User manual for online counselling of West Bengal State Quota Post Graduate Medical /Dental Seats 2015

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1 User manual for online counselling of West Bengal State Quota Post Graduate Medical /Dental Seats 2015 [Some images and contents are purely indicative which may slightly vary in the website. Related notices will be issued from time to time.] The website for online counseling for the eligible Post Graduate Medical Candidates for West Bengal State PG Medical Seats 2015 is which is designed and hosted by National Informatics Centre (NIC) and the contents are provided by the WBUHS. After clicking on the URL the following site is opened as depicted below: Certain information for the candidates is placed in the website like: Counseling process: it describes the counseling steps and related logic and allotment process. Counseling schedule: it describes the time and date format of events in the online counseling. Schedule for round 1 is placed at present. The remaining schedule for subsequent round/s will be hosted later on. Participating institutions: it describes institute of admission for PG Medical/Dental Courses in the State of West Bengal. Candidates can contact the institutes for additional counseling and course related information if required. Help center: it describes where to seek help regarding further information regarding counseling and admission for West Bengal State PG Medical/Dental Seats 2015 and the working hours to get such information. Contact us: it describes the names, designation and contact numbers of the officials concerned with the online counseling for West Bengal State PG Medical/Dental Seats 2015.

2 Seat matrix: This describes the seat share for open category candidates and service category candidates for degree PG medical/dental and diploma PG medical seats from the West Bengal State quota 2015 category wise. Seat matrix for subsequent round/s may change subject to availability of fresh seat if any. If this happens the modified matrix will be uploaded in this same website for candidate information. FAQ (Frequently Asked Questions): It describes the frequently asked questions by candidates regarding online counseling process and method with rules and regulations. It will solve almost all the queries of the candidates concerned with online PG medical counseling for the West Bengal State quota PG Medical/Dental Seats User manual: It indicatively describes what an eligible PG candidate has to do (the steps to take part in online counseling process 2015). Fees payment: This is the gateway for online or offline fee payment for online counseling for the eligible candidates. After the eligible candidate clicks on the button of fees payment the subsequent indicative page will open requiring candidate to fill in the personal information in the indicated fields as filled in during online form fill up before the PG examination 2015:

3 If a candidate is open category eligible candidate he/she has to select open as candidate type and if a candidate is service category eligible candidate then he/she has to select service category as candidate type. Attention service category candidates: please read the above message text box carefully. For open category candidates date of internship must be completed on or before as indicated in the following image. After completion of filling of information click on the proceed for payment button. The following page appears. Then choose online or offline payment as the method of your personal choice for payment option. Candidate must pay counseling fees in any one of the form. Do not pay in both forms as duplication of pay will occur. Here an OBC candidate if tries to pay :-

4 If online process is chosen then the following page will be displayed. Press on the button click to proceed. The subsequent BILL DESK gateway page is displayed. Here you can fill the required fields as displayed below after choosing the payment mode/option. An indicative field filling up is shown below for the help of the concerned candidates. After filling of the boxes the candidate must now click on the button pay now.

5 The transaction will be processed. It may require some time depending on internet connection. Do not close the page before the process is complete otherwise payment will remain incomplete. At the end of successful transaction the following message will appear with the candidate is automatically redirected to the NIC hosted website along with the information regarding the transaction ID. The transaction ID is required field for subsequent registration and it must be kept confidential by the concerned candidates. Any sharing of transaction ID by the candidates to anyone may lead to subsequent unscrupulous measures taken by others hampering the interest of the concerned candidate. Neither NIC nor WBUHS will be held responsible if any such event occurs due to sharing of personal information by the candidate to anybody. If candidate has already paid fees and tries to pay again online the following will appear:-

6 If the payment mode opted by the eligible candidate is offline then he/she has to click offline button instead of clicking on to the online button. Print challan option will be displayed as shown below. Click on to print challan. The following is an indicative challan of one of the eligible candidates for the online counseling It has 3 identical parts printed containing candidate information. Left part is the candidate copy, middle part is the WBUHS copy which is to be handed over to the concerned officials during admission to a PG course (if the candidate is allotted any seat during the counseling process) and the right part is the bank copy which will be collected from the candidate by the UBI authorities when the candidate visits the UBI bank branch with this challan along with the requisite counseling fees during the banking hours on the concerned days mentioned in the counseling schedule. After the concerned days are over no request for deposition of counseling fees will be entertained by the bank authorities. The transaction ID generated through this e challan is to be kept confidential by candidate and to be used during registration process. Any sharing of transaction ID by the candidates to anyone may lead to subsequent unscrupulous measures taken by others hampering the interest of the concerned candidate. Neither NIC nor WBUHS will be held responsible if any such event occurs due to sharing of personal information by the candidate to anybody.

7 After payment of the counseling fees the eligible candidate must click on the button of candidate login (as in first figure provided situated below the fee payment option. The following page will be displayed: For the first time /new user registration has to be clicked. Once clicked the following page will be displayed. On the right side of the page under the heading of Enter Initial Details the candidate has to fill up his/her details once again. These details should be identical as to the details filled up by the eligible candidate during the process of online form fill up before the examination. If the candidate is a Service Category candidate then Sponsorship certificate no has to be filled up as shown below.

8 At the end after clicking Submit button the following candidate agreement page will open. The candidate must agree with the terms and conditions provided for further proceeding with the online counseling process. After clicking on the button click here to proceed, the following page for candidate information will open up. The candidate has to fill up this page as well as like the details of WBUHS 2014 application form filled in before the concerned examination was held. Carefully choose the security question and the security answer. If the candidate forgets the password then it can be regenerated by typing the security question and answer through forgot password button on the candidate registration page.

9 The generation of password must fulfil the criteria mentioned in the box below in the image provided. After clicking on the submit button the following box message appears. If any wrong information is provided you can go back and refill the desired field once again and again submit.

10 If the information provided is correct according to the candidate then click on to the yes, please do button. Otherwise choose oops button and refill the desired field correctly. This system is designed so that a candidate can check as many times as he/she wishes the credentials before final submission for registration as once registered the credentials will be taken as full and final and no alteration can be allowed.

11 After successful registration the following registration slip will be displayed which can be used for taking the print out as the print option is provided at the left lower position. The candidates are advised to take a print out of registration slip which can be a valuable reference document. At the bottom right there is click here to login button where if the candidate clicks, then the candidate will be redirected to the candidate login page as shown below. Now the already registered candidate can use the registered user sign in buttons for login purpose for choice filling, choice manoeuvring and choice locking purpose.

12 Here it is further displayed how an open candidate can proceed to register by filling the date of completion of internship:-

13 After clicking the Login button the candidate details will be displayed as below as the material in the home page. Up on clicking of the registration details button the registration slip as shown earlier will be displayed. If Choice Available button is clicked then the choices (degree and diploma subjects along with the concerned colleges) will be displayed according to the type of candidate ( that is open/service; UR/SC/ST/OBC ; If SC/ST/OBC whether issuing authority is in West Bengal or not; For OBC candidates whether belongs to Creamy Layer or not; Physically challenged or not ; percentage score obtained in the examination; if service candidate then whether health service/medical education service or public health administration service; whether 2

14 to less than 3 year of service or 3 years and above service; whether any previous diploma completed by the service candidate taking government sponsorship or not etc.) Candidate can fill up as many choices as they wish subject to available choices shown to them after clicking on to the choice filling button. The procedure is depicted below. After picking up choices candidate must click save and continue to save choices. If Add buttons as shown below are clicked then concerned choice will be selected in choice basket. The below depicted picture suggests some choice selected in the lower right box from the available choices in the lower left box. The candidate can select degree and diploma separately and again can select subject separately for display in available choice box and then select the preferred places of posting by clicking the add button. The choices can be moved up or down as shown with the arrow keys provided and deletion of a choice is possible on clicking the basket sign provided.

15 Selected and saved choices can be interchanged from one position to other by clicking on to the choice interchange button. Options of interchanging or rearranging are provided. An example is shown below for choice interchange. It is purely indicative.

16 An example of choice moving is shown below after clicking on to the choice move button. It is purely indicative. Multiple deletions of the selected and saved choices are also possible. Below is an indicative image provided. After careful selection, saving of choices and choice manoeuvring and arranging the choices according to the preference then comes the process of choice locking. Choices must be locked for processing by the remote computer for seat allotment. Choices once locked cannot be unlocked. So be careful while selecting this button. There are several check steps to prevent inadvertent locking of choices by candidate. WBUHS and NIC will not be held responsible if a candidate locks his/her choice and then wishes to change it; neither they can be held responsible if a candidate shares his/her password to anybody because misuse of the password for locking of choices can be done by unscrupulous people.

17 After agreeing to lock the choices a candidate has to put the password for further processing. Then he/she has to click the lock my choice button. System will again ask for confirmation. If yes, please do button is selected then further processing for locked choice will be done.

18 The following message will appear and the button will be provided for taking print out of the locked choices. The candidates are advised to take the print out of the locked choices for future reference. The choice locked print out option contains candidate agreement. The candidate has to put tick mark at the bottom of the page at the given check box yes, I agree to take the necessary print out of the choices locked. Once choices are locked any time the candidate re tries to open the page for choice filling the following message will be displayed The candidates are advised to change their password from time to time to avoid any misuse of password inadvertently shared to somebody.

19 On successful change of password the following message will be displayed. On clicking the logout button the candidate is logged out of the site. No back button is provided here due to security reason. Candidates are requested to close the window and then reopen the website afresh for security reasons.

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