Resource Management. Resource Management

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1 Resource Management ibpms Business Process Applications (BPAs) are the innovative, new class of Service Oriented Business Applications (SOBAs) that help businesses automate and simplify the management of missioncritical, complex enterprise business processes. Using ibpms Resource Management, customers have optimized operational management efficiency, achieved lower operational costs. The primary goal of ibpms Process Enabled Applications is to support and enhance the already powerful, rapid application development capabilities available with BPM platform. ibpms Resource Management is built on a state-of-the-art Business Process Management software platform for developing and deploying agile solutions connecting users, applications and systems within and outside an organization to close critical gaps and streamline mission- The management of Resources Identify, control, record, report, audit and verify the organizational resources is essential to optimize them. In fact, this management grows in importance as both clients and employees require modern installations, to satisfy those needs, improving de ability to match their expectations and maintaining the efficiency in terms of cost. Manage and protect the resource s integrity, through their lifecycle, and ensuring that they are controlled gives the organization a strategic advantage. Resources Management The application Resource Management gives Organizations the capabilities to provide support to the business and customer s needs as does the strategic resources management. These capabilities take form of control functions that enable Organizations to manage resources along their lifecycle. Furthermore, Resource Management is the right tool to find the solutions to resources control problems, providing an only control application, giving Managers the security and the guarantee that their resources are maintained by an efficient tool and giving them the possibility to monitor them. Furthermore, it associates the resources with the processes, enabling managers to efficiently control the use of their resources within the processes of the company. Modularity, not just modules The concept of modularity is often misunderstood. Just because the software claims that the various parts of its applications are modules, that does not mean that they are actually modular. ibpms modularity involves clearly specified interfaces so the development on existing and new process applications take place within each one without affecting the others. This truly modular architecture allows designers to focus on building solutions to local problems without disturbing the global system. The process of managing Resources Resource Management application promotes the adoption of control and responsibility delegation, generating an effective management of resources to reach the business and client s needs. Therefore, ibpms Resource tool integrates a set of essential functionalities, like managing the resources, separately or linking them to the organizational structure and grouping them by categories or in the most appropriate form from the business point 1 5

2 critical business processes. It supports and integrates multiple enterprises simultaneously while ensuring solution interoperability and scalability when the enterprise environment grows. Its Web-centric, serviceoriented architecture enables the secure online exchange of control information transactions with a strong capability for classification, routing, cause-effects identification and strong relationship with other process applications and other software packages. The vast array of client interface options and flexible, open architecture make it the ideal solution for automating, managing, and controlling the unique, human-based and often complex processes that drive organizational success. ibpms is a serious complement as process applications templates (executable processes, rules, user forms, integration services and user interface services) becoming a of view. These functionalities allow Organizations to manage their needs, maintaining an active communication between managers and people responsible for the organizational resources. Resource Management Roles Based on the process and organizational structures each responsible will be notified and will clearly understand his function and what is expected in the Resources cycle. Managers, Responsible Groups and Users have a unique and integrated management console and vision capability. ibpms Resource Management ensures that organizational hierarchy, process roles and Resource Management roles are correctly integrated and addressed for continuous improvement. Multi-Company, Multi-Site Companies with multiple facilities and employees in different locations with ibpms Resource Management are able to manage different resource types acting in the same system depending on the user logged-in. ibpms Resource Management is prepared to work for companies with multiple business units and different locations. Rapid User Adoption ibpms Resource Management offers control management using familiar interfaces to get rapid user adoption built on a repository with strong relationship and reporting capabilities. The software uses a guided procedure model to let the user follow the necessary steps when needed and presents a complete standard business view to get faster results in terms of implementation. Participation and Response In a paper-based system or basic portal hybrid systems, control is done based on employees documents without the possibility to address tasks and change in an integrated mode. Management activities, follow-up and remediation s plan implementation are also integrated into process management. With ibpms Resource Management it is possible to address the integration of those management and organizational hierarchy independent of the control domain and managing knowledge in an appropriated and controlled way. ibpms Resource Management uses the Users & Roles capability to address multiple challenges in different environments. Resource Management Change Changing a parameter or other metadata type is controlled by 2 5

3 standard best-practices to implement your nextpractice with or without customization. Scalability and highperformance are inherent features. change workflow which if activated controls the change management needed with audit trails and notification. Workflow is a complex problem for most of Resource s Management tools. For ibpms Resource Management this is a built-in capability because the BPM Engine Platform implements a powerful workflow. Metadata Metadata is typically stored for each resource/ asset. Metadata may, for example, include the defined resource lifecycle and resource owner. Alerts As all of the other modules, Resource Manager has full integration with the Alerts module. This means the users get notified, by customizable messages, of their tasks related to Resources. Facts ibpms Resource Management Application has been successfully implemented and validated in different environments since its introduction in final Now in version 1.6.4, it includes many features and requirements which came from the large utilization in companies from different sizes and dimensions. Dramatically increases the Resource Management capabilities and reduces the time by speeding up the Resource Management lifecycle, review and reporting. As a Process Enabled Application it is easy to use and easy to configure designed for rapid installation, implementation and validation. Core Capabilities Metadata: identification dates and users, classification resources, documents and other data which will be valuable to each customer reality. Workflow: Combines powerful electronic routing, workflow configuration because it uses the BPM Engine strong capabilities or step-by-step routing; Security: With ibpms Resource Management, requests, and other private information, are stored in the database for access by authorized users only. Advanced Tracking: It tracks by status or history. The system will show as either active or "idle" according to the defined status; Analytics and Reporting: ibpms advanced analytics and reporting capability provides standard and customized reports to help increase management oversight; Electronic Sign-offs: With ibpms Resource Management, decisions can be signed and approved electronically; Easy Access: ibpms Resource Management is Web-based so it can connect all employees involved in resource Management from virtually anywhere. Provides a centralized repository for easy access, search, and retrieval by all authorized users; 3 5

4 Automates Routing, Escalation, and Notifications: Reduces cycle time by automating routing and incorporating escalation and notifications; Dependent Routing: Completion of a task can be made dependent on another task to give managers more control and reduce cycle time by prompting users immediately to their next task; Streamlines Collaboration: Registration, analysis and implementation are easier because it provides a collaboration workspace; Integrates with Other Applications: ibpms Resource Management can integrate with other process enable applications directly without any extra work or applications like ERP to accommodate departmental needs; Easy to Search: A standardized search window is available throughout the application, which means all authorized users throughout the organization can search using a familiar search interface; integration: All messages and actions are sent to system in order to provide access to the users; Validation: Computer systems validation plan and implementation; Open: Scalable, open systems architecture. 4 5

5 About VP Consulting VP Consulting is a leading Business Process Management consulting company working on Europe region and with operations in Brazil, with deep experience in Business Process Analysis & Modeling (BPA), Business Process Management (BPM) and Governance, Risk and Compliance and designing and implementing BPM solutions at companies in every industry. VP Consulting is implementing a partner network offering marketleading solutions and has developed ibpms Process Enabled Applications to help customers accelerate their BPM initiatives and reap the rewards as rapidly as possible. For more information please consult and 5 5

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