Meeting Minutes for January 17, 2013

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1 There are tw purpses t these bi-mnthly calls: Meeting Minutes fr January 17, Prvide updates that may affect wrkflw user studies 2. Prvide a frum fr MIP Studies Users t ask questins and raise cncerns t their peers as well as address challenges arund the wrk studies Updates: Guidance fr Submitting a MIP Help Ticket: It has cme t ur attentin that sme users are experiencing issues with generating a MIP Help Ticket. After submitting an t MIP Help, sme users are nt receiving an autmated respnse frm MIP Help with a ticket number. If yu d nt receive an autmated generated frm MIP Help it is mst likely that a ticket was nt generated frm yur request. If yu did receive an autmated generated with a ticket number, then yur MIP Help Ticket was successfully submitted After ding sme initial research we have fund that image files within the such as in an signature result in the being determined as spam and thus des nt generate a MIP Help ticket successfully We are cntinuing t lk int this matter and will reprt back t all f yu nce we have cme t a reslutin. In the meantime if this issue ccurs with any f yur mapping partners please have them fllw the MIP Help Escalatin Plan lcated under MIP User Care. The MIP Help Escalatin can be accessed here: https://hazards.fema.gv/femaprtal/dcs/mip_help_escalatin_plan.pdf New CDS Develpment Prjects FEMA has recently apprved several prjects fr the Risk MAP Custmer and Data Services team t deliver. There are fur develpment prjects that are scheduled t be deplyed in the next six mnths, sme f which affect the MIP directly. *Please nte that the fllwing prjects are in the initial planning stages and release dates and prject scpes may be subject t change 1. Authritative Surce fr Preliminary Fld map Data Currently, cmmunities must use their PTS website t access preliminary data and data is nt displayed in a cnsistent manner acrss the cuntry This prject will prmte data accessibility and usability by prviding lcal cmmunities a methd t navigate t ne cnsistent lcatin t access preliminary data and view preliminary maps. The data will be accessible t the public thrugh the Map Service Center website prduct catalg Changes t the MIP t create this linkage Prduce Preliminary Map Prduct Activity 2. Hazus Digital Dwnlad

2 Currently, Hazus users rder Hazus n a CD frm the Map Service Center (MSC) and the CDs are mailed t users The new Hazus Digital Dwnlad prject will allw the public t dwnlad this free sftware, rather than requesting a disc frm the MSC By making Hazus dwnladable, FEMA will save resurces and the user will have access t the sftware quickly. 3. RASPLOT Upgrade and Enhancements Desktp applicatin; RASPLOT is a tl used t generate fld prfiles and pulls frm HECRAS Was last updated in 2009 FEMA has received cnsiderable user feedback n necessary imprvements This release includes updates: Autmated generatin f the FIS reprt Fldway Data Tables and Fld Prfiles Imprt/Exprt fr FIRM database; it will allw imprt and exprt t and frm the FIRM Database PDF Generatin Tl will streamline the cnversin prcess frm.dxf t.pdf Enhanced editing tls Cmpatibility with windws 7 perating system Imprve user interface Cmpatibility with new HECRAS versin 4. MIP Release 4.1 SP05 - Online LOMC MT-2s Online LOMC launched December 15, Yu can submit a LOMA request nline at Phase-in capabilities t nline LOMC This release will add LOMR and CLOMR capabilities t the Online LOMC Applicants will be able t use Online LOMC rather than submitting the paper MT-2 frm Will als add the payment functinality and all CLOMA, LOMR-F, CLOMR-F The CDS Team will update the grup n future MIP Studies Users calls nce mre details are wrked ut n these prjects.

3 Belw are the questins and answers that were discussed n the Studies Wrkflw Open Cnference Call: Issue/Questin Authritative Surce fr Preliminary Data - What is the frmat f the data t be displayed? Will it be dwnladable? the data feature past studies? Des this als include LOMRs that are ut fr appeal? Authritative Surce fr Preliminary Data When yu click t lk at a particular panel it takes a lng time t dwnlad. Will the new data display faster? the FIS Reprt be n the Preliminary Data? users be required t uplad a FIS Reprt fr the Preliminary Data? the Preliminary Data be taken dwn nce it s finalized? prelim SOMAs be available? RASPLOT The last versin f RASPLOT needed t have access t Micrsft Access? Is that still the case? MIP Release 4.1 SP05 - Online LOMC MT-2s Hw d I submit a LOMA nline? MIP Release 4.1 SP05 - Online LOMC MT-2s Will there be training frm the back-end n the MIP side? Answer It will be PDF and the FIRM Database will be a.zip file. Users have an ptin t view and save the PDF and dwnlad the.zip file. The data will be available by cunty The data will nly feature data mving frward. This des nt include LOMRs The data will be cming directly frm the MIP Wrkflw/K drive s it may have a different respnse time. The CDS Technical team will investigate why the viewer takes a while t view Yes N, it will nt be in effect. The CDS Technical Team is wrking n a guidance t require mapping partners t uplad a FIS reprt s that hsting is easier Kristina F. reprts they have a reginal guidance fr preliminary uplads that can be utilized by ther regins The current gal is t have it stay until it is cmplete N, these will nt be available during this release Yes. The RASPLOT prgram creates the database with MS Access database frmat. Hwever, it des nt need t have MS Access prgram install Yes, yu can submit an Online LOMC n There are sme screen changes within the MIP. Each PTS lead has a training manual fr the Online LOMC. If yu wuld like a cpy f the training manual please

4 MIP Release 4.1 SP05 - Online LOMC MT-2s - Will yu be able t submit all f the data? MIP Release 4.1 SP05 - Online LOMC MT-2s - Is there a plan t train CTPs n the new MIP changes? MIP Release 4.1 SP05 - Online LOMC MT-2s Are there files that are excluded t uplad? Is there a size limitatin? MIP Release 4.1 SP05 - Online LOMC MT-2s - Des the requestr need t meet NIRA standards when uplading int the Online LOMC? MIP Release 4.1 SP05 - Online LOMC MT-2s - What is the difference between an eloma and an Online LOMC? Yes, with the MT-2 yu can uplad and scan all dcuments nline CTPs will be included in the training mving frward fr the MT-2. Yu can request a training manual fr the changes that are in MT-1 by ing r.exe files are nt accepted fr the Online LOMC There are n size limitatins The CDS Technical Team is currently trying t incrprate this check in the new MT-2 release. As f right nw, MT-1 des nt incrprate a tl t check fr quality f the dcuments The eloma is a web-based applicatin within the Mapping Infrmatin Platfrm (MIP) that prvides licensed land surveyrs and prfessinal engineers (Licensed Prfessinals) with a system t submit simple LOMA requests t FEMA. This tl is designed t make a determinatin based n the infrmatin submitted by the Licensed Prfessinal and allw them t generate a determinatin frm FEMA in minutes. The initial release f eloma will enable Licensed Prfessinals t make requests fr existing single residential structures r prperties, prvided n fill has been placed t raise the elevatins f the structure r prperty. Apprximately half f the LOMAs prcessed annually (abut 10,000 cases) meet the requirements f eloma. Fr mre infrmatin n the eloma, visit the eloma website The Online LOMC tl is available t any applicant wh wuld like t submit a LOMA request directly t FEMA, and des nt require a surveyr r engineer t submit. All LOMA requests may be prcessed thrugh the Online LOMC. A determinatin resulting frm infrmatin

5 MIP Release 4.1 SP05 - Online LOMC MT-2s - Will the Online LOMC be able t uplad a.zip file? submitted via Online LOMC is nt received until after FEMA reviews the supprting dcumentatin. This prcess may take up t 60 days The Online LOMC des nt accept.zip files As a reminder, MIP Help can be reached via at r by telephne at FEMA-MAP.

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