Early Support for Infants and Toddlers Program (ESIT) Part C Data Management System 2010 OSPI/WASA Special Education Workshop August 12, 2010
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1 Every day, we are honored to take action that inspires the world to discover, love and nurture the greatness in all children. Early Support for Infants and Toddlers Program (ESIT) Part C Data Management System 2010 OSPI/WASA Special Education Workshop August 12, 2010 EARLY SUPPORT FOR INFANTS AND TODDLERS PO Box 40970, Olympia WA MAIN TTY FAX Richard Sanders, ESIT Data Manager Bob Morris, Data System Consultant, ARRA
2 Current DMS Background ESIT and Help for School Districts Current School District reports Planned improvements in current DMS
3 Current DMS (Background) Previously used expensive research and development to get data reports State staff, with advise from stakeholders, worked for several years to determine how to facilitate and improve data collection and reporting These efforts resulted in the creation of a new data system and it was developed and implemented using Federal funds in 2001
4 Current DMS (Help) We want to help school districts ESIT wants to help to make transitions (Part C to Part B) easier for families, schools, providers and ESIT Assist with better coordination of functional outcomes or children transitioning from Part C to Part B and into ongoing services Reduced reporting/data entry costs both for OSPI & ESIT
5 Current DMS (Help) We want to help schools districts (continued) To comply with education initiatives Electronically send transition information to school districts regarding children that will be coming to them from the ESIT (Part C) program at age 3 Give greater access to historical data about a child that have been in Part C to identify those children that have received Part C services in the past and have now shown up later in Part B
6 Current DMS (Help) We want to help schools districts (continued) To access ESIT reports and Children s IFSPs, you (or your staff) need to be added by the ESIT LLA or ESIT Agency to the staff table. Your school district must be the ESIT Agency for the child (likely already done) You will need to be set up as an school district agency manager.
7 Current DMS (Current Reports) There are two primary School district reports available for use now: Children in School District Displays a count by school district of children enrolled or residing in each school district. Children in School District By Age Displays a list children enrolled or residing in each school district and the age of each child.
8 Current DMS (Planned) ESIT has been meeting with OSPI, the Spokane School District and the Spokane LLA to develop requirements for a new schools report that will contain information needed for the P223H (Should be available in September, 2010) Creation of additional report notifying school districts of transitioning children and services they are receiving
9 New DMS Background & improvements ESIT and help for School Districts Planned links to external systems DMS Plans and Timeline
10 New DMS Background & improvements ARRA funds are available to create or enhance Part C data systems A contract was awarded to gather the requirements (rules) for a new data system (completed June, 2010) During August and September 2010, several contracts will be awarded to build and implement a new system that will replace the current one The new system will provide a new and improved set of user and schools reports
11 New DMS ESIT and help for School Districts: Reports being implemented in the current DMS will continue to be available in the new system (Additional changes/improvements to these reports are very possible) A new query reporting tool will be developed New security roles for school district personnel have been identified to aid in system access to children s records and reports
12 New DMS Planned links to external systems: OSPI CEDARS link (to provide common student/child identifier) will provide additional reporting capabilities Data Share agreement with the Department of Health to provide a link to provide demographic information and to get referral information from the Early Hearing Screening Program Data Share agreement with the ProviderOne State payment system to get Medicaid eligibility and payment information regarding services
13 New DMS Timeline for New DMS Project: January through June, 2010: Requirements and Rules gathering (completed) August/September 2010 (planned): Contracts for Project Management, Quality Assurance & Development procured/finalized October 2010 through Sept 2011 (planned): System Development, Testing & Implementation
14 Questions? Richard Sanders, ESIT Data Manager (360) Bob Morris, Data System Consultant (ARRA) (360) Mailing: Department of Early Learning Early Support for Infants and Toddlers P.O. Box Olympia, Washington Website:
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