Resolving H202 Errors (INTERNAL)

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1 Resolving H202 Errors (INTERNAL)

2 Contents Scope and audience General H202 Error Information System Recommendations....4 QuickBooks Multi User Mode - QuickBooks Over a Network QuickBooks System Recommendations Background on H202 Errors What is an H202 Error in QuickBooks? What is Hosting in QuickBooks?...5 Troubleshooting H202 Errors Incorrect Hosting Setup If Other Workstations Can Access the File in Multi-User Mode...8 Check to see if a Firewall is Blocking QuickBooks Ports If a QuickBooks Port is Blocked, Add it to the Firewall Exception List...12 If all else Fails, try Editing the Windows Hosts File Closing P a g e

3 Scope and Audience This document is designed to assist users with troubleshooting H202 errors and the ability to open QuickBooks company files in Multi User mode. This document will cover the basics up to more advanced troubleshooting steps in order to successfully open QuickBooks company files in Multi User mode. General H202 Error Information These are some of the main questions and concerns regarding H202 errors What s the difference between H101, H202, H303, and H505 errors? H101, H303, and H505 are all informational error messages, meaning, they are not actually errors, but rather are messages stating that the Hosting is not turned on or it is turned on the workstation when it shouldn t be. H202 s are the actual error messages that need to have additional troubleshooting done to resolve. What is an H202 error message? An H202 error has to do with the ability for QuickBooks to communicate with the QuickBooks Database Server manager in order to open the file in multi-user mode. 3 P a g e

4 System Recommendations QuickBooks Multi User Mode - QuickBooks Over a Network If you are planning on using QuickBooks in Multi User mode over a network, you should familiarize yourself with its system requirements before deciding on which way suites you best. If your computer falls below the below recommended requirements, using QuickBooks may have slower performance in certain parts of the program when operating over a network. If you plan on using QuickBooks over a network, the faster your network connection to the server is (Gigabit vs. 10/100Mb), the faster ISW will be. Gigabit networks is preferred if you plan on using QuickBooks over a network due to its increased bandwidth capabilities. QuickBooks - System Requirements Processor: Memory (RAM): 2.4 GHz dual core processor (AMD or Intel) Varies by operating system 2 GB RAM for 32-bit operating systems 4 GB RAM for 64-bit operating systems Hard Disk Space: Monitor: Printer: CD drive: Internet Connection: Network Browser: 2 GB of hard disk space free. 19" with screen resolution of 1024 x 768 or higher. HP LaserJet 4000 Series 32 MB RAM. 32X CD-ROM or faster. High-speed, such as T-1, DSL, or Cable/Broadband is required to license the software and download Web releases and Internet Updates. At least a 10/100Mb LAN connection. Wireless networking is not recommended. Internet Explorer 7.0 or 8.0 with 128-bit encryption. 4 P a g e

5 Background on H202 Errors What is an H202 Error in QuickBooks? The H202 error message is a general error in QuickBooks that tells the user there is a problem communication with the server that holds the QuickBooks company file. Some common causes include A firewall or antivirus program blocking communication (ports or TCP/IP) between the workstation and the server computer Hosting enabled on the workstation or workstations when it should only be enabled on the server Incorrect setup of the QuickBooks Database Manager and its services Network related issues (DNS, router firewall, incorrect domain settings, etc) What is Hosting in QuickBooks? Hosting means that the computer you are on is set as the QuickBooks server or in other words, the computer that physically holds the company file. Every workstation that has QuickBooks installed has the ability to turn hosting on or off. Let s say you have a network in your office of 5 workstations plus a server. QuickBooks is installed on all 5 workstations as well as the server. If 1 workstation has hosting turned on and it is enabled on the server, you have 2 computers in your network fighting each other over which one is the true server computer for the QuickBooks files. This can cause the H202 error, in which disabling hosting on the workstation that has it turned on would resolve the issue. 5 P a g e

6 QuickBooks List of Ports to Allow through Firewall Ports to Allow through Firewall/Antivirus Here are the common ports that QuickBooks uses to communicate across a network. Adding these ports to your exception list is the most common resolution to H202 errors. Program Common Ports Year Specific Ports (Range) QuickBooks and , 55339, 55340, 55341, 55342, QuickBooks and , 55334, 55335, 55336, and QuickBooks 2008 N/A QuickBooks 2007 N/A Executable s to Allow through Firewall/Antivirus These are the list of executable that QuickBooks needs to access company files across a network. It is extremely rare to ever have to exclude these, but in the event adding ports does not work, here are the ones to add to your exception list. AutoBackupExe.exe located in C:\Program Files\Intuit\QuickBooks [version] Dbmlsync.exe located in C:\Program Files\Intuit\QuickBooks [version] DBManagerExe.exe located in C:\Program Files\Intuit\QuickBooks [version] FileManagement.exe located in C:\Program Files\Intuit\QuickBooks [version] FileMovementExe.exe located in C:\Program Files\Intuit\QuickBooks [version] IntuitSyncManager.exe located in C:\Program Files\Common Files\Intuit\Sync QBCFMonitorService.exe located in C:\Program Files\Common Files\Intuit\QuickBooks QBDBMgrN.exe located in C:\Program Files\Intuit\QuickBooks [version] QBGDSPlugin.exe located in C:\Program Files\Intuit\QuickBooks [version] QBLaunch.exe located in C:\Program Files\Common Files\Intuit\QuickBooks QBServerUtilityMgr.exe located in C:\Program Files\Common Files\Intuit\QuickBooks QBW32.exe located in C:\Program Files\Intuit\QuickBooks [version] QBUpdate.exe located in C:\Program Files\Common Files\Intuit\QuickBooks\QBUpdate QuickBooksMessaging.exe located in C:\Program Files\Intuit\QuickBooks [version] 6 P a g e

7 Troubleshooting H202 Errors Check Hosting on the Workstations One of the most common causes of an H202 error, is hosting is set to enabled on the workstation or workstations. Check each workstation for hosting by doing the following 1. On each workstation, open QuickBooks and click on the File menu at the top. 2. Choose Utilities and then see what it says about Hosting. If it says Stop Hosting Multi-Use Access, click it to disable hosting on the workstation. After you check each workstation, attempt to open QuickBooks in Multi- User mode. Hosting Turned On Stop Hosting Multi-User Access Hosting Turned Off Host Multi-User Access (all workstations should look like this) 7 P a g e

8 If Other Workstations Can Access the File in Multi-User Mode The very next thing to check is to see if other computers in your network can open the file in Multi-User mode. This is an important step because if another computer can open the file in Multi-User mode then the problem most likely exists on the workstation that gets the H202 message, not the server. Here are a few reasons why only one workstation may not be able to open the file in Multi-User mode: Local Firewall/Antivirus program interfering with communication between the problem workstation and the server. Hosting enabled on the problem workstation. Problem workstation needing a reboot or possible 3 rd party program interfering. If all the computers cannot access the file in Multi-User mode, then it is time to go to the server and check for proper setup. If All Workstations Cannot Access the File in Multi-User Mode If more than one workstation cannot open the file in Multi-User mode, then it is time to go to the server. You will need to be able to login to the server directly or remote into it via remote desktop connection. Once in front or logged into the server, check to see if you can open up the QuickBooks Database Server Manager. 1. Click the Start menu, choose All Programs, QuickBooks, and click QuickBooks Database Server Manager. 2. If the Database Manager opens, ensure that there is a local drive in the scan folders window. 8 P a g e

9 3. Next, click the Database Server tab and make sure the status field says RUNNING. 4. If the service is RUNNING, then proceed to step 5 below. If the service says STOPPED, you will need to enable it by doing the following: a. Hold down the Windows key and press R (Windows + R) to bring up the run box. b. Type services.msc and press Enter. c. Scroll down the services window, and look for QuickBooksDBxx (xx represents the year of QB). d. Ensure that the service is started like it is above. If it is not, double-click the service, make sure the startup type is set to Automatic and then click the Start button. 5. If the QuickBooksDBxx service is running like it is in the above picture, the next step is to check the firewall settings for QB ports being blocked. Check to see if a Firewall is Blocking QuickBooks Ports The next step if the Database Manager is setup properly is to check for the QuickBooks ports being blocked or a 3 rd party firewall/antivirus blocking communication from the workstation to the server for QuickBooks. There are three ways to check to see if the QuickBooks ports are being blocked. 1. Check the event viewer for a GetServerPort Failed IP error message 2. Run a telnet command to test each port 3. Run the QuickBooks Network Diagnostic Tool 9 P a g e

10 Option 1: Check the Event Viewer 1. Go to the problem workstation and try to open the company file in multi-user mode. If you get the H202 error message, close QuickBooks. 2. Open the Start menu and choose Control Panel. 3. Go into Administrative Tools and double-click on Event Viewer. 4. Expand the Windows Logs column, choose Application tab on the left. 5. Look for any red QuickBooks errors, such as below. 6. Now, double-click each red QuickBooks error, and this is what it will look like - If it says An unexpected error has occurred in QuickBooks : Returning NULL QBWInstance Handle, then this is normal and nothing to worry about. 10 P a g e

11 7. Check the next error, and look for something in the log that says GetServerPort Failed IP xxx.xx.xx.x (ip address) such as below 8. If you see GetServerPort Failed IP in the event viewer, then that indicates that there is a firewall/antivirus program blocking communication. Option 2: Telnet the QuickBooks Ports See this PDF file regarding how to use telnet to test ports. Option 3: Run the QuickBooks Diagnostic Tool You can find the tool and the instructions on how to use it by clicking on this link. 11 P a g e

12 If a QuickBooks Port is Blocked, Add it to the Firewall Exception List If you have determined that a QB port is being blocked, you will need to add the port to the firewall s exception list. Background: The Windows Firewall that comes preinstalled with all versions of Windows Vista and Windows 7 has been known to require the ports being added to it in order for multi-user mode to work with QuickBooks. Even if you disable the windows firewall, it is still possible it can be blocking communication with QuickBooks. If you use the Windows Vista, Windows Server 2008, or Windows 7 Firewall: 1. Click the Start menu and choose Control Panel. 2. Double-click on Windows Firewall. 3. Click Advanced Settings on the left of the Firewall window. 4. Right-click on Inbound Rules on the left and choose New Rule. 5. Choose Port and click on Next. 6. Make it is set to TCP and the Specific Local Ports is selected. Type the following into the Specific Local Ports field: 56719, 56720, 8019, and click Next. 12 P a g e

13 7. Make sure Allow the Connection is selected and click on Next. 8. Click on Next on the profile screen, making sure all three boxes are selected. 9. In the name box, call it qb ports and no description, then click on Finish. These steps will need to be repeated on any Windows Vista or Windows 7 workstation as well as Windows Server After this is completed, you should be able to open QuickBooks in multi-user mode. For Windows XP or Windows Server 2003 Firewall: 1. Click the Start menu and choose Control Panel. 2. Double-click on Windows Firewall. 3. Click the Exceptions tab. 4. Click the Add Port button. 5. In the Add a Port box, type in both the name and port number field, type 8019 and make sure it is set to TCP and click Ok. 6. Repeat these steps but use 56720, 56719, 55333, 55334, 55335, 55336, 55337, 55338, 55339, 55340, 55341, 55342, This has to be one at a time unfortunately, but it is necessary to get all the ports allowed in order for QuickBooks to open in multi-user mode if you experience H202 errors. This needs to be done per XP workstation and on the Server 2003 machine (if you have server 2003). 13 P a g e

14 For 3 rd Party Firewalls/Hardware Firewalls: If you have a 3 rd party firewall (Symantec, Trend Micro, Cisco Hardware Firewall, etc) and you receive an H202 error and have tried the above troubleshooting, you may need to add the following to the programs exception list. See Page 6 above for the complete list of ports and possible executable s to add to the firewall exception list. If all else Fails, try Editing the Windows Hosts File If you have attempted all of the steps above, in worst case scenarios there is another way to bypass the H202 error. It has to do with editing the Windows Hosts file. This is considered a temporary fix, but can outline a DNS problem or issue with the way the network is setup. Please see this kb for more information regarding this workaround. 14 P a g e

15 Closing If for any reason the steps in this document do not work for your situation or you experience an error that is not covered by this document, please check your resources from KNOVA, QuickBooks Communities, Google, or Help Desk. 15 P a g e

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