E-Rate RFP Eligible E-Rate Services Category 1 and 2 Services

Transcription

1 E-Rate RFP Eligible E-Rate Services Category 1 and 2 Services The Indian River Charter High School (IRCHS) is seeking proposals for Category 1 and 2 services/equipment under the E-Rate program for Funding Year All proposed services are to be completed within the guidelines and regulations for the local, state, and federal E-rate program. This Request for Proposal is related to the form 470 submitted for funding year by IRCHS. General Guidelines for Submission Vendors responding to this E-Rate Request for Proposals should be aware of the following guidelines: Proposals should adhere to local (Indian River County), state and federal guidelines and regulations. In the event of questions during the E-Rate review process, the successful vendor is expected to reply within two (2) business days to questions associated with their proposal. The contractor is responsible for providing a valid SPIN (Service Provider Identification Number) at the time the bid is submitted. The Department of Business & Technology Services at IRCHS will evaluate all proposals. Criteria for evaluation includes (in descending order of importance): Price of eligible products and services, Price of ineligible products and services, Customer Service and response time, Vendor reputation and qualifications including IRCHS prior experience with that vendor. Those companies submitting proposals are encouraged to familiarize themselves with the site and existing infrastructure. The Indian River Charter High School reserves the right to deny any or all proposals associated with this E-Rate RFP, even with school or SLD funding approval. Submission & Contact Information Vendors responding to this E-Rate Request for Proposals are to submit their proposals and questions to: Gary Webster Indian River Charter High School 6055 College Lane Vero Beach, FL Phone: X130 gary.webster@irchs.org Page 1 of 7

2 Page 2 of 7 Category 1 Services IRCHS is seeking discounts on the following telecommunications services as per the Eligible Services List provided by the SLD. Internet Access Dedicated Broadband Internet Service that will connect to the IRCHS internal network This will be the schools primary internet connection, replacing one with a contract expiring June 30, Two other fiber connections will continue in place. The fiber optic that will be installed at IRCHS will provide a solution that is manageable, resilient, and scalable with a strong Service Level Agreement (SLA) and allow for future growth. Proposals should provide incremental pricing for service levels of 2Gbps, 5Gbp, or 10 Gbps inclusive, for one (1) or multiple years Multi-year proposal must provide for extending or abbreviating the contract period if such extension or abbreviation is necessary to make the contract term end on June 30 of the applicable E-rate program year. Multi-year proposals must provide for annual voluntary renewals. Any non-recurring costs should be described and clearly differentiable from monthly recurring costs. Proposed solution should include fiber optic cable to the inside structure of the 400 Building on the IRCHS Campus, the location of the three current fiber connections. The connection must also be capable of integrating with existing network equipment (firewall, web filtering) to provide a secure solution complying with the Children s Internet Protection Act. Vendors must submit a complete response to this RFP. Proposals should be thorough and detailed allowing IRCHS to properly evaluate the vendor s capabilities to provide the required product and services. Reply to this Request for Proposal with information organized into the following sections and appropriately indexed/labeled. Proposal Section 1 Summary. A top-level summary that highlights the major features and most important aspects of the proposal, containing a concise description of the proposed solution, limited to two (2) pages. It should clearly indicate any options or alternatives offered. Readers should be able to determine the essence of the proposal and how well it meets the requirements, using only the Summary. Proposal Section 2 Company Background. Describe the company, its size, number of employees, and annual sales volume. This shall include a brief history of the offering firm, emphasizing its experience in providing product/services to educational customers comparable to or larger than IRCHS (700 Students). Documents returned with proposal should include: 1. E-rate Certification 2. References (minimum of 3) 3. Designation of Subcontractors (if applicable) 4. Official Proposal Form 5. Scope of Work & Pricing

3 6. E-rate Service Provider Information Proposal Section 3 Pricing Include a complete description including type of technology recommended for delivery of dedicated broadband Internet services and cost breakdown of the recurring services, integration services, hardware, training, and support maintenance. Quotes should be comprehensive and identify any costs that are the responsibility of IRCHS. Proposal Section 4, Support Services, Discuss in detail the support provided. Maintenance and repair must be available 24 hours a day, 7 days a week, and 365 days a year. The vendor will guarantee a 4-hour maximum response time on all responses. An uptime guarantee (service level agreement or SLA of 99.95% or better shall be provided 24 hours/day, 7 days/week. If a network trouble occurs, the provider will deliver swift, state-of-the-art problem detection, diagnosis, and resolution. Describe commitments and compensation for non-performance. Category 2 Switches Indian River Charter High School (IRCHS) is seeking proposals for eighteen (18) Cisco Meraki-Gigabit Layer 3 POE or highly equivalent to switches. Additionally, IRCHS is requesting multiple fiber modules and GBICs. Cisco Meraki parts and associated specifications are identified in this document. Proposals for equipment clearly equivalent to or exceeding specifications of the Cisco parts will be considered. Upgrade of these switches is the highest priority of the school s Category 2 requests. Proposals are to provide a turnkey solution for all switches. This will include installation and configuration of all switches, testing, and training. See Appendix. Vendors will have 48 hours after vendor selection to raise any questions. Questions will be addressed via , and IRCHS will have the final authority for their resolution. Vendors must be E-Rate eligible to provide the services requested and provide their SPIN number as part of this RFP. Proposals are due in either hardcopy or in electronic form (PDF format) on or before Friday, April 28, Mail to: Attention: Gary Webster, 6055 College Lane, Vero Beach, Florida Or, to gary.webster@irchs.org. Electronic documents will be time-stamped from the receiving computer. Proposals must include installation and configuration into existing IRCHS infrastructure. Page 3 of 7

4 Description Part Number Quantity Catalyst 2960-X 48 GigE PoE 740W, 4 x 1G SFP, LAN Base K12 or equivalent Meraki MX90 Adv Security License 3YR or equivalent EDU-C2960X- 48FPS-L LIC-MX90-SEC-3YR 1 Stacking cables and Stacking module (C2960X-STACK). As required Installation, configuration, and testing 1 18 Discrepancies or Omissions Vendors finding discrepancies or omissions in the RFP or having any doubts as to the meaning or intent of any part shall submit such questions or concerns to gary.webster@irchs.org. This RFP is not a contract to purchase goods or services, but is a Request for Proposal in accordance with the Stated Terms and Conditions. It will not necessarily give rise to a contract. Page 4 of 7 Category 2 Wireless Access Indian River Charter High School is seeking Wireless Access Points and associated installation services per the eligible service list provided by SLD. Wireless Access Points that can provide ac service with backward compatibility - Access Points should be able to obtain power over Ethernet (POE) and should be able to integrate with the current Meraki Network. IRCHS has standardized on Meraki Wireless but is open to evaluation of other equivalent devices. Indoor Access Points for performance-critical wireless LANs with high-density environments. Hardware features: 3 radios: 2.4 and 5 GHz, dual-band WIDS/WIPS 3-stream ac Wave 2 and n, up to 1.9 Gbps Gigabit Ethernet port PoE: Full functionality under 802.3at (compatible with 802.3af) AC adapter available Cloud management Network-wide visibility and control Self-provisioning for rapid deployment Automatic reporting Seamless firmware updates Enterprise security 802.1X and native Active Directory integration

5 Real-time WIPS. Stateful Layer 3-7 firewall Identity-based group policies Built-in antivirus scan (NAC) Guest access Guest isolation firewall Customizable splash pages RF optimization Dual-concurrent radios with MU-MIMO support Radios optimized for rate-vs-range performance Third radio dedicated to security and RF management Built-in real-time RF spectrum view Cloud-based automatic RF optimization Layer 7 traffic shaping Classifies hundreds of applications Create per-application bandwidth limits Prioritize productivity apps Restrict or block recreational traffic Presence location analytics Measure visitor capture rate, visit length, and repeat visit rate Measure visitor trends over time and compare performance across locations Device management Create device-specific firewall rules Monitor and track device inventory Deploy applications and enforce security settings Outdoor Access Points For harsh outdoor high density deployments Voice, video, and performance-intensive networks Hardware features IP67 rated, tested for dust, shock, vibration, and moisture 3 radios: 2.4 and 5 GHz, dual-band WIDS/WIPS 2-stream ac and n, up to 1.2 Gbps Integrated Bluetooth low energy radio Gigabit Ethernet port, 802.3af PoE compatible Cloud management Network-wide visibility and control Self-provisioning for rapid deployment Automatic reporting Seamless firmware updates Enterprise security 802.1X and native Active Directory integration Stateful Layer 3-7 firewall Identity-based group policies Page 5 of 7

6 Built-in antivirus scan (NAC) Guest access Guest isolation firewall Customizable splash pages RF optimization Cloud based RF planning Built in spectrum analysis Dual-concurrent radios with band steering Layer 7 traffic shaping Classifies hundreds of applications Create per-application bandwidth limits Prioritize productivity apps Restrict recreational traffic Location Analytics Measure visitor capture rate, visit length, and repeat visit rate Measure visitor trends over time and compare performance across locations Part Number Description Quantity MR42-HW Meraki MR42 Cloud Managed AP or Equivalent 24 MR72-HW Meraki MR72 Cloud Managed AP or Equivalent 2 MA-ANT-20 Meraki Dual Band Omni Antennas or Equivalent 4 LIC-ENT-3YR Meraki MR Enterprise License 3 year or Equivalent 26 Page 6 of 7

7 Appendix IRCHS Switch Location By Room Room Current Ports To Distance Via Recommendation Stacking Cable(s) 308 Closet 2*48 Bldg300 / meters Fiber 3*48 3 1*24 Room307 Server Room 1* meters Fiber 1* Closet 1* meters Fiber 1* & Brick 75 meters & 100 meters Fiber & meters *48 Fiber 3* *48 1*24 Fiber 2* *48 Fiber 1* *48 Fiber 3*48 3 1*24 13 Closet 1*48 = 48 Fiber 2*48 2 3*24= (111 Closet) 2* 48 = 96 Fiber 2*48 2 Total 18*48 15 Page 7 of 7