Institut für angewandtes Stoffstrommanagement (IfaS) Competive Innovation

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1 Environmental Management Systems - Introduction - Jackeline Martínez Gómez Environmental Engineer MSc. In International Material Flo Management PhD- Candidat (TU Dresden) Summer School Curitiba, Outline Positions of the organization Introduction to environmental management systems (EMS): Definition Benefits for the organization Types of EMS Elements Planning of the EMS Implementation and operation Checking Management Introduction to EMAS Conventional management model Environmental problems in the enterprises Input -Ra materials -Water -Energy -Resources -Etc. Production process Output -Products. -By- products. -Effluents -Emissions. -Waste -Energy Environmental issues have been considered as risks, not as opportunities. The authorities have considered environmental issues as costs and not as a potential source for adding value Environmental issues have become part of the business objectives and strategies Environmental control has been a separate function in organizations End of pipe technologies The guidance in environmental management has been technical and not business oriented Environmental management positions in the organizations Heading beyond compliance Resistant Responsible Proactive Competive Innovation Product life cycle Pollution Prevention and minimization Resist being forced to comply Comply ith environmental las and regulations Managing environmental issues, including some not covered Managing environmental issues ith a focus on competitive advantage Waste treatment and minimization Compliance ith Las Environmentally responsible production Fuente: Arthur D Little, 1996 Etc. IfaS

2 Clean management model Environmental management system Input -Ra materials -Water -Energy. -Resources Production Process Output -Products. -By- products. -Effluents -Emissions. -Waste -Energy Part of an organisation s management system used to develop and implement its environmental policy and manage its environmental aspects. Recovery Treatment Recycling Source : 14001:2004 Benefits of for the organization Different types of EMS Economical Cost reduction Increased competitiveness Formal management system Ecological Socials Organizationals Protection of resources Improvement of the enviroment Environmental risks reduction Improvement of comunication Motivation of employees Improvement of corporate image Improvement of relationships ith stakeholders Compliance ith legislation Improvement of internal and external communication Formal management system EMAS Non-formal systems: Ekoprofit, Eco-lighthouse, clean production, eco- efficiency etc Series of standars on environmental management Environmental management systems: specifications and directives for use Environmental management systems. General directives on principles, systems and support techniques. Environmental audit directives. Basic principles Environmental audit directives. Audit procedures. Auditing environmental management systems. Environmental audit directives. Qualification criteria for environmental auditors. Environmental management. Environmental performance assessment. Directives Environmental management. Life cycle assessment. Definition of the purpose and field and inventory evaluation. Environmental management. Glossary. orldide The orldide total of certificates at the end of 2007 as This as an increase of 21 % over 2006 hen the total as Certificates had been issued in 148 countries compared to 140 the year before. Source:, 2009 IfaS

3 Generic standards 9001 and are generic standards. Generic means that the same standards can be applied: To any organization, large or small, hatever its product or service, To any sector of activity, and Whether it is a business enterprise, a public administration, or a government department. Source:, 2009 Generic standards (cont.) Generic also signifies that No matter hat the organization's scope of activity If it ants to establish a quality management system, 9001 gives the essential features Or if it ants to establish an environmental management system, gives the essential features. Source:, 2009 Continual improvement The model of continuous improvement cycle Perfomance Plan Act Do Check Assurance, control, Management Time Environmental Policy Elements Legal request Tools Results Register regulations 4.2 The Environmental Policy is an organization s statement of its intentions and principles in relation to its overall environmental performance. The Environmental Policy focuses on the folloing: Environmental aspects and impacts Existing environmental Management practices Incidents and nonconformities Measurement Analysis of documentation Intervies Visits Etc. Environmental register Identification of environmental problems Recommendations to Environmental Policy and Action Plan Is appropriate to the nature, scale and environmental impacts of its activities, products and services Commitment to continual improvement Commitment to comply ith relevant environmental regulations Commitment to ensure objectives and targets are met Communication to all employees, and available to the public All employees are required to be familiar ith this facility s environmental policy. IfaS

4 4.3 Planning the EMS Environmental aspects To identify the environmental aspects of its activities, products and services To determine those aspects that have or can have significant impact(s) on the environment Legal and other requirements To identify and have access to the applicable legal requirements and other requirements To determine ho these requirements apply to its environmental aspects. Objectives, targets and programs Activity Product Service Environmental Aspects Environmental Aspect Cause Element of an organizations activities or products or services that can interact ith the Environment Environmental impacts (+ / -) Effect Any change to the environment, hether adverse or beneficial, holly or partially resulting from an organizations environmental aspects. Identification of environmental aspects and impacts Identification of environmental aspects and impacts Example 1 Activity Handling of hazardous substances Environmental aspect Spill risks Example 2 Activity Operation aste ater treatment plant Sludge Environmental aspect Production of sludge Environmental impact Contamination of the "ater" ith a hazardous substance Environmental impact Soil pollution (in landfills) Identification of environmental aspects and impacts Identification of environmental aspects and impacts in the life cycle Example 3 Planta Diesel Activity Operation of CHP for energie generation Planta Diesel Environmental aspect Production of gas and noice Environmental impacts Air pollution Resource depletion Negative effects on the community 24 IfaS

5 Legal & other requirements Identify environmental legal requirements applicable to the operations of the organisation Identify other environmental requirements to hich the agency subscribes Sho ho legal & other requirements apply to environmental aspects Keep these up-to-date & incorporate them into other elements of the EMS Methodology to: Inform about legal requirements (external and internal changes) and to establish applicability of the standards, to communicate legal requirements, to identify voluntary commitments Projects Changes in processes Changes in legislation Ne commitments Legal & other requirements Identification of legal an other requirements Documentation: Procedural legal requirements Register: Applicable legal requirements Commitments Resources: Personnel assigned to identification; communication media; required studies Objectives, targets & programs Objectives, targets & programs Objective: Overall goal consistent ith environmental policy that the agency ants to achieve Significative environmental aspects Legal and other requirements Vies from stakeholders Target: Detailed performance requirement to achieve objective Environmental objectives Environmental program/action plan: To achieve objectives & targets Includes responsibility, means & timeframe Technological options and financial requirements, operational and business Metodology to: define goals / targets and to revie, follo up, informing the staff Projects Significative aspects Legal requirements Vies from stakeholders Resources Objectives, targets & programs Definition of objectives and targets Document: Objectives and targets Register: Follo of objectives and targets 4.4 Implementation & Operation Resources, roles, responsibility & authority Competence, training & aareness Communication Documentation Control of documents Operational control Emergency preparedness & response Resources: Personal IfaS

6 Resources, roles, responsibility & authority Competence, training & aareness Management provides appropriate resources Document roles, responsibilities & authorities Appoint management representative to: Co-ordinate establishment, implementation & maintenance of EMS Report to top management on performance of EMS & recommend improvements Identify positions & roles associated ith significant environmental aspects Assess competence Identify training needs Fulfil training needs Propagate aareness of the EMS Communication Communication Develop internal communication process Ensure that communication from external parties is appropriately managed Decide ho to proactively communicate externally about significant environmental aspects Intern Direction level Extern Questions /complaints Society Ansers Organization Significativ environmental aspects Operation level Society Documentation Documentation Environmental policy, objectives and targets Description of the scope of the environmental management system Description of the main elements of the environmental management system and their interaction, and reference to related documents Documents and records required by the standard Documents and records determined by the organisation to be necessary to ensure the effective planning, operation and control of processes that relate to its significant environmental aspects. Environmental policy Organizational structure Responsibilities Documentation Practices Processes Criteria to describe the EMS Documentation Resources: Personal Documents: Manual ambiental / Descripción del SGA 36 IfaS

7 Document control Operational control Document approval Document revie, update and re-approval Identification of changes and current revision status Availability at points of use Legibility and identification Identification and distribution of external documents Management of obsolete documents. Physically control all activities, functions, products and processes associated ith significant environmental impacts Operational control must include documented ork instructions and operating procedures defining the manner in hich control ill be maintained, on a risk management basis Operational control extends to significant environmental aspects of goods & services used by the agency, for communication to suppliers & contractors. Emergency preparedness & response Procedures to identify potential for accidents and emergency situations, appropriately respond to, and minimise the environmental impact of, accident and emergency situations Test emergency response emergency preparedness & response procedures, especially after incidents 4.5 Checking Monitoring and measurement Evaluation of compliance Non-conformity, corrective action and preventive action Control of records Internal audit Monitoring & measurement Monitor the activities, functions and processes that are associated ith a significant environmental impact Monitor performance, operational controls, & conformity ith environmental objectives & targets Calibrate or verify any monitoring & measurement equipment Evaluation of compliance Periodically evaluate compliance ith legal & other requirements Record the evaluations IfaS

8 Nonconformity, corrective action & preventive action Identify actual & potential nonconformities Take action to correct nonconformities and mitigate environmental impact Investigate nonconformities & determine root cause Take corrective action to avoid recurrence, & preventive action to prevent occurrence effectiveness of action taken Internal audit Establish & implement internal audit program to: evaluate conformity ith requirements of EMS & international standard evaluate effectiveness of EMS provide information to top management Control of records Management Retain all environmental records required for the successful development, implementation and maintenance of the EMS 4.6 Environmental declaration according to EMAS The objective of the environmental declaration is to facilitate to the public and other stakeholders, environmental information on: Impact, Environmental behaviour Continuous improvement of behaviour Features of information Exact and non misguiding Verifiable and justified Adequate and used in the right location and context Representative of the organization s environmental behaviour Featuring fe probability of mis-interpretation Significative regarding global environmental impact IfaS

9 Relevant information of the Environmental declaration General info about the organization or facility Structure Historical revie of the company Activities, products and services Number of employees Organigram Location: plan, photos Production process Description of productive processes Presentation of photographic records Products Introduce main products ith a technical description and photos Barriers to effective implementation Lack of management support and commitment Inadequate resources Lack of support from staff Inadequate aareness and culture ithin the organisation Lack of clear responsibilities and authorities EMS too complex for the organisation Organisational politics & culture ithin functional areas Conclusion An environmental management system takes time and commitment from the entire organisation. Obrigada pela atenção!! Effective running of an EMS ill provide ongoing environmental benefits, cost savings and contribute to building an attractive ork place culture. IfaS

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