Online Payment Processing What You Need to Know. PayPal Business Guide

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1 Online Payment Processing What You Need to Know PayPal Business Guide

2 PayPal Business Guide Online Payment Processing 2006 PayPal, Inc. All rights reserved. PayPal, Payflow, and the PayPal logo are registered trademarks of PayPal, Inc. Designated trademarks and brands are the property of their respective owners. Notice of Non-Liability PayPal, Inc. and the authors assume no liability for errors or omissions, or for damages, resulting from the use of this guide or the information contained in this guide.

3 Table of Contents Introduction... 4 Online Payment Processing Basics... 5 The Payment Processing Network... 5 How Online Payment Processing Works... 6 What to Look for in an Online Payment Processing Solution... 8 What You Should Know About Internet Fraud... 9 PayPal s Payment Processing Solutions Easy, Secure, and Reliable...11 Website Payments Pro Website Payments Standard Payflow Pro Payflow Link Payments Virtual Terminal What You Need to Get Started...14 Online Payment Processing - 3

4 Introduction Increase Sales: Sell Online If you re not selling online, you re missing a key opportunity to grow your revenue. Tapping into online markets can help you boost profits, reduce overhead, and reach new buyers. More people are shopping online than ever before. And new technology is making it easier, safer, and more cost-efficient to sell online. A secure online store is a must for a business that wants to thrive and grow. After speeding past the $100-billion USD mark just three years ago, online sales will top $200 billion USD this year. According to The 2006 State of Retailing Online, the ninth annual Shop.org study conducted by Forrester Research, Inc. (Nasdaq: FORR) of 174 retailers, 2006 online sales (including travel) are expected to rise 20 percent to $211.4 billion USD. Sales excluding travel will reach $138 billion USD. A secure online store isn t just a fringe benefit for a business that wants to grow and thrive. It s a must. An online store allows you to be open for business 24 hours a day, seven days a week. Plus, you don t have to hire a large staff to manage orders because the latest payment processing tools can handle transactions automatically. What s more, an online store can help you reach new markets across the country or around the globe. With the right payment processing services, online merchants can get paid quickly and easily while protecting themselves against fraud. The most critical step in establishing an online store is ensuring that you can accept customer payments for single or repeated transactions. Online payment processing tools offer customers the convenience of paying by credit card, PayPal, or other electronic payment sources like debit cards, purchase cards, and echecks. Additionally, successful online merchants must make sure their stores are secure. Online fraud rates are climbing, but smart merchants can protect themselves with security and fraud prevention systems from a company they trust. According to CyberSource Corp., businesses lost nearly $2.8 billion USD to online fraud in 2005, up from $2.6 billion USD in PayPal s Fraud Protection Services provide secure and reliable tools that help offer you and your customers peace of mind. Online payment processing simplifies the operation of an online store by providing a reliable, easy, secure, and seamless experience for both you and your customers. This guide will provide what you need to know about the essential elements of online payment processing: Online Payment Processing Basics The Payment Processing Network How Payment Processing Works What to Look for in an Online Payment Processing Solution What You Should Know About Internet Fraud PayPal s Payment Processing Solutions Easy, Secure, and Reliable What You Need to Get Started Online Payment Processing - 4

5 Online Payment Processing Basics It takes just a few clicks for consumers to complete most online purchases. But for merchants, the typical transaction weaves through a web of banks, processors, and other institutions to ensure customer payment information is routed reliably and securely. To earn and keep customer confidence and trust, working with an experienced and secure payment processing service is essential. A payment processing service provides the key connections between merchants, customers, and banks to enable secure transaction of online payments. The Payment Processing Network The payment processing network connects sellers, buyers, and banks to enable the secure and reliable execution of online transactions. Sellers need an internet merchant account with an acquiring bank that allows them to accept customer credit cards electronically. Customers need a bank that issues credit cards and verifies the customer s credit limit and available cash balance for proposed purchases. The elements and participants include individuals, institutions, and processes and services. Individuals Merchant: Someone who sells goods or services. Customer: The holder of the payment instrument. Institutions Customer Issuing Bank: The institution providing the customer s credit card. Acquiring Bank: Provides internet merchant accounts required to enable online card authorization and payment processing. Credit Card Associations: Financial institutions that provide credit card services in concert with credit card associations such as Visa and MasterCard. Processor: A large data center that processes credit card transactions and settles funds for merchants. A processor can be either a bank or a company dedicated to providing these services. Ceridian is an example of a payment processor. Online Payment Processing - 5

6 Processes and Services Authorizations: The process of verifying that customer credit cards are active and have suffi cient available credit limits. Settlements: Processing authorized transactions to settle funds into a merchant s account. Payment Processing Service: A service that connects merchants, customers, and banks involved in online transactions. A third party, such as PayPal with its secure payment gateway, usually offers this service. How Online Payment Processing Works Online payment processing consists of two principal steps: authorization and settlement. Authorization verifi es that the card is active and the customer has suffi cient credit to make the transaction. Settlement is the process of charging the customer s card account and transferring money from the customer s account to the merchant s account. Payment Processing Authorization The payment authorization process engages multiple institutions and services to verify that sufficient credit is available to complete the transaction. During authorization, a bank verifi es that holders of a payment instrument, like a credit card, have suffi cient credit or funds to make a purchase. 1. Customer decides to purchase online and inputs credit card information. 2. Merchant s website receives customer information and sends it to payment processing service. 3. Processing service routes information to processor. 4. Processor routes information to bank that issued customer s credit card. 5. Issuing bank sends authorization (or declination) to processor. 6. Processor routes transaction results to payment processing service. 7. Processing service sends results to merchant. 8. Merchant decides to accept or reject purchase. (Here, the merchant should take additional precautions to ensure the credit card is not stolen and that the customer actually owns this card. See What You Should Know About Internet Fraud below.) Customer Merchant Processing service Processor Issuing bank Online Payment Processing - 6

7 Payment Processing Settlement Once the merchant has shipped the product or authorized the download of merchandise, the merchant may request that the payment processing service settle the transaction. During settlement, funds are transferred from the customer s account to the merchant s bank account. The merchant initiates the payment settlement process once the product has been shipped to or downloaded by the customer. 1. The merchant informs the payment processing service to settle transactions. 2. The payment processing service sends transactions to processor. 3. The processor checks the information, and forwards settled transaction information to the card association and card-issuing bank. 4. Transactions are settled to the card issuers and funds move between the acquiring bank and issuing bank. Funds received for these transactions are sent to the merchant s bank account. 5. Acquiring bank credits merchant s bank account. 6. Issuing bank includes merchant s charge on customer s credit card account. 1 2 Processing service Credit Card association 3 4 Merchant Processor Issuing bank Acquiring bank Customer Online Payment Processing - 7

8 What to Look for in an Online Payment Processing Solution Finding a reliable, secure, and flexible payment processing solution for your business is critical, so it s important to take the time to investigate and assess the options available to you. A payment processing solution should be: Secure As your business grows, your payment processing solution needs to be able to keep pace. Reliable Backed by an established, trustworthy company Comply with the Payment Card Industry (PCI) Data Security Standard Provide comprehensive and standard antifraud features Store customer financial information with state-of-the-art encryption Supply password-protected account management Provide reliable and cost-effective acceptance and processing of a variety of payment types Authorize credit cards in real time Scale to thousands of transactions to meet peak demand Based on a fault-tolerant network of redundant servers to ensure uninterrupted operations Easy to Use Provide easy, flexible integration with merchant s website Scale rapidly and seamlessly as transaction volume increases Work with leading internet merchant account providers Provide easy-to-use tracking and reporting system Store transaction records securely Process offline transactions through a virtual terminal Provide recurring billing payment for services Offer upgrade options to accommodate future growth Online Payment Processing - 8

9 What You Should Know About Internet Fraud Because the credit card isn t physically present during online purchases, credit card associations hold merchants liable for fraudulent transactions. So merchants must take additional steps against online fraud. Many merchants don t know that they are liable for fraudulent credit card transactions online. Credit card associations can impose stiff penalties for fraud expenses on top of the stolen goods and related shipping costs. Fortunately, there are ways to protect against fraud. The most important thing you can do is choose a reliable and secure payment solution that includes basic and advanced antifraud features. Here are some of the most common fraud-related risks facing online merchants. Choose a payment solution that includes basic and advanced antifraud features to protect your business against fraud. Product Theft: Occurs when a criminal uses stolen credit card information to purchase goods and services for themselves or for resale. Identity Theft: Occurs when stolen credit card information is combined with readily available Social Security numbers and address information to open new credit cards under the criminal s name and address. Cash Theft: Occurs when criminals access a virtual cash register by stealing merchant account access information and impersonating the merchant to issue credits or payments to themselves. Use of the PCI Data Security Standard and data encryption virtually eliminates this possibility. Chargebacks Chargebacks occur when a cardholder disputes a credit card purchase. During such disputes, the card-issuing bank initiates a chargeback against the merchant to retrieve funds for the sale from the merchant s bank account. Chargebacks can cost the merchant the value of goods, services, or shipping provided, or cost the merchant time and expense to prove that the disputed transaction was legitimate. The most common type of chargebacks occur when a customer states that he or she: 1. Didn t receive the item ordered 2. Didn t receive the item believed to be ordered 3. Had his or her credit card stolen and used by the thief 4. Stole merchandise or services through the fraudulent use of a chargeback Choose a Secure and Reliable Payment System The solution should take advantage of standard processing level antifraud features such as card security code, a three- or four-digit number printed on the physical card, and address verification system (AVS), which verifies that the address supplied by the credit card holder matches the address on file at the issuing bank. Both of these antifraud features should execute during the payment processing authorization phase. In addition, your antifraud service should include options to upgrade to advanced fraud protection, essential for high value, high volume, and international transactions. Online Payment Processing - 9

10 Look for Solutions That Protect You and Save Time and Money The ideal solution will not only give you added protection against credit card fraud, cash fraud, and hacking attempts, but it will also allow you to manage all of these features quickly and easily with a single, intuitive interface. PayPal s global fraud detection team is comprised of more than 1,000 experts worldwide monitoring the web for the latest scams. Each PayPal Payflow Gateway Service includes standard antifraud features and offers seamless integration of optional, advanced antifraud features such as buyer authentication, an extra safeguard that allows credit card holders to submit a special password directly to their card-issuing bank during a transaction. PayPal Basic Fraud Protection Services offers eligible users eight filters that may be customized to trigger approvals, denials, and other actions and allow you to easily configure the system to meet your needs. For merchants who conduct high-value or high-volume transactions or operate internationally, PayPal Advanced Fraud Protection Services provides 22 filters for additional protection. With PayPal Fraud Protection Services, you don t need technical or fraud expertise to help ensure the integrity and profitability of your business. Additionally, if you re using PayPal as an internet merchant account, PayPal offers businesses and customers alike additional protection through its global fraud detection team, comprised of more than 1,000 experts worldwide monitoring the web for the latest scams. For more information on fraud and what you can do to help prevent it, get our guide: What Every Merchant Should Know About Internet Fraud at: https://www.paypal. com/en_us/pdf/pp_fraudprevention_guide.pdf Online Payment Processing - 10

11 PayPal s Payment Processing Solutions Easy, Secure, and Reliable PayPal s payment processing solutions are designed to meet the demanding and diverse needs of a variety of online merchants. By providing affordable payment connections among merchants, customers, and financial networks, PayPal s solutions take advantage of the latest technical resources to streamline transactions, while helping to prevent fraud. Products including Payflow Link, Payflow Pro, Website Payments Standard, and Website Payments Pro allow everyone from mom-and-pop online retail stores to enterprise-level businesses to process transactions easily, reliably, and securely. With PayPal you get professional integration support so you can scale quickly and seamlessly as your business grows. What s more, additional options will allow you to scale quickly and seamlessly as your business grows. PayPal s Fraud Protection Services and Recurring Billing Service for Payflow, along with other customer service packages, include professional integration support. Most importantly, Payflow offers one of the industry s few payment processing services with immediate connectivity to all major processors and most shopping carts. Note, however, that you do not need a PayPal account to process credit cards on your website. Once you have your own website, determining which product is right for you is a matter of asking a few simple questions: 1. Do you need an all-in-one solution that includes an internet merchant account and allows you to process credit cards online? If you don t have your own internet merchant or business bank account, PayPal can provide a total solution with its Website Payments Standard and Website Payments Pro solutions: Website Payments Pro: Website Payments Pro is an all-in-one payment solution that allows customers to shop and pay on your site. You can accept credit cards directly on your site and get the features of a merchant account and gateway through a single provider at a lower cost. Website Payments Pro allows you to control your checkout from start to finish. Website Payments Standard: Website Payments Standard lets customers shop on your website and pay on PayPal. It offers a pay-peruse model with no set-up or monthly fees. Like Website Payments Pro, it includes shipping and tax calculators, reporting tools to measure your business, and support for international currencies. 2. Do you have your own internet merchant account or business bank account that allows you to process credit cards online? If you do, consider PayPal Payflow Gateway products: Payflow Pro: Scalable and fully customizable, the Payflow Pro solution is recommended for merchants who require peak site performance and direct control over payment functionality on their site. Merchants using this service can enhance the customer experience by allowing shoppers to complete the checkout process without ever leaving your site. Payflow Link: This service is designed for merchants who require a simple solution to selling on the web. In order to use this service, you need to add only a small piece of HTML code that will link your customers to order forms hosted by PayPal. This simple package allows you to process payments by credit cards, debit cards, and checks, online and offline. It also works with most major shopping carts. Online Payment Processing - 11

12 3. Do you need a basic payment processing service? Look first to a basic PayPal service for processing credit cards payments. These include: PayPal Payments: Payments lets you send customers invoices that they can pay on PayPal. This simple solution does not require you to have a shopping cart or an internet merchant account. PayPal Virtual Terminal: Virtual Terminal provides your business with the same functionality as a stand-alone credit card-processing terminal, but allows you to accept credit card payments by phone, fax, and . You can use Virtual Terminal on any computer with an internet connection. Also, you can use PayPal as an Additional Payment Option. This option allows merchants to put the PayPal logo on their own website to accept PayPal as an alternative payment source, in addition to credit cards such as MasterCard or Visa. Online Payment Processing - 12

13 I need an all-in-one solution. I have an internet merchant account. I need basic payment processing. Additional payment option Website Payments Pro Website Payments Standard Payflow Pro Payflow Link Payments Virtual Terminal PayPal Customer Experience Where customers shop: Shop on your website Shop on your website Shop on your website Shop on your website Varies with your business Varies with your business Shop on your website Where customers check out: Your website or on PayPal PayPal Your website or on PayPal PayPal PayPal Phone, fax or mail PayPal Customers need a PayPal account: No No No No No No No Integration Internet merchant account: Included Not needed Required Required Not needed Included Required Shopping cart support: Yes Yes Yes Yes Not required Not required Yes Technical skills: APIs HTML APIs or HTML APIs or HTML Not required Not required APIs or HTML Ability to accept phone, fax, or mail orders: Included Upgrade Included Included Upgrade Included Upgrade In addition, all PayPal products accept major credit cards and bank transfers, include industry-leading fraud protection services, and offer online, phone, and support. Online Payment Processing - 13

14 What You Need to Get Started In three easy steps, merchants can acquire everything they need to begin accepting online purchases. 1. Choose a payment processing service. Website Payments Pro Website Payments Standard Payflow Pro Payflow Link Payments Virtual Terminal Industry studies show that offering a variety of payment choices can contribute to an increase in revenue. 2. Set up an internet merchant account, if you don t already have one. All online businesses need to operate with an internet merchant account, primarily for depositing and refunding online payments. Website Payments Pro and Standard feature an integrated internet merchant account and gateway to make it quick and easy for you to begin doing business online. If you register for either Payflow Pro or Payflow Link and already have an internet merchant account, PayPal will provide you the option to apply for an internet merchant account with our preferred merchant account provider. 3. Customize your payment processing service with additional services. Protect your business and customers from fraud: Fraud Protection Services. From simple automated credit card fraud screening to enterprise-grade perimeter security services, PayPal can save you time and money while protecting your business. Express Checkout. Provides your customers with a secure and convenient payment flow because they don t have to re-enter information already stored in their PayPal account. Accept repeat payments from your customers: Recurring Billing Service. A fast, cost-effective way to accept repeat payments for installment plans, monthly fees, or subscriptionbased services. Offer your customers an alternative to credit card payments: Providing customers with a variety of payment choices, including credit cards and PayPal, has been shown in several industry studies to contribute to an increase in revenue. For More Information For additional PayPal product and pricing information, call us at , send us an at or visit the PayPal Merchant Services section of the PayPal website at Online Payment Processing - 14

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