FOR ACCURATE PAYROLL PROCESSING, ALL PROJECT RELATED TIME CARDS MUST INCLUDE THE

Transcription

1 INFORMATION TECHNOLOGY PROJECT/LARGE PROJECT TRACKING FOR EMPLOYEES In the Time & Schedule Solution, employees working on IT projects or specific large projects will need to track their time specifically to each project. The following document will help both Exempt (Salaried) and Hourly employees to record their time to the correct accounts, ensuring proper payroll. IT Personnel will record projects to either Capital Labor PJITC IT Capital Project Time (10100) or to Operational Labor PJOPR Operational Project Time (61100). Please work with your project manager to confirm which project type is appropriate. NOTE: If data is not recorded accurately, payroll could be inaccurate. FOR ACCURATE PAYROLL PROCESSING, ALL PROJECT RELATED TIME CARDS MUST INCLUDE THE FOLLOWING 4 COMPONENTS: Process Level (Company), Department, Grant (Activity), Project (Account Category) Sample Capital Expense: Sample Operational Expense: NOTE: Familiar terms that have the same meanings: mybc Activity = TASS Grant mybc Account Category = TASS Project

2 EXEMPT EMPLOYEES (SALARIED) CAPITAL LABOR PJITC PAY CODE PROJECT CODE 2. Look in Employee Favorites for Add Calendar. 3. Complete the Add Calendar screen following these steps: a) Date field: Input the date you worked on the project b) Pay Code: Select PJITC IT Capital Project Time (with cursor in Pay Code field the menu c) Time: The start time e) Process Level: Always 1000 (Shared Services) f) Department: Always 8799 h) Project: Always Time & Schedule Solution Job Aid 09/28/2015 2

3 OPERATIONAL LABOR PJOPR PAY CODE PROJECT CODE 2. Look in Employee Favorites for Add Calendar. 3. Complete the Add Calendar screen following these steps: a) Date: Input the date you worked on the project b) Pay Code: Select PJOPR Operational Project Time (with cursor in Pay Code field the menu c) Time: Enter the project start time e) Process Level: Always 1000 f) Department: Chose either 5451 IT Projects or 5453 Epic h) Project: Always NOTES: If working on multiple projects during pay period, you must use a separate Add Calendar entry for each project per day using a different start time that does not overlap the previous entry. Labor that is entered in PWA should match the labor that is entered in TASS. For questions on operational labor versus capital labor, please see your Project Manager Labor that is not considered Capital will default to your home department via the Salaried Auto Generated Hours. No Calendar entries are needed. Time & Schedule Solution Job Aid 09/28/2015 3

4 HOURLY EMPLOYEES Hourly employees must use Add Clocking to Clock In and Clock Out of the appropriate project for each block of time on each project. If not working on a project, employees must Clock In and Clock Out of home department. Note: Leaving all fields blank will default to home department. Hourly employees will need to use the desktop TASS application to enter project related time. Badge readers will not be available for project related tracking. CAPITAL LABOR HOURLY EMPLOYEES 2. Look in Employee Favorites for Add Clocking. 3. Complete the Add Clocking screen following these steps: a) Date field: Input the date you worked on the project b) Pay Code: Select PJITC IT Capital Project Time (with cursor in Pay Code field the menu c) Time: The start time e) Process Level: Always 1000 (Shared Services) f) Department: Always 8799 h) Project: Always Complete an Add Clocking again for the end time on the project (this will be an OUT punch). NOTES: Labor that is entered in PWA should match the labor that is entered in TASS. For questions on operational labor versus capital labor, please see your Project Manager If working on multiple projects during pay period, you must use a separate Add Clocking entry for each project per day. Time & Schedule Solution Job Aid 09/28/2015 4

5 OPERATIONAL LABOR HOURLY EMPLOYEES 2. Look in Employee Favorites for Add Clocking. 3. Complete the Add Clocking screen following these steps: a) Date: Input the date you worked on the project b) Pay Code: Select PJOPR Operational Project Time (with cursor in Pay Code field the menu c) Time: Enter the project start time d) Process Level: Always 1000 e) Department: Chose either 5451 IT Projects or 5453 Epic f) Grant: Matches mybc Activity Code; with cursor in the Grant Field, a list of available options g) Project: Always h) Requested Reason: Any notes associated with coding can be placed in this area as needed i) Click Save 4. Complete an Add Clocking again for the end time on the project (this will be an OUT punch). Time & Schedule Solution Job Aid 09/28/2015 5