Anemoon project K.U.Leuven. Anemoon project. Campus

Transcription

1 Campus

2 WELCOME POLAND RUSSIA MEXICO LITHUANIA FRANCE NETHERLANDS SWITZERLAND ZIMBABWE GERMANY BELGIUM ISRAEL UNITED STATES UNITED KINGDOM CANADA AUSTRIA

3 PRESENTATIONS WILL BE AVAILABLE

4 ONLINE DEMO S DURING BREAKS!!!!!

5

6 HISTORY 1997 Rector A. Oosterlinck (february 1997): Future of administrative information processing? Taskforce lead by Prof. G. Dedene (march-april 1997): Problem diagnosis + solution scenario s Vice-Rector G. Langouche (april 1997): Assignment for LUDIT-council lead by prof. Van de Capelle = Draw up concrete policy proposal 1998 LUDIT-council 2 recommendations -> GeBu 20 october 1997 = proposal for new organisation 17 november 1997= proposal for new software basis LUDIT-councel 3 recommendations -> GeBu (selectionpath) 3 february 1998 = choice of software pakket - SAP 16 march 1998 = choice of DBMS - Oracle 6 april 1998 = choice of implementation partner, Cimad a.o. Chalk lines of Anemoon project drawn up Prof. Goedseels, general manager, becomes sponsor First Anemoon forum for staff (may 1998)

7 ANEMOON???? The leaves of the Anemone flower symbolise the 6 domains. Together they form one whole which represents integration. The flower, which owes her name to her reaction to the slightest breath of wind (Anemos=wind), is also a symbol for change and flexibility.

8 ANEMOON GOALS More and beter services with the same number of people DOELSTELLINGEN - PROCESSEN PRODUCTIVITEIT Efficiëntie (optimaal middelengebruik) Effectiviteit (doeltreffendheid) Stroomlijnen processen KWALITEIT Tijd (tijdig, voorspelbaar) Nauw keurigheid (juist, accuraat, consistent) Klantgericht (service, transparantie) DOELSTELLINGEN - GEBRUIKERS Administratie Basistoepassingen voor de centrale en decentrale administraties Occasionele gebruikers Self-service toepassingen voor elk profiel binnen en buiten de Campusgemeenschap Management Beleidsondersteunende toepassingen voor de centrale en decentrale beleidsverantwoordelijken Legal person All users DOELSTELLINGEN - TOEPASSINGEN MIDDELEN State of the art applications Procesondersteuning door workflow PERSONEEL Self-service via inter- en intranet FINANCIËN Integratie met desktop LOGISTIEK & TD Integratie met EIS, DW, OLAP INTEGRATIE STUDENTEN ONDERWIJS Probleemloos jaar 2000 Vlotte overgang EURO Gebruiksvriendelijke interactie ONDERZOEK Autorisatie gebaseerd op single logon Time Budget Project members Broad functional scope (implicit: replace current mainframe systems) Participation key users important!

9 ORGANISATION PROJECTORGANIGRAM STEERING COMMITTEE sponsor projectleader Coördination committeel Infrastructure committee PG system management PG business intelligence PG e-university AC finance AC HR AC logistics AC education AC students AC research PG finance PG HR PG logistics PG education and students PG research Key users finance Key users HR Key users logistics Key users Educ&stud Key users research Decentral key users AC = architecture rcell PG = project group

10 ORGANISATION ANEMOON STEERING COMMITTEE Rector Humanities Exact sciences Biomedical sciences Student policy Research policy Educational policy Rectoral services Campus Kortrijk General services

11 ORGANISATION DOMAINS Student policy Information architect for students ICTS Domain responsible for students Architecture cell students Educational policy Information architect for education Domain responsible for education Architecture cell education Research policy Information architect for research Domain responsible for research Architecture cell research Central offices Information architect for finance Domain responsible for finance Architecture cell finance Information architect for logistics Domain responsible for logistics Architecture cell logistics Information architect for HR Domain responsible for HR Architecture cell HR RESPONSA- BILITY

12 ORGANISATION PROCESS MAP

13 RESOURCES internal project members 1450 man months 120 man years inclusive expertise build up jan/98 jul/98 jan/99 jul/99 jan/00 jul/00 jan/01 jul/01 jan/02 jul/02 jan/ Keyusers+/-25 % External consultant = coach = 5% External costs budget 14% 27% SW licentie SW onderhoud External consultants man days 40% 14% Externe consultancy Varia Hardware

14 RESOURCES Kopie Productie Kopie test PAS11 (P12) Productie Databaserver PAS49 (P11) Productie Applicatieservers PAS145 (P11A01) PAS81 (P11A02) SAP 4.6c / CM L6 PAS161 (P11A03) Quality PAS65 (Q11) Development PAS07 (D11) EE Intake PAS19 (I12 4*332MHz 3GB 250 GB R0 2*9GB T 300GB ESS 4*750MHz 8GB 4*36GB E 4*1450MHz 8GB 2*36GB 4*750MHz 8GB 4*36GB 4*1450MHz 8GB 2*36GB 200GB ESS 4*750MHz 8GB 4*36GB 4*332MHz 3GB 4*9GB 300GB 90GB R1 ESS 64 E 64 E 64 E 64 E 64 W W 2*375MHz 4GB 4*18GB 64 Giga ethernet 3*50CD Fast ethernet 2*332MHz 2GB 4*9GB 54GB R1 W ixos PAS09 2*750MHz 4GB 2*18GB 288GB R1 W 370 CD 90GB R1 2*375MHz 2GB 2*9Gb T BW Development PAS12(BWD) ixos 4.2 BW 3.0b WAS 6.20 TSM 324* magstar 60 LTO 50GB R5 4*600MHz 2*375MHz 4*600MHz 2*375Mhz 2*375Mhz 4GB 3GB 4GB 1.5GB 1.5GB 100GB 2*18Gb 90GB 4*18GB 2*18Gb 4*9GB 72GB 4*18GB ESS 54GB R1 81GB R1 R1 R1 64 E W E NT Compaq 1*pent2 333MHz 512MB 2*4GB Citrix SAPSRV02 BW Productie PAS33(BWP) Win2000 Dell poweredge 2*1GHz 2GB 4*18GB ITS productie ITSP1 PAS17(WSD) Win2000 Dell poweredge 2*1GHz 2GB 4*18GB ITS test ITST K.U.LOKET WP 2.11 WAS 6.20 ITS 6.10 PAS97(WSP/WPD) Linux 2.4 Dell poweredge 800MHz 256MB 1*10GB Workplace webserver WORKPLACE SAP servers (10/2003) Firewall NOKIA-3 Firewall Nokia ÏP Mb RAM IPSO OS met checkpoint FW-1 PAS01 (vrij) 4*332MHz 3GB 4*9GB W Leuca Production SAPleuca(P21) (Fail over) NOKIA-4 PAS03 (vrij) 4*332MHz 3GB 4*9GB W Leuca dev./quality SAPleuca2(D21) KULeuvenNet PAS04 (vrij) 4*332MHz 3GB 4*9GB W PAS05 (vrij) 4*332MHz 3GB 4*9GB W

15 AND BC SELF-SERVICE APPLICATIONS ANEMOON TEAM BUSINESS INTELLIGENCE BACK OFFICE APPLICATIONS FINANCE LOGISTICS HR RESEARCH EDUCATION STUDENTS

16 PRIORITIES - RESOURCE ACTIVITIES OPTIMALISATION OPTIMALISATIES CONTINUOUS CONTINUE VERBETERING IMPROVEMENT MAINTENANCE ONDERHOUD UPGRADE NIEUWE NEW PROJECTS PROJECTEN ONDERSTEUNING SUPPORT

17 resources time PRIORITIES - RESOURCE ACTIVITIES MANPOWER / DEADLINE = TUNNEL Clear priorities

18 PROJECT MEMBERS jul/02 jan/03 jan/02 jan/00 jul/00 jan/01 jul/01 jul/99 jan/99 jul/98 jan/98

19 CM PROJECT TEAM CM TEAM (CM) Danny Henckaerts Sien Maes Jan Raeymaekers Alison Scott-Brown Geert Vaes Francis Vandenplas Natasja Van der Have Carolien Van Soom Jos Van Weert consultants SAP Wim Heylen Willy Clijmans Tom Saeys CAMPUS MANAGEMENT E-UNIEF TEAM (selfservice, workflow, document mgt.) Barbara De Bruyn Eddy Declercq Jan Verreydt (4/5) Lut Willems (4/5) Johan Winkelmans Veerle Stallaert RESEARCH TEAM (integration doctoral research) Kris Claes Mgt. info TEAM (Business Warehouse) Tine Overloop (4/5) Sabine Beullens LOGISTICS TEAM (integration realestate, rooms) Ann Buttiens BC TEAM (BC support) Jos Storms FINANCIAL TEAM (FI-CA, integration with financial systems) Marianne Defevere

20 ACHIEVMENTS ANEMOON PERSONNEL Administrative organisation, committees Personnel administration and management ATP recruitment Time registration Payroll Autom. budget control personnel BW for personnel Self-service my file E-government Self-service my employees Self-service absence requests FINANCE Accounting KUL Budget preparation /follow up Revenues and expenses Financial transactions Accounting LRD BW for finance OLAP on the web Accounting exploitations Self-service for budget holders Decentral postings of corrections Fiscal reporting Student account LOGISTICS Space inventory Internal warehouse mgt. Decentralised accounts Graphical integration CAD elling/purchasing warehouse receivable Purchasing external vendors S Assignment / usage of space Selfservice purchasing Internal financial transactions Lease / rental space warehouse envronmental reporting RESEARCH Interfaces legacy and SAP HR/finance Interfaces legacy and SAP HR/finance Mgt. Research contracts Mgt. Internal research funds BW for research Self-service for research promotors Research organisation Research inventory (projects, teams, expertise s, cooperations, equipment, ) EDUCATION/STUDENTS Prototypes student masterdata academic structure for BAMA Student master data Student (Re)registration Academic structure masterdata Academic year planning

21 Campus

22 REALISATIONS ANEMOON PERSONNEL Administrative organisation, committees Personnel administration and management Recruitment ATP Time registration Payroll Autom. budget control personnel BW for personnel Selfservice my file Selfservice my employees E-government Selfservice leaverequests FINANCE LOGISTICS RESEARCH Accounting LRD Masterdata students BW for finance OLAP the web (Re)registration students Masterdata Accounting KUL Budget preparation /follow up Revenues and expenses Financial transactions Interfaces legacy and SAP HR/finance Accounting exploitations Selfservice for budgetholders Space inventory Internal warehouse mgt. Decentralised accounts Graphical integration CAD Selling/purchasing warehouse receivable Purchasing externalacademic vendors structure Assignment / usage of space Selfservice purchasing Internal financial transactions Lease / rental space warehouse envronmental reporting Planning academic Interfaces legacy and SAP HR/finance year Mgt. Research contracts Mgt. Internal research funds BW for research Selfservice for research promotors Research organisation Decentral correctionpostings Fiscal reporting Student account Research inventory (projects, teams, expertise s, cooperations, equipment, ) EDUCATION/STUDENTS Prototypes student masterdata academic structure for BAMA Masterdata students (Re)registration students Masterdata academic structure Planning academic year

23 CAMPUS MANAGEMENT??? INTEGRATION WITHIN SAP ENVIRONMENT Campus management is an add-on for SAP R/3 and part of the complete HER solution mysap Human Resources Personal Admin. Personal Develop. Payroll Recruiting mysap Public Sector Funds & position Mgmt. Contract Acc. Grants mgmt. Records m gmt. my SAP Enterprise Portal Univer sity portal Student portal Employee portal mysap Financials Financial Admin. Controlling Biller Direct SAP Basis Org Mgmt. ALE Workfolw Archiving mysap CRM Marketing & Sales Opportun ities & Call Center Web Application Campus Management Student Life Cycle core functionality mysap Higher Education & Re search solution my SAP Business Intelligence Reporting Enterprise managem ent SAP Learning Solution Life Long Learning Distance Learning CMS Systems mysap SRM eprocurement

24 CAMPUS MANAGEMENT??? The campus management solution is designed to support the management of teaching and studies in general, and ro support the progress of each student individually. Recruitment Alumni Admission Student Accounting De-registration Equivalency Determination Studentadministration Application Reporting Student- Masterdata Academic History of the Study Academic Structure Rules & Regulation Teaching & Study Graduation Registration Academic Calendar Events Degree Auditing Course Registration Resources Event Planning Change of Program Examination & Grading Progression Re-registration

25 CAMPUS MANAGEMENT??? One solution that supports the widely differing administrative processes as well as the different educational models found around the world. Different educational models Non program oriented Program type oriented Program oriented

26 CAMPUS MANAGEMENT PILOTS / CUSTOMERS Already (partly) operational pilots and early adopters, amongst others and also Montevideo, Petronas,,...

27 FLEXIBILITY TO ADAPT TO OWN ENVIRONMENT CUSTOMIZING PD FRAMEWORK OWN DEVELOPMENT GENERIC MODEL CM BUSINESS WAREHOUSE K.U.Leuve n Eerste inschrijving WORKFLOW St udenten PS : Gegevens ingevoerd via web (A) PS : fysische aanmeldi ng STA ST A : zoekprocedure voorinschr_nu mmer, naam, voornaam, foto (C) Indien geen foto wacht Trigger JOB : opslag naar IXOS (B ) PS : nemen van de foto (B) + opslag op NWS + afdruk w ebformu lier ST A : Popup met gegevens u it het voorinsch rijvingsformulier ST A : In gan gsmap verw erken (D) voorinschrijving (C) OK? Nee Ja : w orkit em uitvoeren SMARTFORMS ST A : zoekprocedure Campus Management (E) WAS BSP APPLICATIONS ST A : Creatie student (G) bapi_student_createfromdata3 Indien fout in Id : create scratch ST : fysische aanmeld ing STA ST A : Bericht in ingangsmap openen PS bestaat (F) Nee Ja (vb uitwisseling) ST A : Change student (H) bapi_student_change3 Link studentennummer met voorinschrijving snummer STA : Aanpassen masterdata studenten PS overhandigt attesten call trx PIQST00 (I) diploma s (K) (fouten in Id/Adr corrigeren, ST A : copie diplo ma s, status dipl, huurcontract, attesten en voorzien van toelating notitie) studentennummer ST A :Invulscherm (J) v Opl1 /SJ/CL/Type/HI/Toelating v Opl2 /SJ/CL/Type/HI/Toelating Opl3/SJ/CL/Type/HI/Toelating Indien fouten in soc/sv/sec : aanmaak workitem afw erken master data OK Canc TRX Nee OK Check Ja STA : Wijzigen masterdata voor X via aparte w f

28 Campus Examples of transactions and processes EIGEN ONTWIKKELING M.B.V. SAP TOOLS Gaps or specific Extensions or modifications Temporary or final Because of technology

29 INTEGRATION WITH NON SAP ENVIRONMENT AT K.U.LEUVEN BLACKBOARD mysap Human Resources Personal Admin. Personal Develop. Payroll Recruiting mysap Enterprise Portal University portal Student portal Employee portal mysap Financials Financial Admin. Controlling Biller Direct CWIS DB mysap Public Sector Funds & position Mgmt. Contract Acc. Grants mgmt. Records mgmt. mysap CRM Marketing & Sales Opportun ities & Call Center Web Application SAP Basis Org Mgmt. ALE Workfolw Archiving SAP Learning Solution Life Long Learning Distance Learning CMS Systems ENTRANCECONTROL WESTINGHOUSE Campus Management Student Life Cycle core functionality mysap Higher Education & Research solution mysap SRM eprocurement mysap Business Intelligence MAIL KOTNET Reporting Enterprise management LIBRARY

30 Student registration Program book and schedules

31 MAINFRAME SYSTEMS MAINFRAME Academic Academic Affairs Affairs Dosimeter Dosimeter Payroll Payroll Administration Administration Alumni Alumni Teaching Teaching Assignments Assignments Student Student system system Event Event planning planning Examinations Examinations Research Research Co-ordination Co-ordination Diploma s Diploma s

32 EVOLUTION MAINFRAME Academic Academic Affairs Affairs Dosimeter Dosimeter Payroll Payroll Administration Administration Alumni Alumni Teaching Teaching Assignments Assignments Student Student system system Event Event planning planning Examinations Examinations Research Research Co-ordination Co-ordination Diploma s Diploma s

33 EVOLUTION MAINFRAME PC-ENVIRONMENT Academic Academic Affairs Affairs Dosimeter Dosimeter Medical Medical Services Services Housing Housing Payroll Payroll Administration Administration Reporting Reporting Teaching Teaching assignm. assignm. Financial Aid Financial Aid Alumni Alumni Payments Payments Foreign Foreign students students admission admission Teaching Teaching Assignments Assignments Student Student system system Enrolment Enrolment Program book Program book Event Event planning planning Examinations Examinations DUO DUO applications applications Exchange Exchange students students Research Research Co-ordination Co-ordination Diploma s Diploma s Print Print diploma, diploma, supplement supplements s Private Private housi housing ng

34 EVOLUTION MAINFRAME PC-ENVIRONMENT WEB Academic Academic Affairs Affairs Dosimeter Dosimeter Medical Medical Services Services Housing Housing Payroll Payroll Administration Administration Reporting Reporting Teaching Teaching assignm. assignm. Financial Aid Financial Aid Syllabi Syllabi Alumni Alumni Payments Payments Foreign Foreign students students admission admission Vacancies Vacancies Teaching Teaching Assignments Assignments Student Student system system Enrolment Enrolment Programmaboek Programmaboek Pre-registration Pre-registration Event Event planning planning Examinations Examinations DUO DUO applications applications Exchange Exchange students students Research Research Co-ordination Co-ordination Diploma s Diploma s Print Print diploma, diploma, supplementen supplementen Private Private housi housing ng Available Available studenthousing studenthousing

35 AND NOW? MAINFRAME PC-ENVIRONMENT WEB Academic Academic Affairs Affairs Dosimeter Dosimeter Medical Medical Services Services Housing Housing Payroll Payroll Administration Administration Reporting Reporting Teaching Teaching assignm. assignm. Financial Aid Financial Aid Syllabi Syllabi Alumni Alumni Payments Payments Foreign Foreign students students admission admission Program book Program book Teaching Teaching Assignments Assignments Student Student system system Enrolment Enrolment Program book Program book Pre-registration Pre-registration Event Event planning planning Examinations Examinations DUO DUO applications applications Exchange Exchange students students Event Event planning planning Research Research Co-ordination Co-ordination Private Available Print Print diploma, diploma, Private Available Diploma s Diploma s housi housing student student hous housing supplement supplements s ng ing

36 PHASED MAINFRAME PC-ENVIRONMENT WEB Academic Academic Affairs Affairs Dosimeter Dosimeter Medical Medical Services Services Housing Housing Payroll Payroll Administration Administration Reporting Reporting Teaching Teaching assignm. assignm. Financial Aid Financial Aid Syllabi Syllabi Alumni Alumni Payments Payments Admission Admission foreign foreign students students Program book Program book Teaching Teaching Assignments Assignments Student Student system system Enrolment Enrolment LEGACY SYSTEMEN Program Program book book Pre-registration Pre-registration Event Event planning planning Examinations Examinations DUO DUO applications applications Exchange Exchange students students Event Event planning planning Research Research Co-ordination Co-ordination Diploma s Diploma s Print Print diploma, diploma, supplements supplements Private Private housing housing Available Available student student housing housing

37 AND PROGRAM OF TODAY? PHASE 1 CM : NEW PROCESSES Student file maintenance Student self-service (Re)registrations Student account Academic structure maintenance Self-service teacher Academic calendar Student card Maintenance sylabi Interfaces to Toledo, mail, library,... Academic offerings publications Schedules maintenance Campus service Certificates Schedules publication

38 WHAT IS K.U.LOKET? Occasional users via Web-browser Web applications K.U.Loket = pass through BW web reports SAP-Production = basic system SAP-BW = datawarehouse via SAP-GUI via Bex in Excel Central and decentral administration Knowledge workers

39 WHAT IS K.U.LOKET? = the administrative portal-site for the = collection of administrative web applications for occasional users

40 QUESTIONS???

41 Professor Goedseels Algemeen beheerder Anemoon sponsor