Business Banking Online application

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1 Business Banking Online application This application will register you to Business Banking Online and allow you to: Access accounts held by ONE company or business entity Process Credit Direct Entry file payments e.g. payroll Appoint up to four Users who require access to Authorise payments Additional Requirements: If you require any of the following additional access, please complete the appropriate additional application located at bankofmelbourne.com.au/bbo Access accounts held by an additional linked company or business entity Access the personal account(s) of the business principal e.g. director Additional Users who will require access to Authorise payments

2 1. Primary Company Details Title (Sole trader) Name of Company, partnership or sole trader ABN/ACN/ARBN Principal place of Business/Administration PO Box not allowed Address PO Box not allowed Phone No. 1 (Mandatory) Country Phone No. 2 Overseas Telegraphic Transfers required? No 2. Account Details List only the accounts held by the Primary Company to be accessed using Business Banking Online. You must nominate ONE of the accounts to charge the Business Banking Online Monthly Access Fee to. Foreign currency users must nominate a single AUD account. *If you elect to have 2 Users required to Authorise payments on the account, please indicate if they have different levels of Authorisation (e.g. level A and level B ) by ticking. BSB Account Number Users required to Authorise payments Level of Authority for User Authorisation* Monthly Access Fee Billing Account Would you like to nominate a single billing account to be charged for any transaction or service fees also incurred through using Business Banking Online? No If, Nominated Transaction Billing Account Number If you select No, you will be able to make a billing account selection as you perform each transaction. Page 1 of 7

3 3. Appoint Users Company Administrator You must nominate at least one person to be a Company Administrator who will be responsible for: Setting and maintaining the company details and the company s daily transaction limit; Setting and maintaining Authorisation limits for those Users who will have Authorised User access; and Adding and/or removing other Users and assigning and maintaining their User access rights. If you appoint more than one Company Administrator, how will they operate? Independently Jointly Authorise Users Digital Certificate Application Users nominated as having Authorise User access below will be issued with a Digital Certificate to allow them to authorise transactions processed through Business Banking Online. If you have selected two to sign on any account(s) and different levels of Authorise User in Section 6, please make sure that there are adequate Authorise Users including of the appropriate level to authorise transactions at all times. Identification Requirements Each person nominated as an Authorise User must provide identification to the bank. Authorised Signing Representative You may give any User below the authorisation to sign any future Business Banking Online application forms on behalf of the Primary Company. 4. Users acknowledgment Individuals nominated as Authorise User and who sign below, acknowledge and agree that: they have read and will be bound by the Digital Certificate Subscriber Agreement in section 7 below, they have read the Terms and Conditions of use of Business Banking Online, with which the Digital Certificate will be used, they will not use Business Banking Online other than in accordance with the Terms and Conditions of use of Business Banking Online, this form supersedes any previous application for a digital certificate that they may have lodged, they authorise Bank of Melbourne to collect, maintain, use and disclose their personal information in the manner set out in the Privacy Statement in section 8 below. 5. Level of Users to Authorise payments If you have selected two Users required to Authorise payments in section 2 of this application, you may also choose to elect levels of User for authorising a transaction. Two level A Users or one level A User and one level B User can authorise a transaction. If you elect to take this option please indicate the appropriate level for each Authorise User in Section 6. Page 2 of 7

4 6. User Details User 1 Only provide details here for Users who will be a Company Administrator and/or required to Authorise transactions through Business Banking Online. Users who require other levels of access (e.g. View, Create) must be set up on the system by the Company Administrator. Title Given name(s) Surname of Birth Address PO Box not allowed Country Daytime phone number To identify you during phone support, provide your preferred Question and Answer (e.g pet s name) Question (Mandatory) Answer (Mandatory) Company Administrator (refer Section 3 Appoint Users)? No Authorise User access/digital Certificate required? No Authorised Signing Representative? No User Authorisation level (optional) A or B Signature of appointed Authorise User User 2 Title Given name(s) Surname of Birth Residential Address PO Box not allowed Country Daytime phone number To identify you during phone support, provide your preferred Question and Answer (e.g pet s name) Question (Mandatory) Answer (Mandatory) Company Administrator (refer Section 3 Appoint Users)? No Authorise User access/digital Certificate required? No Authorised Signing Representative? No User Authorisation level (optional) A or B Signature of appointed Authorise User User 3 Title Given name(s) Surname of Birth Residential Address PO Box not allowed Country Daytime phone number To identify you during phone support, provide your preferred Question and Answer (e.g pet s name) Question (Mandatory) Answer (Mandatory) Company Administrator (refer Section 3 Appoint Users)? No Authorise User access/digital Certificate required? No Authorised Signing Representative? No User Authorisation level (optional) A or B Signature of appointed Authorise User Page 3 of 7

5 6. User Details continued Title Given name(s) Surname of Birth Address PO Box not allowed Country Daytime phone number To identify you during phone support, provide your preferred Question and Answer (e.g pet s name) Question (Mandatory) Answer (Mandatory) Company Administrator (refer Section 3 Appoint Users)? No Authorise User access/digital Certificate required? No Authorised Signing Representative? No User Authorisation level (optional) A or B Signature of appointed Authorise User 7. Digital Certificate Subscriber Agreement By completing your details in Section 6 User Details of this application(s) and being nominated as having Authorise User access, you are taken to have applied for a Digital Certificate for use with Business Banking Online and you are taken to offer to enter into an agreement with us on these terms and conditions. We are taken to have accepted that offer when we issue you with a Digital Certificate. Authority. You confirm that there is nothing that prohibits you from applying for and using the digital certificate (this includes, where relevant, being authorised to apply for and use it). User Obligations. You must: not permit any other person to use your passphrase or digital certificate; not disclose your passphrase to any other person (including ensuring, that when you are using your digital certificate, your passphrase is not observed); take reasonable steps to ensure that your digital certificate cannot be used by any other person; on your first use of the digital certificate, change your passphrase from the passphrase we issue to you; not make a record of your passphrase unless the record is kept securely and separately from any place where the digital certificate is stored. For example, you must not keep a record of your passphrase on the disk or computer on which your digital certificate is stored; not use the digital certificate other than to access and use those Business Banking Online services which you have been otherwise authorised to access and then only in accordance with that authorisation; delete, in accordance with our instructions, the digital certificate from any medium in which it is stored if the certificate is no longer to be used to access or use Business Banking Online; not export the digital certificate to another computer other than for personally accessing or using Business Banking Online from that other computer in accordance with these terms and conditions; contact us immediately if your passphrase becomes known to anyone else, the security of the digital certificate is compromised, the computer used to access Business Banking Online is lost, stolen or fraudulently accessed, or if you become aware of any unauthorised transaction or error on an account to which access or use is enabled by the digital certificate; and contact us immediately if your authorisation to use any of the services to which the digital certificate enables access or use, is revoked or suspended. Issuing New Digital Certificates. If you lose your digital certificate or require a new passphrase, we will need to issue a new certificate. We may charge a fee for doing so. Revocation of Certificate. We may suspend or revoke your digital certificate at any time without prior notice. If your digital certificate is revoked, you will need to apply for a new digital certificate. Storage. We recommend that you store your digital certificate only on the medium which we deliver to you. You should not store it on a computer hard drive or make any other copy of it. Information Verification. You agree to us taking such steps as we deem necessary to verify any of the information in your application for the digital certificate, whether or not the digital certificate has been issued. Variations. We may vary these terms and conditions at any time. If we do, we will use reasonable efforts to notify you of the change which may include writing to you, ing you, advertising in the media or posting the variation on our website for viewing when you access Business Banking Online. Definitions and Interpretation. In this Section 7 Digital Certificate Subscriber Agreement We means Bank of Melbourne. A reference to this agreement or another instrument includes any variation or replacement of any of them; the word person includes a firm, a body corporate, a partnership, joint venture, an unincorporated body or association, or any government agency; including when introducing an example, does not limit the meaning of the words to which the example relates to that example or examples of a similar kind. Page 4 of 7

6 8. Privacy Declaration 9. Credit Direct Entry (DE) user application (optional) Your right to privacy is important to Bank of Melbourne. This statement explains your privacy rights and Bank of Melbourne s rights and obligations in relation to your personal information. If you do not complete this form in full, Bank of Melbourne may not be able to process this application. You may request access at any time to personal information held by Bank of Melbourne about you and ask Bank of Melbourne to correct it if you believe it is incorrect or out of date. Bank of Melbourne does not charge a fee for an access request but may charge you the reasonable costs of processing your request. Bank of Melbourne uses your personal information to issue and facilitate the use of BBO. Bank of Melbourne may disclose your personal information if it is necessary to do so in the following circumstances: - To any member of the Westpac Group*; - To the account holder, the account holder s employees and agents, and any person certifying your authority to make this application; - To Bank of Melbourne s external service providers that provide services for the purposes of its business, on a confidential basis, including facilitating the use of the digital certificate (e.g. to Baltimore Certificates Australia Pty Ltd which assists with the issuing and use of your digital certificate); - To regulators and authorities if the law requires or permits Bank of Melbourne to do so (for example, for law enforcement); - To its advisers and any party considering acquiring an interest in its business; or - To other organisations if you request Bank of Melbourne to do so or if you consent. *Westpac Group means Westpac Banking Corporation ABN AFSL ACL and its related bodies corporate. Only complete this section if you require to process credit Direct Entry (DE) file payments. A credit Direct Entry (DE) file enables the payment of multiple creditors, employees, or other third parties by transferring funds to multiple bank accounts in Australia using a single file. A single Direct Entry Credit User ID can be applied to multiple accounts belonging to the Primary Company. The same Credit User ID cannot be applied to accounts held by a separate company. To: Bank of Melbourne ( User FI ) and to each Participating Member and Appointer (as those expressions are defined in the Regulations of the Bulk Electronic Clearing System (CS2)) which from time to time participate in the Bulk Electronic Clearing System (CS2) ( BECS ). ( Credit User ) (Primary Company name) (APCA only allow a maximum of 50 characters for the Credit User Name) HEREBY APPLIES to become a Credit User in BECS from time to time operated by the Participating Members (which include the User FI). The Credit User HEREBY ACKNOWLEDGES that the User FI is at liberty to accept or decline this Application. If the Application is accepted by the User FI and any financial institution thereafter accepts and acts on instructions given by the Credit User in connection with BECS by the use of that financial institution s BSB Number, the Credit User AGREES that in consideration thereof, subject to any warranties implied by statute into a contract for the supply of services between the User FI and the Credit User which cannot be excluded, restricted or modified by a term of the contract, it shall become bound to each such financial institution in the following manner: 1. The Credit User shall comply with all the obligations of a Credit User of BECS as advised by the User FI and any amendment, modification or replacement thereof from time to time issued by the User FI or by any other Participating Member or Appointer which may hereafter become the User FI in respect of the Credit User. 2. The Credit User shall obtain from every customer of a financial institution whose account the Credit User wishes to instruct that financial institution to credit through BECS, the correct title and account number of that customer s account, and shall correctly include such particulars in the acceptable media containing the Credit User s instructions. 3. The Credit User hereby agrees to indemnify and keep indemnified each Participating Member and Appointer, which from time to time participates in BECS, from and against all losses, outgoings, demands, damages, actions, suits and proceedings whatsoever, arising directly or indirectly out of or in connection with any failure by the Credit User, or a Bureau acting for the Credit User, to observe any obligations of a Credit User in respect of BECS. 4. If the Credit User with the prior written approval of the User FI engages a Bureau to prepare and/or lodge acceptable media by which the Credit User s Instructions are given to a financial institution, the Credit User s obligations will not be in any way affected by its engagement of a Bureau of the User FI s approval thereto. 5. The performance of the Credit User s obligation in respect of BECS may be enforced by any Participating Member or Appointer, which from time to time participates in BECS or by the User FI on behalf of any of them. 6. The termination by Participating Member or Appointer of the direct credit arrangements between the Credit User and that financial institution will not affect the Credit User s obligations in respect of BECS to each Participating Member or Appointer which from time to time participates in BECS. 7. All implied conditions and warranties (statutory or otherwise) except for warranties or conditions implied by law upon the User FI which are not capable of being excluded from the agreement between the Credit User and the User FI in respect of BECS and save as aforesaid there are no understandings, agreements, representations, conditions or warranties expressed or implied given by the User FI, not specified herein, which relate to BECS or the services to be provided by the User FI, or any Participating Member or Appointer pursuant to BECS. The Credit User certifies that the foregoing undertakings are within the power of the Credit User to give. Page 5 of 7

7 10. Privacy Declaration for Primary Company From time to time, Bank of Melbourne would like to provide you with information about products and services, which may be supplied by us, any member of the Westpac Group or our preferred providers, that we believe may be of interest or value to you. By ticking the box below, you can be sure that as your financial needs change you won t miss out on the information, special offers and opportunities that could help you to simplify your banking, lower banking costs and build your investments. No If you do not tick any box, we will continue to provide you with information about products and services. 11. Agreement By signing this application you: offer to enter into an agreement with Bank of Melbourne on the Terms and Conditions set out in this application; and in the Business Banking Online and Payment Services Product Disclosure Statement (PDS) which includes the Terms and Conditions (in those Terms and Conditions a reference to the Business Banking Online Application is a reference to this application, the terms Primary Company, Company Administrator, You and User when used in this application have the same meaning as in those Terms and Conditions); acknowledge that before signing this application you have read this application and the Business Banking Online PDS and agree to be bound by them; apply for a digital certificate and acknowledge, agree and declare that you have read and agree to be bound by the Digital Certificate Subscriber Agreement; declare that all information supplied by you is correct and not misleading; acknowledge that you have read and understood the Privacy Statement in the Business Banking Online Terms and Conditions and consent to the collection, use and disclosure of personal information in accordance with the Privacy Statement. Where you have provided information about another individual, you declare that the individual has been made aware of that fact and the contents of the Privacy Statement; acknowledge that you have read our Fees and Charges brochure which forms part of the Business Banking Online PDS; acknowledge that this form supersedes any previous application lodged for Business Banking Online; acknowledge that any authorised signing representatives appointed under this application apply only to Business Banking Online. The Authority to Operate you have previously given us in respect of any accounts still applies to all other operations except Business Banking Online. You acknowledge that we will be taken to have accepted this offer when we notify the Company Administrator that we have done so. 12. Primary Company Signing Clause Companies/Partnership/Other Sign Below Executed by (Name of Primary Company) in accordance with section 127(1) of the Corporations Act 2001 (Cwlth) by Authority of its directors Name of Director/Partner Signature Name of Director/Secretary/Partner Signature Sole Trader Sign Below Name of Primary Company Name of Director/Partner Signature Page 6 of 7

8 BRANCH USE ONLY Staff must complete this section prior to lodgment to BBO Administration: Primary Company name in section 1 matches CHS/GHS profile Primary Company CIS Authorise User Identification collected Individual User no. 1 Name CIS Identification received for individual in section 6 (KYC ID Completed) Individual User no. 2 Name CIS Identification received for individual in section 6 (KYC ID Completed) Individual User no. 3 Name CIS Identification received for individual in section 6 (KYC ID Completed) Individual User no. 4 Name CIS Identification received for individual in section 6 (KYC ID Completed) Receiving Branch/Department (Mandatory) RO name/branch Manager name (Mandatory) RO number/branch Manager Employee number Staff Name (who has verified this application) Employee Number Staff Signature Prudential Limit Amount $ RO to enter a daily limit that will be applied to the bank s internal systems, and to which the customer will not be able to exceed. Fax completed applications to: BBO Admin on (03) Retain original form in branch. Branch Stamp/Further Instructions Bank of Melbourne A Division of Westpac Banking Corporation ABN AFSL ACL BOM9624/ /11 Page 7 of 7

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