Transportation Asset Management Planning in Ohio OTEC 2014

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1 Transportation Asset Management Planning in Ohio OTEC 2014 John R. Kasich, Governor Jerry Wray, Director

2 Discussion Items Why are we doing this? Taking Care of What we have Making the System work better Overview of ODOT s Asset Management Plan Asset Management Planning Process Demonstration of Concept Questions

3

4 How will we do this? Know what we own Know what we need Know what we want Identify the resources needed to accomplish this Measure Measure to Manage Implement a Transportation Asset Management Plan (TAMP)

5 125,000 Public Roadway miles (22,637 mi. state maintained) 43,412 Bridges Ohio ranks 6 th in roadway mileage Ohio ranks 2 nd in number of Bridges 139,143 Culverts 11,471 Overhead Signs 5,700 miles of Barrier 4 th in the Nation for Truck Weight Tonnage 5 th in the Nation for Freight Rail Employees 12 th in the Nation for Public Transit Ridership 4 th in the Nation for total water tonnage moved 5 th in the Nation for Airports

6 Pavement Assets $63 Billion Dollars Bridge Assets $22 Billion Dollars Culvert Assets $2.3 Billion Dollars.

7 Asset Inventory Matrix As of 3/7/14 Asset Type Have Centralized Collection Method Collection/Updat e Cycle Inventory Condition Assesment Collected by Central Office Sponsor Central Office Contact Status Additional Resources Required Anticipated Benefits Pavements (Tier 1) Y LRS Annual Y Pavement Bridges (Tier 1) Y LRS/GPS Annual Y Districts Pavement Structural Signals (Tier 3) Y LRS/GPS Replace/Upgrade N Districts Traffic Operations Dave Miller Dave Humphrey A IT/OTS 1 Preservation Cost Savings ROI 2, PDP 3, HPMS, (PCS) Amjad Waheed B SMS 1 ROI 2, PDP 3, Safety, PCS 4 Dave Holstein Jason Yeray C Staff Safety, Modeling Culverts (Tier 1) Y LRS/GPS Inspect Y Districts/Consultant Hydraulic Jeff Syar C Staff/Equipment Safety, PDP, PCS Barrier/Guardrail (Tier 1) Y Image Extraction Replace/Repair N Districts/Technical Maintenance Dean Alatsis Services Administration Sam Grier B Staff/Equipment Safety, PDP, PCS Districts/Technical Ground Mounted Signs (Tier 3) N Image Extraction Systematic N Services Traffic Operations Jim Roth D Staff/Equipment Safety, PDP, PCS Overhead Signs (Tier 1) Y Image Extraction Replace/Repair N Technical Services Traffic Operations Jim Roth A Staff/Consultant Safety, PDP, PCS Lighting (Tier 2) N LRS/GPS Replace/Repair N Districts Roadway Kevin Duemmel C Staff/Equipment Safety, PDP, PCS Post Construction BMP (Tier 1) Pavement Marking/ RPM, etc. (Tier 3) N Manual/LRS Per Project N Noise Walls (Tier 3) Y Incorporate Existing Replace/Repair N Districts/Hydraulic Geotechnical Environmental Services Incorporate/Update Excess Land/ Right-of-Way N Exisiting Underdrains N None Manual/None N Districts Hydraulic Roadway Geotechnical Environmental Services Technical Services/ Maintenance Becky Humphreys C Staff/Equipment EPA Compliance/PCS Noel Alcala B Minimal Preservation/Livability Quarterly/Annaully N Districts Real Estate John Maynard D Staff/Equipment Hydraulic PDP, Economic Opportunity (EO) Jeff Syar D IT/Equipment Safety Railway - Lines Y Incorporate Existing 2 years N ORDC ORDC Matt Dietrich B Minimal TBA Railway - At Grade Crossings Y Incorporate Existing Replace/Repair N PUCO ORDC Matt Dietrich B Minimal EO, PCS Transit N Incorporate Existing RTA Submission N RTA Submission Transit Marianne Freed D Minimal EO, PCS, Livability Airports Y Incorporate Existing Biennial N Aviation Aviation Jim Bryant B Minimal EO, PCS Multimodal/Ports Y Incorporate Existing Annual N U.S. Army Corps of Engineers Statewide Planning & Research ITS Y Incorporate Existing Installation N Traffic Operations Traffic Operations Bikeways Y Incorporate Existing As Needed N MPO Sidewalks (Tier 3) Y Incorporate Existing None N Districts ADA Curb/Ramps (Tier 2) Y Incorporate Existing Resurfacing Projects Rest Areas Y Incorporate Existing As Built N Advertising Devices Y Incorporate Existing Biennial N Geo-Technical (Tier 2) Y Incorporate Existing Endangered Species Wetland/Environmental N Image Extraction Replace/Repair N Districts MSE/Retain. Walls (Tier 2) N LRS/GPS TBA Intersections & Interchanges N Image Extraction Annual N Technical Services Y Y Incorporate Existing, GIS GPS legal instruments, real estate docs Incorporate Existing, GIS GPS legal instruments, real estate docs Varies - 1 to 10 years depending on site risk Varies - Project Dependant Varies - Project Dependant N N N N Districts Facilities Management Advertising Device Control Consultant (Primary)/OGE & Districts Environmental Services or Consultant Environmental Services or Consultant Asset Tier 1: Most Critical; Asset Tier 2: Second Most Critical; Asset Tier 3: Third Most Critical Status A: Asset database is complete; Status B: Asset database is complete but Your subject logo to further herereview; Status C: Asset database is incomplete; Status D: Asset database does not exist N Statewide Planning & Research Statewide Planning & Research Roadway /Equal Opportunity Facilities Management Construction Management Geotechnical Environmental Services Environmental Services Paul Singh D Staff/Equipment Safety, PDP, PCS Jawdat Siddiqi Steve Taliaferro Norm Welch Dave Blackstone Mark Locker B Minimal EO, PCS Dave Holstein Jason Yeray B Minimal Safety, PDP, ROI Scott Phinney C Minimal PCS, Livability Anderw Hurst C Minimal Safety, Livability, PCS Maria Ruppe Don Fisher Kim Watson C Minimal Livability, Safety, PCS Tyler Bircher B Minimal Safety, PCS Lauren Purdy C Minimal EO, PDP, PCS Paul Painter Steve Taliaferro D B Staff/Equipment Safety, PCS, PDP, ROI B DB/Enterprise ROI, PDP, PCS Matt Perlik D Minimal Compliance with Law Matt Perlik D Minimal Compliance with Law Anticipated Benefits: 1 Centralized inventory exists, but enterprise management system does not. 2 Returns on Investment. 3 Project Development Process. 4 Preservation Cost Savings. Staff Safety, PDP, PCS

8 Funding our Assets?

9 ODOT Mission Is To: Take care of what we have; Make our system work better; Improve Safety; Enhance Capacity Good Stewardship Improve Quality of Life Reduce Accidents Improve movement of people and goods Transportation Asset Management

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11 MAP-21 Requirements (4) PLAN CONTENTS- A State asset management plan shall, at a minimum, be in a form that the Secretary determines to be appropriate and include-- (A) a summary listing of the pavement bridge, and culvert assets on the National Highway System in the State, including a description of the condition of those assets; (B) asset management objectives and measures; (C) performance gap identification; (D) lifecycle cost and risk management analysis; (E) a financial plan (F) investment strategies.

12 ODOT S TRANSPORTATION ASSET MANAGEMENT OVERVIEW An Asset Management System involves the following basic components: Asset inventory housed in a centralized database. Identification of performance goals & measures. Assets Condition assessment. Performance modeling. Decision support tools. An asset management process can: Identify safety issues and corresponding investments to resolve those issues. Track system conditions, needs, and performance to determine the optimal timing of investments in transportation infrastructure improvements. Clearly identify costs for maintaining and preserving existing assets by comparing needs to funding. Promote horizontal and vertical communication both internally and externally.

13 ODOT s Asset Management Leadership Team Technology Council Executive Level Asset Management Leadership Team

14 Step 6 Step 1 to 3 Data oriented Step 4 to 5 Methodology and policy issues Step 6 Decision-making Step 5 Decision-making Step 4 Step 2 Step 3 Calculations Models Protocols Step 1 Asset knowledge

15 Examples Transport Scotland

16 How do we all fit together? Data collection & Analysis Tech Services Statewide Planning & Research Program Management Local Programs Transit Project Selection Project Development Environmental Services Estimating

17 Flow Chart: Alternative Pavement Selection Business Process (Slide 1 of 2) Pavement Management System Analysis Recommended Candidate List Human Input: Other Pavement Project Candidates: Slips/slides Safety Culvert/bridge work Etc. Major Rehabilitation Centralized Selection Performance Driven Preventive Maintenance and Minor Rehabilitation Performance-Driven Includes In-house and Contract Work Activities That Extend Service Life Meet PMS Criteria? Yes Go to Slide 2 No Project Must Be Okayed by Central Office

18 Flow Chart: Alternative Pavement Selection Business Process (Slide 2 of 2) From Slide 1 Yes Is project Ready to Pave? Yes Is Capital Funding Available? Pavement Capital Projects Annual District Maintenan ce Budget No No Annual Work Plan

19 Changes in Funding Process Current Funding Flow District Allocation Changed Funding Flow Avg. Weighted PCR Goals Treatment candidates Treatment Selection by Districts Treatment OK d by OPE to Districts Meet PCR Goal? Metric Project delivery, schedule, quality

20 Bridge Performance Targets Bridge Condition Analysis (by District) Recommended Capital Program List Bridge Project Selection Process: Non-Major Bridges Future Bridge Management System Future Central Office Guidance on Bridge Work to Conduct Maintenance, Preservation, Improvement & Replacement Activities District Selection Performance-Driven Primarily Contract Work Activities Bridge Preventive Maintenance Activities Pavement Capital Projects Annual Work Plan Annual District Maintenance Budget

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