SAN JACINTO COLLEGE JOB DESCRIPTION

Transcription

1 SAN JACINTO COLLEGE JOB ESCRIPTION TITLE: EPARTMENT: irector, Recruiting Initiatives Office of Recruiting Initiatives SECURITY SENSITIVE: Yes FLSA STATUS 1 : Exempt SALARY GRAE: 27 FUNCTION: Provide leadership, management, and planning in administering the overall operation of the Office of Recruiting Initiatives, including but not limited to: acceptance letters, strategic communications, recruitment initiatives and processes; assessment of initiatives and processes; recruitment event programming; and operating the enterprise constituent relationship management tool. REPORTS TO: SUPERVISES: Vice President, Student Services Administrative Assistant MAJOR REPONSIBILITIES: Essential Job Functions 2, W, M, Q, A 3 %Time Maintaining Web for Prospects in Banner 10% collect, format, and assist with upload of prospect records. Extract prospects from banner to send out W 5% communication campaigns Extract applicants from banner to send out acceptance W 5% letters (hard copy and ) Maintain in-bound and out-bound channels of 10% communication with prospective students. Coordinate and implement communications strategies to A 5% all prospect target markets Establish an effective and strategic enrollment plan for all three campuses A 5% 1 FLSA status and Salary Grade determined by the Human Resources department 2 All job functions MUST add up to 100% 3 =daily, W=Weekly, M=monthly, Q=quarterly & A=annually

2 Collaborate with Recruiters to establish recruitment programs that promote effective relations with relevant campus offices and external agencies Coordinate annual community and campus recruitment events Closely monitor the recruiting team and their activities to ensure proper and effective follow up with prospective students and applicants. Collect, prepare, and analyze data to present to team members and leaders Work collaboratively with the Enrollment Management team to implement and use Ellucian Recruiter (Customer Relationship Management-CRM) system. Collaborate with Marketing Office to develop content of recruitment material, and for assistance with special event advertising Maintain relationships with targeted community organizations, corporations, and constituents Work cooperatively with student services on all three campuses to achieve the College s annual goals and objectives Q 15% M 10% W 15% M 3% W 3% Q 3% M 5% M 3% Additional Job Functions:, W, M, Q, A %Time Management of office budget M 1% Engage in professional development opportunities Q 1% Other duties as assigned M 1% REQUIRE/MINIMUM QUALIFICATIONS Knowledge, Skills and Abilities: Excellent oral and written communication skills; ability to effectively speak in public Facilitate timely, professional communication and problem resolution strategies Must be able to articulate the value of a community college education. Must be knowledgeable about the Texas Success Initiative (TSI) and the college s policies and procedures related to TSI

3 Maintain processes and systems that improve the quality of customer support services Must be knowledgeable about university transfer requirements, reverse transfers, and articulations agreements Coordinate, plan, and implement targeted recruiting events and activities at local high schools, in the community and on campus Must adhere to the highest principles of ethical behavior and strive to ensure the fair, objective, and impartial treatment of all persons with whom they deal Must use reasonable and informed practices to limit the liability exposure of the institution, its officers, employees, and agents Must possess outstanding customer service skills and have the ability to work with multiple projects and within deadlines Maintains all print and collateral recruitment material inventories Previous supervisory experience Must be available for occasional nights and weekends activities Education and Experience: Required Education: Bachelor s degree from a regionally accredited college/university required Preferred Education: Master s degree from a regionally accredited college/university required In-depth knowledge of functional aspects of Banner Student System modules preferred Experience with safeguarding confidential information preferred Required Experience: At least 3 years of experience in communications, marketing, recruitment, admissions, and/or other related field preferably in higher education. Experience with an enterprise wide system. Ellucian Recruiter preferred. emonstrated experience with CRM systems or equivalent knowledge and how it is utilized in the recruitment environment. Ability to effectively utilize computer technology for , data management, market research, student information systems and customer relationship management systems (CRM). Proficient in Microsoft Word and Excel. Experience in creating, implementing, and evaluating a comprehensive communications plan. Highly organized with an ability to manage multiple projects in a deadline intensive environment. emonstrate experience with budget planning and managing departmental budget.

4 emonstrated experience leading and supporting a collaborative work environment. Preferred Experience: Experience in admissions, financial aid or related field Licenses/Certifications: Required Licenses/Certifications: N/A Preferred Licenses/Certifications: N/A Work Environment Office environment Extensive local travel Travel nationally on occasion Operating paper folding machine Operating office scanner Maintaining Banner and Ellucian Recruiter A W, W, M, Q, A Physical Activity 4 : Sitting for periods of time Walking for periods of time Lifting up to 35 pounds Ability to read a computer monitor Hearing and speaking on the phone W, W, M, Q, A Employee Signature ate Leader Signature ate 4 Examples include: walking, running, sitting standing, etc. Lifting up to 10, 25, 50 or over 100 pounds of force.

5 For HR Use Only: Position Number Position Class Position Ecls Salary Table Eskl Code NOTE: This job description is not an employment agreement or contract. The Chancellor/Vice Chancellor/President and/or designee has the exclusive right to alter this job description at any time without notice. Employees of SJC are expected, as required in their specific job functions, to participate in maintaining standards required for accreditation; to participate in college task forces, activities, meetings, committees and councils; to interact and work cooperatively in order to assist students, staff, faculty and the community in the accomplishment of various goals; to represent one s self and the college in a positive, professional manner consistent with the core values which include a passion for learning, service and involvement, creativity and innovation, academic excellence, dignity and respect, and integrity; and to safeguard sensitive or confidential information from intentional or unintentional disclosure. Employees are expected to maintain current working knowledge of policies, procedures and guidelines necessary to answer work-related questions and to provide assistance to students, staff, faculty and the general public in a timely and courteous manner. Employees are also expected to perform other duties as may be assigned by their supervisor and to contribute to the team efforts of the department and to assist the college in achieving its strategic goals. Employees must abide by all laws, college policies and guidelines. The San Jacinto College istrict is committed to equal employment opportunity for all employees and applicants without regard to race, creed, color, national origin, citizenship status, age, disability, pregnancy, religion, gender, sexual orientation, gender expression or identity, genetic information, marital status, or veteran status in accordance with applicable federal and state laws.