WORKERS COMPENSATION/PRIVATE INSURANCE COVERAGE FOR LEARNERS ON UNPAID TRAINING PLACEMENT

Transcription

1 WORKERS COMPENSATION/PRIVATE INSURANCE COVERAGE FOR LEARNERS ON UNPAID TRAINING PLACEMENT OVERVIEW Effective July 1, 1993, all students (learners) in unpaid training placements who are placed in agencies registered with the Workplace Safety and Insurance Board (WSIB) are covered by the Workers Compensation Act. Private insurance coverage through ACE INA Insurance is provided for students on unpaid training placements placed with employers not participating in Workers Compensation. This policy will also apply to students from the University who are placed for work experience with employers outside the province both inside and outside Canada. This means that in the event of a placement-related injury or illness, students are eligible for benefits from WSIB or equivalent benefits through the private insurance carrier. Some of these benefits might include: health care costs, rehabilitation costs, and in some cases, compensation for lost earnings or future lost earnings. The total cost of the WSIB/private insurance coverage is paid by the Ministry of Training, Colleges and Universities. Student injury or illness will not affect the WSIB assessment rating of placement agencies or the University. Ryerson must ensure that students are provided with appropriate safety training and orientation to policies and procedures regarding personal safety and security by the placement agency. The following procedures represent the flow of information as is should be handled by the various parties involved, namely, the Faculty Placement Coordinator, the Student, the workplace (placement agency) supervisor and the Human Resources Benefits Unit. For more information, visit the WSIB website at: WSIB CLAIMING PROCEDURES NOTE: the following terminology will be found on the various claim forms The University is considered the training agency when placing learners in an unpaid field placement. The Work Placement Employer is the firm where the student has been placed to obtain unpaid work experience. Learner is the student that has been placed in an unpaid training placement. 1

2 The following steps need to be taken by the Ryerson Faculty Placement Coordinator prior to and during a student placement (regardless of injury). FACULTY PLACEMENT COORDINATOR S ROLE Ensure that prior to the placement start date, the Work/Education Placement Agreement is completed (signed by the student, dean/faculty placement coordinator and workplace employer) for each student participating in an unpaid placement. Maintains the agreement for use in the event of an accident. Agreements should be retained for 1 year after the training participant completes their program. Ensures that a first Aid Log is maintained as required under the WSIB Act in the event that a report is required in the future. In the event of a placement-related injury or illness the following procedures will be followed. 1. STUDENT S ROLE Reports the injury to his/her immediate supervisor at the placement Seeks appropriate first-aid or medical attention If the injury only required first-aid, the incident should be reported to the Faculty Placement Coordinator at Ryerson 2. WORK PLACEMENT SUPERVISOR S ROLE Ensures that student receives the appropriate medical attention The supervisor will complete a WSIB Employers Report of Injury/Disease (Form 7) available at: if the accident has resulted in injury to the student that requires: a. health care by a medical practitioner for which there is a fee for service (i.e. physician, chiropractor, dentist, hospital etc.) b. lost time from work beyond the date of the accident, c. exposure to communicable disease. The employer information provided in section B on the Form 7 is that of the Ministry of Training, Colleges and Universities, 900 Bay St., 7 th Floor, Mowat Block, Toronto, ON M7A ll2, Firm # Completes the Letter of Authorization to Represent Placement Employer (sample found at the end of this document) 2

3 When completed both of these documents will be forwarded to the Faculty Placement Coordinator. 3. FACULTY PLACEMENT COORDINATOR S ROLE If the injury reported requires first-aid only, details of the incident will be recorded in a first aid log which will be maintained by the Faculty Placement Coordinator, in the event that a report to WSIB is required in the future. If the accident/illness resulted in injury that required: a. health care by a medical practitioner for which there is a fee for service (i.e. physician, chiropractor, dentist, hospital, etc.), b. lost time for work beyond the date of the accident. c. exposure to communicable disease. Placement Coordinator will review the WSIB Employer s Report of Injury/Disease (Form 7) and complete the training agency s section of the Letter of Authorization to Represent Placement Employer Faxes the following to both the WSIB (fax# attention Central Processing Unit) and to the Ministry of Training, Colleges and Universities (fax# attention Wendy Parsan): 1. Form 7 2. Letter of Authorization to Represent Placement Employer 3. Work/Education Placement Agreement Note: Completed Form 7 along with Letter of Authorization and the Work/Education Placement Agreement must be received by WSIB within seven working days of the accident. Arranges for the training participant to return to the training program with the appropriate accommodations if required. Provides data statistics to the Human Resources Benefit Unit (x4146) on a quarterly basis as requested. 4. HUMAN RESOURCES BENEFITS UNIT S ROLE Reports data outlined in the Guidelines to the Ministry of Training, Colleges and Universities, on a quarterly basis, as notified by the Ministry. 3

4 PRIVATE INSURANCE CLAIMING PROCEDURES ACE INA Insurance will provide the private insurance policy for training participants on unpaid work placements with employers who do not participate in Workers Compensation. This policy also applies to students who are placed for work experience with employers outside the province, or country. Note: the following terms appear on the various forms The University is considered the training agency when placing learners in an unpaid field placement. The Work Placement Employer is the firm where the student has been placed to obtain unpaid work experience. Learner is the student that has been placed in an unpaid training placement. The following steps need to be taken by the Faculty Placement Coordinator prior to and during a student s placement (regardless of injury) FACULTY PLACEMENT COORDINATOR S ROLE Ensure that the Work/Education Placement Agreement is completed (signed by the student, dean/faculty placement coordinator and work placement employer) prior to any placement. Maintains the Work/Education Placement Agreement for use in the event of an accident. Agreements should be retained for 1 year after the training participant completes their program. Ensures that a First Aid Log is maintained in the event that a report is required in the future. In the event of a placement-related injury or illness the following procedures will be followed. 1. STUDENT S ROLE Reports the injury to his/her immediate work placement supervisor. Seeks appropriate first-aid or medical attention. If the injury only required first-aid, the incident should be reported to the faculty placement coordinator at Ryerson. 4

5 2. WORK PLACEMENT SUPERVISOR S ROLE Ensures that student receives the appropriate medical attention. The supervisor will complete a ACE INA Accident Report Statement of Work Placement Employer and Training Agency if the accident has resulted in injury to the student that requires: a. Health care by a medical practitioner for which there is a fee for service (i.e. physician, chiropractor, dentist, hospital etc.) b. Time lost from work within 31 days of the accident c. Exposure to communicable disease. If the claim must be submitted for medical, dental, vision care or weekly disability benefits the Faculty Placement Coordinator will assist the training participant with the completion of the ACE INA Personal Information Authorization and Benefits Form. Completed documents must then be forwarded to the Faculty Placement Coordinator. 3. FACULTY PLACEMENT COORDINATOR S ROLE If the injury reported requires first-aid only, details of the incident will be recorded in a first aid log which be maintained by the Faculty Placement Coordinator for future reports/claims. If the accident resulted in injury that required: a. health care by a medical practitioner for which there is a fee for service (i.e. physician, chiropractor, dentist, hospital etc.). b. time lost from work within 31 days of the date of the accident. c. Exposure to communicable disease Co-coordinator will review the Accident Report Statement of Work Placement Employer and Training Agency and signs as the training agency s authorized representative. Forwards to ACE INA Insurance and the Ministry of Training, Colleges and Universities: 1. The Accident Report Statement of Work Placement Employer and Training Agency 2. Personal Information and Authorization 3. Work/Education Placement Agreement Note: In order to be eligible for benefits under this policy the initial claim must be made with 31 days of the accident. Arranges for the training participant to return to the training program with the appropriate accommodations if required. Provides data statistics to the Human Resources Benefit Unit (x4146) on a quarterly basis as requested. 5

6 4. HUMAN RESOURCES BENEFITS UNIT S ROLE Reports data outlined in the Guidelines to the Ministry of Training, Colleges and Universities, as notified by the Ministry. Provides assistance to the Placement Coordinator in submission of accident reports to the Insurer. 6

7 LETTER OF AUTHORIZATION TO REPRESENT PLACEMENT EMPLOYER This section is to be completed by the Training Agency (Ryerson) Please be advised that the following Training Agency will serve as the Employer s representative in matters pertaining to the WSIB in this work related injury. Training Agency Address City, Province Postal Code Contact Person Telephone Number This section to be completed by the Placement Employer (Placement Agency), unpaid training participant is claiming that he/she (Training Participant s Name) suffered a work related injury on while on work placement with our (Date) company. Company Name Address City, Province Postal Code Contact Person Telephone Number Placement Employer s Authorization Signature Date To be attached to the WSIB Form 7. February

8 8