BELLINGEN SHIRE COUNCIL Contractor Database

Transcription

1 BELLINGEN SHIRE COUNCIL Contractor Database Bellingen Shire Council requires all Contractors to be registered on our Contractor Database. HOW TO REGISTER To register with Council, Contractors are to complete the attached Contractor Details Forms and supply all relevant copies of Insurances, Registrations, Licences and Qualifications. MAINTAINING REGISTRATION To maintain registration all documentation provided to Council regarding Contractor details including Insurances, Registrations, Licences, Operator details etc. must be current. For registration as a Contractor to remain current, it is the Contractors responsibility to provide Council with copies of all current documentation to update information as changes occur. Contractors with any lapsed information will automatically be removed from Council s Contractor Database and will not be authorised to work for Bellingen Shire Council. PROOF OF INSURANCES Certificates of Currency (Statement of Cover), are to be provided for all Insurances required by Council. Bellingen Shire Council s Insurance requirements are listed below: - Workers Compensation & Income Protection Insurances Sole Traders & Partnerships require Accident & Illness Income Protection Insurance with a minimum Benefit of $1,000 per week and at least 24 months of Benefit Cover Workers Compensation Cover is to be supplied showing coverage for all Employees Public & Products Liability Insurance Minimum required amount is $20,000,000 Professional Liability Insurance This is required for Contractors offering professional advice to Council. The minimum Insurance coverage required is $10,000,000 Marine Hull and/or Cargo Insurance Council requires this Insurance for any Contractors who carry or float goods on behalf of Council. Motor Vehicles & Registered Plant Proof of Comprehensive Insurance is required for all Registered Motor Vehicles and Plant. Along with this, copies of all current RTA Registrations are to be provided. If Registration is executed online, the RTA receipt is required. This can be obtained on the RTA website. Unregistered Plant Unregistered Plant is to be notated on Contractors Public Liability Insurance. Any queries regarding Council s Contractor Database are to be directed to Vicki Wilson on (02) or by vwilson@bellingen.nsw.gov.au All documentation can be sent via to Vicki Wilson or by facsimile to (02) Contractor Details Vers1 Rev 1 Page1/7

2 BELLINGEN SHIRE COUNCIL Contractor Details Contractor Trading Name Owner/s....: Service Provided: Contact Details Operational Contact Person.... Ops Ph.... Ops Mob.... Ops Fax..... Operational Address Street... Suburb/Town.... Postcode.... Administration Contact Administration Contact Person... Admin Ph... Admin Mob......Admin Fax Address.... Street... Suburb/Town Postcode... ABN/GST ABN GST Registered? No Yes Business Structure Incorporated OH & S Induction Partnership/Sole Trader No Contractor who has not received and read a copy of the Council Contractor Information booklet will be permitted to work on Council Sites. I hereby acknowledge that I have received and read a copy of the Council Contractor Information Booklet and I undertake to ensure that BSC site safety procedures are adhered to at all times. Insurances Contractors must hold the following insurances whenever they are performing works for Bellingen Shire Council. Registered Motor Vehicles and Plant are required to be Comprehensively Insured whilst hired or used on Council activities. Details of each Vehicle to be so used and its related Insurances are to be provided using the form at Schedule A. Schedule A attached? No Yes Unregistered Plant is to be notated on the Contractor s Public Liability Policy and a list of plant so notated to be supplied at Schedule B Schedule B attached? No Yes Workers Compensation Insurance Worker s Compensation Insurer Policy Number...Expiry Date.../.../ Certificate of Currency attached Contractor Details Vers1 Rev 1 Page2/7

3 Public & Products Liability Insurance Note: Minimum required $20M Public Liability Insurer... Insured Amount $... Personal Accident & Illness Income Protection Insurance Note: Min $1,000/week & 24months benefit period- Required for non incorporated businesses) Personal Accident Insurer... Insured Amount/Week $... Professional Liability Insurance Note: Minimum required $10M Required? No Yes Public Liability Insurer... Insured Amount $... Marine Hull and/or Cargo Insurance Required for cartage of goods (e.g. floatage) Required? No Yes Public Liability Insurer... Insured Amount $... Plant Operators Bellingen Shire Council requires that all contract plant operators are identified on Council s register of contractors. If the operator is not on the register they will not be permitted to work on Council sites. Where plant, equipment or particular function requires the Contractor or Contractor s employees to hold a current licence, certificate of competency or permit; details are to be provided for inclusion on the register of contractors. Where for any reason a contractor introduces staff to a Bellingen Shire Council site or project it shall be the responsibility of the Contractor to ensure that they have notified Council of these changes. Such notifications should be made in writing using Schedule B of this document and ed to vwilson@bellingen.nsw.gov.au Details of the Contractor s Plant Operators and their relevant qualifications are to be provided using the form provided at Schedule C. Schedule C attached? No Yes Contracted Rates Contractors may submit a schedule of rates for inclusion in the register of Contractors. Quoted rates will stand firm until a date specified by the contractor. The contractor may rescind the rates prior to this date, but written notice of rescission must be received and acknowledged by Council 30 days prior to such rescission taking effect. Details of Contracted Rates may be provided at Schedule D Schedule D attached? No Yes I, a Director or person authorised by the Contractor / Subcontractor on whose behalf this declaration is made hereby declare that I am in a position to know the truth of the above information and declare that, to the best of my knowledge and belief the details provided in this form and the attached Schedules is accurate. Contractor Details Vers1 Rev 1 Page3/7

4 Total number of pages sent (inc. this) Contractor Trading Name..... Schedule A Motor Vehicle & Plant Insurances Note: Unregistered Plant must be notated on your Public Liability Policy and proof of same provided. Engine &/or VIN #... Registration Required? No Yes. Engine &/or VIN #... Registration Required? No Yes. Engine &/or VIN #... Registration Required? No Yes. Engine &/or VIN #... Registration Required? No Yes. Contractor Details Vers1 Rev 1 Page4/7

5 Contractor Trading Name..... Schedule B Unregistered Plant Plant listed below is to be notated on your Public Liability Policy and a full copy of the plant schedule and Proof of Currency is to be provided. Manufacturer Type Identifier (e.g. engine number) Contractor Details Vers1 Rev 1 Page5/7

6 Contractor Trading Name..... Schedule C Plant Operator Qualifications Whilst details of Operator qualifications must be provided here it is the Contractor s responsibility to ensure that only persons holding current applicable qualifications are permitted to operate/drive plant. Please include Drivers Licence details. Operator Name Plant Item Qualification/Ticket I acknowledge that, as the Contractor, it is my/our responsibility to ensure that all persons provided to work on Bellingen Shire Council projects are properly qualified and warrant that I have checked the validity of the information supplied above. I further warrant that Bellingen Shire Council will be notified if any changes occur to the above information. Contractor Details Vers1 Rev 1 Page6/7

7 Schedule D Schedule of Rates Note: Inclusion of this Schedule in the Contractor s Register does not constitute acceptance of the rates by Bellingen Shire Council. Service Description / Plant Item Inc Operator Y/N Unit of measure Rate Rates quoted above remain firm until Date.../.../ Position/Title Date.../.../. Contractor Details Vers1 Rev 1 Page7/7