Jane Tallitsch. Paul Kuehnert, Health Department DATE: September 29, 2009 SUBJECT: TITLE: Documents needing legal evaluation. Theresa Heaton x85149

Transcription

1 Kane County Health Department Paul Kuehnert, MS, RN Executive Director Public Health Center 1240 N. Highland Avenue Aurora, Illinois Public Health Center 1330 N. Highland Avenue Aurora, Illinois Public Health Center 113 S. Grove Avenue Elgin, Illinois TO: FROM: Jane Tallitsch MEMO Paul Kuehnert, Health Department DATE: September 29, 2009 SUBJECT: TITLE: CONTACT: X Documents needing legal evaluation 1. DCFS Site Assessment for Partner 2. Virtual Private Network Usage Agreement Theresa Heaton x85149 REVIEW AND COMMENT ONLY. Contract/Grant/Agreement requ1r1ng Karen McConnaughay's signature. Need to have returned by ASAP. *Please return to Diane Roop - Aurora Health - after review for Paul Kuehnert signature.

2 Kane County Health Department DOCUMENT VET SHEET for Karen McConnaughay Chairman, Kane County Board Name of Document: 1. DCFS Site Assessment for Partner 2. Virtual Private Network Usage Agreement Submitted by: Date Submitted: _P~a:!.!:u~I.!.!K!:!:ue:::.:h.!.!.n!.!:e:.!..:rt~ """"'9~/..!:2~9/r:...::0~9 Examined by: (Signature) (Date) Comments: As Lead Agency for the Healthworks Program, this agreement allows the Health Dept. access to the DCFS computer system to assign and record Medical Case Management Agencies, primary care providers, and health-related data on DCFS children in our area. Chairman signed: No Date: I a... :;Jd -d?' Return document to " Diane Roop, KCHD-1240 N. Highland Ave., Ste. 21, Aurora Rev 08/09

3 From: Blixt, Harland Sent: Monday, September 14, :41 PM To: HealthWorks; rock -island. il. us; Cc: Champagne, Vincent; Bradshaw, Stephen Subject: Connecting Healthworks Lead Agencies to the DCFS System Healthworks Lead Agencies: Your agency has been contracted as the Healthworks Lead Agency for your area. As the Lead Agency, you will need to have access to the DCFS computer systems to assign/record Medical Case Management Agencies, primary care providers, and otherwise enter health-related data on DCFS children in your geographic area. Access is also provided to the DCFS confidential system. Assuming your agency already uses some type of high speed Internet service, there is no cost to your agency for this access. There are a couple of steps involved in getting you this access. First, we need to set up your agency on our system. There are 2 forms attached that must be completed and returned in order for DCFS to grant your site this access. These forms include the Site Assessment for Partner form and the Illinois DCFS Virtual Private Network (VPN) Usage Agreement for Partners. The Site Assessment form gives DCFS the information needed to create a connection with your own system, including address, site contacts, number of users and the type of Internet connections you are currently using. You will probably need to involve your IT person in completing this form. This can be returned electronically to Harland Blixt at harland.blixt@illinois.gov or by fax at Once this is received, you will be contacted by a DCFS network analyst to assist you with site connection to the DCFS system. The VPN Usage Agreement must be read, completed and signed by your agency director or manager and then faxed to Harland Blixt at It will allow us to connect your agency users to the DCFS network via VPN access after we receive their individual user creation requests. Once these forms have been received and the site process has begun, you will be contacted with information on how to create DCFS accounts for your individual workers who will be utilizing the system. If you have any questions about this process for conversion to the DCFS computer system, please contact Harland Blixt via at harland.blixt@illinois.gov or by phone at If you have questions about the ehealth program itself, contact Vince Champagne at Harland BliXt DRS PUS/Training Uaison ; PRIVILEGED AND CONFIDENTIALITY NOTICE: This (and/or the documents accompanying such) may contain privileged/confidential information. Such information is intended only for the use of the individual or entity above. If you are not the named or intended recipient, you are hereby notified that any disclosure, copying, distribution, or the taking of any action in reliance on the contents of such information is strictly prohibited. If you have received this transmission in error, please immediately notify the sender by telephone to arrange for the secure return of this document.

4 Date: SITE ASSESSMENT for EXTERNAL BUSINESS PARTNER Site Code: CURRENT INFORMATION Agency Name: Kane County Health Department Street Address: 1240 N. Highland Avenue City: Aurora Zip Code: Main Phone Number: SITE CONTACTS Primary Site Contact Name: Diane Ritter Phone: Fax: Secondary Site Contact Name: Elba Salazar Phone: Fax: Technical Contact Name: Diane Ritter Phone: Fax: How many total users at the above-noted site will require access to DCFS applications? 4 Estimate the number of concurrent users that will be accessin the DCFS a lications. 4 NETWORK INFORMATION What type of Internet connection does your site use? 0 DSL 0 Broad-band cable 0 Fractional T1 [:8] Internet Connection via network 0 Other What is the speed of your Internet connection? 500Mbps Does Internet bound traffic traverse through your corporate office first or is it direct from your site? Through corporate office first Please describe and sketch your network layout to the Internet. (Include other sites, switches, firewalls, and routers.) Attached provided by Kane County Information Technology Department. COMMENTS For questions, call Harland Blixt Return to Harland Blixt- Fax# or via to Harland.Biixt@illinois.gov

5 JO)(JF~ lllinois Department of Children & Family Services Illinois DCFS Virtual Private Network (VPN) Usage Agreement for Partners This DCFS Virtual Private Network (VPN) Partner Usage Agreement, herein referred to as Usage Agreement, is by and between the Illinois Department of Children and Family Services, herein referred to as DCFS, and: Partner Name: Partner Principal Address: Partner Mailing Address: Kane County Health Department 1240 N. Highland Avenue Aurora, IL N. Highland Avenue Aurora, IL Herein referred to as External Business Partner ABIDE BY EXISTING CONTRACTS AND POLICIES Partner agrees to abide by the usage policies of their existing Provider contract, usage policies of the State of Illinois Department of Children and Family Services, the State of Illinois Department of Central Management Services and the State of Illinois. INSTALLATION, DISTRIBUTION AND MANAGEMENT Partner will only install the DCFS provided VPN client software and configuration files to and use from a device with up-to-date anti-virus software, host-based firewall software, and latest operating system updates. If VPN access is installed on and used through a privately owned device, the Agency agrees to ensure that the device has up-to-date anti-virus software, host-based firewall software, and latest operating system updates. Also, if an Agency employee utilizes a privately owned device, the Department prohibits transferring or downloading any confidential information onto personal computer or . Partner consents to a scan of the device being used for DCFS VPN access to determine if listed components are present and to determine if any malicious software is installed. The output of this scan will determine the connecting device's compliance posture and will affect the access granted to DCFS shared resources. Partner also consent to accepting and installing software upgrades at DCFS direction either manually or automatically in order to mitigate issues which may arise in the VPN client software or to improve DCFS VPN functionality, performance or security. Partner understands distribution of DCFS provided VPN software is restricted by its author, Cisco Systems Incorporated, by this Usage Agreement and that DCFS VPN software and its underlying encryption routines are export-restricted by the United States Government. Partner will not allow its use or distribution, in whole or in part, by another public or private entity and agrees to hold DCFS harmless for any adverse effects to their network and/or the computer used for DCFS VPN access. PLEASE FAX THIS USAGE AGREEMENT TO (217) DCFS OITS Network Services VPN Usage Agreement draft v3.1

6 USAGE AND. MONITORING The Partner agrees that DCFS VPN functionality is for use solely to connect to DCFS networked resources in support of their contracted status as an agent of DCFS, as an agent acting on behalf of DCFS, or as an agent acting pursuant to legislative mandate under legislative authority. If the contracted status of an Partner changes, the Partner agrees to discontinue use of DCFS VPN and to delete any DCFS-provided software and configuration files related to VPN. The Partner also agrees to notify OITS within 24 hours of an employee's departure from the Agency. When using VPN, it is the Partner's responsibility to take reasonable and customary steps to enforce compliance and to govern and to protect its use. Partner agrees to allow its DCFS VPN connections to be monitored and logged and understands downloading or uploading copyrighted material and distributing it in any way is prohibited. DCFS logins and passwords will only be used to access DCFS shared resources and the Partner will not allow publishing or sharing of DCFS logins or passwords and will safeguard their DCFS VPN access privileges and components from any unauthorized use. The External Business Partner agrees that violation of this Usage Agreement may result in disabling remote access privileges, termination of Provider contract, and other legal action. Installation and use of configured DCFS provided VPN client software demonstrates that the Partner has read and understands the conditions under which DCFS VPN software my be used to access DCFS shared resources. Please direct questions to your immediate management or to the DCFS OITS Help Desk at Do not sign and return this Usage Agreement until questions about portions you may not understand. you have read, understand and consent to be bound you have received answers to By your signature you indicate by this Usage Agreement. Partner Signature: Date: PLEASE PRINT Name: Title: Telephone: Fax: Address: Paul Kuehnert Executive Director (630) (630) PLEASE FAX THIS USAGE AGREEMENT TO (217) DCFS OITS Network Services VPN Usage Agreement draft v3.1

7 Page 1 of 1 Juniper SSG 550 FlreV\60 Juniper ISG 2000 FlreWlllnDP Internal Ne!WJrk Heellh Department file://c:\documents and Settings\phddsr\Local Settings\ Temporary Internet Files\Content.Outlook\N7V A... 9/30/2009