Residential Life and Housing Room Selection Guide

Transcription

1 Residential Life and Housing Room Selection Guide Residential Life and Housing developed the room selection process with input from CCSGA. The process is devised to meet the needs of many individuals in the most effective and equitable way. It is designed to enable you to have a diverse set of choices in your living communities. Each community is geared toward helping you create an experience that is appropriate for your year in school. The information in this Guide is offered in order to help you make informed decisions as you choose where you will live next year. Your participation in this process is crucial, and you are encouraged to think carefully about your selection of roommates, space, and community before finalizing your decision. All relevant forms are available on our website as well as in our office in Bemis Hall. We want to make you aware of some important changes for the coming year: We re excited to announce the CrossROADS Special Interest Community. It will be housed in Slocum and will consist of spaces for 14 students. See the Specialized Community section of this Guide for additional information. The Spirit of Non-Violence LLC has been replaced by the Spiritual Practices LLC. For more information on this community, refer to the Specialized Community section below. We will be offering gender neutral housing options. Interested students will be able to name a roommate of their choosing regardless of their gender. Refer to the Gender Neutral Housing Guide on our website at for additional details. 1

2 Important Information Overview of Room Selection Procedures Each student must complete the online housing application, which is due by March 3, If you require housing accommodations due to a disability, please complete an Application for Special Consideration for On-campus Housing. You may access the application on our website or pick one up in the Residential Life and Housing office in Bemis Hall. This application is due in the Residential Life and Housing office by March 11, In addition to completing this application, students requesting disability-related housing accommodations (e.g., accessible housing, access to a kitchen or single-use bathroom, visual alarm), must register with the office of Disability Services if they have not already done so ( ; Learning Commons at Tutt Library, room 152; disabilityservices@coloradocollege.edu). In order to allow sufficient time for the College to evaluate and respond to your request for accommodations and to work with Residential Life and Housing timelines, please schedule a meeting with the Director of Disability Services no later than March 4, 2014 to discuss your request. Disability Services and Residential Life and Housing will carefully consider each request for accommodations on a case-by-case basis to ensure that students with disabilities have equal access to the College s housing resources. If you feel that you have special circumstances that warrant being offered a space without having to go through the traditional room selection processes, you should submit an Application for Special Consideration for On- Campus Housing to Residential Life and Housing by March 11, This is an application for special accommodation in the room selection process, not for off-campus housing. Please call our office with any questions. You may access the application on our website or pick one up in the Residential Life and Housing office. If you will not have computer access during the room selection time slot assigned to you or if you will be unable to complete any of the other processes associated with room selection, it is your responsibility to designate another student as a proxy to act on your behalf. Proxy authorizations must be completed as part of the online housing registration process or by submitting a completed form to the Residential Life and Housing office. ed authorizations are also acceptable. Proxy information should be turned in prior to March 31 st when the apartment applications are due. No one will be allowed to select a room for you unless we have record that the specific individual is serving as your proxy. Please choose your proxy carefully, as you will be entrusting this person with the responsibility of selecting a room for you. Information your proxy must have in order to select your room: The name(s) and six digit ID number(s) of your preferred roommate(s), if applicable Your building and room choices (you should provide at least three in the order in which you desire that space). The specific room selection time slot to which you ve been assigned Because we strongly advise you not to share your login information with anyone, your proxy will not be able to log into the room selection website to choose a space for you. Instead, he/she should come to the Residential Life and Housing office during your designated time slot. S/he should bring your requested roommate information, if applicable, and your building and room choices so that we can help him/her select a space for you. If you believe you will be studying abroad for the fall, 2014 semester, you will still need to complete the housing agreement online in preparation for your return to campus housing in the spring. It is also important that you complete the online room preference information so that we are aware of your housing preferences as we begin to make room assignments for the spring, 2015 semester. However, you will not go through the room selection process this spring. If you are not 18 before you complete the housing agreement, your parent/guardian will also need to complete a housing agreement for you before you can participate in room selection or be assigned to a room. You can download it from our website or come to our office for a paper version. You should still submit the online version by the March 3 rd deadline. If you do not participate in the room selection process and are not granted off-campus, you will still be assigned a room over the summer by Residential Life and Housing unless you are going abroad or taking a leave of absence in the fall. You must still provide a signed Housing Agreement. 2

3 Online Room Selection Process We strongly encourage you to attend one of the room selection information sessions that will be offered in February (see timeline on last page of this Guide) to ensure that you are familiar with the online process. Room Selection Time Slots The online room selection process is designed to be fair and random. Each on-campus student is assigned a time slot, which is based on class standing and/or semesters on campus at the start of the fall, 2014 semester. Time slots are randomly computer generated within each class. Students who have submitted their online Housing Agreement by the March 3 rd deadline will be given earlier time slots than the students within their class who have not submitted the agreement by the deadline. You will use this time slot if you are participating in regular room selection. If you are selecting a room with a roommate, you will use the earliest assigned time slot. All students will receive their time slots via their CC accounts, but you won t be able to access the Room Selection link on the housing website until you have completed your online Housing Agreement. Units* Time Slot Range Seniors 24+ Thursday, May 1 st from 1:00 p.m. to 2:45 p.m. Juniors Thursday, May 1 st from 3:00 p.m. to 5:00 p.m. Friday, May 2 nd from 1:00 p.m. to 5:00 p.m. Sophomores Monday, May 5 th from 1:00 p.m. to 4:00 p.m. Tuesday, May 6 th from 1:00 p.m. to 4:00 p.m. Time slots are assigned at three minute intervals. You can log in any time after your designated time, but you won t be able to log in prior to that time. Five students will be assigned the same time slot and will have the opportunity to select their room at the same time. If you believe you have received an incorrect time slot, please contact our office. If you are aware that you have credits that have not transferred, you will need to provide proof of those before we can issue a new time slot. Similarly, if you plan to take a summer course, you will need to have proof of registration in that course. Since time slots are generated randomly, you will not be penalized if your time is adjusted. Please refer to the Apartment Selection Guide for information on choosing an apartment, as this process is completely separate from the room selection process and will not take place online. Selecting Your Room Online Becoming familiar with the process and determining what rooms are available To select your room, you will to go to the same website at which you completed your online Housing Agreement. Use the same user name and password that you used for that process (your CC network login). At the bottom of the student home page is a link entitled Current Room Availability. Here you can keep track of which rooms have not yet been chosen, and you can also unofficially walk through the room selection process in preparation for the actual event during your assigned time slot. We urge you to visit this site early to become familiar with the process and ask any questions you might have so that you are prepared when it comes time to actually select your room. Once room selection begins, you ll want to monitor the site frequently to see what rooms have been selected so that, when it s your turn to choose a room, you know which ones are still available. Choosing your roommate You may choose your roommate at any time after you have completed the online Housing Agreement. This is done through the Roommate Selection link at the bottom of your student home page at You must know your chosen roommate s six digit student I.D. number, as that number is what you will enter here to identify your selected roommate. The number must total nine digits, so 3

4 you ll need to add 3 zeroes at the beginning of the ID number. For example, if your proposed roommate s ID is , you ll need to add 3 zeros before the 1, making the number Note that your roommate must also select you in order for the two of you to be able choose a room together. You may only select a roommate of the same gender. Selecting your room When your designated time slot begins, you will go to the Room Selection link at the bottom of your student home page at After clicking on this link, you ll be given the opportunity to confirm your roommate if you have mutually chosen each other. You ll also be able to select a specific building to search room availability. It s important that you have a list of preferred rooms handy so that you can move on quickly and easily if the first room you want is no longer available. Once you choose the building you want and hit Search, you ll see a list of rooms that fit your criteria (i.e., single, double, triple). When you see the room you want, just click on it, select the room, and you re done! Within a short time, you ll receive an to your CC account confirming your room selection. If you ve chosen a roommate, he/she will also receive a confirmation . Once you select a room and roommate, your roommate is also assigned to that room and will be unable to choose a different room. After you select a room, you are bound by that selection and will be unable to change it. Class Information & Apartments Seniors: Class of 2015 Senior standing is defined as having 24 credit units or having lived on campus for 6 semesters. Seniors have the best chance of getting their optimal room choice during room selection. They also have the option of staying on campus or applying to move off campus. To apply to move off, they must complete the two off-campus requirements and submit an application by April 30, Contact Kathy Butler at kbutler@coloradocollege.edu for details about the off-campus application process. After their off-campus requirements have been completed and the application has been submitted, seniors will be notified via whether or not the application has been approved. YOU SHOULD NOT SIGN A LEASE UNTIL YOU RECEIVE THIS , as you may be responsible for an on-campus room until you learn otherwise. Seniors who do not receive off-campus status by the April 30 th deadline may be assigned to and responsible for a room for the fall, 2014 semester. NOTE: Seniors who select a space in Western Ridge, a Theme Learning Community, a Language House, or sign a contract to be an RA will not be permitted to move off campus. Juniors: Class of 2016 Juniors typically live in small houses, language houses, the CC Inn, on-campus apartments, as well as larger buildings. You are encouraged to look at several housing options, including multiple-person apartments and small houses. If you are planning to try to get an apartment, please select your roommates carefully. Choose students with whom you can share a bathroom and a kitchen; being your best friend does not necessarily qualify someone to be your best roommate choice. As a result of the number of seniors who typically elect to remain on campus, please note that the apartments hold only about 150 students in the junior class. You should plan for several housing options, such as apartments and rooms in upper class areas. Conduct will be checked for apartment applicants. Sophomores: Class of 2017 The sophomore housing experience is geared toward helping sophomores learn to live with either their friends or students they do not know well. Personal responsibility and civic engagement are focuses of the sophomore living experience, especially since sophomores have the opportunity to influence first-year students in the large halls. One advantage of offering sophomores spaces within all of the large residence halls is that there are more single rooms that are available to sophomores. Note: Some sophomores may not receive rooms during room selection due to the overlap of students who have a room but end up taking a leave of absence or going abroad. During the summer, these students are placed through the wait list process. 4

5 Family Student Housing Residential Life and Housing will be offering one-bedroom and two-bedroom apartments for students who want family housing. Priority for these apartments will go to students with children and then to students with spouses or domestic partners. The apartments will be pet-free. If you are interested, please contact Residential Life and Housing at If no interest in these apartments is expressed by April 9 th, they will be utilized for faculty/staff housing. Apartments- reserved for juniors/seniors The on-campus apartments are designed for junior and senior students to enjoy apartment style living. Staff works with students to encourage them to confront each other about conflicts and to learn about having more responsibility in cleaning and maintaining their own spaces. The apartments house many seniors who choose to live on campus and approximately 150 members of the junior class. Apartment selection will be held in Loomis Hall on April 7 and 8. Please refer to the Apartment Selection Guide for specific information. You must submit an apartment application no later than March 31 st in order to be eligible to live in the apartments. LATE APPLICATIONS WILL NOT BE ACCEPTED. Specialized Community Options Substance Free/Quiet Housing Arthur House is the location for the 24-hour quiet/substance free community. Substance free areas also exist in both Slocum and Loomis. Students who wish to live in this type of community must apply for it and agree to the terms of the community before being offered a space there. Applications will be available on our website at and in our office beginning February 18 th and must be turned in by April 9 th. The Residential Life and Housing staff will review all applications, and rooms will be offered via by April 21 st. Students must respond by April 23 rd. If a student does not want to accept an offered room, he/she can respond to the to decline the room and then plan to proceed through the regular room selection process. 24-Hour Quiet Housing A first floor wing in McGregor and a wing on the fourth floor of Slocum have been designated as 24-hour quiet communities. These areas are for students interested in a community in which everyone agrees to control the noise within their rooms, hallways, and restrooms so that it s not impactful to other students in the community. Students interested in this living option must apply for it and agree to the terms of the community before being offered a space there. Applications will be available on our website at and in our office beginning February 18 th and must be turned in by April 9 th. The Residential Life and Housing staff will review all applications, and rooms will be offered via by April 21 st. Students must respond by April 23 rd. If a student does not want to accept an offered room, he/she can respond to the to decline the room and then plan to proceed through the regular room selection process. Language Houses The Language Houses provide living options in which students engage in a variety of cultures and languages, connecting their academic experience with their living community. Students who accept a space here are agreeing to attend additional house events and programs. Applications will be available on our website at and in the Residential Life and Housing office beginning February 18 th and are due on April 9 th. Students will receive an offer for a space on April 21 st and must respond to the offer as described by April 23 rd. Once a student turns in an acceptance form for a Language House, he/she may not participate in any other room selection process. Students who return the acceptance form may not participate in 5

6 the wait list process and are committed to living in the house for at least one semester. For more information about the Language Houses, please contact Emily Fogg at or Single Sex Housing Montgomery Hall is an all female residence that houses 25 students. In addition, one wing in Loomis Hall is designated all female. Historically, there has not been a sufficient level of interest to warrant an all male hall or wing. Synergy House and Glass House These houses have been granted multiple-year renewable agreements based on their abilities to maintain the theme and students interest in the theme. The leaders of these communities select their own residents through application processes. To learn more about one of these, please contact one of the individuals below: House Contact Person Phone Synergy House Chris Casey Christopher.Casey@ColoradoCollege.edu Glass House Stella Mainar Stella.Mainar@ColoradoCollege.edu OR Chris Casey Christopher.Casey@ColoradoCollege.edu Global Living Learning Community (GLLC) The purpose of the GLLC is to provide a cross-cultural experience for students interested in broadening their understanding of world issues and cultures. This concept is strengthened by the expectation that its residents actively participate in the organization and implementation of cross-cultural programming. Such an environment serves to further enhance the building of an inter-cultural community. Students will explore various facets of diversity and global citizenship in relation to the campus, community, nation, and the world. We will critically explore the various community, personal, political, economic and indirect relationships that make up our daily lives and what the impact of civic engagement is on all of these relationships. This community is designed for any student who has a desire to experience and share an intercultural living environment. Students interested in foreign languages, economic and political development, cultural area studies, overseas study and travel, political science, and the various aspects of international relations or those who are interested in learning about other cultures or international work or service may choose to become a part of the Global Living Learning Community. Those selected for the LLC live in a unique community on a renovated wing of Mathias Hall, which includes a shared kitchen and lounge. For additional information or to obtain an application, please contact Stella Mainar at (719) or at Stella.Mainar@ColoradoCollege.edu. Applications are due by Wednesday, April 9 th, and accepted students must confirm by Wednesday, April 23 rd. Arts for Social Change Living Learning Community The Grassroots Organizing Living Learning Community is a residential program with a focus on the art of community organizing. Community organizing is using collective action of everyday people to build power, create shared decision-making, and address community needs and issues. Students who apply should have an interest in delving deeper into social issues, learning tools for community change, and applying their knowledge to address community need in Colorado Springs and beyond. Those selected for the LLC live in an intentional community on a renovated wing of Mathias Hall, which includes a shared kitchen and lounge. For additional information or to obtain an application, please contact Adison Petti at (719) or at Adison.Petti@ColoradoCollege.edu. Applications are due by Wednesday, April 9 th, and accepted students must confirm by Wednesday, April 23 rd. Local Living Learning Community The Local Living Learning Community is a residential program that encourages students to explore the sustainability of local systems on a scale ranging from the buildings to the greater Pikes Peak region we inhabit. Students investigate their individual and collective roles as active agents in local food, water, energy, and economic systems. The group will work to design and implement holistic, creative, and practical solutions to foster vibrant, sustainable communities. Those selected for the LLC live in a unique community on a renovated wing of Mathias 6

7 Hall, which includes a shared kitchen and lounge. For additional information or to obtain an application, please contact Ian Johnson at (719) or at Ian.Johnson@ColoradoCollege.edu. Applications are due by Wednesday, April 9 th, and accepted students must confirm by Wednesday, April 23 rd. Spiritual Practices Living Learning Community The Spiritual Practices Community is an intentional residential community focused around the intersections between spiritual practices, commitment, integration, and transformation. The community invites students to explore and reflect on multiple spiritual practices from a variety of religious and spiritual traditions. At the same time, it encourages students to deepen and sustain their own personal spiritual practices in a supportive encouraging community. Students who have a desire for spiritual growth and exploration, are open to experiential learning, and are willing to commit to living in community would find this community enriching. Those selected to participate in this program will reside in a renovated wing of Mathias Hall, sharing communal space, a kitchen, and mutual active engagement in the goals of this community. For additional information, please contact Kate Holbrook at (719) or Kate.Holbrook@ColoradoCollege.edu. Applications are due by Wednesday, April 9 th, and accepted students must confirm by Wednesday, April 23 rd. Outdoor Education Special Interest Community The Outdoor Education Special Interest Community (SIC) is a community committed to enhancing the knowledge, skills and leadership development of students through outdoor and community service experiences. It s a residential program with a focus on assisting students, through outdoor pursuits, to develop critical thinking skills, create new problem-solving strategies, hone decision-making skills, enhance creativity, and more effectively synthesize and integrate this information into all aspects of their lives. In this way, students both perform more effectively in an academic environment and flourish throughout all phases of their college experience. Students who apply must have an interest in learning about these aspects of Outdoor Education but do not need to have any experience in outdoor pursuits. Additionally, students should be interested in developing skills in leadership and program and trip development. Those selected for the SIC live in a unique community on a renovated wing of Slocum Hall, which includes a shared kitchen and lounge. Students live by the Residential Life and Colorado College guidelines and policies; however, they create shared community standards for their living environment. Please contact Program Coordinator Patricia Chan and (719) or at Patricia.Chan@ColoradoCollege.edu with questions. Applications are due by Wednesday, April 9 th, and accepted students must confirm by Wednesday, April 23 rd. CrossROADS Special Interest Community Are you interested in exploring gender and sexuality? Are you interested in finding out what that means? The goal of the CrossROADs Special Interest Community is to create an inclusive community focusing on Respect, Openness, Affirmation, and Dialogue around the intersections of gender and sexuality. CrossROADSs aims to provide a safe-space community that allows for a holistic understanding of how gender and sexuality intersect with our multiple identities, and examine the world around us through this same lens. We will also work with student groups to promote and create events raising awareness of LGBTQ+ issues on campus. Students interested in examining gender and sexuality in a non-academic way may find a home at the CrossROADs. Those selected for the SIC live in an inclusive community in a renovated wing of Slocum. For additional information or to obtain an application, please contact Brett Gray at (719) or at Brett.Gray@ColoradoCollege.edu. Applications are due by Wednesday, April 9 th, and accepted students must confirm by Wednesday, April 23 rd. 7

8 Room Selection Timeline Items in bold are traditional room selection processes and apply to all students. February 3 Housing Agreement Information ed to Students CC Accounts February 18 Theme Area Applications Available February 19 Apartment Selection Information Session - Slocum Lounge 3-4 pm Room Selection Information Session - Loomis Lounge 4-5 pm February 20 Room Selection Information Session Mathias Lounge 3-4 pm Apartment Selection Information Session Loomis Lounge 4-5 pm March 3 Online Housing Agreement Due March 11 Special Consideration for On-Campus Housing Applications Due March 26 Individual Room Selection Time Slots ed to Students CC Accounts Offers made to students qualifying for ADA Housing Accommodations March 31 5:00 pm Apartment group applications due April 3 Apartment Lottery Numbers ed to Students CC Accounts April 4 6-person apartment notified April 7 3:00 pm Studio and 2-person Apartment Selection Loomis Lounge April 8 2:00 pm 4-person and 5-person Apartment Selection Loomis Lounge April 9 Substance Free/24-Hour Quiet Applications Due Substance Free Applications Due 24-Hour Quiet Applications Due Family Student Housing Applications Due Theme Area Applications Due April 21 Theme Area Offers Extended Via April 23 Theme Area Acceptance Forms Due April 30 5:00 pm Senior Off-Campus Applications Due April 30 Rosters due from Fraternities and Theme Areas May 1 1:00-2:45 pm Senior online room selection May 1 3:00-5:00 pm Junior online room selection May 2 1:00-5:00 pm Junior online room selection May 5-6 1:00-4:00 pm Sophomore online room selection May 12 8:00 am Wait List Opens for Fall,