Query Letter Seeking Basic Information
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1 Query Letter Seeking Basic Information September 10, 2008 Dora Plath, Human Resources Representative Dear Ms. Plath: After a recent visit to your company s impressive and entertaining website, I am writing to request information about any upcoming hiring plans that you may have. I am a graduating senior majoring in computer science at Penn State, seeking employment as a systems administrator, network administrator, or webmaster. I can be reached by phone at or at. Thank you.
2 Thank You Letter After an Interview November 11, 2008 I am writing to thank you for our interview of November 6, as we discussed the position of Systems Administrator at AITS. It was obvious that you had a demanding schedule that day, and I appreciate your fitting me in so readily. During our walking tour, I was especially impressed with the way your facilities are designed to promote teamwork among the engineers, developers, programmers, administrators, and marketers. As I trust our discussion made clear, I am especially enthusiastic about teaming with your two other systems administrators to enhance your own intranet capabilities, and in working with your developers on optimizing your new line of educational software. Project Paradigm holds a special interest for me, as my undergraduate minor is in Education. I look forward to hearing from you about your hiring plans soon, and I thank you again for all your personal and gracious attention. Cordially,
3 Letter Acknowledging a Job Offer December 8, 2008 I am delighted to acknowledge your offer of a position as a Systems Administrator with AITS. With finals week looming large in my mind at the moment, it is a welcome pleasure to consider my possibilities beyond graduation. I am also pleased that you have given me until January 15 to make a decision, which will allow me to participate in the winter graduation ceremonies and discuss this opportunity with my family. I will be in touch with you in January, and I wish you the best of holidays.
4 Letter Accepting a Job Offer January 10, 2009 As we discussed this morning over the phone, it is my pleasure to accept a position as Systems Administrator with AITS, effective February 1, 2009, at a starting salary of $52,000 per year. I warmly thank you for the confidence in me that your job offer reflects. As you suggested, I am also delighted to accept your offer of two weeks of temporary housing while I locate an apartment. I understand that a security/background check will be conducted over the next month, and that my hiring is contingent upon its successful completion. As you requested this morning, I have e- mailed you the names and phone numbers of three references for this background check. Please contact me if you need any further information. I look forward to our working together with great excitement. Cordially,
5 Letter Declining a Job Offer January 10, 2009 After discussions with my family and my mentors at Penn State, I have made the difficult decision not to accept your generous offer of hiring me as a Systems Administrator at AITS. Having just secured a commitment for an attractive fellowship if I return to Penn State s graduate program this fall, I have decided to accept the fellowship and pursue my master s degree in Computer Science and Engineering to enhance my future job prospects. Nevertheless, I warmly thank you for the confidence in me that your job offer reflects, and I am very grateful for the professionalism, enthusiasm, and kindness with which I was treated by everyone at your company, you in particular. I hope and expect to have further contact with Atlas Information and Technology Systems in the future.
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