1 Call Answer/Message Manager with Aliant Voic Online Call Answer/Message Manager automatically takes a message when you re away, on the telephone or on Dial up Internet. You ll enjoy the convenience of being able to capture your messages right on your telephone no extra equipment required as well as being able to access your messages from anywhere. In addition, with Aliant Voic Online your voic messages can be sent to your allowing you to listen to them on your computer from anywhere you have Internet access and messages can be saved permanently to your computer s hard drive. You will experience the value of your existing Call Answer/Message Manager voic service, combined with the flexibility and convenience of the Internet. Once you have subscribed to Aliant Voic Online you will be required to activate a new Call Answer/Message Manager mailbox. Follow these steps to activate your mailbox: 1. From home, dial the access code for Call Answer/Message Manager with Aliant Voic Online - *97. Your mailbox number is your 10 digit telephone number (for example, ) 2. Enter your temporary password. Your password is your 7 digit telephone number 3. Enter a new password it must be a combination of 6-15 digits. With the help of Password Check, a security feature, you can ensure that your voice mailbox password will not be easily guessed by others. Just follow these simple rules. Your password cannot: Match your telephone number Be a single repeating digit (e.g ) Be a series of consecutive ascending or descending numbers (e.g ) Be a series of ascending or descending even or odd numbers (e.g ) 4. Record your name or telephone number as a personal identification. Press # when you are finished. 5. Record a personal greeting (up to 90 seconds in length) or, if you prefer, you may use the system s pre-recorded greeting. Press # when you are finished. To check messages from home: 1. Press *97. To retrieve your messages from another telephone or while traveling: 1. Dial the appropriate access number for English ( ) or for French ( ), press #, enter your mailbox number (10 digit telephone number), and enter your password. You are now at the Main Menu. To find out who called and when: 1. Press 5 during playback or at the end of the message for time, date, length of message and caller s number (if available).
2 To skip another Call Answer/Message Manager subscriber s greeting: 1. Press # at the start of their greeting and leave your message after the tone. To change the message you just left for another Call Answer/Message Manager subscriber: 1. When you finish recording your message, press 1 and follow the prompts. To skip to the end of a message: 1. Press 3, 3 to bring you to the end of the message and then either reply, forward, erase or save it. When you access your Call Answer/Message Manager mailbox from home, you are not required to enter a password. This is the default setting. To force you to enter a password when you dial *97, follow these instructions: 1. Enter your password, press 4, 2, 1, 2, 1. From then on, every time you access your mailbox from your telephone, you will be asked for a password. To find out whether another Call Answer/Message Manager user has listened to your message: Press 3 from the Main Menu. The system will prompt you to enter the mailbox number(telephone number) of the person to whom you have sent a message. To review messages that have been deleted while you are in your Call Answer/Message Manager mailbox: Press 1, 9 from the main menu 1. To delete a message permanently: 1. Enter 7 at the end of the message 2. Press 9 to save the message 3. Deleted messages will be permanently removed from your voic box after exiting It s just as easy to customize Call Answer/Message Manager: To change your personal greeting: 1. Press *97 2. Respond to the voice prompts in the following order: 4, 3, 1, 2, record your greeting, press # To change your pre-recorded name or phone number: 1. Press *97 2. Respond to the voice prompts in the following order: 4, 3, 3, record your new name, press # To change your password: 1. Press *97 2. Respond to the voice prompts in the following order: 4, 2, 1, 1, enter your new 6-15 digit password, press # To change the prompt levels for message playback: 1. Press *97 2. Respond to the voice prompts in the following order:
3 4, 2, 3, and select 1 for Standard prompts, 2 for extended prompts, and 3 for rapid prompts Hints & Tips You will know you have a new message if you hear an interrupted dial tone when you pick up the receiver, and/or the message indicator on your telephone is flashing (on some models/in most areas). This will not prevent you from making or receiving calls. You will hear this tone each time you pick up the receiver to dial out until you review all your new messages. If you have equipment in your home that automatically places telephone calls (i.e. a home security system or programmable fax/modem), the interrupted dial tone may prevent those outgoing calls from being completed. Check with your equipment supplier. You can turn the interrupted dial tone notification on or off. In the Main Menu, press 4 for Personal Options, then 1 to turn notification on or off. You can also send a message You can send a message to anyone you might otherwise phone. This feature allows you to send and receive recorded messages without placing or answering a phone call. How to compose and send a message: 1. Press *97 2. Respond to the voice prompts in the following order: 2, record your message, press #, then enter the recipient s number. To send the message, press #. How to forward a message: 1. Press 6 after listening to the message, then record your introductory message. 2. Press #, and then enter the recipient s number. How to reply to a message: 1. Press 8 after listening to the message, then record your reply. 2. Press # and follow the voice prompts. How to create a distribution list: 1. Press * Respond to the voice prompts in the following order: 4, 2, 2 then create, delete or correct a list. To create a distribution list, assign a number from 11 to 25. You can then assign a name to the distribution list. How to select a delivery option: At the end of each message you may select one of four delivery options by pressing 0 when prompted or # to send message immediately: Option One Private Option Two Urgent Option Three Confirm Option Four Future Delivery Quick Keys in your Call Answer/Message Manager Menu: Press *97 to access your mailbox
4 Press 1 to listen to your messages Press 2 to send a message Press 3 to check receipt of a message Press 4 to change your personal options Press 4, 1 to change Message Waiting Indicator Press 4, 2 for Administrative Options Press 4, 3 to customize your greeting Press 5 for envelope information Press 6 to forward a message Press 7 to erase a message Press 8 to reply to a message Press 9 to save a message Press # to skip a message Press * to return to the Main Menu When Listening to your Messages: Press 1 to rewind the message by 10 seconds Press 1, 1 to rewind the message to the beginning Press 2 to pause the message for 20 seconds, and press 2 again to restart Press 2, 2 to continue to pause Press 3 to fast forward the message by 10 seconds Press 3, 3 to fast forward to the end of the message Press 3, 3, 7 to fast forward to the end of the message and erase it Press 3, 3, 9 to fast forward to the end of the message and save it Press 4 to play a message more slowly Press 5 for envelope information Press 6 to play a message more quickly Press 8 to restore normal volume Press 9 to increase volume Press 0 to replay instructions Aliant Voic Online With Aliant Voic Online, Call Answer/Message Manager customers can now take advantage of the power of the Internet combined with their reliable voic service. Aliant Voic Online offers customers the following features: Access your Call Answer/Message Manager mailbox from the web customers can log in to Aliant Voic Online using their phone number and voic password to listen to and create new voic messages, save messages permanently to their computer, manage distribution lists, and make changes to voic service options. Receive Call Answer/Message Manager messages in your inbox customers can receive a copy of their voic messages in to up to three separate addresses. Receive notifications customers can receive a notification on the receipt of a new voic in up to three separate addresses.
5 Access and Log In From, selecting the Voic Online link on the bottom right hand side of the screen will take you to the Aliant Voic Online log-in page. You are required to enter your phone number and your voic password your voic password is the password that you use to listen to messages while away from your home, and is the password you created when you first set up your new Call Answer/Message Manager mailbox by dialing *97. Selecting the check box beside, Remember this phone number? will save your phone number for the next time you return to the Aliant Voic Online log in page, and you will only need to enter your password. Logging in for the first time When you log in to Voic Online for the first time, you will be prompted to complete challenge questions. These are stored within the system and will be used in the event that you have forgotten your password. The system will ask you to answer five separate challenge questions. If you have forgotten your password, selecting Forgot your password? will take you to the challenge questions that you initially created. Answering the challenge questions will allow you to create a new password, which you will now use to log in. This password must be a between 6-15 numbers, and will also be used to when you wish to listen to messages when away from home. Important Note: You will not be able to successfully log in to Aliant Voic Online from the web until you have followed the steps to set up your Call Answer/Message Manager mailbox. This is a required step when you first subscribe to Aliant Voic Online. Please follow the steps to activate your new Call Answer/Message Manager mailbox with Aliant Voic Online on page 1 of this user guide.
6 The Welcome Page Once you have successfully logged in, you will be presented with the Welcome Page. This page shows a summary view of your voic messages; specifically the number of messages that are New, Private or Urgent. In addition, there are links on the left hand side of the page that will allow you to navigate through Aliant Voic Online these links include Voic Online, and Options. The Voic Online link will take you to your voic messages and Options will allow you to make changes to your voic service. A list of Frequently Asked Questions is also available within the application presented on the left hand side. These are available throughout each page, and offer customers a list of common questions and their associated answers. Customers who wish to go directly to their voic messages when they log-in, can select the check box beside Go directly to my voic inbox the next time I login. If this is selected, customers will not be taken to the Welcome page, and will be directed to their voic messages on Log-in Selecting the text for new voice messages, urgent, or saved messages, will take you to your voic messages. Depending on which of the three was selected, only those messages will be displayed (E.g., if you select new voice messages, you will only be see new messages, etc.). Likewise, entering a phone number in the Search My Voice Messages by Phone Number field will only display messages from that phone number. Voic Online Selecting Voic Online from the left hand side will take you to the following list: Messages Compose Distribution Lists
7 Messages: The Messages view shows your voic messages, and displays the Priority of the message (Urgent, Private, Normal), the sender of the message (From), the Subject (displays whether this was a call, or if the message was forwarded), the Date and Time that the message was left, as well as the length of the message in seconds. Clicking on any of these headings will sort your voic by the heading that was selected. Selecting the Display drop down menu will filter your messages and will only show those messages that meet this criteria. Filtering options include Private, Normal, Urgent, New Saved, Normal, or All. Selecting All will revert to displaying all your voic messages. Entering a phone number will also filter your messages and will only show those messages from the number you have entered. To Play a Message: From the Voic Messages screen, select the speaker icon beside the voic message you wish to listen to A new window will open prompting you to Play, Save or Cancel Select Play Windows Media Player will open and begin playing the message Note: a different media player may open and play the message if Windows Media Player is set as your default player for audio files To save a message: From the Voic Messages screen, select the speaker icon beside the voic message you wish to listen to A new window will open prompting you to Play, Save or Cancel Select Save A window will open prompting you to save the message
8 Name the message, and specify the location on your computer where you wish to save the audio file Select Save To delete a message From the Voic Messages screen, click on the box on the left side of the message - a check box will appear Select Delete from the top left hand side of the Messages banner The message is deleted Selecting multiple check boxes prior to selecting delete will delete multiple messages at the same time To Forward or Reply to a message Similar to forwarding a message by pressing 6 from the telephone, or replying to a message by pressing 8 you can forward or reply to messages using Voic Online from the Web From the Voic >Messages screen, click on the box beside the message - a check box will appear Select Forward from the top left hand side of the Messages banner if you want to forward a message, or select Reply if you want to reply to a message You will be taken to the Compose screen Follow the steps in the How do I compose a message (Page XX) section to create your introduction message. If forwarding a message, selecting Send will send your introduction along with the original message to the recipient(s) you specified. If replying to a message, selecting Send will send your response to the recipient(s) you specified Please note: private messages can also be forwarded with Aliant Voic Online Compose: Similar to creating a message by pressing 2 from the telephone, Aliant Voic Online allows subscribers to create a message and send to one or many recipients.
9 To create your message first open Windows Sound Recorder. Windows Sound Recorder can be found at Programs/Accessories/Entertainment on most Windows PC s. Ensure that you have a working microphone connected to your computer. Create a recording, and select Save As. Name the message. Where it states, Format ensure you change the settings to: KHz / 8 bit / Mono. Save your message. From Voic >Compose, select Browse where it says attach file, locate the message on your computer, and select Open. Add a 10 digit number this is the phone number of the person to whom you wish to send the message. o You may also send to a distribution list(s). To do so, left click on one of the available distribution lists. The highlighted distribution list will receive the o message. To send to multiple distribution lists, hold down the Ctrl key and left click on the lists you want to send to. To quit sending to a distribution list, holding down the Ctrl key while left clicking with you mouse will de-select the distribution list. Only the highlighted distribution lists will receive the message. Note: The phone number or number in the distribution list must subscribe to Aliant phone service for the message to be successfully delivered. Select Send. A message will appear at the top of the screen stating Send Successful. PLEASE NOTE: Saving recordings in a format other than khz, 8 bit, Mono will create a message of poor quality - in some cases the message may become distorted.
10 Distribution Lists: Clicking on Distribution Lists will take you to Distribution Lists View/Edit. Distribution Lists allow customers to send a voic message to a number of recipients. The List can be saved and re-used to send future messages to this same group of recipients. Each phone number in the distribution list must subscribe to Aliant phone service for the message to be successfully delivered Select Distribution Lists from the left hand navigation. This will take you to the Manage Distribution Lists screen. You have up to 15 distribution lists that you can create with up to a total of 375 entries (the total entries across all of your distribution lists can not exceed 375 phone numbers). Also, there is a limit of 250 phone number for a single distribution list. Distribution lists are numbered 11, for the first distribution list, 12 for the second, and so on. The available numbers for distribution lists range from To create a distribution list, select Create New from the Distribution List screen. You will be taken to the Create New Distribution List screen. You will be prompted to select a number from the list of available distribution lists. You can apply a Label to the list in order to name it (E.g., Golf Foursome, etc.). This name should be meaningful so that you remember the purpose for this list. Your Label should not exceed 20 characters. You can also add Notes to each Distribution List. This can be descriptive text that can be used to remind you of the purpose of the specific Distribution List. Your Note must not exceed 31 characters. Once these steps are completed, select Save. You should see the words GDL Updated. You can now use your new Distribution List. After saving the Distribution List, you are returned to the Manage Distribution Lists screen. Select your Distribution List you created from the drop down menu. Enter a 10 digit phone number and select Add. Continue until you have entered all phone numbers you wish to have in the Distribution List.
11 If you wish to remove a phone number from the distribution list, selecting Remove beside the phone number will remove that number from the list. Once you have finished making changes, select Update Details and the changes you made to the distribution list will be saved. You can also edit or make changes to existing Distribution Lists. Selecting Distribution Lists will take you to the Manage Distribution Lists screen. Select the Distribution List from the drop down menu for the list you want to edit. If you want to add a phone number, enter a 10 digit phone number and select Add. Continue until you have entered all phone numbers you wish to include in this Distribution List. If you wish to remove a phone number from the distribution list, select Remove beside the phone number - this will remove that number from the list that is being edited. You can also update the Label and Notes. Your Label should not exceed 20 characters, and Notes must not exceed 31 characters. Once you have finished making changes, select Update Details and the changes you made to the distribution list will be saved. Options Clicking on Options on the left hand side will take you to the following list: Notification Options Miscellaneous Option Security Options
12 Notification Options: Through Notification Options, you can change how you are notified by when you receive a new voic message. Choices include: Voic to This option allows you to receive an with a copy of your voic message attached. By selecting the Aliant Voic Online radio button, you can receive your voic messages in your inbox. The you receive will inform you of the time and date that the voic was left, who left the message, and the priority of the message (Urgent, Private, Normal). You will receive a.wav file as an attachment in your inbox. Clicking on the attached message will open an audio player (such as Windows Media Player) and will begin to play the voic message. Messages received in your can also be saved permanently to your computer. Voic to allows you to send your voic to up to three different addresses. Three fields are available ( Address 1, 2, & 3) where you can enter the addresses where you wish to direct your voic . Voic to also allows you to control how your Call Answer/Message Manager messages are treated after they are forwarded to your addresses. Options include: Forward and Save, Forward and Delete, and Forward and Mark Unread. Forward and Save: With this option enabled, your voic will be forwarded to your address(es) and will also remain in your voic mailbox. The
13 message waiting light on your phone will not flash. You will be able to listen messages either online, or through the telephone. Forward and Delete: With this option enabled, your voic will be forwarded to your address(es) and removed from the voic system. IMPORTANT: all messages will be removed from your voic - you will NOT be able to listen to messages online, or through the telephone. When using this option, please ensure your address is active and able to receive , or you risk not receiving your message. Forward and Mark as Unread: With this option enabled, your voic will be forwarded to your address(es) and will also remain in your voic . The message waiting light on your phone will flash until you listen to your messages online, or through the telephone. This option allows you to be notified by when a new voic message has been left. By selecting the radio button, you can receive your voic messages in your inbox. An notification will be sent advising you that a new voic message has been left, the time and date of the voic message, and who left the message. You will not receive a voic message in your -- messages must be listened to either online, or through the telephone. Notification allows you to receive notification of voic to up to three different addresses. Three fields are available ( Address 1, 2, & 3) where you can enter the addresses where you wish to direct your voic s. None: Selecting the None radio button will disable the delivery of any messages
14 Miscellaneous Options: Miscellaneous Options available include: Date and Time Playback, Prompt Level, and Message Waiting Indication. These options are also available through your telephone. Date and Time Playback: When the check box is selected for this option, the date and time will automatically play while you are listening to messages over the phone. To disable Date and Time Playback, uncheck the check box, and click Save. Prompt Level: This option determines the level of detail that you hear while navigating Call Answer/Message Manager over the phone. Levels include: Standard, Rapid, and Extended. 'Standard' lets you hear the basic Voic options. 'Rapid' assumes you are more familiar with the voic system. 'Extended' lists in detail every available option. Message Waiting Indicator: When the check box is selected for this option, you will be given a stuttered dial tone when a new voic has been left. If you have a message waiting light on your phone it will also be activated. Un-checking this box will disable any type of message waiting indication when a new message has been received.
15 Security Options: In Security Options, you can change your password, and challenge questions. To change your password, follow these steps: Select Options, and then Security Options from the left hand navigation. This will take you to the Security Options screen. Select Change you password. Enter your current password. Enter your new password. Re-enter your new password. Select Save. The word Saved will appear at the top of the screen. Note: Passwords must be 6-15 characters in length, and can only be made up of numbers letters will not be accepted. If you change this password, this will also change the password needed to listen to messages over the phone. To change your challenge questions, follow these steps: Select Options, and then Security Options from the left hand navigation. This will take you to the Security Options screen. Select Challenge Questions. You will be presented with three different drop down fields and three corresponding answer fields. Select three challenge questions that you wish to use in the event that you forget your voic password. Select Save.
16 Logging out of Aliant Voic Online To log out of Aliant Voic Online, select the Logout button on the top right hand corner.