General Services Agency

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1 General Services Agency Aki K. Nakao, Director COUNTY OF ALAMEDA REQUEST FOR INTEREST for ON-LINE DATA STORAGE AND TAPE BACKUP SOLUTION at ALAMEDA COUNTY INFORMATION TECHNOLOGY DEPARTMENT INTENT It is the intent of this Request for Interest (RFI) letter to assist in developing a list of qualified vendors interested in responding to a Request for Proposal (RFP) for providing the County of Alameda, Information Technology Department (ITD) with On-line Data Storage and Tape Backup Solution for its centralized server operations. SCOPE The County of Alameda ITD is seeking on-line data storage and tape backup solutions with the following characteristics: Initial on-line data storage of one Terabyte net-usable RAID 5 or comparable capacity based on Storage Area Network [SAN] and/or Network Attached Storage [NAS] technology. Initial five Terabytes of LTO/Ultrium tape backup capacity or comparable. Both solutions shall be expandable to at least ten Terabytes each within the initial equipment footprint. Both solutions shall integrate into an existing 100 Megabit/1 Gigabit Ethernet environment. The tape solution also shall support direct/native connection to the proposed on-line data storage solution. Both solutions shall be accessible from servers running Microsoft [MS] NT 4.0/2000 or Unix server software. The ability to also support IBM OS/390 servers via channel attachment is desirable. The solutions proposed shall be certified by the following: MS for its server and server-based applications software; Veritas for its NetBackup backup software; and Citrix for its Metaframe software. For data storage, support is required for changing volumes/logical units [LUNs] on-the-fly, as well as so-called snapshot volume copying. All solutions shall integrate into HP OpenView or comparable network management software.

2 Page 2 of 5 The proposed solutions shall be total packages including pre-installation planning, installation, necessary hardware, operational software and staff training. Also, included shall be hardware and software support 7 days x 24 hours x 365 days for the first three years of operation. Vendors may propose solutions either on a purchase basis or as an on-going service. VENDOR QUALIFICATION CRITERIA A. Vendor minimum qualification criteria includes, but is not limited, to the following: 1. Vendor shall be regularly and continuously engaged in the business of providing on-line data storage and tape backup solutions for at least the last five (5) years. 2. Vendor shall possess the ability to initiate, implement, develop and complete a job as requested, and shall have been continuously certified by all original equipment/software manufacturers [OEM s] for the solutions they propose for at least the last five (5) years. 3. Vendor shall possess all permits, licenses and professional credentials necessary to perform the required project On-line Data Storage and Tape Backup Solution. 4. Vendor shall have successfully completed at least five (5) projects of similar size and scope of the ITD project within the last five (5) years. A successful project is defined as a project that was completed to the satisfaction of the client, on time, and within the allocated budget. B. The General Services Agency is interested in promoting the growth of small local businesses through increasing the participation of these businesses in the County s purchases of goods and/or services. In order to encourage businesses to locate and remain in the County, to provide and enhance employment opportunities for persons living in the County, and to contribute to the economic environment of the County, the General Services Agency will incorporate the following requirements into the RFP to be issued. Bidders not meeting the following definitions of small and local business, are required to either partner, joint venture or subcontract with a small and local business for at least twenty (20) percent of the total estimated bid amount in order to be considered for the contract award. For the purpose of the contract referenced herein, a small and local business is one having no more than $5,000,000 in average gross receipts annually over the last three (3) years, and is a firm or dealer with fixed offices or distribution points located in and having a street address within the County, and which holds a valid business license issued by the County or by a City within the County. In order to meet the partnering, joint venture or subcontracting requirements of this section, businesses which are not small and local, shall submit with their bids, written documentation evidencing a firm contractual commitment to meeting the twenty (20) percent local participation goal described above, in the event the contract is awarded to them. The General Services Agency reserves the right to waive the small and local business participation requirement for this contract if the additional estimated cost to the County which may result from inclusion of the requirement exceeds five (5) percent of the total estimated contract amount or $10,000, whichever is less.

3 Page 3 of 5 If additional information is needed regarding this requirement, please contact Linda Moore, Business Outreach Officer, Alameda County GSA at (510) COUNTY CONTACTS Questions regarding this RFI shall be submitted in writing to: Tudor S. Mosu, Buyer Alameda County, GSA-Purchasing 1401 Lakeside Drive, Suite 907 Oakland, CA Fax: ESTIMATE CALENDAR OF EVENTS Event Date Request for Interest (RFI) Issued July 10, 2001 RFI Response Due BEFORE 2:00 p.m. on July 25, 2001 Request for Proposal (RFP) Issued July 26, 2001 RFP Response Due August 21, 2001 Contract Start Date October 1, 2001 Note: Dates referenced are approximate. REQUEST FOR INTEREST RESPONSE FORMAT Alameda County GSA-Purchasing intends to issue a Request for Proposal (RFP) in order to establish a contract for the above-referenced service in the near future. Vendors that meet the Qualification Criteria and are interested in receiving a Request for Proposal, should it be issued, must complete the attached Vendor Application and return it preferably via to by 2:00 p.m. on July 25, The subject of the must read: (Buyer TMosu) RFI On-line Data Storage and Tape Backup Solution. On-line Vendor Applications are available on the Alameda County Web Site at (General Services Agency, Purchasing, Vendor Application). See below for alternatives to submitting via . RFI responses received after the due date and time indicated above are not guaranteed to be included on the RFP bid list referenced herein. To be included on the bid list in order to receive an RFP, vendors are required to: 1. Complete the following Vendor Application. All areas above Purchasing Department Use Only must be completed. If utilizing the on-line Vendor Application, (Buyer TMosu) RFI On-line Data Storage and Tape Backup Solution must be typed where requested to: List the Supplies and/or Services Vendor is interested in Providing. 2. , fax, or post US Mail the Vendor Application by the due date and time referenced above. Responses received after the due date and time specified are not guaranteed to be included on the RFP bid list referenced in this RFI.

4 Page 4 of 5 Subject: (Buyer TMosu) RFI On-line Data Storage and Tape Backup Solution Mail: Attn: Aisha McElroy, Buyer s Assistant Alameda County, GSA-Purchasing 1401 Lakeside Drive, Suite 907 Oakland, CA Envelopes must be clearly marked: (Buyer TMosu) RFI - On-line Data Storage and Tape Backup Solution Fax: (510) Attn: Aisha McElroy, Buyer s Assistant Subject: (Buyer TMosu) RFI On-line Data Storage and Tape Backup Solution Alameda County does not guarantee that a Request for Proposal (RFP) for the services described herein will in fact be issued. Any dates referenced in this RFI document are approximate.

5 VENDOR APPLICATION Mail or FAX to: Request: Vendor Information: ALAMEDA COUNTY GENERAL SERVICES AGENCY, PURCHASING DEPARTMENT 1401 Lakeside Drive, Suite 907, Oakland, California FAX NUMBER: (510) Add new vendor Add new doing-business-as (DBA) name for existing vendor Add new address for existing vendor Change: Name DBA Address for existing vendor (Check one) Other Full Legal Business Name: DBA Name: Type of Entity : Individual Sole Proprietor Partnership Corporation Tax-Exempted Government or Trust Check the boxes that apply : Goods Only Goods & Services Rents/Leases Legal Services Rents/Leases paid to you as the agent Medical Services Non-Medical Services Describe: Other Federal Tax ID Number (required): PO Box/Street Address: City: State: ZIP: Vendor Contact s Name: Contact s Telephone: Fax Toll-Free Vendor Contact s address: Please check all that apply: LOC Local Vendor (Has street address and business license within Alameda County) SML Small Business (as defined by Small Business Administration) WOM Woman Owned Business (greater than 50%) AFA African American Ownership (greater than 50%) ASN Asian Ownership (greater than 50%) HIS Hispanic Ownership (greater than 50%) NAM Native American Ownership (greater than 50%) List the Supplies and/or Services Vendor is Interested in Providing; include Standard Industry Classification (SIC) if known: (Buyer TMosu) RFI On-line Data Storage and Tape Backup Solution Completed by: Title: Date: To be Completed by Auditor s Office/GSA Purchasing Acknowledged by: on (date) The Auditor s Office/GSA Purchasing Department added/modified the vendor record according to the information provided above. The assigned vendor number is: The Auditor s Office/GSA Purchasing Department could not add or modify the vendor record for the following reason(s): Please resubmit this form with the requested information.

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