which the materials are being considered. Two (2) building administrators: one elementary principal and one secondary administrator; Two (2) community representatives; One (1) representative of the district curriculum staff; Executive Director of Teaching and Learning, chairperson; and Superintendent or designee, ex officio. The instructional materials committee will establish screening criteria to identify and eliminate bias based on sex, race, creed, religion, color, national origin, honorably discharged veteran or military status, sexual orientation, gender expression or identity, disability or the use of a trained dog guide or service animal. Members will be appointed by the superintendent. The superintendent will designate committee members to serve as chairman and secretary. Term of Office The chairman and the secretary will be permanent members of the committee. Other members will have three-year terms. Temporary appointments of one year or less may be made to fill vacancies. Duties The committee, with the approval of the superintendent, will establish and monitor such procedures as may be necessary for the implementation of this policy. Page 1 of 7

2 Citizens Participation in the Instructional Materials Process Should a community member wish to make a formal protest regarding specific material used in the school system, he/she must use the form for requesting reconsideration of instructional materials. These forms are available in the district office. A request to remove an item from the schools or limit its use will be acted upon by the committee, using the procedure outlined below. A written decision will be delivered to the complainant within two months. Any appeal of this decision must be delivered in writing to the superintendent within two weeks. The board will make final decisions on appeals. A community member wishing to protest use of any instructional materials in the school system must use the form for requesting reconsideration of instructional materials. These forms are available from the district teaching and learning. The complainant will deliver the completed request form to the instructional materials committee secretary, who will take the following steps to assure timely consideration of requests: A. Set a time and place for an open hearing of the complaint by the instructional materials committee. Such hearing will be within 30 days of the committee secretary s receipt of the completed request form. B. Notify the complainant and appropriate staff, including those using the materials, of the time and place of the meeting. Such notification will include an invitation to present relevant information, oral or written. C. Assemble such data, including reviews and professional opinions of the materials, the staff member s objectives in using the materials, and the specific objections of the complainant, as may be necessary for the committee to properly judge the request for reconsideration. Hearings of a community member s request for reconsideration will be open to the public. The committee will consider all matters presented and give reasonable credit to such matters according to the weight to which they are reasonably entitled. Decisions will be by majority vote of the committee. Decisions of the committee will be delivered in writing to the superintendent, complainant and affected staff within 10 days. Selection of Instructional Materials: Responsibilities The principal is responsible for ensuring the continuing familiarity of his/her certificated staff with the requirements of this policy and procedure. The district office will provide such technical assistance as may be necessary. Initial Selection Texts initially will be selected by such certificated staff as the superintendent may designate. Texts are major instructional materials for a given course. (Trial-use texts of an experimental, pilot nature may be authorized for use by the superintendent for a period of no more than one school year prior to board approval for general use throughout the district). Recommendation Texts will be approved by the committee. Intervention and ssupplementary materials also require committee approval. Page 2 of 7

3 Approval Texts will be approved by the board prior to their use in classrooms. Texts selected previously are exempt from this requirement. Supplementary materials may require board approval. The committee secretary will provide department heads, principals, and program developers with copies of the committee meeting schedule at the beginning of each school year. Tasks and Time Lines Textbooks can be approved at any committee meeting and sent for adoption at the next board meeting. The superintendent directs that all non-emergency requests be confined to two board meetings per year. The committee secretary will forward requests for text adoption to the board only twice per year as noted in the committee meeting schedule. Requests to deviate from this timeline should be forwarded to the committee secretary. The following checklist is provided to help text selectors follow the above criteria. Selections which receive fair or poor ratings on any items should be avoided. If materials uniquely suited to an important purpose fail to meet the above criteria, they may be used in conjunction with countervailing materials. Bias Content: Excellent/Good/Fair/Poor/Not-Applicable 1. Presents more than one viewpoint of controversial issues. 2. Presents minorities realistically. 3. Includes contributions of minority authors. 4. Presents non-stereotypic models. 5. Facilitates the sharing of cultural differences. 6. Promotes the positive nature of differences. 7. Includes the contributions, inventions, or discoveries of minorities. 8. Includes the contributions, inventions, or discoveries of women. 9. Presents minorities in a manner that promotes ethnic pride. 10. Facilitates an environment open to discovery and experimentation. To evaluate materials by these criteria, text selectors may find the following steps helpful: Page 3 of 7

4 A. Read reviews in professional periodicals through the curriculum office, state superintendent of public instruction, etc. B. Review copies of other available texts. The district curriculum office will order samples on request. C. Check the reading level of the text through use of a standard readability formula. D. Use tentatively selected materials according to pilot-use procedures. Removal of Instructional Materials Instructional materials may be removed from collections at any time that they no longer meet the criteria for initial selection outlined in Criteria for Selection of Instructional Material. Any instructional materials may be removed when the administration judges such removal to be in the best interests of the district. Ordinary procedures for withdrawal of materials are outlined below: Texts will be removed from collections by the committee based on the criteria for selection in this procedure and on the availability of suitable replacement materials. Members of the community are invited to review any instructional materials in current use or proposed for district purchase. Such review may be accomplished at the district student services center. The review and examination process should be arranged in a way to avoid disrupting the educational program. The review of materials should be undertaken with the knowledge of district objectives in mind. The following activities will be employed to help citizens become familiar with instructional materials: A. A variety of learning materials will be available for immediate perusal at any time in the district learning resource center. B. Displays of learning materials may be provided in schools during P.T.A. meetings, parent-teacher conferences and public meetings during the school year. Removal of Materials from the Approved For Use List At the time of adoption by the board of directors, basic instructional materials will be added to the "Approved for Use" list. After the newly adopted basic materials have been purchased for the schools in the district, and thus superseding those materials which had been previously adopted, the former district adoptions will be removed from the "Approved for Use" list. Those materials which have been removed from the "Approved for Use" list should be regarded as surplus property and disposed of by the appropriate administrator. Planning for Instruction To ensure planning and continuity of instruction, teachers will develop written lesson plans for daily instruction. Lesson plans must include but are not limited to a reference to district curriculum for clear instructional targets, provide for appropriate assessment of student learning and make provisions for differentiated instructional strategies. Lesson plans must be readily available. Page 4 of 7

5 Instructional Materials: Guidelines for Use of Ephemeral, Expendable, or Topical Materials or Non-Clover Park School District Materials Effective instruction requires that teachers make use of current events and contexts in order to engage students in the learning process. At times, materials may become available to teachers that would enhance learning but would be unavailable or impractical to review. For example: Proceedings of governmental bodies as broadcast on television; Editorials from a recent paper; or Websites which are enhanced on a regular basis At other times, materials may become available through community groups, business partners, or service organizations. Principals are responsible for developing guidelines for the approval and use of these materials. These guidelines should be shared with all staff on a regular basis. Guidelines should contain: 1. Appropriate for age and maturity levels of the students 2. Appropriate consideration to the values of a pluralistic society 3. Specific instructional objectives that the material is addressing; 4. Extent of use; and 5. Date(s) of use 6. Approval of Principal for potentially controversial topics. The use of these resources shall be referenced in the teacher s written lesson plans. Curriculum Alignment and Course Syllabus Curriculum Alignment Clover Park School District s curriculum will be aligned with the state s required learning standards and will also include district-identified requirements/competencies. Each teacher, in the Clover Park School District, will employ the aligned curriculum and clearly identified district learning requirements/competencies in providing students with the opportunity to acquire the knowledge, skills and assessment strategies necessary to meet or exceed the state s benchmarks, district graduation requirements and entrance requirements for post-secondary education and/or occupational opportunities. Course Syllabus All students in grades 6 through 12 in the Clover Park School District will be provided with a course syllabus for each course that outlines the curriculum for the course pursuant to state and district policy. The syllabus will describe, as clearly identified district learning requirements/competencies, the extent to which the curriculum will provide students with the knowledge, skills and assessment strategies that will enable them to meet or exceed the state s Benchmarks, district graduation requirements and entrance requirements for post-secondary education and/or occupational opportunities. Additionally, each syllabus will include the manner in which students will be assessed and graded, along with the classroom management requirements for the class. Page 5 of 7

6 Teacher s Reading Lists Teachers may develop reading lists and classroom libraries so that students have a wide variety of reading materials suggested or available to them. If a teacher suggests a book, either on a list or by providing a copy, it is important that the title in question meet the same standards as any basic or supplemental material in the district. If a title has already met the standards, such as an approved text or a library book, there should be no question as to its suitability. To this end, lists of these materials will be submitted to the principal, who will review them with teachers as necessary. Materials not already owned by the district, either as an approved text or a library book, will be reviewed by more than one staff member and the principal. Surplus Textbooks and Library Books and Instructional Materials When it has been determined that textbooks and/or library books and instructional materials have become obsolete and are in need of disposal from a district site, the obsolete reading material must first be made available to students wishing to purchase pursuant to RCW 28A (2) and then offered for sale to any public or private school for a 30-day period. If no offers are received by the district from any educational facility, the district is then allowed to negotiate the sale of the reading material to any public or private entity. Instructional materials may be declared surplus if: The material has been superseded by a new edition, The copyright date is old enough to indicate that the material is dated in content, use and accuracy, The physical condition precludes further use, or The use of the material is limited because of a program change. Responsibility It is the responsibility of the Executive Director of Teaching and Learning to provide, on an annual basis and in the spring of each school year, instructions to sites for the annual disposal of all surplus textbooks and library books and instructional materials. The instructions will include directions for packing, marking, and reporting materials to be disposed. This will include the directions for removing materials from the district-wide database. It is the responsibility of the purchasing manager to process the disposal of all surplus textbooks and library books and instructional materials in accordance with RCW 28A and RCW Procedure for Disposal The purchasing manager shall serve notice in a newspaper of general circulation in the district that for a 30-day period the district is offering for sale to any public school district or approved private school, at a depreciated cost or fair market value, surplus textbooks and library books and instructional materials. After complying with the above requirement if the surplus textbooks and library books and instructional materials are estimated to have value in excess of $1,000.00, they shall be sold at public auction or by advertised bid notice to the person submitting the highest reasonable bid. Page 6 of 7

7 If no reasonable bids are submitted or if the surplus textbooks and library books and instructional materials are estimated to have a value of $1, or less, the purchasing manager will negotiate the sale of the reading materials to any interested public or private entity. If the surplus textbooks and library books and instructional materials are determined to have no value or if no purchaser is found, the reading materials may be recycled or destroyed. Former Procedure: 4401-P Date: Revised: Page 7 of 7

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