Disaster Protection. A guide to the Kardex Safe Range

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1 Disaster Protection A guide to the Kardex Safe Range

2 It may be hard to fire-proof your office, but it s easy to fire-proof your business The Problem. If fire devastated your building tomorrow, would your company s essential media survive? Without them you could find it difficult to continue running your business. What s more, could you prove the extent of your losses for a full and speedy insurance settlement? The Fire Brigade is called out to a fire every 80 seconds. Commercial fires cost industry 602 million per year, but if the hidden costs, including lost production, lost orders and business interruptions are added, the total figure is much more. It s a fact that many companies cease trading after a fire not because of damage to factories or stock, but due to mission critical documents being lost. Protection from fire or theft can be a very important, but often forgotten, part of good document management. But it s not just fire you need to be wary of. A whole range of disasters including burglary, flood, electrical failure, vandalism and terrorism puts thousands of companies out of business each year. Vital Document Checklist ü Insurance documents ü Account books and sales ledgers ü Contracts and legal documents ü Customer records ü Personnel records ü Share certificates ü Computer backup disks ü Other magnetic media ü Other documents The Solution. It is therefore vital to ensure that core information is safeguarded so that if disaster strikes your company, you can be up and running again with minimum delay. It may be impractical to safeguard every piece of media, but it is essential that the key documents are protected. With this in mind, Kardex has developed a complete range of safes to suit every need. The level of protection required from a safe will depend on the type of media you want to store. For example, paper chars at 350 o F (177 o C), so lower protection is required than if you are storing disks, which melt at F (52 o C). So before deciding on a safe, it is important to think about the media you wish to store. What is the best way to do this? Follow our guidelines on choosing the right safe through this brochure.

3 Keeping your business safe The Kardex range has been specially designed to blend into your office environment, whilst offering point of use protection, not just from fire but burglars, vandalism and floods too. In order to decide what safe would be best for you, follow our guide to choosing the right safe. The Kardex range of safes will provide you with a fully comprehensive choice, in order to meet the demanding needs and requirements of storing media safely and securely, whatever your requirements. What type of safe do I need? There are three basic types of safe available, each designed specifically to protect against a certain type of threat. The three types are as follows: Data Media o Range in performance from one to two hours fire protection o Available in a range of sizes to allow protection for varying amounts of media. o Fully customisable with internal fitments to meet all requirements Document o Range in performance from 30 minutes to two hours fire protection o Filing cabinets, free standing or small units o Fully customisable with internal fitments to meet all requirements o Available with key lock or electronic lock options Cash Safes o Available in cash ratings up to 10,000 o Varying size options available across the range o Fire protection of up to 60 minutes for enhanced security. o Available in both key and electronic lock format. Cash Rating Explained The Eurograde is the industry standard cash rating given to a safe. Generally, the rule of thumb is to multiply the cash rating by a factor of 5 for commercial use, any by 10 for domestic use. For example, a safe with a 10,000 cash rating installed in a domestic location would have a nominal valuable rating of 100,000. Euro Grade Cash Rating 1 10,000

4 Data Media Safes Kardex Citadel Data Safes Total protection for all your data media The information stored on your computer media is vital to your organisation. It is also highly vulnerable. It is therefore essential that your irreplaceable data media is safeguarded in a Kardex Citadel Data Safe. Tested to withstand a fire for up to 2 hours, the Citadel range offers maximum capacity in the minimum of space. These cabinets allow for different types of media to be stored efficiently and securely, and with a range of sizes to choose from, the Kardex Citadel is the ultimate data media safe. The Kardex range of Citadel Data Safes is specially designed to withstand the fiercest fire and comes with a range of internal fittings according to the media you are looking to protect. Just one Citadel Data Safe can contain all the information your company needs to stay in business. Interior Fittings Fixed Shelf For Size 17x474x395 For 570 Size 17x764x445 Extensible Shelf For Size 70x440x374 For 570 Size 70x730x444 Lockable Compartment For Size 275x474x380 Lockable Double Compartment For 570 Size 275x764x440 Product Data Model External Dimensions (mm) Internal Dimensions (mm) Weight** Volume Height Width Depth* Height Width Depth (kgs) (lit) C C C C (1600) (635) 316 (321) C (1600) (840) 577 (587) Figures within ( ) are valid for 320 and 570 approved by UL to Class 125 2H. For remaining models the figures are the same for both certifications. *Dimensions exclude 61mm for handle. **Weights without interior fittings and packaging

5 Data Media Safes Kardex Citadel Range Tested to withstand a fire for up 2 hours, the Citadel range offers maximum capacity in the minimum of space. These cabinets allow for different types of media to be stored efficiently and securely, and with 5 sizes to choose from, the Citadel is the ultimate data media safe. A number of interior fittings are available ranging from shelves to lockable compartments, allowing for a mixture of media to be stored. The Kardex Citadel range has been tested and approved to EN and certified by ECB-S to the fire resistance of S 120DIS, giving it 2 hours fire protection. The range is also tested in accordance with the European norm EN and certified by ECB-S classes S1 and S2. The Citadel cabinet series is manufactured in accordance with the ISO 9001 quality management system and the ISO environmental management system. Maximum Storage Capacity of Data Media Type of Size Media/Shelf Total number of data media/number of shelves data media (mm) CD/DVD 142x124x /4 702/6 936/8 1404/ /12 Zip Drives 103x104x /5 896/7 1280/ / /14 DLT/LTO tapes 110x112x /4 336/7 432/9 624/ /13 DAT cassettes 80x60x /8 1608/8 2144/ / /24

6 Document Safes Kardex Document Safes Total protection for mission critical documents The Kardex Document Safe range is a broad set of fire-resistant cabinets, comprising of 6 different sizes. Understanding that many documents need ultimate protection from the very real threat that fire poses, this Kardex range can accommodate all the critical paper based media required. Available with 60 or 120 minute fire protection, the Kardex Document Safe range offers combined storage via a number of available interior fittings, whilst at the same time blending effortlessly into the office environment. Kardex document safes are specifically designed to withstand all that a major fire can inflict. When the cabinet doors are closed, both flames and water are kept out so your documents remain intact. Interior Fittings Fixed Shelf For KDS Size 17x594x432 Lockable Compartment For KDS Size 175x594x415 Extensible Shelf For KDS Size 50x567x430 Extensible File Frame A4 For KDS Size 75x567x357 Extensible File Frame Folio For KDS Size 75x567x416 Data Media Insert 60 Diskette* For KDS Internal Size 250x456x219 External Size 336x542x305 Volume Litre: 25 *only available as special Product Data Model External Dimensions (mm) Internal Dimensions (mm) Weight Volume Height Width Depth Height Width Depth (kgs) (lit) KDS 222/ KDS 232/ KDS 242/ KDS 252/

7 Document Safes Kardex Document Safe Range KDS 222/224 KDS 232/234 KDS 242/244 KDS 252/254 The Kardex Document Safes range offers a variety of sizes with a wide selection of interior fittings and accessories. So no matter what size or shape your essential documents are, they are sure to fit. Lockable drawers or internal compartments including a data media insert which provides added protection for delicate computer data are also available, to enhance customisation and flexibility. Kardex Document Safes have been tested and certified by SP (Swedish National Testing and Research Institute) according to the Scandinavian norm NT Fire 017 to class 60 Paper and 120 Paper. As mentioned previously, they will therefore withstand a fire for 1 or 2 hours. All cabinets are also manufactured in accordance with the ISO 9001 quality management system and the ISO environmental management system. As standard, Kardex Document Safes are fitted with a high security key lock however other lock options are readily available including combination locks, electronic locks or a combination of locks. All cabinets in this range are supplied empty, giving you complete customisation control from the wide range of interior fittings available. Maximum Storage Capacity of DIN binders (75mm) Model Standard KDS 222/ KDS 232/ KDS 242/ KDS 252/254 40

8 Document Safes Kardex Safe Files more than just a filing cabinet Designed to look and work exactly like ordinary filing cabinets, Kardex Safe Files provide first class protection for your most important documents. Available in two, three and four drawer sizes, these cabinets fit perfectly into your office environment. This new range of fire cabinets has been extensively tested and holds a fire rating of up to 120 minutes. In addition to this, each drawer is individually protected, meaning that even if one is open, the contents of the closed drawer will remain protected. All safe files are fitted with key lock as standard and all drawers include provision for hanging suspended files. KCS 120/3 KCS 120/2 KCS 120/4 Product Data Model External Dimensions (mm) Internal Dimensions (mm)* Weight Volume Height Width Depth Height Width Depth (kgs) (lit) KCS 120/ KCS 120/ KCS 120/ *Each drawer s internal dimensions

9 Document Safes KCS 120/2 KCS 120/3 KCS 120/4 For optimal storage possibilities, Kardex Safe Files include 3 dividers per drawer as standard. Additionally, each drawer has slots on the base to allow for flexible placement of the dividers. Each separate drawer houses additional suspension bars as standard, which can be easily mounted to reduce the width to suit A4 files. The Kardex Safe File cabinets are tested and certified by SP (Swedish National Testing and Research Institute) in accordance with most common and well-established norm in Europe, NT Fire 017, in fire class 120 paper, offering a 2 hour fire protection. Kardex Safe Files are also manufactured in accordance with the ISO 9001 quality management system and ISO environmental management system. The full height sides of the drawers make them extremely stable when fully loaded and the steellined inner body protects the contents from insulation dust. High quality locking possibilities are available and cabinets can be equipped with a central key lock as single locking or as dual central locking. Additional Storage Information KCS 120/2 KCS 120/3 KCS 120/ mm of storage 1857 mm of storage 2476 mm of storage

10 Document Safes Kardex Lateral Safe Files Designed for the office environment Designed to save space and fit comfortably into the office environment, Kardex Lateral Safe Files provide a stylish alternative to conventional fire safes, complementing systems furniture. Available in two, three and four drawer, the Lateral Safe File range carries a fire proof rating of 60 minutes and has been tested to the ECB-S S60P labels. Product Data If you want to safeguard your vital documents, in a user friendly, filing cabinet, you can be rest assured that the Kardex Lateral Safe range offers the highest level of protection. Model External Dimensions (mm) Internal Dimensions (mm) Weight Number of Height Width Depth Height Width Depth (kgs) drawers KLS 60/ KLS 60/ KLS 60/ To put the fire rating into perspective, the internal temperature of the cabinets would not exceed 350 o F for at least one hour when exposed to external temperatures of over C. The robust design of the Kardex Lateral File Safes also means that if dropped, fully loaded, from 30 feet, the contents would still remain safe. In order to offer maximum customisation and flexible styles, the Kardex Lateral cabinets are available in an array of colours.

11 Cash Safes Kardex Vault extreme cash protection Designed to high quality standards, this comprehensive range of cash safes will provide you with ultimate protection for your valuables and other important items. With its aesthetically pleasing look, the user friendly Kardex Vault blends into the office environment with ease. Protected from fire for up to 60 minutes and carrying a cash rating of up to 10,000, you really can have peace of mind that your valuables will be safe and secure within the Kardex Vault. Product Data Size External Inside Drawer Volume Weight Total Depth Minimum Projection Dimensions (mm) Dimensions (mm) (lit) (kgs) with door at 90 (door open to give full Height Width Depth Height Width Depth (mm) interior access) (mm) Interior Fittings Model Shelf Full Width 300mm High 300mm High Drawer Cupboard Coffer Size 0 a n/a n/a n/a Size 2 a a a a Size 3 a a a a Size 5 a a a a Deposit Capsule Envelope Front Facing Rear Facing Rotary Trap Facility Deposit Slot Drawer Trap Drawer Trap (size 2+) Size 2+ a a a a a

12 Cash Safes The Kardex Vault is certified and tested by the latest European Testing Authorities to European Standards EN and manufactured to ISO 9002 accredited quality assured process. All size safes in the Vault range are secured by a single double bitted keylock as standard conforming to EN A wide range of mechanical electronic and time delay locks can be fitted on special request. Ultimate security is provided from the 32mm moving bolts that extend from 3 sides of the door, securing it into the body. This bolt work design provides highly effective protection against attacks and up to four anti-explosive devices protect the bolt work. Front Drawer Trap Capsule Deposit The Kardex Vault is fully customisable to offer a range of safes to meet all requirements. Bespoke solutions include a capsule deposit, rotary trap, envelope slot and front facing drawer trap. Full Width Drawer Rotary Trap 300 mm High Lockable Cupboard Shelf Envelope Slot The cabinets are supplied empty, giving you the opportunity to customise your safe to your own specific requirements. Please note that customisation work comes at an extra cost. Maximum Deposit Size Dimensions (mm) Type Height Width Depth Front Facing Drawer Trap Rear Facing Drawer Trap Rotary Trap

13 Independent Testing to the highest international Standards All Kardex safes have been tested by independent experts in conditions which exceed what is likely to be faced in even the severest of fires. Test 1: A: 1 hour B: 2 hour Swedish National Testing and Research Institute NT Fire 017 The safe is furnace heated to over 1000 C for over 1 hour (Test 1A), or 2 hours (Test 2B). The burners are extinguished and the red-hot safe is left for several more hours. During this time the safe reaches its maximum temperature before starting to cool naturally. During the test the internal temperature must not rise by more than 150 C. After the test the safe is examined by experts to ensure the contents are totally unaffected. Safe Range: Test 2: EN Burglary Resistance You can be rest assured that the Kardex Safes that carry the EN testing mark have been subject to intensive and demanding assessments. The Safes are exerted to different levels of force and equipment exerted to ensure they are of the highest standards. Kardex Safes with this mark will have been put through rigorous experiments including oxyacetylene torches, diamond drilling and other aggressive equipment in order to test the robustness of the safe. Safe Range: Kardex Document Safes Kardex Safe Files / Lateral Kardex Vault Test 3: A: 1 hour B: 2 hour EN (S60 / S120 DIS) The toughest test of all, for the toughest of safes As Kardex Citadel Safes need to protect vulnerable magnetic media they are subject to more stringent tests. They are subjected to furnace temperatures of over 1000 C for one hour (Test 3A), or two hours (Test 3B), sufficient to make the unit glow bright orange. The safe then remains in the sealed fire chamber for several more hours. In a further test, the safe is heated to over 1000 C and then immediately dropped from a height of over 9 metres onto a layer of rubble. After this the cabinet is returned to the fire chamber and exposed to a temperature of over 900 C and then left for several more hours. During the test programme, the maximum recorded temperature rise was 28 C (the permitted rise for data media is 50 C). At no time was the maximum humidity of 85% exceeded sure proof that Kardex Citadel Safes will protect your vital media even in the severest of fire conditions. But even that is not enough to satisfy us. Kardex Citadel Safes have been subject to explosion tests and have even been submerged into the River Rhine! Every time the data media has remained intact and undamaged. Safe Range: Kardex Citadel Safes All dimensions and weights are correct at time of printing. The manufacturer reserves the right to alter the external appearance and dimensions of safes without prior notice.

14 Fire Today, Gone Tomorrow That s the Reality! In order to safeguard your business and make sure you are fully equipped to deal with the aftermath of a disaster, take the easy step by step guide to ordering your safe, and ensure that if the worst were to happen, you ll stay in business! Situation Fire / Flood / Electrical Failure / Vandalism! Problem Lost documents / data and other critical media could easily see you cease trading! Solution Contact us today to help prevent the worst! Step 1 Choose the range that best suites your needs Step 2 Contact Kardex via any means below Step 3 Order your safe! Free Document Fire Risk Assessment One of our Document Management Experts will be happy to conduct a free, no obligation Document Fire Risk Assessment. They will help you evaluate which documents are vital to your company s survival and the best way of protecting them. More Info.Whatever your requirements If there is any information that is not within this brochure that you require then please do not hesitate to contact us: By Post: The Marketing Department Kardex Systems (UK) Ltd FREEPOST Nat 3114 Epping CM16 5BR Quoting reference: KSR06 By Phone: By Fax: By Or visit info@kardex.co.uk

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