Examples of Videoconferencing Fees

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1 Huntington Beach Public Library Video Conferencing Technical Specifications and Rates Videoconferencing Rates Facility rental charges $175 per hour per room during normal business (M-F 8am-6pm) $ per hour per room after, weekends and holidays Scheduling Fee (non-refundable) $50 - U.S. Conferences $100 - International conferences Telecommunication (For calls initiated from this site) $90 per hour within the United States International and multi-point pricing varies, available upon request Cancellation Policy $50 scheduling fee (five business days or more notice) $50 scheduling fee + ½ of room rental fee (2-4 business days notice) $50 scheduling fee + entire room rental fee (less than 2 business days notice) charges $50 per hour (Technician in room during call) $50 per hour (Room use before or after call) See equipment rental list for rates on audiovisual equipment and other supplies Technical Specifications for Videoconferencing Equipment VTel TC1 000 Model 30 H.320 Standards Full Duplex Frame Rate 30/sec Four Systems (2 with Dual Monitors/2 with Single Monitor and Pic-in Pic) Supported by Document Camera and Electronic Whiteboard Phone Lines ISDN/PRI Kbps Facility Room Sizes Six separate meeting rooms with seating capacities ranging from 10 (Boardroom Style) to 200 (Theater Style) Other Services Catering available on premises Local restaurant referrals In-house commercial kitchen - 1 -

2 PLUMAS COUNTY LIBRARY First or portion thereof (includes test call, set up, training, placing call) Each hour or portion thereof NOTE: $50 charged for first hour even if organization has already been trained. $50.00 $20.00/hour NOTE: Plumas County does not charge a fee to use their meeting rooms when videoconferencing is not used. PALM SPRINGS PUBLIC LIBRARY Set up (includes testing, placing call).00 Dial In (other site dials Palm Springs) $150.00/hour (billed in 15 minute increments after the first hour) Dial Out (Palm Springs dials other site) $200.00/hour (billed in 15 minute increments after the first hour) Bridging (dialing into a Multipoint Bridge) $75.00 (per videoconference session) NOTE: Palm Springs charges $ for Room Rental (for meetings without Videoconferencing) this charge is included in the videoconference fees listed above. HUMBOLDT COUNTY LIBRARY Use of Videoconferencing Unit Meeting Room Rental $50.00 plus actual line usage charges $35.00 per day NOTE: Humboldt s videoconferencing fee is based on telecommunications cost recovery and equipment amortization replacement costs. The room rental fee is charged in addition to the Videoconferencing fee. KERN COUNTY WANDA KIRK BRANCH Category A: Nonprofit groups within Kern County using facilities strictly for social or meeting purposes Category B: Federal and state government agencies, school districts, counties, cities and nonprofit agencies outside Kern County $75.00 $

3 Category C: For profit, commercial, nonprofit fund-raising events and private events such as receptions, reunions, dinners, birthdays, showers, weddings or similar activities, and church groups for worship, church school, or teaching doctrine $ NOTE: Videoconferencing equipment is included in the rental charges listed above (up to 4 per event). SUNNYVALE PUBLIC LIBRARY Set up Room Rental Telecommunications if call is initiated by Sunnyvale Multipoint, International telecommunications charges Out of rates Large groups (greater than 12 people).00 ($50.00 for international connections) $ per hour minimum; $43.75 per each 15-minute segment $1.67 per minute for 384K calls; $.58 per minute for 128 calls Determined on an individual case basis $50.00 per hour (6:30 a.m. 9:00 a.m. and 5:30 p.m. 9:30 p.m.) $ charge added to above fees VENTURA COUNTY LIBRARY Two sites $ Three sites $ Four sites 5.00 NOTE: Fee schedule is for videoconferencing within the Gold Coast Library Network (Ventura, Paso Robles, Santa Maria, and San Luis Obispo) only! OTHER CALIFORNIA LIBRARIES Alpine County Library Bear Valley Library Cerritos Public Library San Luis Obispo City/County Library The agency that uses the equipment pays the associated telecommunications charges. Actual usage charges associated with the telecommunications connection (ISDN). $100.00/ includes room, equipment, operation and connection. There is a 0.00 deposit required for each session. $30 set up charge plus all associated telecommunications (ISDN) charges

4 Shawnee Library System (Illinois) and Policies Governing the Use of Facilities and Equipment Group Shawnee Library System sponsored Illinois State Library sponsored Shawnee Library System member library sponsored meetings, programs, and continuing open and promoted to the entire Shawnee Library System membership Illinois library sponsored meetings, programs, and continuing education opportunities open and promoted to the greater library community State and local government sponsored Not-for-profit (501.c.3) organizations represented in our 32-county area Other groups and individuals, with the approval of the Executive Director Fee Schedule* Room/ Equipment Hourly Fee ShLS Staff Operator Hourly Fee** Telecommunication Fees for Calls Placed Outside of CMS Network*** $50 *Applicable charges are based on use of facilities during regular business, 8:30 a.m. 5:00 p.m., Monday-Friday. Facilities may be used outside of regular - 4 -

5 business with the approval of the Executive Director. Use of facilities outside of regular business will be subject to a 50% surcharge for staff costs. **First hour charges, where applicable, include staff costs for initiating and terminating of videoconference connections. *** charges include staff time at /hour for locating video rooms and making telecommunication arrangements at remote locations outside of the CMS Network. TUSLA CITY/COUNTY LIBRARY (OKLAHOMA) ORGANIZATION Local Government and Non-profit organizations Small business (companies with 50 or fewer employees Other for profit organizations $50.00 per hour (2 hour minimum) plus $ deposit (required) $75.00 per hour (2 hour minimum) plus $ deposit (required) 0.00 per hour (2 hour minimum) plus $ deposit (required) These guidelines were developed by Project Videonet, a cooperative initiative serving the more than 40 California public libraries equipped with interactive videoconferencing. Project Videonet is supported by the U.S. Institute of Museum and Library Services under the provisions of the Library Services and Technology Act, administered in California by the State Librarian. For more information about Project Videonet, contact project manager Dan Theobald of i2i Communications at or via at dtheobald@i2icom.com

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