THE CONSTITUTION OF TEAM ZEUS

Transcription

1 THE CONSTITUTION OF TEAM ZEUS

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3 Page 1 of 7 THE CONSTITUION OF TEAM ZEUS TABLE OF CONTENTS Article 1: Name... 2 Article 2: Mission... 2 Article 3: Membership... 2 Article 4: Students Union... 2 Article 5: Sub-teams and Officers of the Team... 2 Article 6: Executive Elections... 3 Article 7: Executive Terms of Office... 3 Article 8: Transition of Office... 3 Article 9: Appointment of Officers... 4 Article 10: Resignation of the Executive... 4 Article 11: Meetings of the Team... 4 Article 12: Final Exam Periods... 5 Article 13: Amendments... 5

4 THE CONSTITUTION OF TEAM ZEUS Page 2 of 7 ARTICLE 1: NAME a. The name of this organization shall be Team Zeus, hereafter referred to as the Team. ARTICLE 2: MISSION a. The mission of Team Zeus is to provide our members with hands-on, interdisciplinary experience in both innovation and entrepreneurship. We are establishing a successful and enduring team that will participate in the rapidly advancing field of zero-emission vehicles. ARTICLE 3: MEMBERSHIP b. A valid membership to the Team will be recognized for the term September to the following August. Membership will be granted to students of the U of C. c. A membership fee of $5.00 per year is mandatory. d. At all times the Team will have a minimum of 20 members, ⅔ of which are active members of the Students Union. e. Within one week of becoming a member of the Team, individuals must create an account with the OrgSync online organizational system offered through the SU. ARTICLE 4: STUDENTS UNION a. The Team acknowledges and will abide by the Students Union By-laws and Policies. We are aware that the Team will no longer remain a Students Union club if a Policy or By-law is contravened without Club Committee ratification. ARTICLE 5: SUB-TEAMS AND OFFICERS OF THE TEAM a. The Team shall be organized to include three major sub-teams: Engineering, Logistics and Business. b. The elected Executive Officers of the Team shall consist of: ii. iii. iv. i. President VP Mechanical Engineering VP Electrical Engineering VP Logistics v. VP Business c. VP Mechanical Engineering and VP Electrical Engineering are expected to cooperatively manage the Engineering Sub-team. d. An Elected Officer may choose to delegate part of their responsibility to a specific member, thereby making that member an Appointed Officer. See Article 9: Appointment of Officers. e. It is the responsibility of the President to document the hierarchical structure of the Team at the end of his/her term in office. Doing so provides future generations with insight as to

5 Page 3 of 7 THE CONSTITUION OF TEAM ZEUS what structure has worked previously. ARTICLE 6: EXECUTIVE ELECTIONS a. The election of a new Team Executive must take place no later than March 31st of each year, to ensure a smooth transition from old Executive to new Executive in the event of a change in personnel. The election shall take place at the Annual General Meeting as outlined in Article 8: Transition of Office b. Prior to the election, the President shall appoint a Chief Election Officer (CEO) for the upcoming election. The CEO must be a person who is not running in the upcoming election. c. The CEO shall not vote in the upcoming election. d. The CEO shall be responsible for all duties associated with the upcoming election and shall provide proper notice to all Team members of the upcoming election ARTICLE 7: EXECUTIVE TERMS OF OFFICE a. The term of office for all Executive and Appointed Officers shall commence by September 1st and end by August 31st of the subsequent year, in accordance with Article 8: Transition of Office. ARTICLE 8: TRANSITION OF OFFICE a. The individual dates of transition shall be defined as the date upon which all the responsibilities of the incumbent executive transfer to the executive elect. This date must occur during the period between the election date, and the end of the incumbent executive s term as defined in Article 7: Executive Terms of Office. The specific date of the transition shall be agreed upon by a two-thirds majority vote of the acting Executive Council and executive elect. The individual dates of transition shall henceforth be referred to as the Turnover Day(s). b. During the period between the day of the election and the Turnover Day(s), it is the responsibility of the departing Executive to orient the executive elect to their jobs. This includes teaching the executive elect about Team and Students Union policies and procedures, transitioning custodianship of Team records and materials (including office and mailbox keys, locker combinations and all passwords to all Team accounts), and preparing the executive elect to be effective in their roles for the next year's work. It is the responsibility of the executive elect to ensure that they are adequately equipped to perform their role before their Turnover Day. c. In the event of a change of personnel in the Executive, all Team passwords known by the outgoing officer shall be changed by the respective incoming officer. d. It is the responsibility of the departing President to ensure that all Team requirements to the Students Union, including submission of a complete annual report and the removal of

6 THE CONSTITUTION OF TEAM ZEUS Page 4 of 7 all Team records and materials from the Team office and locker as required, have been fulfilled before the incoming Executive assumes office. e. It is the responsibility of the departing President and Treasurer to bring all accounts up to date to the end of the executive term, and to prepare any required financial statements of the Team. In addition, the outgoing President and Treasurer must arrange with the respective incoming Officers for the transition of the Team bank accounts into the incoming President and Treasurer s names. These tasks are to be completed and a report submitted to the new Executive no later than the last day of April. f. It is the responsibility of the incoming Executive to assume custody of all Team records, materials and accountability for all financial activities of the Team and for all Team requirements to the Students Union commencing with the first day of May. g. During the transition period, the executive elect must attend at least every other scheduled executive meeting as non-voting observers. ARTICLE 9: APPOINTMENT OF OFFICERS a. The Executive Council can create Appointed Officer positions at their discretion, during an executive meeting. The Executive Council must: i. record the formal motion to appoint the officer in the Executive Minutes ii. update the Team Structure document with the new title and a description of the responsibilities to be taken on by the officer b. If an Appointed Officer is found to be incapable of fulfilling their duties, their term of service can be terminated by the Executive Council. The decision is to be made at the next executive meeting immediately following identification of the issue. c. Positions added to the Team Structure document persist until the Executive Council decides to remove them. ARTICLE 10: RESIGNATION OF THE EXECUTIVE a. An Elected Officer who wishes to resign must submit written resignation to the Executive Council to initiate the resignation process. b. Verbal resignation will be acknowledged at the next Executive Meeting immediately following submission of written resignation. c. The resigning officer will be relieved of their duties. d. The Executive Council may choose to appoint an interim executive to carry out the duties of the resigning officer until the executive's term has completed. The Executive Council may also choose to leave the position vacant until the next Executive Election. ARTICLE 11: MEETINGS OF THE TEAM a. The President may call a meeting of the Executive Council at any time, on at least 48 hours notice.

7 Page 5 of 7 THE CONSTITUION OF TEAM ZEUS b. During the first week of each semester, the Executive Council must decide upon a weekly meeting time to be adhered to throughout the semester. Meetings shall not be held if they conflict with conventional holidays and religious observances. c. Any Elected Officer that misses five (5) meetings throughout the Team's year, or three meetings consecutively shall be subject to assessment with the likely possibility of being discharged from duty. d. The Annual General Meeting (AGM) must occur no later than March 31st. The specific date of the meeting shall be decided by the Executive Council no later than February 1st. i. It is the responsibility of the President to ensure that all business to be discussed at the AGM has been properly reviewed and prepared by the Executive Council prior to the date of the meeting. ii. Quorum of an AGM shall be five (5) members, represented either in person or by written proxy. In the event that quorum is not met within ten minutes after the time called for the meeting, the meeting shall stand adjourned to a time and place determined by the chair, and a quorum at any such adjourned meeting shall be those members who shall be present at such adjourned meeting. ARTICLE 12: FINAL EXAM PERIODS a. Club obligations are waived during final exam periods, as determined by Executive Council. ARTICLE 13: AMENDMENTS a. This constitution shall comprise the operating basis of the Team. All amendments to this document must be ratified during the AGM by a 2/3 majority vote by the members in attendance. b. A notice of motion including the proposed amendments must be submitted to the Team membership no later than two weeks prior to the date of the AGM. A copy of the amended constitution must be submitted to the Students Union within two weeks of ratification.