Library Systems Security: On Premises & Off Premises

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1 Library Systems Security: On Premises & Off Premises Guoying (Grace) Liu University of Windsor Leddy Library Huoxin (Michael) Zheng Castlebreck Inc. CLA 2015 Annual Conference, Ottawa, June 5, 2015

2 Information Security Preservation of confidentiality, integrity and availability of information (NISO/IEC 27000:2014) Protection of information and information systems from unauthorized access, use, disclosure, disruption, modification or destruction in order to provide confidentiality, integrity and availability (CNSS, 2010)

3 Information Systems Security The processes and methodologies involved with keeping information confidential, available, and assuring its integrity (Janssen, n.d.) Access controls Protecting information no matter where that information is The detection and remediation of security breaches, as well as documenting those events

4 Risk Management Identify vulnerabilities and threats to the information sources (Information security, 2015) Ongoing, iterative process Balance security controls, cost, and sensitivity and value of information Limitations: impossible to identify or eliminate all risks Most vulnerable point in most information systems: humans

5 Physical controls Security Controls Fences, doors, locks etc. Procedural controls Incident response processes, management oversight, security awareness and training Technical controls User authentication and logical access controls, antivirus software, firewalls Legal and regulatory or compliance controls Privacy laws, policies and clauses (Security controls, 2015)

6 Vulnerability Assessment & Penetration Testing On a regular basis, hire security experts to do: Vulnerability Assessment A process that defines, identifies, and classifies the security holes (vulnerabilities) (Rouse, 2006) Penetration Testing An attack on a computer system with the intention of finding security weaknesses, potentially gaining access to it, its functionality and data (Rouse, 2006)

7 Security Testing Tools Network security scan Web application security scan SSL configuration security test Free testing tools in the Internet

8 Other Technical Controls Patching the hardware and software Patching firewalls, servers, SAN, etc. Patching OS, applications Upgrade certificates AntiVirus / AntiMalware software Firewall rules Enable firewall at all levels Create strict inbound & outbound firewall rules

9 Monitoring and Alerts Proactively Monitoring Firewalls, Servers etc. Check logs frequently Use Monitoring tool(s) to monitor firewalls and servers and send alerts Protocols Services Traffics Performance Storages

10 Library Information Systems On premises Off premises Cloud Hosting Methods SaaS: discovery layers, cloud based library service platforms PaaS IaaS Colocation

11 Security Standards ISO/IEC Requirements for information security management systems Systematically examine/take care of information security risks, threats, vulnerabilities and impacts Coherent and comprehensive security controls Overarching management process SAS 70/SSAE16 Auditing standard for service organizations (Grant, 2012)

12 UofW s Experience Alma & Primo Selection & Evaluation Security items in RFP & contract Implementation Data migration Sandbox, API, user privilege and password Data anonymization, purge Ongoing Maintenance Monitoring, alerts, reports

13 UofW s Experience Server Move to Campus Data Centre Library server room Campus data centre Test cases: 3 VMs from campus IT

14 Discussions & Conclusions System security: top concern, esp. in a cloud or SaaS environment Data centre, network security controls Security model Data in storage as well as in transit Systems selection, evaluation, implementation and ongoing maintenance

15 Discussions & Conclusions On premises: Physical environment Policies and procedures: human errors, password Disaster recovery planning: backup Technical controls: security testing, patching, antivirus/antimalware software, firewall rules, monitoring and alerts

16 References Committee on National Security Systems. (2010). National Information Assurance (IA) Glossary, CNSS Instruction No. 4009, 26 April Grant, C. (2012) The future of library systems: library services platforms, Information Standards Quarterly, 24(4), 2012, pp Information security. (2015). In Wikipedia. Retrieved May 19, 2015 from ISO/IEC 27000:2014(en). (2014). Information technology Security techniques Information security management systems Overview and vocabulary. ISO/IEC. Janssen, C. (n.d.) Information Systems Security (INFOSEC). In Techopedia. Retrieved May 19, 2015 from Rouse, M. (2006) Vulnerability analysis. In TechTarget. Retrieved May 19, 2015 from Security controls. (2015). In Wikipedia. Retrieved May 19, 2015 from

17 Thank You! Guoying (Grace) Liu Huoxin (Michael) Zheng

18 Notices and Disclaimers THIS DOCUMENT IS PROVIDED "AS-IS" WITHOUT WARRANTY OF ANY KIND, EITHER EXPRESSED OR IMPLIED, INCLUDING BUT NOT LIMITED TO IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. YOU ARE SOLELY RESPONSIBLE FOR DETERMINING THE APPROPRIATENESS OF USING OR REDISTRIBUTING THIS DOCUMENT AND ASSUME ANY RISKS ASSOCIATED WITH IT.

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