2. Utilize key documents. Always ask, where is that written? Don t guess, and don t rely on oral history. Improve your research skills.

Transcription

1 NEW COUNSELOR TRAINING: ACADEMIC ADVISING FAll 2012 SESSION 1 Overview of Training 1. Content: the basics that all counselors must know. We will focus on the fundamentals, not all the tricky exceptions and complicated cases. 2. Utilize key documents. Always ask, where is that written? Don t guess, and don t rely on oral history. Improve your research skills. 3. Homework and practice exercises. 4. Lots of sharing. Lots of questions. 5. There is a lot more to community college counseling than just Academic Advising; but Academic Advising will be the focus of this training. [Not covered in this training: placement testing; basic skills & ESL students; probation status; student athletes; special transfer issues; international students & transcripts; career counseling; personal & crisis counseling; datatel counselor screens & SARS; etc.) 6. This training is about Ohlone College only; information may vary at other CCC s, but 80% will be the same at other CCC s. Confirm training dates/times. Academic Regulations (p. 37) Once you start seeing students, read this section very carefully every 6 months. Associate Degrees, Certificates of Completion, Certificates of Achievement (p. 46) Homework: Carefully read Ohlone Catalog: pages 39-59; AA Degrees (Business p. 69, Business Administration p. 69, Entertainment Design and Technology p 78, Liberal Arts p. 86, Natural Science p. 91) (Academic Regulations; Degree, Certificate & Transfer Info). Overview on page 47: Good Guideline for Counselors Certificates of Accomplishment (best for older students as a supplement to existing skills or degrees) Certificates of Achievement (OK for high school grads; best for students with degrees or career changers) Associate Degree (best for all students, but particularly for student coming out of high school and looking to increase skills and get a college degree.) o Vocational/Technical o General o Transfer 1. Associate Degree Requirements (p )

2 a. Complete GE pattern (A, B, or C) b. Complete requirements for major (with C or higher in each class) c. Complete at least 60 Associate Degree applicable units d. Minimum of 2.0 cumulative GPA. e. Complete at least 12 units from Ohlone College (Note: some majors require 50% of course work at Ohlone) To get a degree or certificate, a student must submit an Application for Degree or Certificate to the Ohlone Admissions Office by the deadline specified in the Class Schedule. 2. GE Patterns (read GE Options Chart, p. 55; how to decide which GE) REVIEW REQUIREMENTS FOR GE-PLAN A Catalog Rights Catalog Rights issues: History/Government; Tech Tools; Math 151 or 152/153; English 151B or 101A; General Degrees Degrees: General Degrees, Transfer Degrees, Vocational/Technical Degrees How many degrees can I get? How to find previous Ohlone Catalogs: Ohlone Website, search catalogs Non-Degree Applicable units: English 151A, 151B, 162, 163, Math 190, 151A/B, 151, ESL, English , etc. Check course description in Catalog or Schedule of Classes if it does not say Not Applicable to an Associate Degree then it is applicable to an associate degree. 3. HOW TO COMPLETE AN SEP (HANDOUT) DEMO SEP FOR STUDENT BELOW: Due 10/4 Sergio wants to get an AA degree in Broadcasting. He has been placed into English 151A and 162, and Math 152/153/155. He had been working full time but is going to work only 15 hours per week and wants to go to Ohlone full time. Complete an SEP. 4. Practice Exercises & Homework: Read Chapter 4 in Ohlone Catalog: Fees & Refunds (Learning objective: know where to find specific information in this chapter; do not need to memorize everything.) Complete and SEP for the following students (AA degree) 1. Mei wants an AA degree in Entertainment Design and Technology. She placed into English 151A and English 163, and Math 191 (Due 10/11) [Check units, prerequisites/advisories, and include Major AND Option course; after completing SEP, double check Steps for Completing SEP ]

3 2. Jessica wants an AA degree and may want to transfer to CSU EB sometime in the future: Major: Business. Placements: English 151B, 163, Math 151. Not working. Complete an SEP using Plan A. (Due 10/11) For October 18 th : -Complete new Student Ed for Jessica (#2) with Plan B. 3. Ray wants an AA Degree in Graphic Arts. Placement: English 101A, Math 190. AP test score of 3 in US History, score of 3 in Art History.

4 WEEK #2 1. READ CHAPTER 5 & 6 (ACADEMIC REGULATIONS) New Counselor Training session 2 Review Exercises from Session #1. SUBMIT ONLINE OHLONE APPICATION TO GET ID#. AFTER GETTING ID#, SIGN UP FOR WEBADVISOR What are the requirements for an Associate Degree? One presentation for each sample student (10 minutes each) 1. Tony 2. Kristi 3. Nancy ACADEMIC ADVISING: ASSOCIATE DEGREES (con t) How to read an Ohlone Transcript Units Attempted, Units Completed, Grade Points, GPA, Semester &Cumulative Totals, Repeated Courses, Academic Standing How to evaluate transcripts from other colleges for an AA degree California Community Colleges -Using online catalogs -Evaluating Plan A requirements USE ONLINE CATALOG FROM THAT SCHOOL. If a course from another California Community College meets that college s AA degree GE pattern, our evaluators will accept the course to meet the comparable GE area in Plan A. If not sure, send petition to appropriate Dean. Students who have Bachelors Degree from accredited college are waived from Ohlone Associate Degree GE. (Catalog, p. 49) -Quarter vs Semester (conversion chart) -Plan B and C: FOR CCC s, USE ASSIST. If a course meets a requirement for the CSU GE or IGETC, it should be applied to the same area for Ohlone s CSU GE or IGETC. -Reciprocity agreements and Students with Bachelor s Degrees -Petitioning

5 COMPLETE SEP s Advanced SEP s for AA degree: Due October 25 th. 1. Ray wants an AA Degree in Graphic Arts. Placement: English 101A, Math 190. AP test score of 3 in US History, score of 3 in Art History. Use Plan B 2. Sample Student 1 (Siree) wants to get an AA degree in ECS. She had been working 10 hours per week for the past several years, but is now only working 10 hours per week. Complete an SEP. Plan A. 3. Vanessa (#2) Complete an SEP if she wants to get an associate degree in Social Sciences. Use Plan B. Preparation for Transfer to CSU Read CSU Mentor: -Admissions Handbook: -Read Intro & Freshman Admissions to get overview (page 1-15) -Read (carefully) Preparing to Transfer to the California State University (16-23) -What are the requirements for a Lower Division Transfer? -What are the requirements for an Upper Division Transfer? most (95%) students should have an upper division transfer plan.

6 New Counselor Training Session 3 ACADEMIC ADVISING: CSU Transfer FROM READING: Read these topics carefully. Definition: Transfer Student Upper Division vs. Lower Division transfer 70 unit limit for UC & CSU: How to explain this benefits a student Minimum Requirements for CSU Upper Division Transfer (focus on this) CSU units (minimum) gpa (or higher); 2.4 for non-ca residents 3. Golden 4: Area A and B4 4. At least 30 units from CSU GE w/c or better grades Steps to develop SEP for CSU or UC Transfer student (with Associate Degree): [This is a slight variation of the Basic Steps to Develop SEP.] 1. Determine how many units the student should enroll in each semester 2. Start with English, Speech & Math (fill in each semester until all English & Math from CSU-GE or IGETC, and ASSIST are completed) 3. Next, put in all courses for major (from ASSIST) 4. Next, make sure there is at least 30 units for CSU GE or UC Minimum Admissions Requirements 5. Go back and include any other courses needed for CSU-GE or IGETC to make 60 total transferable units. 6. If a student wants an Associate Degree: go back and add any courses required for an Associate Degree (for most students, this should be the last step). The most common major for MOST transfer students are the General majors (Business/General Focus, Fine Arts, Humanities, Liberal Arts, Natural Science), or Human Development Studies. WHICH GE PATTERN IS BEST FOR TRANSFER? -CSU GE: Best for students who are definitely transferring to CSU -IGETC: Best for most UC transfers; good for student who are planning for both UC and CSU SEMESTER TO QUARTER UNIT CONVERSION ASSIST for Major READ:

7 1. CSU Mentor (for counselors): Go to Impacted Programs and Campuses and read this information. 2. SJSU Transfer Impaction: html 3. Extra Credit: Go to CSU Mentor and submit an application for Fall 2013 as if you were either a resident student: EXERCISES: 1. Ray wants to transfer to csu eb, major Art/Graph Design Option: English 101A, Math 151. AP test score of 3 in US History, score of 3 in Art History. Use Plan B 2. Sample Student 1 (Siree) wants to transfer to SJSU and major in English. Complete an SEP. Plan C (IGETC).

8 New Counselor Training Session 4 What are the requirements for an Associate Degree? What are the requirements to transfer to CSU as an Upper Division Student? Review Exercises from Session #3 (60 min) ACADEMIC ADVISING: CSU Transfer Applying To Multiple CSU Campuses Meet requirements for primary (1 st choice university) Go back and add any courses from ASSIST required by other universities IGETC (intro) Student Choice: IGETC or Campus specific Breadth/GE Courses from other CCC s, CSU s, Private, out of state, International IGETC Foreign Language Competency Grades of C- EXERCISES: 1. Now Ray wants to transfer to study Kinesiology. He may be interested in Athletic Training. He wants to transfer to Sacramento State or CSU EB. He placed into English 101A, Math 151. AP test score of 3 in US History, score of 3 in Art History. Complete an SEP that meets the requirements for both CSU campuses.use Plan B 2. Sample Student #2 completed course work at Chabot. She wants to major in Business to either CSU East Bay (1 st choice) or CSU Chico (Marketing Option). Complete an SEP that meets the requirements for both CSU campuses and completes an Associate Degree using IGETC. New Counselor Training Session 5 Review CSU Transfer Exercises: What are the basic requirements for an Associate Degree? What are the basic requirements to transfer to a CSU? Exercise #1 Exercise #2

9 How to evaluate transcripts from other colleges for CSU Transfer Community Colleges Using ASSIST (Course to Course vs. Sequence to Sequence Evaluating Plan B requirements Evaluating Major requirements Course work from other CSU s Use Catalog from that CSU: GE Areas Students with course work from other US Colleges Most units from accredited universities transfer as units Call Admissions Evaluators at CSU s for questions Applying to the CSU for Evaluation purposes as soon as Minimum transfer requirements will be complete. Accredited Universities: English, math, sciences, introductory social sciences, humanities OK. Critical Thinking mostly not OK. Petitioning Homework 1. Sample Student #3 completed courses at Foothill College (quarter system). He wants to major in psychology and transfer to Sacramento State (1 st Choice) or CSU EB as soon as possible. He placed into Math 152/153 and has an AP English Comp score of 4. Complete SEP using IGETC. 2. After completing SEP s: Read UC Quick Reference for Counselors: Read pages carefully, especially section on Minimum Admissions Requirements for Transfer Applicants/Junior-Level Transfer. (Read up to Language/Literature Credit ) What are the requirements to transfer as a junior to a UC? New Counselor Training Session 6 Transfer to UC From reading: UC Quick Guide for Counselors: Transfer Admissions Requirements What are the minimum requirements to transfer to UC? What Ohlone Courses meet the English Composition for minimum requirement for UC transfer? Using ASSIST for Major & GE/IGETC

10 Using ASSIST to determine Social & Behavioral Sciences, Arts & Humanities, and Physical & Bio Science SEP for Bio major at UC Davis (no AA degree) SEP for Business major for UC Berkeley IGETC IGETC when to use, when not to use Yes: Student s transfer goal: Just UC s, or both UC s & CSU No: Colleges/Majors that do not accept IGETC Maybe: Colleges/Majors that do not recommend IGETC ( high unit majors ) Yes: UCLA (except Engineering) Courses from other CCC s, CSU s, Private, out of state, International IGETC Foreign Language Competency AP IGETC Certification & Partial Certification UCB: Complete IGETC by end of spring semester All other UC s: Final Summer OK (or Partial OK) HOMEWORK: Read: 1. UC Quick reference: AP/page (using AP for IGETC vs. UC Major) 2. IGETC Standards: Sections 1 (History), 2 (Students Who May Use IGETC), 3 (IGETC Course Database), 5 (Courses Appropriate for IGETC), 6 (Courses not Appropriate for IGETC), 7 (Credit by Exam), 8 (Unit Value), 9 (Grades), 10.6 (LOTE: read entire 10.6 section), (Certification) EXERCISES: 1. Kevin would like to transfer to UC Berkeley or UC Davis in Biology. He placed into English 101A and Math 188. He is not working. He would like to know what he has to do to transfer ASAP (minimum transfer requirements; no Associate Degree). 2. Sample Student #2 completed course work at Chabot. She wants to major in Business to either UC Irvine (1 st Choice) or UC Riverside. Complete an SEP that meets the requirements for both campuses and completes an Associate Degree. She graduated high school in Mexico.

11 3. (Extra Credit) Sample Student #3 completed courses at Foothill College (quarter system). He wants to major in psychology and transfer to UC Berkeley (1 st Choice) or UCLA (2 nd Choice) or UC Davis. He placed into Math 152/153 and has an AP English Comp score of 4. Complete SEP. (Students usually need at least 3.8 GPA to get into UCB and UCLA in psychology.)

12 New Counselor Training Session 6 (Last Session) Review UC Transfer Exercises: What are the basic requirements for an Associate Degree? What are the basic requirements to transfer to a CSU? What are the basic requirements to transfer to a UC? Exercise #1 Exercise #2 Additional Training Topics for Academic Advising: Advising for Competitive Campuses o UC Berkeley o UCLA o Cal Poly Pomona Preparing for Professional Schools: o Medical, Dental, Pharmacy, Physical Therapy, o Law Special Requirements for specific majors: o Art, Architecture, Engineering, Nursing Private Colleges & Universities: o Ivy League, Small Colleges, Historically Black Colleges, Specialty Colleges & Institutes (Culinary, Animation & Digital Art, etc.) Vocational/Technical Schools International Students Athletes Ohlone Regulations: Probation, Overloads, Course repetition, Petitions, Assessment testing (cut-scores, waivers) Role & Responsibility of Counseling Faculty in Community Colleges NEXT STEPS: 1. Attend CSU & UC Counselor Conferences in Fall 2. Arrange counseling internship 3. Apply for adjunct counseling at Community Colleges

13 ACADEMIC STATUS Probationary statuses and procedures Progress & Academic Probation How academic status is established each semester WORKING WITH STUDENTS ON PROBATION Why do students get on Probation? Strategies for students to get off probation Completing basic skills courses Study habits/time management Motivation/setting goals/career exploration/sep s Getting help/tutoring/working with instructors/personal counseling/dsps Repeat courses basic skills and major courses that have grades of D or F; consider Academic Renewal for courses that are no longer in major and are too difficult or no longer useful Slower is faster Reinstatement Petition: role of counselor is to Guide and Monitor ASSIGNMENT: Read Ohlone Catalog pages (not including AP Credit) Read Ohlone website: and read the links about Student Success Workshop and Reinstatement -Complete Academic Regulations Worksheet -Complete the following Practice Exercise: Robert wants to enroll in summer and fall 2009 to Ohlone College. He is working 25 hours/wk at Peets. His goal is to get the fastest AA degree possible. But he wants to keep option open to transfer to CSU EB in Pychology. Complete a Petition for Reinstatement and SEP. -Does student need to petition Dean to repeat any courses? -Fill in limitations. -How many units will you allow him to take in summer and fall? -Should he repeat any courses? USING DATATEL

14 Screens TRCL (Grades) STAT (GPA and Academic Status) XTSM (Assessment) STPE (Overload Petitions) IASU (Transcripts) Reg Time SARS: Scheduling appointments Notes/Viewing/Printing OnBase: Look up ASSESSMENT & PREREQUISITES Exercise: Placement Testing Looking up placements in XTSM Waiving prerequisites. Challenge Procedures Student completed (with grades C or higher) at Mission College the following courses: English 903, Math 902, Art 4, Child Development 1, 2, 11 and 12. Currently working 25 hours/week. Complete an SEP for an AA degree in ECS. Exercise #2: Brandon Battles ( ) wants to transfer to SFSU in Journalism. He has completed English 122, and Speech 128 and Art 120 at Diablo Valley College Complete SEP for AA degree and transfer. He has taken the Ohlone Placement Test.

15 Using AP Scores Ohlone Catalog UC Quick Reference for Counselors CSU s & Private Colleges Practice Exercise: Student A wants to transfer to UC Berkeley (English) or UC Davis (English), and wants an AA Degree. She has an AP score of 4 in Biology, 3 in English Language and Composition, 3 in Calculus BC. The student finished the 9 th grade in Spain. She completed Spanish 101A last summer at Ohlone. ASSIGNMENT: Complete a student ed plan. Remember 1) Complete the SEP for the hardest goal, then go back and fill in courses needed for the next hardest goal, then go back to fill in courses for the easiest goal. 2) When completing the plan for the hardest goal, start with English and Math, then major, then minimum requirements, then GE if appropriate. Issues to Address: o AP Scores for Transfer to UCB and UCD o AP units toward 60 UC-transferable requirement o AP credit for AA degree. o Should the student finish IGETC? Explain o Foreign Language requirement for IGETC and UCB College of L&S Essential Skills Extra Credit: Do the same plan for this student if she was majoring in Molecular & Cell Biologhy (UCB) and Biology (UC Davis). STUDENTS WITH FOREIGN COURSEWORK (OHLONE) Review Admission Office Handout on Foreign Transcript Evaluation Information Using foreign course work for Plan A, CSU GE, IGETC Petitioning foreign course work for major requirements for AA. Upper Division vs Lower Division

16 STUDENTS WITH FOREIGN COURSEWORK UC/CSU 1. Universities do their own evaluations; they do not use Evaluation Services. 2. Foreign Bachelors degrees are usually acceptable at US universities for graduate school. (Students may need to complete some undergraduate major prep.) i. Bachelor s degree usually must be done after 12 years of primary/secondary school. (In some countries students graduate high school after 10 th grade, then go on to a 4-year Bachelors Degree. These are usually not acceptable and may be considered equivalent to a US Associate Degree.) ii. In some countries a bachelors degree is a 3-year degree; these are usually not considered equivalent to a US Bachelors degree; but the units could be transferable to a UC/CSU. iii. Refer students to universities for advising. For CSU s the students should apply first ($55) then contact CSU evaluator. For UC s contact Foreign Transcript Evaluators at specific campus. 3. No foreign course work can be used for IGETC (except foreign language requirement. 4. Issues i. Does the student need TOEFL? (For CSU, see specific Catalog) (For UC, see ETS Q&A) ii. For UC, has student gone over maximum units? (See ETS Q&A and UC Counselor Conference, Advising Students with International Records) Extra CSU Transfer SEP s 1. Ming wants to transfer to CSU East Bay and major in psychology. He placed into English 151B and 163, and Math 151. He is working 20 hours per week. Complete an SEP if he wants to transfer ASAP. She is interested in an AA degree but only if it doesn t add additional course work to her SEP. 2. Mandy wants to transfer to SJSU and major in Electrical Engineering. She wants to complete as many courses as she can before transferring. She is not working. She placed into English 151A, 163 and Math 181. ECS SEP s

17 1. Maryann wants to finish her AA degree in ECS. She is working in a preschool 20 hours per week. After she finishes her AA degree she wants to transfer to SJSU in Child Development. (See Transcript) June 18, Maryann wants to finish her AA degree in ECS as soon as possible because she will get a big raise at work. [Plan A] She is working in a preschool 40 hours per week. She needs to start with Math 190, English 151B & 163. After she finishes her AA degree she wants to transfer to SJSU in Child Development. (See Transcript) 2. UC Davis major in Biological Science. Placed into English 151B/163 & Math 152. Not working. No AA degree. 3. UC Berkeley, Psych major Placed into English 101A, Math 151. Not working. Wants AA degree. 4. UCSC, Business Econ. Placed into English 151B/163, Math 181. No AA degree. Finish IGETC. Exercise #1 [What are the requirements for UC Transfer? What are the steps to complete an SEP for UC Transfer?] Complete Student Education Plan for the following student: Student A -- New student; no previous college work; she was placed into English 151B, English 162 and Math 188; she is working 20 hours per week. She would like to transfer to UC Berkeley and major in Mechanical Engineering. No AA degree. Exercise #2 [What are the requirements for an AA degree?] Complete Student Education Plan for the following student: Student B -- Current Ohlone College student; he has passed the following courses ESL 183RW & ESL 183LS, Math 152, Music 160 and PE 360A3; student is not working; wants to get an associate degree in Graphic Design. Does not want to transfer. Exercise #3 [What are the requirements for CSU transfer? What are the steps for developing an CSU transfer SEP?] Complete Student Education Plan for the following student: Student C -- New Student; assessment placements are English 101A and Math 181; working 15 hours per week; wants to transfer to San Jose State in Business and get an associate degree.

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