APPLICATION INFORMATION. Human Resource Software in the cloud

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1 APPLICATION INFORMATION June 2013

2 Table of Contents Introduction What is Diffuze? Diffuze Management process Compliance with legal obligations Hassle free record keeping Security The Diffuze documentation

3 Introduction ISSUE Today's workplace relations environment is complex, ever-changing, can be confusing and time consuming. It is vital for employers to ensure that their human resource policies and procedures comply with the changing legislative requirements, to avoid loss of productivity and profitability. SOLUTION The Diffuze Human Resources Application has been planned to change the way companies view and adopt the HR function by reducing time and effort whilst ensuring legal compliance.

4 What is Diffuze? Diffuze is a Cloud-based Human Resources application that is an easy to use and legally compliant process for an employee s entire employment life-cycle. It starts with the position description, carries through into the recruitment process, then induction and performance management and provides a clear separation process when needed. Diffuze helps you better connect and engage staff with: up to date and accurate employment information for each specific industry a process for regular engagement and performance review a system designed to foster true two way communication, not just broadcasting at staff

5 Diffuze Management process EMPLOYER TRADITIONAL EMPLOYMENT RECRUITMENT PROCESS Business type Activities Philosophy Methods Profitability Growth Legal obligations SEEK INTERVIEW CHECK Job brief Remuneration Methodology Process Placement Timing Review Reference OFFER Role Remuneration Commencement DIFFUZE EMPLOYMENT LIFE CYCLE RECRUITMENT ONBOARDING MANAGEMENT SEPARATION Position descriptions Authority to recruit Job advertisements Internal job applications Employment offers Onboarding forms Induction checklists Probation reviews Performance reviews Performance improvement Separation checklists Termination decisions Exit interviews

6 Compliance with legal obligations Employers are legally responsible for not only keeping accurate records of employment, but staying current and compliant. Diffuze has been designed by HR experts and verified for compliance by Madgwicks Lawyers, one of Australia leading Workplace Relations Legal firms. This ensures the most up to date information in all our employee agreements and company policies plus pushing out updates to existing employees when legislation changes. The application is able to track in real time, who has received information, who has read and signed off, and who needs to be followed up.

7 Hassle free record keeping Storing employment records in the Cloud with Diffuze is not just about physical space; it's about access, security, and accurate document management. Get to records when you want to, and ensure that everybody is (quite literally) working off the same page with a precise record trail and single master documents. Diffuze also provides a comprehensive audit trail as evidence for Fair Work Australia or any type of mediation.

8 Security We take the security of your data very seriously. We store all personal information securely, and have policies and procedures intended to ensure that this information is not misplaced or misused, and that unauthorised access to, modification or disclosure of personal information does not occur. Diffuze ensures that all data and electronic communications transferred through the Services employ industry standard encryption, using Secure Socket Layer (SSL) Certificates. The SSL Certificates use best practice encryption algorithms and are issued by leading certificate authorities.

9 Are you ready to connect with your people? To find out more about what Diffuze can do for you, call us and we will organise a demonstration for you. Suite 6, 12 Pascoe Vale Road (PO Box 91) Moonee Ponds VIC 3039 (03)

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