Configure synchronization Pocket PC/Smartphone ASPect

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1 Configure synchronization Pocket PC/Smartphone ASPect General information This document let s you configure your Pocket PC or Smartphone step-by-step so you can synchronize your ASPect . Before you start Before you set up your Apple device for synchronization, you must have logged in once at the ASPect platform. When you never made use of the ASPect platform, it is useful to read the document First time login ASPect external location or First time login ASPect at the office. This document can be downloaded from Your Pocket PC/Smartphone must also be configured so it can connect to GPRS, EDGE, UMTS of HSDPA. This information and settings can be obtained from the telecom provider from which you have your Pocket PC/Smartphone. Pocket PC with Windows Mobile 5 Follow the steps below to configure your Pocket PC for synchronization: 1. Click on the button START. 2. Choose Programs : 3. Start ActiveSync : 4. Click on the button MENU and choose Add server source : 5. Type in the field Server address exact the following address webmail.aspectmail. nl and check if the option This server requires an encrypted (SSL) connection is selected. Click on the button NEXT:

2 6. In the field User name fill in your (pre-windows 2000) user name. Remember! This information is user dependent and must be asked at our Service desk. In the field Password fill in your password. This password is the same password as you use to login to the ASPect environment. In the field Domain fill in exact aspect.local and check if the option Save password is selected. Click on the button NEXT: 7. Select the components you want to synchronize:

3 Below you will find the settings that we recommend. These settings can be changed to personal preferences: 8. Select Calendar and click on Settings : 9. Set the option Synchronize only the past to 2 weeks and click on the button OK: 10.Select and click on Settings :

4 11.Set the option Include the previous to 1 week and the option Limit size to to 0.5 kb. Select the options Include file attachments and Only if smaller than. Fill in the field Only if smaller than the number 25. Click on the button OK 12.Click on the button FINISH. 13.Your will now be synchronized. Remember! The first time that you synchronize your /calendar it can take some time to be completed. This depends on the number of /calendar items: 14.Click on the button MENU and choose on Schedule :

5 15.Set the option Peak times to Every 30 minutes and the option Off-peak times to Every 60 minutes. Check if the option Send outgoing items immediately is checked and click on the button OK: The configuration is now completed. Smartphone with Windows Mobile 5 Follow the steps below to configure your Smartphone for synchronization: 1. Click on the button START. 2. Start ActiveSync : 3. Click on the button MENU and choose 4 Add server source :

6 4. Type in the field Server address exact the following address webmail.aspectmail-nl and check if the option This server requires an encrypted (SSL) connection is selected. Click on the button NEXT: 5. In the field User name fill in your (pre-windows 2000) user name. Remember! This information is user dependent and must be asked at our Service desk. In the field Password fill in your password. This password is the same password as you use to login to the ASPect environment. In the field Domain fill in exact aspect.local and check if the option Save password is selected. Click on the button NEXT:

7 6. Select the components you want to synchronize: Below you will find the settings that we recommend. These settings can be changed to personal preferences: 7. Select Calendar. Click on the button MENU and choose for 1 Settings : 8. Set the option Synchronize only the past to 2 weeks and click on the button DONE:

8 9. Select . Click on the button MENU and select 1 Settings : 10.Set the option Include the previous to 1 week and the option Limit size to to 0.5 kb. Click on the button DONE: 11.Push the button FINISH. 12.Your will now be synchronized. Remember! The first time that you synchronize your /calendar it can take some time to be completed. This depends on the number of /calendar items: 13.Click on the button MENU and choose 2 Schedule :

9 14.Set the option Peak times to Every 30 minutes and the option Off-peak times to Every 60 minutes. Check if the option Send outgoing items immediately is checked and click on the button DONE. The configuration is now completed. Pocket PC with Windows Mobile 6.x Follow the steps below to configure your Pocket PC for synchronization: 1. Click on the button. 2. Choose Programs : 1. Click on the button START. 2. Choose Programs :

10 3. Start ActiveSync : 4. Click on the button MENU and choose Add server source : 5. If Windows Mobile 6.1 or higher is being used, you will be asked to fill in an address. Fill in your primary address. Remember! This information is user dependent and must be asked at our Service desk. Also deselect the option Attempt to detect Exchange server settings automatically. Click on the button NEXT: 6. Type in the field Server address exact the following address webmail.aspectmail. nl and check if the option This server requires an encrypted (SSL) connection is selected. Click on the button NEXT:

11 7. In the field User name fill in your (pre-windows 2000) user name. Remember! This information is user dependent and must be asked at our Service desk. In the field Password fill in your password. This password is the same password as you use to login to the ASPect environment. In the field Domain fill in exact aspect.local and check if the option Save password is selected. Click on the button NEXT: 8. Select the components you want to synchronize: Below you will find the settings that we recommend. These settings can be changed to personal preferences: 9. Select Calendar and click on Settings :

12 10.Set the option Synchronize only the past to 2 weeks and click on the button OK: 11.Select and click on Settings : 12.Set the option Download the past to 1 week and the option Download size limit to 2 kb. Select the options Include file attachments and Only if smaller than. Fill in the field Only if smaller than the number 25. Click on the button OK: 13.Click on the button FINISH. 14.Your will now be synchronized. Remember! The first time that you synchronize your /calendar it can take some time to be completed. This depends on the number of /calendar items:

13 15.Click on the button MENU and choose Schedule : 16.Set the option Peak times to Every 30 minutes and the option Off-peak times to Every 60 minutes. Check if the option Send/receive when I click send is checked and click on the button OK: The configuration is now completed. Smartphone with Windows Mobile 6.x Follow the steps below to configure your Smartphone for synchronization: 1. Click on the button START: 2. Start ActiveSync : 3. Click on the button MENU and choose 4 Add server source :

14 4. If Windows Mobile 6.1 or higher is being used, you will be asked to fill in an address. Fill in your primary address. Remember! This information is user dependent and must be asked at our Service desk. Also deselect the option Attempt to detect Exchange server settings automatically. Click on the button NEXT. 5. Type in the field Server address exact the following address webmail.aspectmail. nl and check if the option This server requires an encrypted (SSL) connection is selected. Click on the button NEXT: 6. In the field User name fill in your (pre-windows 2000) user name. Remember! This information is user dependent and must be asked at our Service desk. In the field Password fill in your password. This password is the same password as you use to login to the ASPect environment. In the field Domain fill in exact aspect.local and check if the option Save password is selected. Click on the button NEXT:

15 7. Select the components you want to synchronize: Below you will find the settings that we recommend. These settings can be changed to personal preferences: 8. Select Calendar. Click on the button MENU and choose 1 Settings : 8. Set the option Synchronize only the past to 2 weeks and click on the button DONE:

16 9. Select . Click on the button MENU and choose 1 Settings : 10.Set the option Download the past to 1 week and the option Download size limit to 2 kb. Click on the button DONE: 11.Click on the button FINISH. 12.Your will now be synchronized. Remember! The first time that you synchronize your /calendar it can take some time to be completed. This depends on the number of /calendar items:

17 13.Click on the button MENU and choose 2 Schedule : 14.Set the option Peak times to Every 30 minutes and the option Off-peak times to Every 60 minutes. Check if the option Send outgoing items immediately is checked and click on the button DONE: The configuration is now completed. Questions? If you have questions about the explanation above, you can contact our Service desk by calling

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