Procurement Cloud Service

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1 Cloud Service PROMATIS Enterprise Cloud Service for Purchasing Sourcing Self Service Continuous, enterprise-wide Business Processes Oracle Fusion Applications Database Supplier BPM & Integration technologies in the Oracle Cloud Business Process Excellence for PROMATIS Enterprise Cloud The Cloud Service by PROMATIS is based on corresponding Fusion products provided by Oracle as part of the Oracle Cloud. It is a Public Cloud Service that is hosted in European Data centers of Oracle Corp. Upon request, the service can also be provided in a private or hybrid cloud. Collaboration, business intelligence and automation processes are key technologies with which the Cloud Service opens new ways for procurement. The core is a transparent "Procure-to-Pay" Process with an efficient contract management, facilitating task controlling for purchasing agents in the Buyer Workcenter. The result: process efficiency and quality. The Cloud Service constitutes the heart of the PROMATIS Enterprise Cloud. In this Service, PROMATIS combines fieldtested reference processes with the most innovative Enterprise Cloud currently offered on the market. The results are continuous and inter-corporate business processes that can be implemented easily and economically. Excellent business processes without risks! 2014 PROMATIS software GmbH, Ettlingen (TechnologyRegion Karlsruhe), Germany 1

2 Cloud Service Covering the Entire Life Cycle in Terms of Functionality Self-Service Functionalities in the Internal Intelligent Management Automating the Processes Monitoring and Controlling Self-Service Functions in the Supplier Functionality for Specialists and Executive staff in procurement The included functionalities cover team-oriented negotiation processes that integrate decision-makers and suppliers online. Through the use of intelligent learning mechanisms, the negotiation efficiency and eventually the negotiation results are clearly improved. Self-service functionalities in the supplier portal and in the corporate procurement portal complete the functional scope. Self Service Supplier The Self-Service extends the procurement process chain to the buyer. In an ergonomic ecommerce website, the user selects what he needs, which is then bundled to an order and forwarded to the purchasing department. This bases on catalogs from strategic suppliers. With the Self-Service process, the user can keep track of the procurement process and clear incoming goods. With Self-Service, a significant potential for cost saving is possible and leads, as experience has shown, to a higher satisfaction among employees, which in turn results from the improved process quality. The Sourcing module supports the entire order process Sourcing with a knowledge-based system. From the inquiry to negotiations and selection process, the module offers demand-meeting functionalities for users and creates a complete and comprehensible documentation. The result is a unique transparency throughout the entire order process that enables for an optimal Governance and an ideal Risk Management. Available extensive analyzes make way for optimizing the negotiation strategies and to improve business processes. Oracle offers modern procurement with user-oriented, Purchasing intuitive user experience and intelligent procurement process automation. The result: higher user productivity and lower learning effort. The centrally managed procurement is therefore oriented towards business demands. A unified approval workflow ensures that the orders are verified and that the approval processes as well as the exceptions handling and the proceedings of inquiries can be defined. With, Oracle offers a complete overview of procurement agreements, enables to cut time cycles and automates the use of contracts. The buyer has to deal with less routine tasks. The central contracts repository with advanced search options offers complete transparency regarding contracts, changes and facilities. Predefined standards lower contract variations and the risks associated to them. Through the Self-Service Supplier, the suppliers are effectively involved in the procurement processes. Supplier collaboration of the highest quality! The Supplier improves interaction and collaboration with the suppliers. As a web-based self-service portal, it prevents errors and avoids delays caused by paper-based order processing. In an intuitive, user-friendly "Supplier Workcenter", many self-service functions are available for the suppliers, including electronic billing PROMATIS software GmbH, Ettlingen (TechnologyRegion Karlsruhe), Germany 2

3 Cloud Service Integration in a Serviceoriented Architecture (SOA) Seamless Integration of and Applications Standard-based PROMATIS Process Integration Appliance Continuous Business Processes even across Corporate Borders Business Process Excellence with Enterprise Cloud requires continuous business processes also across company borders. It is necessary to integrate cloud services seamlessly into the business process to ensure functionally correct processing and data supply without media breaks. The PROMATIS Enterprise Cloud are equipped with Web service interfaces for this purpose. The result: openness for the integration in line with a service-oriented architecture. Especially in value-adding business processes, the business functionality lies not in a single cloud service, but extends across multiple services and enterprise applications. The quality and efficiency of the integration of the functionality components then becomes the decisive beneficial factor of the process. For the implementation of such business processes, PROMATIS recommends building a service-oriented architecture based on the Oracle SOA Suite. In addition to the Oracle Service Bus, the BPEL Process Manager is integrated with a powerful business rules engine and a variety of certified integration adaptors. Business Activity Monitoring and BPEL monitoring functions complete the product range. The PROMATIS Process Integration Appliance based on industry standards guarantees high productivity, even with complex integration requirements. It combines the Oracle SOA Suite with PROMATIS Best Practice reference models and services. Figure: PROMATIS Process Integration Appliance Integrating External Business Partners Driven by global networking and a changing consumer behavior, today s largest improvement potential lies in enterprise-wide process concepts and the provision of self-service functions. To tap this potential, efficient B2B integrations have to be realized. Here, PROMATIS also relies on a standard-based integration with the components of the Oracle SOA Suite. The key to success is the B2B adapters that support industry standards such as EDI, UCCnet, RosettaNet, CIDX, PIGB, VICS, ebxml, and UBL PROMATIS software GmbH, Ettlingen (TechnologyRegion Karlsruhe), Germany 3

4 Cloud Service Scope of the Cloud Oracle ERP Cloud Best Practice and Tools PROMATIS Commercial Framework PROMATIS Enterprise Cloud aim for a quick and effective improvement of the customer s business process excellence. Thus, they combine powerful Enterprise Cloud (Software as a Service; SaaS) with approved Best Practice reference processes. PROMATIS provides the setup adjusted to the customer s needs and a ready-to-use realization of the solution. The components of the solution are illustrated below: Because of the professional requirements each customer solution is set up by PROMATIS experts. They determine, which of the Fusion, that are provided via the Oracle ERP Cloud, are required. The services are purchased from PROMATIS on a subscriptionbasis (SaaS) with a 3-year contract period. The following service packages are offered: basic functionality from per User and month consisting of Fusion Purchasing and Fusion Transactional Business Intelligence for extension components from per User and month consisting of Fusion Supplier, Fusion Sourcing, Fusion, Fusion Self Service PROMATIS sets up the Oracle Cloud based on approved Best Practice reference models. These models are provided by the easy-to-use Horus Business Process tools via the Horus Repository. In order to access the reference models, we require a membership in the respective Horus Knowledge Community. The following products are part of the PROMATIS Enterprise Cloud : Horus Business Modeler (5 User licenses) 4, % Update License & Support p.a Horus SCM Knowledge Community (5 members) 1 st year 4,900.- following years (optional) In the role as system integrator and in addition to cloud services and the Horus products, PROMATIS provides other required services as well. Customized service packages that correspond to the customer s needs are offered individually: Strategy development and economic feasibility studies Business Process Improvement and solution approaches Configuration, parametrization and personalization of services Integration * of services and applications User training and coaching Organizational Change Management * Depending on the customer s demands, additional Oracle technologies can be required for the integration. These can be purchased via PROMATIS, either as on-premises products or via cloud PROMATIS software GmbH, Ettlingen (TechnologyRegion Karlsruhe), Germany 4

5 Cloud Service Contact PROMATIS software GmbH Pforzheimer Str Ettlingen, Germany Phone Fax Note Further Information regarding the PROMATIS Enterprise Cloud can be found at The listed products are trademarked and belong to the respective owners. Version of documentation: March PROMATIS software GmbH, Ettlingen (TechnologyRegion Karlsruhe), Germany 5

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