SAP Health Check Is your SAP System ready for Innovation? Dr. Heiko Hecht, IBIS America LLC IBIS All rights reserved

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1 SAP Health Check Is your SAP System ready for Innovation? Dr. Heiko Hecht, IBIS America LLC

2 Today s Speaker Dr. Heiko Hecht President IBIS America Co-founder of IBIS America LLC 01/2007 With IBIS since 06/1997 SAP Financials, SAP BW, ByD, RBE Plus, SolMan 2

3 Learning Points of Today s Webinar Regular House Keeping is paying off How do we get out of this mess and stay out of it Keeping up with SAP and your end users Assessing the innovation potential without starting a major project first Why a tool based, fact based analysis is important and how it adds value to your innovation efforts 3

4 Agenda IBIS, RBE Plus and SAP Performing an SAP Health Check Increasing the Return on your SAP investment Summary Q&A 4

6 IBIS America LLC a Company of the Thome Group IBIS Prof. Thome, IBIS America, Administration Intelligence Systhemis, Multamedio Würzburg, Berlin, Essen, Wien, USA SAP Solution Manager Consulting Strategic Partnerships RBE Plus Projects IT Architecture Consulting SYSTHEMIS Buy- Side-Solution Development partner for SAP Business ByDesign IBIS Apps for SAP Store Master Value Added Reseller Cloud Computing Improve ROI of SAP-Solutions In-Memory Apps/SAP HANA On-Device Business Processes Security Consulting Data Security Audit on the basis of ISO/IEC Products and Consulting Experienced Partner Cloud Solutions Cooperations, Research + Development Security 6

7 IBIS & SAP partners for over 19 years Industry Reference Models ( ) Customizing Tools ( ) Reverse Business Engineering (since 1998) Change Scenarios, Best Practices ( ) Solution Manager (since 2001) Improvement of Upgrade Projects (2003) Content Partner for RBE Plus and Solution Manager (2004) Configuration Methods for Enterprise Service Architecture (2004) Content Partner (2005) Content Partner for SAP BI (2007) SAP Business ByDesign Reseller and Strategic Cooperation Usage Analysis (SAP AGS/Max Att.) (2010) SAP HANA, SAP Innovation Analysis (2012) 7

8 The RBE Plus Approach to Analyzing SAP Systems ERP SCM SRM CRM BW How many CO documents were posted? Which sales document types exist? VA01 usage VA11 usage What kind of purchase requisition types are used how often (custom and standard)? Which integration models are defined? Which master data is transferred between the ERP and APO systems? Which transaction data is transferred? BBPSC01 (Shopping Cart - Full Functionality) BBPSC11 (Shopping Cart Display Item Overview) BBPBWSP (Start Enterprise Buyer Inbox) How many business transactions are opportunities? How many business transactions are sales? CRMC_ACTION_JOB (Action Monitor) CRMD_BUS (Maintain Sales Transactions) Which InfoSources exist? Which InfoObject types exist and how often are they used? How many InfoCubes exist per InfoCube type? How many InfoSets per content release are active? Automatic, Tool-Aided Business Analysis 15,000 Check Steps for SAP Systems XML Reports RBE Plus for ipad RBE Plus Browser Services Content Database Industries: Utilities, Retail, Public, Automotive Defense, GTS, High Tech, CS (additional industries on demand) 8

9 Gartner recognizes RBE Plus as the most complete SAP Assessment Tool Only SAP Assessment Tool which supports all criteria substantially Objective fact base scalable from key figures to configuration details Tight integration with SAP Solution Manager and ARIS for SAP NetWeaver and other tools Provides usage details not only for transaction/program usage but also customizing usage and detail user information Drill down to org. unit and user level 9

10 RBE Plus usage analysis - Key topics 10

12 Usage Analysis Organizational Units 13 out of 159 company codes are used Clean Up opportunity for not needed/used org. units, related org. units, master data and configuration 12

13 Usage Analysis Customizing Usage 29 company codes with postings are not set productive Poor configuration and high risk of data loss Do customizing settings still apply to operative needs? Which changes are necessary? 13

14 Usage Analysis Process Usage 14 High Level Overview of process flow and usage

15 System Analysis Taking an Inventory 15

16 System Analysis Performance Analysis Top time consuming transactions/programs with details, e.g. number of users and total usage 16

17 Clean Up Analysis - Archiving Is their an archiving strategy and is it executed? 17

18 Clean Up Analysis Master Data Fact based usage information. Has it been used recently/has it ever been used? 18

20 Innovation Recommendation The Innovation Recommendation analysis helps you identify which innovations in new products, upgrades and add-ons can benefit your organization. Recommendations are based on a special usage analysis of your live SAP system with a view to your strategic goals. Innovations are thoroughly evaluated and prioritized in line with your company needs. The recommendations are easy to understand and well-documented, making implementation simple. 20

21 Innovation Evaluation 21

22 Innovation Details 22

23 SAP HANA The SAP HANA Innovation analysis helps you assess whether SAP HANA adds value to your organization. Results are based on a special usage analysis of your live SAP system. Utilize big data to discover points of concentrated usage in your organization. Find out which bottlenecks are choking your database response times. Simulate your own system s bottlenecks to spot SAP HANA s potential for your organization. SAP HANA scenarios are rated for relevance and impact. You can define user-specific scenarios and assign them transactions. 23

24 HANA Scenarios Customer Landscape old SoH Side Car SAP NetWeaver SAP NetWeaver SAP NetWeaver HANA DB any DB HANA DB any DB 24

25 IBIS HANA Innovation Analysis: USE CASES Discover & Evaluate & Compose Business Suite on HANA Scenarios Make a Strategic business case for Business & IT 25 Bottlenecks Custom Perspective on Business Suite S5: Sustaini ng S4: Standar dizing 5S S1: Sorting S3: System atic cleaning S2: Straight ening Reduce Resource Requirements by Clean-Up & Archiving

26 The 5S Method with RBE Plus Develop standards Seiketsu S4: Standardizing Seiso S3: Systematic cleaning Develop clean-up strategy Control standards Shitsuke S5: Sustaining 5S Seiton S2: Straightening Classification Seiri S1: Sorting Documentation 26

27 HANA Innovation Analysis a HANA application Bottleneck map Interactive analysis of big data and concentrated usage SAP HANA Cloud Business Case View SAP HANA scenarios, end-to-end processes Simulation of bottlenecks and details on adjustable parameters Assessment of relevance and impact, including custom programs Data extraction Clean up List of largest tables, assigned archiving objects and last archiving run Customer SAP ERP system 27

28 Use Case: Find Bottlenecks In which application areas does the customer have the biggest performance issues? Where is the best HANA leverage (# of user, process volume)? Bottleneck Map 28

29 SAP Business Suite on SAP HANA Customer: Preh GmbH Headquarter: Bad Neustadt a. d. Saale (D) Industry: Automotive Supplier Employees: worldwide Plants: 6 worldwide Preh, which started out as a component manufacturer for the radio industry, gradually developed into a pure automotive supplier. Today it is a leading global automotive supplier group with 520 million in sales and more than 3,430 employees in Germany, Portugal, the U.S.A., Mexico, Romania and China. The product range includes climate control and driver control systems, sensors, ECUs and manufacturing systems for leading automobile manufacturers. 57 (Transactions for 117 User) Avoided Critical Bottlenecks 198 (Transactions for 267 User) Significant improvements 806 (User) Quick Wins in Usability Performance Bottlenecks 516,000 estimated value per year Revenue: 520 Million EURO Database size: 1034 GB Quality of ERP system: medium performance 104 Min. response time per user and month 12 (of 27) Recommended SAP HANA scenarios 73 (von 227) Recommended Fiori Apps 35 (Basic Cubes, Multi Provider) BW objects with Back to ERP potential New Business Benefits BW-Replacements Use for Fiori-Apps 29

30 IBIS HANA Analysis Offerings for SAP BW RBE Plus BW Usage Analysis - Scoping and priorization for migration objects - IBIS Service: Customer(+Partner)+IBIS Strategic Business case for Business & IT RBE Plus BW Usage Analysis Back-to-ERP - RBE Plus Clean-Up for BW S5: Sustaini ng S4: Standar dizing 5S S3: System atic cleaning S2: Straight ening 30 S1: Sorting

31 Avoid cost via clean-up Reduction of not used Data of BWcontent e.g. 25% Not used info cubes & queries: migration can be avoided e.g. 42 % InfoCubes 31

32 Simplify BI-Analytics: Back-to-ERP Identify Potential objects for return to ERP on HANA 32

33 Benefits for Migration project 1. Effort Analysis/scoping phase with tool-base approach 2. Possible Reduction of unused but loaded BI-data 3. Not used info cubes: migration can be avoided 4. Most important/used reports can be prioritized 5. Identify Potential BI-InfoCubes for return to Suite on HANA Conclusions Quality benefit identified (fast access to live data) BW Content could be less than 256 GB Reduced OLAP infrastructure There is a lot of potential 20% 25% 42% Top 15 75% and less risk because of better documentation 33

35 Benefits of using RBE Plus Objective fact base scalable from key figures to configuration details Embedded analyst knowledge from over 1000 analyses Starting point for process improvement A more efficient alternative to manual process modeling or manual downloads No training necessary; results can be incorporated immediately in project Integration with SAP Solution Manager and ARIS for SAP NetWeaver and other tools Better internal communication thanks to standardized documentation Aligning target concepts with actual settings 35

36 IBIS HANA Analysis - Offerings for ERP and BW ERP BW HANA Innovation Analysis Bottleneck Analysis Recommendation and Impact of HANA on ERP Scenarios App Back to ERP RBE Plus Browser Strategic Business Case Service for Business and IT Clean Up Analysis RBE Plus Browser RBE Plus Browser 36

37 Summary: IBIS RBE Plus Analysis for HANA Custom Bottlenecks HANA SAP Scenario evaluation Clean-up & Archiving potential Input for custom business case Preparation for migration project HANA Innovation Analysis Not used SAP ERP on HANA scenarios Archiving Includes existing/usable/not usable Info Cubes existing/used Queries Back-to-ERP used 37

38 Customer testimonials Customer situation identified. Benefits OSRAM/Preh The analysis is a great help. It confirmed our decision to implement SAP HANA. Customer opinion The decision to purchase the SAP HANA appliance for BW was already made. Maybe we can import the critical tables to the appliance and use a combination of both. Application of results Preparation for SAP HANA implementation Database tuning Now we can go to our business department and tell them which transactions we could accelerate with SAP HANA, and do a cost-benefit analysis. It s a good idea to repeat the analysis quarterly to catch bottlenecks and see whether improvements can be made. Customer assessment of results The analysis is consistent. SAP HANA or not, the analysis offers a user-friendly alternative to SAP s Early Watch Report. Features especially helpful The analysis is highly informative. It shows you, say, which transactions take longer than x seconds to respond. The type of analysis and the app s look and feel are impressive. I look forward to familiarizing myself with what all the app can do. I ve already spotted a number of enticing features. The Top 10 lists are a great asset 38

40 Thank you for joining us!! IBIS America Rick Allen Marci Braybrooks NorthEast MidWest, SouthEast (617) (913) Heiko Hecht West (570) Questions WEB LINKS