How To Cloud Or Not To Cloud
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1 To Cloud or Not to Cloud: It s Your Business Decision March 31, 2015 Presented By: Curtis McCallister, MCSE, CCA Manager of Technology Solutions Click HERE to listen to the webinar. Providing Tax, Auditing, Accounting & Controllership, Technology, Consulting, and Wealth Management Services Since To Cloud or Not to Cloud: It s Your Business Decision March 31, 2015 Presented By: Curtis McCallister, MCSE, CCA Manager of Technology Solutions Providing Tax, Auditing, Accounting & Controllership, Technology, Consulting, and Wealth Management Services Since
2 Overview IT strategies to consider Benefits of the cloud Case examples Is the cloud right for you? Cloud considerations 3 Webinar FAQ How to ask questions Technology questions CPE Eligibility 4 2
3 Your Presenter Meet Curtis McCallister, MCSE, CCA Technology Solutions Manager Curtis has nearly 25 years experience in the technology industry. He previously worked for the military where he was responsible for maintaining and supporting active operations. As the Technology Solutions Manager for James Moore, CPAs, he applies principles of process improvement to provide consulting, project planning and implementation, and service delivery. Curtis is passionate about: Exceptional customer service Effective business solutions Dynamic technology! 5 To Cloud or Not to Cloud: It s Your Business Decision March 31, 2015 Presented By: Curtis McCallister, MCSE, CCA Manager of Technology Solutions Providing Tax, Auditing, Accounting & Controllership, Technology, Consulting, and Wealth Management Services Since
4 What is the Cloud? What is the cloud? Where is it? How do we access it? 7 Introduction Hybrid Approach to Cloud Technology increases efficiency and decreases costs Cloud In-Office Collaboration Tools Messaging 8 4
5 IT Strategies Job Function Travel 1. Define Job Function 2. Identify complimentary technology Minimize hardware Lower maintenance requirements Increase efficiency 9 Common Maintenance Practices Security Patching Operating System Patching Temporary File Cleaning Hard Drive Defragmentation 10 5
6 Ancillary Software Anti-Virus Anti-Malware 11 Collaboration Tools - Overview Collaboration Tools There are numerous software and tools available to help organizations improve collaboration. These tools are more cost effective and accessible with the cloud. SharePoint Lync Outlook and Exchange 12 6
7 Cloud Collaboration Tool #1 SharePoint Versioning Simultaneous Document Editing Document Management and Work Flows How does this tool relate to the cloud? Documents SharePoint Business Intelligence Collaboration Tasks & Projects 13 Cloud Collaboration Tool #2 Lync Real-Time Communication Text Audio Video Shared Desktop and Whiteboard Session Recording User Presence Aware How does this tool relate to the cloud? 14 7
8 Cloud Collaboration Tool #3 Outlook & Exchange Resource Mailbox Presence Aware Centralized Calendar and Contacts How does this tool relate to the cloud? Costs Costs for Enterprise Software Implementing these solutions can be cost prohibitive BUT 16 8
9 Costs Costs for Enterprise Software Accessing them through the cloud is affordable Cloud 17 Benefits of the Cloud Development Scalability Reduces Impact Promotion During Downtime Decreased Idea Costs Access to Enterprise Technologies Minimize Hardware and Software 18 9
10 Benefits of the Cloud Continued Scalability Increase or decrease your cloud footprint in a day, not in weeks or months, as your staffing changes. Access to enterprise technologies On-demand video conferencing and feature rich messaging solution with archiving, compliance and data retention. 19 Benefits of the Cloud Continued Reduces impact during downtime Less on premise technology to be affected by a localized internet or power outage. Minimize hardware Less hardware on premise to be maintained. Costs Decrease Costs 20 10
11 Considerations Cloud Considerations Internet performance Cloud solutions are not perfect; there will be hurdles to overcome and considerations which need to be respected. Data access 21 Considerations delivery/retrieval Data storage 22 11
12 Other Considerations High Speed Internet Back-up Internet Hybrid Solutions 23 Other Considerations Continued Cloud service providers have redundant systems that surpass those of the average organization Maintenance is provided Secure and reliable 24 12
13 Is the Cloud Right for You? Software Compatibility? Business Continuity Requirements? IT staff? 25 Is the Cloud Right for You? Continued Physical Constraints? Compliance Requirements? Anything Else? 26 13
14 Summary Moving to the cloud in whole or in part is a organizations decision you will need to make Hybrid cloud solution can help improve efficiencies and reduce costs Allow your IT staff to focus on business critical solutions 27 Questions Curtis McCallister, MCSE, CCA Manager of Technology Solutions James Moore, CPAs Curtis.McCallister@jmcoit.com ext
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