1 OCTOBER 20, 2010 On the above date at 10:00 A.M., the Luzerne County Board of Commissioners convened a regularly scheduled meeting with the following present: Maryanne Petrilla, Chairman; Thomas P. Cooney, Commissioner; Stephen Urban, Commissioner; Douglas Pape, Chief Clerk/County Manager; Vito DeLuca, County Solicitor; Tom Pribula, Chief of Budget and Finance; Walter Griffith, Controller; Michael Morreale, Treasurer; Joe DeVizia, Human Services; Andrew Reilly, Office of Community Development; Joseph Gibbons, County Engineer; Andrew Check, Director of Human Resources; Adrian Merolli, Planning Commission, Frank Pugliese; Purchasing Maryanne Petrilla called the meeting to order and asked everyone to join in saying the Pledge of Allegiance. It is noted that all meetings are electronically recorded. ANNOUNCEMENTS...Douglas A. Pape County Manager /Chief Clerk No announcements. RECOGNITIONS: Maryanne C. Petrilla Commissioner/Chairman DOMESTIC VIOLENCE AWARENESS MONTH Carol Crane of the Domestic Violence Service Center PUBLIC COMMENT AGENDA ONLY TODD SHAPIRO Commissioners Petrilla, Urban, and Cooney thank you for allowing me to speak. I had the opportunity to speak with you last week and one of the terms that were brought up was the indigent status as one of the concerns for the award of electronic monitoring contract with BI. I was not there to address that issue and I went back and did some work and submitted a letter to you on Monday via . In my review the current provider is providing 15% of such indigent status and not all of them are free. It references a maximum amount of 000 and my company provides one indigent per every 15. The current contract is one for every 50 as well as our sliding scale which provides for other indigent status; a dollar a day if they are not making over $ a month. It is extremely difficult to protest this award without evaluating materials and that is why I brought in today the copies of the Commonwealth Procurement code and since the county does not have a formalized process to protest, I thought the county might take a look at what the State Procurement Coder for Protest. My intention is to review these contracts side by side; I cannot say ours would be more or less without being able to review both. Here is a copy of the State Procurement Code. October 20, 2010 Commissioners Meeting i Jennifer Thomas, Recording Secretary
2 COMMUNICATIONS DOUGLAS A. PAPE, COUNTY MANAGER/CHIEF CLERK... 3 Minutes... 3 Vouchers... 3 Hazleton and Hazle Township... 3 Luzerne County State of Emergency Bridges... 3 Luzerne County State of Emergency EMA Flooding... 4 Luzerne County State of Emergency EMA Flash Flooding... 4 Lease Agreement between Luzerne County and the United States Department of the Navy... 4 District Attorney s Office- RISS Officer Safety Event Deconfliction System (RISSafe)... 4 Municipal Solid Waste Disposal Capacity Contracts... 4 Luzerne County Municipal Waste Management Plan Update... 5 Resolution Holiday Displays...5 The Lands at Hillside Farms RACP Contract... 5 Cooperation Agreement with The Lands at Hillside Farms... 5 Tax Refund-Assessment Appeals Office... 6 Budget Transfer... 6 Fee Accountant Capital Projects Bond Issue 2003D-60 (Appendix Page 31) Capital Projects Bond Issue 2003D-60 (Appendix Page 31A) Series A Courthouse Bond Issue 2008A-01 (Appendix Page 32) Series A Courthouse Bond Issue 2008A-01 (Appendix Page 32A)... 7 Mailing Machine... 7 Settlement Agreement Pearlean Warren v. Luzerne County, et al... 7 Advertise RFP for Pricing of a general and forensic audit... 7 Diversity Resolution... 8 TREASURER S OFFICE MICHAEL L. MORREALE... 8 FINANCIAL STATEMENT... 8 NATIONAL PENN INVESTORS TRUST CO CONTROLLERS REPORT- WALTER GRIFFITH DEPARTMENT HEAD REPORTS HUMAN SERVICES JOSEPH DEVIZIA, DIRECTOR ENGINEER S OFFICE JOSEPH GIBBONS ROAD AND BRIDGE DEPARTMENT JOSEPH GIBBONS PLANNING COMMISSION-ADRIAN MEROLLI, DIRECTOR (Appendix Page 33-35) PURCHASING DEPT. - FRANK PUGLIESE, JR., DIRECTOR PROBATION SERVICES MICHAEL VECCHIO, DIRECTOR PERSONNEL APPENDIX SHEET October 20, 2010 Commissioners Meeting ii Jennifer Thomas, Recording Secretary
3 COMMUNICATIONS DOUGLAS A. PAPE, COUNTY MANAGER/CHIEF CLERK Minutes Request a Motion to approve the minutes of the Commissioner s Meeting held on September 15, 2010 and October 1, 2010 Vouchers Request a Motion to ratify and confirm pre-payment of the following vouchers: PNC Bank, Vouchers GF GF ACH , , $4,024, County General Fund for 2010 PNC Bank, Vouchers LF LF $45, Liquid Fuels Fund for 2010 Wachovia Bank, Vouchers WC WC $204, Worker s Compensation for 2010 It was moved by, seconded by Commissioner Petrilla REQUEST A TO APPROVE/RATIFY THE FOLLOWING STATE OF EMERGENCY EVENTS AND THEIR DATES AS LISTED: Hazleton and Hazle Township Request a Motion to adopt a Resolution continuing a Declaration of a State of Emergency within the City of Hazleton and Hazle Township, Luzerne County, Pennsylvania. Resolution dated: October 14, 2010; October 21, 2010; October 28, 2010; November 4, 2010; November 11, 2010; November 18, Luzerne County State of Emergency Bridges Request a Motion to adopt a Resolution declaring the existence of a State of Emergency in the County of Luzerne relating to all county owned bridges. Resolution dated: October 14, 2010; October 21, 2010; October 28, 2010; November 4, 2010; November 11, 2010; November 18, October 20, 2010 Commissioners Meeting 3 Jennifer Thomas, Recording Secretary
4 Luzerne County State of Emergency EMA Flooding Request a Motion of the Luzerne County Board of Commissioners to approve/ratify continuing the State of Emergency from June 26 th, 2006 due to flash flooding and flooding from the Susquehanna River. This motion is for the weeks of November 1, 2010; November 8, 2010; November 15, 2010; November 22, 2010; November 29, Luzerne County State of Emergency EMA Flash Flooding Request a Motion of the Luzerne County Board of Commissioners to approve/ratify continuing the State of Emergency from November 16 th, 2006 due to flash flooding. This motion is for the weeks of: November 1, 2010; November 8, 2010; November 15, 2010; November 22, 2010; November 29, Lease Agreement between Luzerne County and the United States Department of the Navy Request a Motion to Authorize the Proper Officials to execute a one year extension of the Lease Agreement between Luzerne County and the United States Department of the Navy for the property located in Wyoming, PA. District Attorney s Office- RISS Officer Safety Event Deconfliction System (RISSafe) Request a Motion for the District Attorney s Office to sign an MOU with the Pennsylvania State Police regarding the District Attorney s Office s participation in the RISS Officer Safety Event Deconfliction System (RISSafe). Municipal Solid Waste Disposal Capacity Contracts Request a Motion to approve the Municipal Solid Waste Disposal Capacity Contracts and authorize the Chairman of Board of Commissioners to execute any and all documents related to the contracts. October 20, 2010 Commissioners Meeting 4 Jennifer Thomas, Recording Secretary
5 Luzerne County Municipal Waste Management Plan Update Request a Motion to adopt the Luzerne County Municipal Waste Management Plan Update as required by Pennsylvania Act 101 and the Department of Environmental Protection. Resolution Holiday Displays Request a Motion to approve a Resolution on holiday displays on the grounds of the Luzerne County Courthouse. The Commissioners desire to continue the tradition of recognizing the seasonal celebrations and cultural diversity of its citizens by erecting a seasonal holiday display on the public property. I was asked by some citizens of the county whether this resolution included the Menorah and a Manger Scene. It does include that. I don t know if it was inaccurately reported in the press that it wasn t included. I would like this resolution posted on the website so people can see what will be included. I think this is a preventative measure. Last year we had difficulty with the ACLU. We received some legal advice at that time that stated we adopt a resolution to specify what traditional holiday displays will be placed on the court house lawn. I believe that meets the constitutional requirements here in the third circuit of appeals so we are in our rights to do this. I want to thank the other members of the board in their support of this. Thank you. It was moved by seconded by Commissioner Cooney The Lands at Hillside Farms RACP Contract Request a Motion of the Luzerne County Board of Commissioners to adopt a resolution requesting a total of $1,500,000 in Redevelopment Assistance Capital Program funds from the Commonwealth of Pennsylvania, effective October 20, 2010, as well as authorization for the Chairman of the Board of Commissioners to execute any and all documents necessary for the application for and receipt of RACP funds. This request reflects the additional $500,000 in RACP funds that was released by the Commonwealth for improvements at The Lands at Hillside Farms. Please note that the County already has a fully executed RACP contract with the Commonwealth in the amount of $1,000,000 for this project. It was moved by seconded by Commissioner Cooney Cooperation Agreement with The Lands at Hillside Farms Request a Motion of the Luzerne County Board of Commissioners to amend the existing Cooperation Agreement with The Lands at Hillside Farms, a non-profit corporation, concerning a $1,000,000 Pennsylvania Redevelopment Assistance Capital Program (PA RACP) grant being sought for acquisition and development at Hillside Farms, Shavertown, Luzerne County, Pennsylvania. The amendment will address the additional $500, contract amendment that is being requested. October 20, 2010 Commissioners Meeting 5 Jennifer Thomas, Recording Secretary
6 Tax Refund-Assessment Appeals Office Request a Motion to approve the total amount of $ 42, for the month of October, 2010 due to Court Mediation. It was moved by seconded by Commissioner Cooney Budget Transfer Request a Motion to approve a 2010 General Fund budget transfer of $100, from Other Financing Sources & Uses to General Government Operations. Fee Accountant Request a Motion to retain Jones Kohanski & Co., PC as the Fee Accountant in connection with the completion of Luzerne County s Audit for the year ended December 31, 2010, at the following rates: Staff $75/hour, Supervisor/Senior $80/hour and Partner $90/hour exercising the option of one of two annual renewals stated in the original engagement for year ending December 31, Capital Projects Bond Issue 2003D-60 (Appendix Page 31) Request a Motion to acknowledge the transfer of $126, from the 2003, Capital Projects Bond Issue Series D for items identified on Schedule A of Requisition 2003D Capital Projects Bond Issue 2003D-60 (Appendix Page 31A) Request a Motion to approve payment of $126, from the 2003, Capital Projects Bond Issue Series D for items identified on Schedule A of Requisition 2003D-60. October 20, 2010 Commissioners Meeting 6 Jennifer Thomas, Recording Secretary
7 2008 Series A Courthouse Bond Issue 2008A-01 (Appendix Page 32) Request a Motion to acknowledge the transfer of $315, from the 2008 Series A Courthouse Bond Issue for items identified on Schedule A of Requisition 2008A Series A Courthouse Bond Issue 2008A-01 (Appendix Page 32A) Request a Motion to approve payment of $315, from the 2008 Series A Courthouse Bond Issue, for items identified on Schedule A of Requisition 2008A-01. Mailing Machine Request a Motion of the Luzerne County Board of Commissioners to authorize the proper officials to execute a contract with Postage Pros Plus of Shavertown, PA for a five (5) year lease of a mailing machine. Of the two proposals received in response to the advertised RFP, the proposal from Postage Pros Plus was the only one that addressed the required minimum specifications. The total cost of the 60-month lease is $35,481. Two additional system options that were offered in the proposal will be acquired at an additional monthly cost of $ Settlement Agreement Pearlean Warren v. Luzerne County, et al Request a Motion to Authorize proper County officials to execute settlement agreement in the matter of Pearlean Warren v. Luzerne County, et al, case No. 3:CV subject to Solicitor review and approval. Advertise RFP for Pricing of a general and forensic audit Request a Motion of the Luzerne County Board of Commissioners to advertise a request for proposals for pricing of a general and forensic audit of Records Committee financial statements. October 20, 2010 Commissioners Meeting 7 Jennifer Thomas, Recording Secretary
8 Diversity Resolution Request a Motion of the Luzerne County Board of Commissioners to approve a resolution moving the fiscal agent of the Luzerne County Diversity Commission from College Misericordia to the Luzerne Foundation., per attached Resolution. END OF COMMUNICATIONS TREASURER S OFFICE MICHAEL L. MORREALE FINANCIAL STATEMENT Request a Motion to accept the following Treasurer s Report: CHECKING ACCOUNT BALANCES As of: October 07, 2010 WACHOVIA BANK Self Insured Workers Compensation Fund Domestic Relations IV-D Fund...3,377, Construction Fund...341, Wire Fund...3,114, Wireless Fund...1,930, Hotel Room Rental Tax...223, PNC BANK General Fund...$10,047, Delinquent School Tax Fund...408, Delinquent Municipal Tax Fund...8, Real Estate Tax Sale...1,439, Transportation Department...1,314, Office for the Aging...1,766, Children & Youth Services...4,053, Mental Health/Mental Retardation...5, Human Services...149, Drug & Alcohol Program...24, Liquid Fuels Tax Fund...55, GWBIF Escrow Account...27, Juvenile Probation JCJC Grant-in-Aid...2, Juvenile Court Restitution...40, Act 44 Bridge Account...310, AID System to Roads & Bridges...19, ARRA US DOE Entitlement Coroner VSIA Act Account...106, PEMA Hazard Mitigation Convention & Visitors Bureau Series 2008 A Project Fund...20,953, Early Intervention District Attorney Gun Buyback Program HAVA Account...414, License Fee Account Levee Fee Account...240, October 20, 2010 Commissioners Meeting 8 Jennifer Thomas, Recording Secretary
9 Recorder of Deeds Restitution...7, Sheriff Real Estate Escrow...2,263, Sheriff Writs of Execution...23, Sheriff Old Writ of Execution Escrow...8, Sheriff DCED Grant Government Study Commission...35, District Attorney Federal ICAC Grant...99, Sheriff K-9 Donations Cash in lieu of Performance Bond...43, FY 2009 Recovery Act JAG Program CITIZENS BANK Adult Probation Special Account...$252, Bridge Fund Hazardous Material Emergency Response Account...147, EMA Radiation Emergency Response Fund...34, FIRST NATIONAL COMMUNITY BANK Convention and Visitors Bureau...$131, Agencies Account...1,075, Solid Waste Recycling/Landfill Administration...377, Department of Probation (CPCMS System)...383, Flood Protection Authority...871, FIDELITY DEPOSIT & DISCOUNT BANK Wyoming Valley Airport Grant Account...$68, Tri-County Airport Feasibility Study...2, Series 2002 A&B Capital Projects...49, Series 2003 A&B Capital Projects...175, Series 2003 D Capital Projects...54, Series 2008 B Sinking Fund Flood Protection Project Impact...4, M & T BANK Adult Probation Drug & Alcohol RIP Program...$46, District Attorney Bad Check Restitution Fund...5, Riverfront-GG , Nesbitt Park-DCNR...351, RACP Redevelopment Assistance...5, Sheriff s Old Real Estate Account...17, LCIDA Bond Fund...566, LCIDA Debt Service Reserve...6,100, Series A Courthouse Fund...12,582, Series B LCCC Project Fund...10,898, Hicks/Abrahams Creek...86, COMMUNITY BANK & TRUST 2008 Series A Project Fund...$1,489, Series A Sinking Fund October 20, 2010 Commissioners Meeting 9 Jennifer Thomas, Recording Secretary
10 NATIONAL PENN INVESTORS TRUST CO. Short-Term Asset Management Accounts As of: October 07, 2010 Liquid Fuels Tax Fund $690, Construction Fund 302, Hazardous Material Emergency Response Account 161, Housing Trust Fund 2,745, Solid Waste Recycle Fund 906, MH/MR Program 3,716, Human Services 353, Total: $8,875, FIRST NATIONAL COMMUNITY BANK NOW Investment Accounts As of October 07, 2010 General Fund $15,017, Adult Probation Special Fund 300, Mental Health/Mental Retardation 2,353, Drug & Alcohol Program 550, Total: $18,222, CONTROLLERS REPORT- WALTER GRIFFITH Controller Walter Griffith requested that his report be accepted as listed. 1. Request a Motion to authorize the Controller to make the following payments under the Luzerne County Community Development Program for various services and projects: $ 391, Community Development Block Grant Program $ 30, Emergency Shelter Grants Program $ 119, HOME Investment Partnership Program $ 200, Business Development Loan Program $ 142, Homeless Prevention Rapid Re-Housing Program 2. Request a Motion to ratify and confirm the payment of $16, to the Penn State Cooperative Extension, 16 Luzerne Ave., Suite 200, West Pittston, PA. This is the County s appropriation for the month of October October 20, 2010 Commissioners Meeting 10 Jennifer Thomas, Recording Secretary
11 3. Request a Motion to ratify and confirm the payment of $514, to the Luzerne County Community College, 1333 Prospect St., Nanticoke, PA. This is the County s appropriation for the month of October Request a Motion to ratify and confirm pre-payment of the following vouchers: Hazardous Material Emergency Fund: Voucher No to inclusive in the amount of $ 2, FPA Operations: Voucher No to 1199 inclusive in the amount of $ 83, Adult Probation D&A RIP: Voucher No to 1083 inclusive in the amount of $ 13, Solid Waste Recycling: Voucher No to inclusive in the amount of $ 3, Prothonotary Automation, in the amount of $ 13, Register of Wills Automation, in the amount of $ 3, Housing Trust Fund: in the amount of $ 6, Voucher No to inclusive Convention & Visitors Bureau: Voucher No to inclusive in the amount of $ 66, Government Study Commission: Voucher No to 1049 inclusive in the amount of $ 3, Human Services: Voucher No to inclusive in the amount of $ 991, Schools: Voucher No inclusive in the amount of $ 2, Towns: Voucher No inclusive in the amount of $ Real Estate: Voucher No to inclusive in the amount of $ 9, ARRA US DOE Entitlement: Voucher No to 1005 inclusive in the amount of $ 23, Juvenile Probation Grant in Aid: Voucher No to 1052 inclusive in the amount of $ 1, Juvenile Court Restitution: Voucher No to 1046 inclusive in the amount of $ Recovery Act JAG: Voucher No to 1016 inclusive in the amount of $ 17, Treasurer License Fee: Disbursement No. 27 to 29, 32 to 35 Voucher No inclusive in the amount of $ 6, Levee Fee: Voucher No to 1547 inclusive in the amount of $ 50, Transportation Department: Voucher No to inclusive in the amount of $ 346, October 20, 2010 Commissioners Meeting 11 Jennifer Thomas, Recording Secretary
12 Sheriff Real Estate Escrow: Voucher No to 4150 inclusive in the amount of $ 380, Writ of Execution Escrow: Voucher No to 1793 inclusive in the amount of $ 13, Bureau for the Aging: Voucher No to inclusive in the amount of $1,148, Children and Youth: Voucher No to inclusive in the amount of $1,504, Mental Health / Mental Retardation: Voucher No to inclusive in the amount of $1,127, Drug and Alcohol: Voucher No to inclusive in the amount of $ 359, Domestic Relations IV-D: Voucher No to inclusive in the amount of $ 348, Hotel Rental Tax: Voucher No. 480 to 482 inclusive in the amount of $ 237, Wire: Voucher No to 1747 inclusive in the amount of $ 42, Wireless: Voucher No inclusive in the amount of $ 9, Commissioner Cooney Abstained on item #3 stating a family member and/or I are associated with A+E Group, Inc. (A+E). A+E has agreements to perform design services with Luzerne County Community College. All other motions were approved as follows: It was moved by, seconded by Commissioner Petrilla END OF CONTROLLER S REPORT DEPARTMENT HEAD REPORTS HUMAN SERVICES JOSEPH DEVIZIA, DIRECTOR REQUEST A TO APPROVE/RATIFY THE FOLLOWING CONTRACTS FOR THE PROVIDERS, SERVICES TERMS AND RATES SPECIFIED: PROVIDER SERVICE TERM RATE / CONTRACT CAP AREA AGENCY ON AGING: Charles Zola, PhD. Ethics/Staff 7/1/10-6/30/11 $175.00/hour Competency $2, Building October 20, 2010 Commissioners Meeting 12 Jennifer Thomas, Recording Secretary
13 CHILDREN & YOUTH: Jennifer Rogers Professional Legal 9/27/10-6/30/11 $55.00/hour Services not to exceed $2, hours Child Care Information Administrative Costs 7/1/10-6/30/11 $7, Services of Luzerne Co. Center-Full Time Infant $27.92/day Young Toddler 26.00/day Old Toddler 25.00/day Pre-School 22.32/day Young School Age 20.70/day Old School Age 20.70/day Center-Part Time Infant $25.00/day Young Toddler 24.59/day Old Toddler 23.25/day Pre-School 19.00/day Young School Age 19.10/day Old School Age 19.10/day Group-Full Time Infant $26.30/day Young Toddler 25.40/day Old Toddler 24.50/day Pre-School 22.50/day Young School Age 20.70/day Old School Age 20.70/day Group-Part Time Infant $24.50/day Young Toddler 22.00/day Old Toddler 22.00/day Pre-School 21.10/day Young School Age 19.90/day Old School Age 19.90/day Family-Full Time Infant $25.00/day Young Toddler 25.00/day Old Toddler 23.65/day Pre-School 23.00/day Young School Age 20.00/day Old School Age 20.00/day Family-Part Time Infant $20.00/day Young Toddler 20.00/day Old Toddler 20.00/day Pre-School 20.00/day Young School Age 16.72/day Old School Age 16.72/day Relative/Neighbor-Full Time Infant $11.75/day Young Toddler 11.10/day Old Toddler 11.10/day Pre-School 11.10/day Young School Age 10.97/day Old School Age 10.97/day Relative/Neighbor-Part Time Infant $7.85/day Young Toddler 7.53/day Old Toddler 7.53/day Pre-School 7.46/day October 20, 2010 Commissioners Meeting 13 Jennifer Thomas, Recording Secretary
14 Young School Age Old School Age 8.18/day 8.18/day Jewish Family Service Kids Care Club Project 10/1/10-6/30/11 $20, Of Greater Wilkes-Barre MENTAL HEALTH/MENTAL RETARDATION: NAMI Pennsylvania Admin. Mangmt. 7/1/10-6/30/11 $52,000 W-B Community Res. Unit Housing Support 8/1/10-6/30/11 $320,833 Reliable Incorp. Transport Srvs. 9/1/10-6/30/11 $6,840 REQUEST A TO APPROVE/RATIFY THE FOLLOWING CONTRACT AMENDMENTS FOR THE PROVIDERS, SERVICES, TERMS AND RATES SPECIFIED: AREA AGENCY ON AGING: PROVIDER SERVICE TERM RATE FROM TO NEPA HomeCare Personal Care 7/1/10-6/30/11 $1,000 $20,000 d/b/a Visiting Angels PROVIDER SERVICE TERM RATE FROM CHILDREN & YOUTH AND JUVENILE PROBATION SERVICES: TO County of Berks Detention Center 7/1/10-6/30/11 $282.66/day $298.00/day Lackawanna County Juvenile Detention $200.00/day $225.00/day PA Child Care Fire Setter/Sex Offender $340.00/day $331.50/day DRUG AND ALCOHOL: PROVIDER SERVICE TERM RATE Conewago Snyder Inpatient Rehab 7/1/10-6/30/11 $ /Day PROVIDER SERVICE TERM FROM TO Pyramid Healthcare Inpatient Halfway 7/1/10-6/30/11 $92.00/Day $87.00/Day Tradition House House (Female) Pyramid Healthcare Inpatient Halfway $87.00/Day $92.00/Day Pine Ridge Manor House (Male) MENTAL HEALTH/MENTAL RETARDATION: RATE PROVIDER SERVICE TERM FROM TO Children s Srv. Comm. Srvs., ICM, 7/1/09-6/30/10 $1,195,200 $1,245,819 October 20, 2010 Commissioners Meeting 14 Jennifer Thomas, Recording Secretary
15 Center OP, Crisis, RC, FB, Adm. Mangmt. & Emergency W-B Behavioral Ventures ISO Agency Choice $60,000 $105,020 D/B/A AWC Services Institute for Human Res. Residential Srvs. 7/1/10-6/30/11 $258,800 $263,800 Impact Systems, Inc. Home & Comm. & $485,364 $568,114 Residential Srvs. Bayada Nurses, Inc. Home & Comm., $36,500 $36,500 Respite & $9.68/qtr hr Spec. Supports (No change to final total add new service) United Rehabilitation Srvs. Employ. Srvs., $942,522 $776,194 Voc. Rehab. & Pre- Voc. Srvs. Deutsch Institute Home & Comm. Basic $2.91/qtr hr $2.97/qtr hr Home & Comm Lvl 3 $8.47/qtr hr $8.67/qtr hr (No change to final total rate changes) Allied Health Services Pre-Voc. Srvs. $1.48/qtr hr $1.51/qtr hr (No change to final total rate change) Community Residential Unit Housing Support 7/1/10-7/31/10 $350,000 $29,167 (Terms changed for service dates and total amount) RATE PROVIDER SERVICE TERM FROM TO Family Service Assoc. Administrative, 7/1/10-6/30/11 $42,000 $44,000 of Wyoming Valley Guardianship & Community Srvs. REQUEST A TO APPROVE/RATIFY THE FOLLOWING APPLICATIONS, AGREEMENTS OR SUBMISSIONS FOR: MENTAL HEALTH/MENTAL RETARDATION: Pennsylvania Commission on Crime and Delinquency (PCCD) Mental Health Court Grant Project Modification Requests (PMR) Request a Motion of the Luzerne County Board of Commissioners to approve the submission of a project modification, effective October 20, 2010, to the Pennsylvania Commission on Crime and Delinquency regarding grant number which funds costs associated with the Luzerne County Mental Health Court. This modification will reallocate funds within the different grant categories. October 20, 2010 Commissioners Meeting 15 Jennifer Thomas, Recording Secretary
16 MENTAL HEALTH/MENTAL RETARDATION: Supports Coordination Organization (SCO) Annual Qualification Request a Motion to approve the Supports Coordination Organization (SCO) Annual Qualification Application for submission to the Pennsylvania Department of Public Welfare s Office of Developmental Programs for the purpose of qualifying the SCO as a provider annually. REQUEST A TO APPROVE/RATIFY THE FOLLOWING APPLICATION OR AGREEMENTS FOR: TRANSPORTATION: Request a Motion to authorize the proper officials to execute an agreement and all necessary documentation with Pennsylvania Department of Transportation for a Community Transportation Capital Equipment Grant under Section 1516 of Act 44 in the amount of $395, for the purchase of nine (9) vehicles. The purchase price of the vehicles will be $399, which $4, will be paid by LWCTD. Request a Motion to approve the purchase of nine vehicles using monies from the Pennsylvania Department of Transportation Community Transportation Capital Equipment Grant under Section 1516 of Act 44. The vehicles will be purchase from state contract at a total cost of $399, which $395, will come from Section 1516 of Act 44 and the remaining $4, will be paid. REQUEST A TO APPROVE/RATIFY THE FOLLOWING AMENDMENT TO THE PURCHASE AGREEMENT FOR: MENTAL HEALTH/MENTAL RETARDATION: PROVIDER SERVICE TERM COST FROM TO Verizon Wireless 19 Mobile Broadband 8/19/10-8/18/11 $9, $10, Aircards ENGINEER S OFFICE JOSEPH GIBBONS Request a Motion to award the Luzerne County Office of Community Development HVAC Replacement Project to PLD Associates, Inc. 292 Scott Street, Wilkes-Barre, PA in the amount of $292, The project is funded by 100% federal funds through the 2009 ARRA-EECBG Program. October 20, 2010 Commissioners Meeting 16 Jennifer Thomas, Recording Secretary
17 Request a Motion to Award the following HVAC Repair Agreement to the following low responder: Penn Place Chiller No. 1 Repair, Total Control Service Company, 38 Pine Ridge Drive, Wilkes-Barre, PA in the amount of $6, Request a Motion to Amend the Design Agreement for the Wyoming Valley Airport Parallel Taxiway B with Borton Lawson Engineering, 613 Baltimore Drive, Suite 300, Wilkes-Barre, PA in the amount of $94, as part of the 2008 Aviation Block Grant awarded to Luzerne County by the Pennsylvania Department of Transportation, Bureau of Aviation. The grant requires a cost share of 95% federal, 2.5% state and 2.5% local funds. The amendment is to provide for additional Phase 1B Archaeological Services. Can you explain what has to be done there with archaeological services? Joe Gibbons Whenever you use both sources of federal and state funding for a public infrastructure project you are required to meet NEPA, which is this country s environmental protection laws. As part of these laws you must do historic preservation work and investigation before you disturb the soil. To make sure you are not disturbing an archaeologically significant site. There are two phases. Most projects cover up to Phase I, which is the study. Phase II is more in-depth where they require soil samples. There are soils that have been known to contain archaeological artifacts. How long will this take? Joe Gibbons It could take up to a year delay. Will work start this year? Joe Gibbons No. We are looking at next spring. Commissioner Cooney Didn t you have a bridge cancelled in the Sugarloaf area several years ago because of an archaeological dig? Joe Gibbons I ve had Road & Bridge projects held up for a decade because of archaeological problems. It s a huge issue but it s the process you must follow when dealing with public funding. There have been known cases where projects have been canceled because of that problem. October 20, 2010 Commissioners Meeting 17 Jennifer Thomas, Recording Secretary
18 Request a Motion to Amend the Design Agreement for the Wyoming Valley Airport Parallel Taxiway B with Borton Lawson Engineering, 613 Baltimore Drive, Suite 300, Wilkes-Barre, PA in the amount of ($11,710.50) as part of the 2008 Aviation Block Grant awarded to Luzerne County by the Pennsylvania Department of Transportation, Bureau of Aviation. The grant requires a cost share of 95% federal, 2.5% STATE AND 2.5% local funds. The amendment is to deduct errant escalation charges. ROAD AND BRIDGE DEPARTMENT JOSEPH GIBBONS Request a Motion to Authorize the Proper Officials to adopt a Resolution to execute Agreement No with the Commonwealth of Pennsylvania, Department of Transportation to accept dedication of both structures, scheduled for construction, as indicated within the New Airport Connector Roadway between the Grimes Industrial Park and the Wilkes-Barre/Scranton International Airport. The project is located within Dupont Borough and Pittston Township. When is this road going to be finished? Joe Gibbons I believe construction is still at least a year and a half away. This project is being fully administered by Pen Dot. The local municipalities in the county are being asked to maintain the road and structures when it s completed. The project is to connect the Grimes Industrial Park with the airport and also includes a complete reconstruction of that exit on 81. There is a lot of truck traffic that makes mistakes and comes up there to turn around in the airport. Is there anything we can do to stop that? Joe Gibbons Actually that is the main goal of this project. Because there has been a lot of accidents and congestion associated with trucks that run through Dupont and Pittston, to alleviate the truck traffic and congestion through town and put it directly to 81 and the airport. This will open up land for development around the airport, with this road. Joe Gibbons Yes, it will provide the opportunity for the development. I m not sure what is zoned or what the restrictions are. Can I ask Adrian and Andy to get together with Barry to see what we have to do to establish building sites there. Adrian Merolli Yes we can but that is Pittston Township and they have their own jurisdiction. October 20, 2010 Commissioners Meeting 18 Jennifer Thomas, Recording Secretary
19 Request a Motion to Authorize the Proper Officials to execute an Agreement with The Lands at Hillside Farms (aka Hillside Farms) to assign Perpetual Maintenance duties for the sidewalk associated with the future reconstruction of County Bridge No in Kingston Township. Request a Motion to Amend the County Road No. 10 (Sutton Creek Road) Resurfacing Project to Popple Construction, Inc., 215 East Saylor Avenue, Laflin, PA in the amount of ($5,666.70). Request a Motion to Amend the Agreement with Arrow Land Solutions, LLC (formerly Overland, Pacific & Cutler, LLC) in the not to exceed amount of $8, to provide for eminent domain acquisition services of right-of-way for the South Main Street Bridge Replacement Project (County Bridge # 26304) in Kingston Township. The Agreement is in accordance with the terms and conditions of the Two-Year Open End Agreement. Request a Motion to Amend the Procurement of Structural and Miscellaneous Steel for County Bridge #54706 with McGregor Industries, 46 Line Street, Dunmore, PA in the amount of $2, The additional work is for procurement of additional structural beams, bolts and shim plates. Request a Motion to Authorize the Proper Officials to prepare and submit project improvement letters to FEMA for approval. The project improvement letters are necessary establish scope revisions for the following County Bridge Replacement Projects for structures destroyed by the June 2006 Flood (Federal Disaster No. 1649) as follows: PW 2878 County Bridge No , East Sorber Mountain Road, Lake Twp. PW 3013 County Bridge No , North Mountain Road, Lake Twp. The project improvement letters will provide for additional funding by FEMA for a total less than actual cost. FEMA does not recognize PennDOT Design Specifications and refuses to reimburse the County for design and construction for improvements using these specifications. No other design specifications exist or are used for public infrastructure projects. Are these the last two bridges? October 20, 2010 Commissioners Meeting 19 Jennifer Thomas, Recording Secretary
20 Joe Gibbons No. It s a process to work through FEMA so I m trying to tackle this as quickly as I feel the agency will allow. I ve been going out in the field to each of these bridges to determine its status. What percentage of funding are we getting for this from FEMA? Joe Gibbons Around 75% of actual costs. Commissioner Cooney How many bridges did you actually submit for? Joe Gibbons 30 overall. In 2006 we had two federal disasters, the November and June 2006 floods. Request a Motion to Authorize the proper officials to award the following County Bridge Construction Contracts upon receipt of approved project improvement letters from FEMA: PW 2878, County Bridge No , East Sorber Mountain Road, Lake Twp., to Pickarsky, Inc., 1012 Main Street, Bldg. A, Gouldsboro, PA in the amount of $168, PW 3013, County Bridge No , North Mountain Road, Lake Twp., to Pickarsky, Inc., 1012 Main Street, Bldg. A, Gouldsboro, PA in the amount of $137, These projects were publicly advertised for construction bids in Negotiations with FEMA between the bid opening date and this award motion are the reason for the delay. All contractors agreed in writing to honor the original low bid amounts. Request a Motion to Authorize the Proper Officials to prepare and submit an alternate project letter to FEMA for approval. The alternate project letter is necessary to re-assign disaster funding from the following FEMA Project Work Order as a result of the June 2006 Flood (Federal Disaster No.1649) as follows: PW 3118 County Bridge No , Sutton Road, Jackson Twp. The re-assigned funding will be used to offset County costs associated with the 2011 Resurfacing of County Roadways Program. The funding can be re-assigned through the alternate request because the structure was repaired after the June 2006 Flood event using County Forces. How much money will you get for this? Joe Gibbons About $200, Then that will go into roads for next year? Joe Gibbons We have the ability to reassign the project. October 20, 2010 Commissioners Meeting 20 Jennifer Thomas, Recording Secretary
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