ICT Acceptable Use Policy

Transcription

1 ICT Acceptable Use Plicy Versin Number One Status Apprved Apprval Date: first versin 12 January 2015 Apprval date: current versin 12 January 2015 Respnsible fr plicy: Vice Principal Finance Respnsible fr Vice Principal Finance implementatin: Date f last review: December 2014 Date f next review: February 2016 Equality Impact Assessed Yes Cmmittee Apprval JCC 5 December 2014

2 Table f Cntents: 1.0 Purpse Scpe The Cllege Electrnic Mail Service The Cllege Data Strage Service User Cnduct - Unacceptable Use f the System Cntractual Cmmunicatins Unacceptable Use Exemptins Electrnic Cmmunicatins Unacceptable Use Use f Micrsft OneDrive Cpyright Ntice General Use and Ownership Cnfidentiality and Mnitring Backups Mnitring Persnal Use and Privacy Security Cnfidentiality Passwrds Secure PC Access t Facilities Psting/mailings frm a Cllege Address Threat Management Sftware Expsure t Unnecessary Risk Discipline Mdificatins Terminatin f Use Exclusins and Limitatins Mdificatins Other Relevant Plicies and Prcedures User Undertaking Appendix One: Examples f Reprts Generated Frm Autmated Mnitring Of Netwrk Usage Appendix Tw: Reasnable and Unacceptable Persnal Use Guidelines

3 1.0 Purpse The purpse f this plicy is t set ut the cnditins f acceptable use f any and all cmputer and netwrk related equipment and services wned r used by r with the permissin f the Cllege. This prvisin is referred t in this dcument as the System. This plicy is in place t: prtect the users f the System, the Cllege and third parties; and ensure that scarce resurces (machines and bandwidth etc.) are available when needed by authrised users f the system. Inapprpriate use f the System nt nly expses the Cllege t risks including the risk f being infected by a cmputer virus r ther electrnic threats, the risk that the security f the System and its services may be cmprmised and the risk that the Cllege might attract legal liability, but als takes up scarce resurces. With the rapidly changing nature f electrnic media, and the netiquette which is develping amng users f external n-line services and the internet, this plicy, whilst prviding guidance regarding what is and is nt acceptable use f the System by users, cannt lay dwn rules t cver every pssible situatin. Instead, it expresses the Cllege philsphy and sets frth general principles which shuld be clear t users in any given situatin whether r nt their intended use f the System wuld be deemed acceptable. This plicy shuld be read in cnjunctin with ther Cllege Plicies as detailed in sectin Scpe Except fr the cnditins and users set ut in sectin 5.3 Exemptins, this plicy applies t all users accessing the System, including members f staff, cntractrs r cnsultants appinted by the Cllege, agency persnnel, wrkers f any affiliates r any ther third party, students and anyne else wh makes use f the System. This plicy als applies t any use whatsever made f any infrmatin technlgy equipment that is wned r leased by the Cllege, whether such use takes place n Cllege premises r elsewhere (e.g. Outreach centres) and whether r nt directly r remtely cnnected t the System r its netwrks. The Cllege cnnects t the Internet thrugh JANET and is bliged t cmply with their Acceptable Use Plicy. In additin, users must take care t adhere t apprpriate use plicies, terms and cnditins that may be stipulated by ther prviders n the Internet r as a cnditin t using a service. Many members f the Cllege cmmunity will use electrnic mail ( ) in their dayt-day activities assciated with the Cllege business. This plicy is designed t infrm users f acceptable use and that users shuld ensure that their use f the System is cnsistent with ther Cllege plicies as detailed in sectin 8.0. All users f the System shuld be aware that legal respnsibility fr and internet misuse rests with bth the Cllege and the individual user. Under the law f defamatin, the Cllege may be liable t third parties as the publisher f defamatry r libellus material distributed by any user fr whm the Cllege is legally respnsible. It is fr this reasn, that the Cllege has an interest in ensuring that the System is nt misused r used inapprpriately. 2

4 3.0 The Cllege Electrnic Mail Service The service is prvided t send and receive electrnic mail via the Internet, using the Cllege service n the Cllege netwrk fr purpses relevant t users wrk activities r curse f study in rder t cmmunicate bth utwith and within the Cllege. The Cllege reserves the right t vary any limits assciated with strage areas in accrdance with specific user requirements and, where necessary, will keep users infrmed. Such limits may be by reference t the physical amunt f space available, the number f electrnic mail messages held, the size f any attachments sent r any ther methd the Cllege specifies. The Cllege reserves the right t refuse t accept material, which wuld exceed any strage limit, and / r t delete material, which exceeds the relevant strage limit. This service is prvided t users withut charge as lng as the service is accessed via the Cllege netwrk. Remte access (e.g. frm hme) means that users may incur charges frm their wn ISP whilst using the service fr which they are slely liable. Users shuld be aware that such use must still cmply with the netwrk ICT Acceptable Use Plicy. 4.0 The Cllege Data Strage Service The Cllege will prvide users with strage space fr data in a frmat mst apprpriate t the delivery f ICT services and facilities. In additin, users may have access t discretinary cllabrative areas fr data which shuld be shared. The Cllege reserves the right t vary any limits assciated with these strage areas in accrdance with specific user requirements and, where necessary, will keep users infrmed. Such limits may be by reference t the physical amunt f space available r any ther methd the Cllege specifies. The Cllege reserves the right t refuse t accept material, which wuld exceed any strage limit, and / r t delete material, which exceeds the relevant strage limit. This service is prvided t users withut charge as lng as the service is accessed via the Cllege netwrk. Remte access (e.g. frm hme) means that users may incur charges whilst using the service fr which they are slely liable. Users shuld be aware that such use must still cmply with the netwrk ICT Acceptable Use Plicy. Only business related data shuld be stred in the prvided data strage areas. Files such as MP3s, Exe, MDB, JPEG (JPG), AVI fr example (this list is nt exhaustive) shuld nt be stred n Cllege servers unless they are a prven legitimate part f Cllege business. Strage f files such as thse afrementined can have legal implicatins under cpyright and licensing laws. 5.0 User Cnduct - Unacceptable Use f the System 5.1. Cntractual Cmmunicatins Users shuld, at all times, exercise a general duty f care with respect t the drafting f s; insfar as s sent fr r n behalf f the Cllege have the ptential t place the reputatin and business interests f the Cllege at risk by the careless use r abuse f by users. is a cmpetent means f creating a cntract; cnsequently, any user sending an r digitally signing 3

5 a dcument transmitted by n behalf f the Cllege must be aware that by s ding, the r the dcument may effectively bind the Cllege in cntract, even where that was nt the intentin f the sender. All business recrds such as s frming part f cntracts, cntracts, agreements, financial statements r ther recrds and any crrespndence cnnected with any legal prceedings shuld be retained as hard cpy n file fr a perid f at least seven years as these may be needed fr legal, regulatry, tax, cntractual, audit and evidentiary purpses. 5.2 Unacceptable Use Under n circumstances is any user authrised t engage in any illegal activity while utilising the Cllege resurces. The fllwing list prvides guidance as t which activities cnstitute unacceptable use f the System. The list is illustrative nly and is nt exhaustive. 1. Breaching r infringing the intellectual prperty rights f any third party including but nt limited t the installatin r distributin f unlicenced sftware prducts. 2. The unauthrised cpying f cpyright materials including digitisatin and distributin f phtgraphs frm magazines, bks r any ther cpyright surces. 3. Intrducing malicius prgrams int the netwrk infrastructure (e.g. viruses, wrms, Trjans, bmbs r malware f any descriptin). 4. Revealing accunt details r passwrds t, r allwing use f a user s accunt by, thers. 5. Using the identity and passwrd f anther user fr any reasn ther than a jb related functin. 6. Using the System r any Cllege equipment t prcure r transmit material that cnstitutes a breach f the Equality and Diversity Plicy r the Bullying and Persnal Harassment Plicy and Prcedure, r culd be seen as an act f harassment n the grunds f age, gender r gender identity (transgender, transsexual), true r perceived sexual rientatin (lesbian, gay, bisexual r hetersexual), marital / civil partnership status, race, ethnic r natinal rigin, disability r religius belief. 7. Accessing, creating, dwnlading, sending, sharing, string, printing and / r displaying any ffensive, bscene, indecent, degrading r menacing images, data r material frm sites cntaining prngraphic r ptentially ffensive materials that culd be cnsidered, by a reasnable persn, t be bscene, racist, sexist, r therwise ffensive when viewed r accessed by a third party r creates an unpleasant envirnment is strictly prhibited. 8. Making fraudulent ffers f prducts, items r services thrugh the use f any Cllege user accunt. 9. Effecting security breaches r disruptins t netwrk cmmunicatin whether n the System r n any third party system. Security breaches include but are nt limited t, the accessing f data f which the user is nt 4

6 an intended recipient r lgging int a server r accunt that the user is nt expressly authrised t access, unless these duties are within the scpe f regular duties. Disruptin may include, but is nt limited t, netwrk sniffing, pinged flds, packet spfing, denial f service and frged ruting infrmatin fr malicius purpses. 10. Prt scanning r security scanning is expressly prhibited, see sectin 5.3 Exemptins. 11. Executing any frm f netwrk mnitring which will intercept data nt intended fr the user s cmputer. 12. Circumventing user authenticatin r security f any hst, netwrk r accunt. 13. Using any prgram / script / cmmand fr sending messages f any kind with the intent t interfere with r disable a user s terminal sessin r the services f any server. 14. String n Cllege ICT equipment f data / materials subject t legal r cpyright laws, e.g. MP3s. 15. Yu are respnsible fr prviding prf f the legality f any data / material yu stre n Cllege ICT Equipment which is required fr business use. Ultimately, the Cllege is respnsible fr the System and reserves the right t remve data when necessary. 5.3 Exemptins Certain categries f users may be exempted frm any r all f these restrictins during the curse f their legitimate jb respnsibilities r apprved Studies in a cntrlled envirnment and in cnsultatin with the Cllege ICT Services. Prviding any data / materials used des nt breach cpyright r sftware licencing laws. 5.4 Electrnic Cmmunicatins Unacceptable Use The fllwing list prvides guidance as t which activities cnstitute unacceptable use f the System fr and cmmunicatins. The list is illustrative nly and is nt exhaustive. 1. Sending any s which are knwn t have viruses cntained within them. 2. Sending messages f an ffensive, bullying, threatening r harassing nature r which cntravene the prvisins f sectin 5 (abve). 3. Sending unslicited messages, including the sending f junk mail r ther advertising material t individuals wh did nt specifically request such material. 4. Subscribing t newsletters ther than fr business purpses. 5. Playing nline internet games r using streaming media fr news, sprts scres r ther nn-business-related real time data streaming. There are specific exceptins fr fficially apprved activities e.g. as part f curriculum delivery. 5

7 6. Transmitting by , retrieving frm the internet r string any cmmunicatin with bscene language r f an bscene, distasteful, ffensive r sexually explicit nature, r which might be judged as such by a reasnable persn. 7. Running a business r any cmmercial activity (ther than the business f the Cllege). 8. Misrepresenting the identity f the sender f an r the surce f an Intercepting, disrupting r altering electrnic cmmunicatins. 10. Any frm f harassment via , telephne r SMS services. 11. Creating r frwarding chain letters r ther pyramid schemes f any type. 12. Psting the same r similar nn-business-related messages t large numbers f Usenet newsgrups (newsgrup spam). 5.5 Use f Micrsft OneDrive As part f the student prvisin, users are als supplied with a strage area called their OneDrive which can be used t stre files and data. Students shuld be aware that any data stred n their OneDrive is subject t mnitring by Micrsft, and any cntent that is in vilatin f Micrsft s Cde f Cnduct is subject t remval and may lead t temprary r permanent shutdwn f the accunt. 5.6 Cpyright Ntice Cllege staff and students shall nt make, stre, transmit r make available unauthrised cpies f cpyrighted material n the Cllege systems, equipment r strage media. 6.0 General Use and Ownership 6.1 Cnfidentiality and Mnitring Whilst the management f the System aims t prvide a reasnable level f privacy, users shuld be aware that the data they create using the System is and remains the prperty f the Cllege. Because f the need t prtect Cllege Systems and als t prtect the Cllege frm the types f risks mentined abve, the Cllege cannt guarantee the cnfidentiality f infrmatin stred r cmmunicated n the System (including persnal strage space n servers). Ultimately the infrmatin which is stred n r transmitted via the System is nt private t the individual user. Accrdingly, users shuld have n reasnable expectatin that persnal r cmmercial infrmatin stred r transferred thrugh the use f the System is r shall remain private. Mnitring f the System will cmply with all UK legislatin including the Regulatin f Investigatry Pwers Act 2000 (RIPA) and the Data Prtectin Act 1998 (DPA). 6

8 6.2 Backups All users shuld be aware that backups are taken at regular intervals fr DR&BC purpses and that any data held in either electrnic r frmat n any f the Servers will be backed up alng with all business data and . Infrmatin deleted frm the System either deliberately r accidentally can be restred frm the backups by ICT Services fllwing a request t d s. 6.3 Mnitring Members f staff shuld be aware that the Cllege is permitted t inspect, mnitr and / r recrd any , internet and strage areas. The Cllege emplys a range f mnitring utilities t lg infrmatin frm which it generates reprts as illustrated in Appendix One. The Cllege may als inspect and strage areas in cnsultatin with a suitable member f the ICT Services, wh will lg the access and prtcls adpted and recrd the data viewed, in accrdance with the prvisins f the Telecmmunicatins (Lawful Business Practice) (Interceptin f Cmmunicatins) Regulatins Specific inspectins are carried ut where such mnitring reveals the likelihd f risk r inapprpriate use. Such inspectins extend t bth current data and backed up data. Mnitring r recrding may be emplyed where it helps t: prevent r detect crime; ascertain whether there are breaches f this r anther Cllege plicy (e.g. Cllege Security Plicy, Persnal Use etc.); ascertain cmpliance with any regulatry requirements; and maintain r secure the effective peratin f the System; The Cllege may als mnitr t ascertain whether a cmmunicatin relates t Cllege business. In additin, the Cllege may recrd r mnitr where it is legally bliged t d s. Where apprpriate, the Cllege may be required t ntify relevant gvernment agencies, the Plice r the Scttish Ministers f any incidents f pssible cncern (e.g. issues f Natinal Security r the accessing f child prngraphy). Reprts can be made available t the varius Cllege Grups and ther designated parties as apprpriate (e.g. Heads f Department / Managers wuld be infrmed if students were dwnlading inapprpriate material fr cntent f study). The Security and IT Asset Management Reprts will be cnfidential t ICT Services and Senir Management Team. 6.4 Persnal Use and Privacy While the Cllege will at all times seek t act apprpriately in its use f mnitring, it reserves the right t blck sites which are being persistently visited by users which have n legitimate business purpse, where it perceives threat r risk t its business activities r where it infringes the acceptable and persnal use plicies. The Cllege will als endeavur t use technical measures t stp misuse as an alternative t mnitring, where it is cnsidered apprpriate t d s. Hwever, 7

9 users shuld be aware that, because mnitring is a recgnised cmpnent f the relatinship between the prvider f the System and the users, there is n legitimate expectatin f privacy when using the System, , Intranet, Extranet and Internet facilities etc. On a practical level, members f staff shuld be aware that, as thers may read s; cnfidential infrmatin shuld nt be sent in this way. Fr guidance purpses nly, examples f reasnable and unacceptable private use are set ut in Appendix Tw. 6.5 Security Cnfidentiality Access t infrmatin cntained within the Cllege ICT related systems shuld be classified as either cnfidential r nt cnfidential as defined by the Cllege s Data Prtectin Officer. Examples f cnfidential infrmatin include but are nt limited t: cmpany strategies, cmpetitr sensitive infrmatin, and student and staff infrmatin held n the central recrds system, specificatins, custmer lists and research data. Users shuld take all necessary steps t prevent unauthrised access t this infrmatin Passwrds Passwrds fr any Cllege system must be kept secure and nt shared. Under n circumstances shuld users (staff and / r students) disclse their passwrd t anyne. N member f staff shuld ask fr anther s (whether staff and / r students ) passwrd. T d s wuld be a breach f the ICT Acceptable Use Plicy and disciplinary prcedures may be instigated. All users are respnsible fr the security f their wn passwrds and accunts. ALL staff users will be prmpted t change their passwrd every 90 days in accrdance with the netwrk s security plicy. Passwrds shuld nt be written dwn and n display fr all t see. Passwrds s discvered will be wiped r remved frm display and reprted t the relevant authrities Secure PC Users shuld ensure their cmputers are secured by lgging ff when the cmputer is unattended r by lcking the cmputer when leaving it unattended fr a shrt time as detailed in the ICT Security and Gvernance Plicy Access t Facilities Access t all cmputer facilities are allwed and enabled nce users have cmpleted a valid enrlment prcess. Students: An SR1 (r ther authrised Student Enrlment Frm), the issue f a Student ID and Card. Staff by authrisatin frm HR t ICT Services Psting/mailings frm a Cllege Address Pstings by users frm a Cllege address shuld cntain a disclaimer (this is applied by Cllege systems by default) stating that the pinins expressed are strictly their wn and nt necessarily thse f the Cllege Threat Management Sftware All cmputers which are cnnected t the Cllege Infrastructure shall run with the Clleges apprved Threat Management Sftware, which must nt be disabled at any time. The nly exceptins t this are if ICT Services need t 8

10 disable the TM sftware fr technical reasns but all reasnable steps must be taken t ensure the security f the Cllege is nt cmprmised Expsure t Unnecessary Risk Users have a respnsibility t ensure that the system is nt expsed t any unnecessary risk, and they must use extreme cautin when pening r attachments as they may be phishing s r cntain viruses, bmbs, malicius cde r ther ptential risks. 6.6 Discipline Access t the System is a facility available nly t authrised users. As with any ther Cllege facility, abuse f these facilities thrugh imprper r unacceptable use in breach f this plicy r therwise may lead t disciplinary actin. Students are bund by the Cllege s Learner Guide: Terms and Cnditins and members f staff are bund by the Cllege s Cde f Cnduct fr Staff. All users f the netwrk are subject t legal cmpliance with varius statutry requirements including but nt limited t the Cmputer Misuse Act 1990, the Cpyright, Design & Patents Act 1988, and the Data Prtectin Act This includes any upgrades, amendments and any new legislatin enacted since the riginal date. Fr the avidance f dubt, a breach f this plicy, and in particular thse parts which relate t the prcessing f persnal infrmatin, may amunt t grss miscnduct. In a case where inapprpriate use is identified r where such use severely impacts upn the perfrmance r appears t pse a risk t the security f the System r upn Cllege services and facilities, r where such misuse is deemed sufficiently serius, a user s accunt may be suspended pending investigatin. 6.7 Mdificatins The Cllege may frm time t time change sme r all f the terms f this plicy r t mdify r discntinue (either temprarily r permanently) the prvisin f the System. Users will be ntified f any such changes where practical. Users d nt have t accept such changes, but if they d nt, the Cllege shall be entitled t withdraw their access t the System where deemed apprpriate. Users agree that the Cllege shall nt be liable t them r t any third party fr any such change, mdificatin r the withdrawal f access t the System. On ccasin fr technical, peratinal r ther reasns, it may als be necessary t terminate services hsted n the System with little r n prir ntice. Users agree that the Cllege shall nt be liable t them r t any third party fr any such terminatin f such services. 6.8 Terminatin f Use Users agree that the Cllege may immediately suspend their use f the System withut prir ntice fr any reasn including, but nt limited t: The Cllege having a reasnable belief that they are r have been in breach f this Plicy; The Cllege being unable t cntinue access t the System r any services hsted n the System, due t cntractual, ecnmic, technical r peratinal reasns; r, 9

11 In the event f the Cllege receiving intimatin f a user s withdrawal frm a curse r the terminatin f emplyment. In the event f terminatin, the Cllege will give users such ntice f terminatin as is reasnably practicable. 6.9 Exclusins and Limitatins Access t the System and t services hsted by the Cllege is prvided n an as is and as available basis. N cnditins, warranties r ther terms are made r given by the Cllege in respect f access t the System. Further, the Cllege can make n guarantee that the services ffered n the System will meet users requirements; that it will be interruptin r bug free; timely r ultimately secure. The Cllege accepts n respnsibility fr any unintentinal deletin r failure t prperly stre any data r messages n users behalf and accepts n respnsibility fr any csts r damages arising frm any interruptin, suspensin f, withdrawal f r terminatin f the services n the System. All users understand and agree that any material and/r data dwnladed r therwise btained, thrugh remte access and use f r frm the System, is dne at their wn risk and that they will be slely respnsible fr any damage t their wn cmputer system r fr any lss f data that may ccur as a result. The Cllege shall nt be liable fr any direct, indirect r cnsequential lss r damages resulting frm the use r inability t use the System. These terms and cnditins represent the entire agreement between users and the Cllege and supersede any prir agreements, arrangements r representatins made by either party relating t access t the System. 7.0 Mdificatins The Cllege reserves the right, frm time t time change sme r all f the terms f this plicy r mdify r discntinue (either temprarily r permanently) the prvisin f any systems r equipment. The Cllege will make every effrt t infrm users f said changes t this plicy thrugh the mst apprpriate means available as sn as is practicable. 8.0 Other Relevant Plicies and Prcedures The Cllege has a number f plicies and prcedures in place which aim t supprt the cnditins fr acceptable use f the System. These are regularly reviewed in light f changes in legislatin and current gd practice: 1. Use f Scial Media Plicy 2. Equality and Diversity Plicy 3. ICT and Infrmatin Security Plicy 4. Cde f Cnduct Plicy 5. Disciplinary Plicy and Prcedure 10

12 User Undertaking I have read, understd and agree t abide by and t have my access t and use f the System regulated by the freging plicy statements. Signature:. Please PRINT name in blck capitals.. If signed n behalf f a student user please PRINT the student user s name in BLOCK CAPITALS (See nte belw)... Date:... [In sme instances a parent r legal guardian may be asked t sign where a student user is under 16 years f age, thereby making the parent r guardian respnsible fr the actins f the student.] 11

13 Appendix One: Examples f Reprts Generated Frm Autmated Mnitring Of Netwrk Usage The Cllege uses unbtrusive mnitring sftware that enables reprting in the fllwing areas: Web Blcker/filter Reprts: Tp 20 Reprt shwing the tp 20 Dmains visited by users Blcked URL Attempts shwing users wh have attempted t access blcked URLs Cntent Management: Inapprpriate cntent reprt t identify inapprpriate cntent (e.g. Prngraphy) the lcatin f the file, and the user wh created it Scan Reprt check fr specific categries f files such as MP3s; JPGs; ISOs; MOV; AVI and any ther as deemed necessary. This list is nt exhaustive and is given as guidance nly (which has a majr impact n legal liability, cpyright and strage capacity) Security Reprts: File Scan fr Threats Reprt shwing files psing a danger t netwrk security Threat Alerts which autmatically alerts Netwrks Services when an identifiable threat has been intrduced nt any cmpnent f the netwrk IT Asset Management: Installed Sftware Summary shwing all installed sftware n a particular machine Operating System Summary shwing all installed perating systems, serial numbers and service packs Hardware/Sftware changes shwing these changes ver a given perid Machine Cnfiguratin shwing an verview f each machine s installed sftware, hardware and summary f disk usage Filter (t blck inapprpriate cntent and spam): Biggest s sent Largest vlume f sent Mst s received Mst sent SPAM summary The Cllege rutinely generates these and ther netwrk activity reprts t ensure that users are cmplying with Cllege plicies and prcedures and t enable the Cllege t safeguard itself and the System against knwn and perceived threats, inapprpriate r malicius use by users r users deliberately r inadvertently acting in a manner which breaches Cllege plicies as detailed in sectin

14 Appendix Tw: Reasnable and Unacceptable Persnal Use Guidelines The fllwing details Cllege plicy fr users n what is cnsidered t be reasnable persnal use and what is cnsidered unacceptable persnal use f ICT systems. This is nt an exhaustive list. The Cllege takes the view that persnal use shuld be within reasn and that it shuld nt be abused t the detriment f an individual s wrk utputs. Use f the System fr persnal purpses shuld therefre be limited t nn-wrking hurs. Staff: Acceptable Persnal Use Unacceptable Persnal Use Staff and Students: Access t sites relevant t curriculum area f team. Accessing sites f persnal interest ut with nrmal wrking hurs r during lunch breaks. Dwnlad f licenced r nn-cpyright materials relevant t curriculum area f team. Use f facilities in curse f Cllege duties and respnsibilities. Use f the internet t gain experience f mdern business / cmmerce purpses / practice i.e. Persnal . Internet purchases; nline travel bkings / banking (Fife Cllege cannt guarantee the security f credit card infrmatin which may be accessible). Students: Accessing sites which are relevant t curse f study and timetabled activities. Accessing materials relevant t curse f study / subject area / timetabled activities. Accessing r dwnlading materials frm sites cntaining prngraphic r ptentially ffensive images. Dwnlading any cpyright r unlicenced materials which infringe the law and / r expse the Cllege t risk. Sending cmmunicatins cntaining ffensive, abusive, harassing r threatening language r images. Use f chat lines. Frwarding r distributing items f junk via mail facility. Frwarding f inapprpriate material which wastes time. Strage f nn-business-related and persnal files and details. Cmmitting the Cllege t anything which incurs unauthrised cst r any unauthrised subscriptin t paid fr services. Use f facilities relevant t curse f study / subject area / timetabled activities in rder t facilitate effective cmmunicatin between classmates. 13