1 Ψ GRADUATE STUDENT HANDBOOK Policies, Procedures and Requirements DEPARTMENT OF PSYCHOLOGY UNIVERSITY OF CALIFORNIA, SANTA CRUZ
2 WELCOME TO UCSC The Psychology Department welcomes you as a new psychology graduate student on the Santa Cruz campus! This handbook is your guide to our graduate program and to Psychology facilities. As a new student, you can find answers to many of the questions that arise when planning a graduate career and beginning at a new campus. Please keep this handbook as a resource during your tenure as a student in the program. You will be able to find updated information on psychology personnel on our website (http://psych.ucsc.edu) where you will also be able to access additional information about the department. The Psychology Department staff is available to assist you with all questions pertaining to the rules and regulations of the university. The department office has many university forms and general information about university procedures or we can refer you to the appropriate office for further information. The department office is located in Social Sciences 2, Room 273. A list of staff and their primary duties, phone number and address is in this handbook. Good luck with your career as a psychology graduate student! The Psychology Department
3 TABLE OF CONTENTS WELCOME TO UCSC 1 PSYCHOLOGY FACULTY 4 PSYCHOLOGY ADMINISTRATIVE STAFF PSYCHOLOGY GRADUATE STUDENTS 7 POSTDOCTORAL FELLOWS, VISITORS & LECTURERS 9 PSYCHOLOGY STANDING COMMITTEES 10 GENERAL INFORMATION 11 Paychecks 11 Key Policy 11 Program Area Heads, Graduate Committee, & Graduate Representatives 11 Graduate Directory 12 Graduate Student Office Policy 12 Travel Awards 12 Emergency Maintenance 12 ROOM 145, SOCIAL SCIENCES 2 13 GRADUATE COMPUTER LAB, ROOM 404, SOCIAL SCIENCES 2 13 PSYCHOLOGY RESEARCH PARTICIPANT POOL (RPP) 14 TEACHING AT UCSC 15 Assuming the Responsibilities of a Teaching Assistant 15 Teaching Assignments and Responsibilities 15 Maintaining Confidentiality 15 TA Duties and Evaluations 15 Grades and Performance Evaluations 16 Accommodating Students with Disabilities 16 Sexual Harassment 16 Psychology 1 - Introduction to Psychology TAship 16 TAing for a Participant Pool Class 16 TA Mentoring Program 17 PSYCHOLOGY POLICIES FOR TAs, TA COURSE SUPPORT & READER SUPPORT _ 18 Graduate Student Eligibility for TAships 18 How TA Positions Are Allocated To Courses 19 TA Assignments 19 TA Appointment/Offer Letter 19 Declining TA Assignments 20 Reader Policy 20 2
4 PSYCHOLOGY GRADUATE PROGRAM REQUIREMENTS 21 PROGRAM DESCRIPTION 21 PHILOSOPHY AND OBJECTIVES 21 Cognitive Psychology 21 Developmental Psychology 21 Social Psychology 22 PROGRAM OF STUDY 22 First-year research 22 Second-year research 23 Absolute deadline for completion of First and Second-year Papers 23 Colloquium Series 23 Course Work 23 Substituting Lower-division courses 25 Advanced Course in a Discipline other than Psychology 25 Petitions for Alternative Courses 25 Professional Practicum 25 Teaching 25 Progress Report and Student Evaluation 26 Academic Probation 26 DESIGNATED EMPHASIS 27 MASTERS DEGREE 27 QUALIFYING EXAMINATION 28 Qualifying Paper 28 Reading Lists 28 Qualifying Exam Committee 29 DISSERTATION PROPOSAL 30 DISSERTATION 30 REQUEST FOR AN EXTENSION OF A DEADLINE 31 STUDENT/ADVISOR RELATIONSHIP 32 OUTLINE OF A TYPICAL YEAR 33 FINANCIAL SUPPORT 33 LEAVE OF ABSENCE & IN-ABSTENTIA STATUS 34 RESIDENCY 34 CHANGES IN THE PROGRAM 34 3
5 PSYCHOLOGY FACULTY AKHTAR, NAMEERA Office: 313 Social Sciences 2, Lab: 217/219 Social Sciences 2, AZMITIA, MARGARITA ** Office: 369 Social Sciences 2, Lab: 241/241A Social Sciences 2, BONETT, DOUGLAS Office: 255 Social Sciences 2 Lab: 150D Social Sciences 2 BULLOCK, HEATHER * Chair s office: 261 Social Sciences 2, Office: 359 Social Sciences 2, Lab: 337/339 Social Sciences 2 BYRD, CHRISTY M. Office: 347 Social Sciences 2, Lab: 211 Social Sciences 2 CALLANAN, MAUREEN Office: 371 Social Sciences 2, Lab: 205/207 Social Sciences 2, CROSBY, FAYE Office: 379 Social Sciences 2, Lab: 358 Social Sciences 2, DAHL, AUDUN Office: 375 Social Sciences 2, Lab: 105 Social Sciences 2, DAVIDENKO, NICOLAS Office: 377 Social Sciences 2, Lab: 412 Social Sciences 2 FOX TREE, JEAN Office: 353 Social Sciences 2, Lab: 429 Social Sciences 2, GIBBS, RAYMOND Office: 367 Social Sciences 2, Lab: 405 Social Sciences 2 GRABE, SHELLY Office: 259 Social Sciences 2, Lab: 101 Social Sciences 2, HAMMACK, PHILLIP Office: 333/335 Social Sciences 2, Lab: 351 Social Sciences 2 HANEY, CRAIG Office: 115 Social Sciences 2, Lab: 113 /115 Social Sciences 2, KAWAMOTO, ALAN Office: 373 Social Sciences 2, Lab: 408 Social Sciences 2 LANGHOUT, REGINA Office: 263 Social Sciences 2, Lab: 315/317 Social Sciences 2, LEAPER, CAMPBELL á Office: 355 Social Sciences 2, Lab: 215 Social Sciences 2 PRATKANIS, ANTHONY Office: 365 Social Sciences 2, Lab: 319 Social Sciences 2 ROGOFF, BARBARA Office: 307A Social Sciences 2, Lab: 221/223 Social Sciences 2, SEYMOUR, TRAVIS Office: 357 Social Sciences 2, Lab: 443 Social Sciences 2,
6 STORM, BENJAMIN Office: 345 Social Sciences 2, Lab: 301 Social Sciences 2, THORNE, AVRIL Office: 361 Social Sciences 2, Lab: 237/239 Social Sciences 2 WANG, SU-HUA Department Vice Chair Office: 257 Social Sciences 2, Lab: 233 Social Sciences 2, WHITTAKER, STEPHEN φ Office: 311 Social Sciences 2, Lab: 411/415, WILSON, MARGARET Office: 349 Social Sciences 2, Lab: 409 Social Sciences 2, ZURBRIGGEN, EILEEN δ Office: 381 Social Sciences 2, Lab: 327/329 Social Sciences 2, * Department Chair ** Department Vice Chair á Area Head for Developmental δ Area Head for Social φ Area Head for Cognitive Emeriti Faculty: ARONSON, ELLIOT Office: 354 Social Sciences 2, CHEMERS, MARTIN Office: 211 Social Sciences 2, Lab: 245 Social Sciences 2, COOPER, CATHERINE Office: 258 Social Sciences 2, Lab: 229 Social Sciences 2 DOMHOFF, G. WILLIAM Office: 356 College 8, GJERDE, PER Office: 374 Social Sciences 2, HARRINGTON, DAVID Office: 372 Social Sciences 2, KAHN, MICHAEL (415) MACHOTKA, PAVEL MASSARO, DOMINIC Office: 253 Social Sciences 1, Lab: 402/435 Social Sciences 2, MAYER, MELANIE Office: 356 Social Sciences 2, McLAUGHLIN, BARRY PETTIGREW, THOMAS Office: 354 Social Sciences 2, BRIDGEMAN, BRUCE Office: 347 Social Sciences 2, Lab: 106 Social Sciences 2 5
7 PSYCHOLOGY ADMINISTRATIVE STAFF The Psychology Advising office, Room 273 in SS2, is open: Monday-Thursday 9-12 and 1-4 Closed Friday The Faculty Services office, Room 277 in SS2, is open: Monday Thursday, 9am-12pm & 1-5pm Friday, 1pm-4pm Allison Land M-F 7:30-4:00 Department Manager - Assistant to Department Chair, academic personnel, curriculum and leave planning, budget, staff supervision Donna Baldini M-F (75% time; hours vary) Field Study Coordinator - all aspects of field study coordination, advising for graduate school/career options, international students, backup advising Heather Henderson M-F 8:30-5:00 Graduate Program Coordinator - all aspects of graduate advising. Academic recruitment scheduling and coordination. Christina Ortega M-F 7:30-4:00 Undergraduate Advisor - all aspects of undergraduate advising Grace Parker-Guerrero M-F 8:00-5:00 Academic Support Services - faculty administration support, mail delivery, electronic equipment checkout, DRC coordination, building keys, coordination of undergraduate student support awards, work order requests, E-Link administration, letter of recommendation support, course 194 coordination Sydney Winter M-F 8:00-5:00 Department Assistant - academic personnel support, course scheduling, colloquia, purchase orders and travel reimbursements, teaching evaluations, copier accounts, parking permits. 6
8 PSYCHOLOGY GRADUATE STUDENTS Full Name UCSC Office & Phone Advisor (Prefix: 459) Anderson, Barrett 445 SS2 x4755 Seymour, T Antrilli, Nicola 201 SS2 x3270 Wang, S Bakhshay, Shirin 150E SS2 X4559 Haney, C Balzer Carr, Brandon 202 SS2 x4876 Zurbriggen, E Ben Hagai, Ella 445 SS2 x4755 Zurbriggen, E Brown, Eve Lorane 202 SS2 x4876 Haney, C Brown, Christine 203 SS2 x4607 Bullock, H Cardon, Cynthia 380 SS2 x4513 Fox Tree, J Castaneda, Claudia 254 SS2 x3727 Callanan, M Castro, Spencer 445 SS2 x4755 Seymour, T Cervantez, Karina 380 SS2 x4513 Hurtado, A Clark, Nathaniel 150A SS2 X4592 Gibbs, R Coppens, Andrew 206 SS2 x4876 Rogoff, B Day, Jennifer 380 SS2 x4513 Davidenko, N Dayton, Andrew 103 SS2 x1042 Rogoff, B Ditta, Annie 206 SS2 x4876 Storm, B Dutt, Anjali 150E SS2 X4559 Grabe, S Ellison, Erin 203 SS2 x4607 Langhout, R Farkas, Timea 201 SS2 x3270 Leaper, C Fernandez, Jesica Siham 203 SS2 x4607 Langhout, R Fernandez-Rocha, Maria 203 SS2 x4607 Langhout, R Gola, Kelly 103 SS2 x1042 Thorne, A Gonzalez, Elizabeth 201 SS2 x3270 Cooper, C Goodman, Sara 150A SS2 X4592 Seymour, T Gordon, David 206 SS2 x4876 Langhout, R Grose, Rose 150E SS2 X4559 Grabe, S Harsey, Sarah 380 SS2 x4513 Zurbriggen, E Hernandez, Ruby 201 SS2 x3270 Haney, C Holbrook, Bryan 252 SS2 x3970 Kawamoto, A Hollis, Victoria 206 SS2 x4876 Whittaker, S Karzmark, Christopher 206 SS2 x4876 Gibbs, R Kaur, Sona 445 SS2 x4755 Zurbriggen, E Kerrick, Madeleine 202 SS2 x4876 Thorne, A Konrad, Artie 252 SS2 x3970 Whittaker, S Krause, Peter 103 SS2 x1042 Kawamoto, A Larson, Alina 445 SS2 x4755 Davidenkio, N Liu, Kristine 380 SS2 x4513 Fox Tree, J Lockett, Tiffany 203 SS2 x4607 Haney, C Majzler, Robert 202 SS2 x4876 Langhout, R Massey, Charlotte 150A SS2 X4592 Whittaker, S Mayers, Leifa 203 SS2 x4607 Haney, C Merritt, Alexandra 203 SS2 x4607 Byrd, C Namiranian, Neda 202 SS2 x4876 Akhtar, N 7
9 Nelson, Paul 103 SS2 x1042 Thorne, A Nguyen, Angela 203 SS2 x4607 Langhout, R Okonski, Lacey 150A SS2 X4592 Gibbs, R Overoye, Acacia 206 SS2 x4876 Wilson, M Pilecki, Andrew N/A Hammack, P Reppond, Harmony 103 SS2 x1042 Bullock, H Ruvalcaba, Omar 201 SS2 x3270 Rogoff, B Samermit, Patrawat 252 SS2 x3970 Gibbs, R Schindler, Alexandra Zeneva 202 SS2 x4876 Hammack, P Soares, Julia 203 SS2 x4607 Storm, B Solis, Graciela 201 SS2 x3270 Callanan, M Starr, Christine 445 SS2 x4755 Zurbriggen, E Sumabat-Estrada, Grace 150E SS2 X4559 Azmitia, M Sung, Priscilla 103 SS2 x1042 Akhtar, N Thomas, Virginia 201 SS2 x3270 Azmitia, M Tolins, Jackson 103 SS2 x1042 Fox Tree, J Toolis, Erin 202 SS2 x4876 Hammack, P Warshaw, Jeffrey 445 SS2 x4755 Whittaker, S Weill, Joanna 150E SS2 X4559 Haney, C Wilson, Antoinette 203 SS2 x4607 Cooper, C Young, Brittany 201 SS2 x3270 Azmitia, M Zhang, Yu 201 SS2 x3270 Wang, S 8
10 POSTDOCTORAL FELLOWS, VISITORS & LECTURERS Lecturers BYRNE, CATHERINE (FS) Office: 378 Social Sciences 2, CARDILLA, KIMBERLY (FWS) Office: 374 Social Sciences 2, CROWSON, JEFF (WS) Office: TBD ESCOBAR, JENNY (F) Office: 376 Social Sciences 2, HOFFMAN, DAVID (TONY) (FWS) Office: 352 Social Sciences 2, QUINN, RALPH (FWS) Office: 249 Social Sciences 2, none SAPOSNEK, DONALD (FS) Office: 378 Social Sciences 2, TONAY, VERONICA (FWS) Office: 376 Social Sciences 2, Postdoctoral Scholar CORWIN, ANNA (F) Research Associates CORREA FERREIRA, LUCIANE JIANG, LI (W) TBD JOHANSSON FALK, MARLENE (F) LOPEZ, ANGÉLICA MacGILLIVRAY, LOIS PEREZ-MANJARREZ, EVERARDO (F) TBD SILVA, KATIE SINERVO, AVIVA TRUONG, SHIRLEY ZEAMER, CHARLOTTE Note: please check our web page for a current list of psychology personnel: 9
11 PSYCHOLOGY STANDING COMMITTEES Chair Vice Chair Heather Bullock Margarita Azmitia Advisory/Executive Committee (also functions as Space Committee) Heather Bullock Margarita Azmitia - Vice Chair Steve Whittaker - Cognitive Area Head Cam Leaper - Developmental Area Head Eileen Zurbriggen - Social Area Head Staff: Allison Land Committee on Undergraduate Affairs (CUA) Chair: Margarita Azmitia Nick Davidenko (Cognitive) Gina Langhout (Social) Staff: Christina Ortega Graduate Committee Chair: Steve Whittaker (Cognitive) Cam Leaper (Developmental) Eileen Zurbriggen (Social) Staff: Heather Henderson Research Participant Pool Chair: Ben Storm Staff: Grace Parker-Guerrero Graduate Student Representatives Annie Ditta & Pat Samermit Timea Farkas & Graciela Solis Shirin Bakhshay & Angela Nguyen TA Training Coordinators Travis Seymour Sara Goodman (Cognitive) (Developmental) (Social) (faculty) (graduate student) Search Committees Social Psychology, Assistant Professor Chair: Eileen Zurbriggen Member: Phil Hammack Diversity Liaison: Avril Thorne Cognitive Psychology, Professor Chair: Steve Whittaker Diversity Liaison: Jean E. Fox Tree Member: Maureen Callanan Member: Sri Kurniawan, Computer Engineering 10
12 GENERAL INFORMATION Paychecks If you have a TA (Teaching Assistant) or GSR (Graduate Student Researcher) appointment, you will be paid in three equal paychecks. For a fall quarter appointment, your first paycheck will arrive on November 1. If you chose to have your check mailed to your department, you can pick it up from the Faculty Services Office. Our daily mail is delivered between 1:30-2:00 p.m. Key Policy If you have not already done so, you should check out your keys from Samar Basravi in the Psychology administrative office. You should have a key to your graduate student office, the Mailroom 145, an entry key to Social Sciences 2 and, with your advisor s permission, a key to his or her lab. There is a minimum $4.00 charge to replace a lost key. Some faculty will require that the student pay for a new lock and re-keying for a lost lab key. You should check with your advisor on their specific key policy. We do not issue keys to undergraduate research assistants. A faculty member may decide to check out extra keys to their lab under their name and issue them to their undergraduates. You are required to turn in all your keys when you take a leave of absence, withdraw from the program or when you complete your degree. Program Area Heads There is a faculty member from each program area who represents the faculty and students in that area on internal issues and on the department s Advisory Committee (executive committee). The program area heads for will be: Cognitive: Developmental: Social: Steve Whittaker Cam Leaper Eileen Zurbriggen Graduate Committee The faculty Graduate Committee s charge is to support the Department Chair and Advisory Committee by making decisions regarding the implementation of the graduate program as laid out in the Graduate Curriculum and Handbook and policies determined by the department. Members of this committee for are: Chair: Developmental: Social: Steve Whittaker Cam Leaper Eileen Zurbriggen Graduate Representatives There are two graduate student representatives from each program area. Bring your ideas/questions/issues to your graduate representative. Grad reps for are: Cognitive: Annie Ditta Pat Samermit Developmental: Social: Timea Farkas Graciela Solis Angela Nguyen Shirin Bakhshay 11
13 Graduate Directory We collect information from you at the beginning of the academic year to prepare a graduate student directory. Your home address and telephone number is included. We distribute copies of this directory to our graduate students, faculty and staff. We do not give out your personal information to undergraduates or to the public. Please keep the office informed when you change your address or phone number during the year (don t forget during summer)! An easy way to do this is through an to the Graduate Program Coordinator, Heather Henderson, Graduate Student Office Policy We currently have nine graduate student offices. Each office has between 4-10 desks. It has been our policy that each registered graduate student be assigned a desk. The office assignments are the responsibility of your graduate representatives. If you wish to change offices please see your graduate representative. Travel Awards The department receives a variable amount of funds each year from the Graduate Division/Social Sciences Division for graduate student research and travel grants. The notification usually arrives in the winter quarter and a hard copy of the announcement is placed in students mailboxes and a copy is sent via with the information on how to apply and the deadline for doing so. It has been our policy to give the highest priority to requests for travel to present a paper/poster at a scholarly conference. Due to limited funds, we normally can fund only one conference per student each year. Depending on available funds and the number of requests, we traditionally fund full or partial airfare and registration fees. We have not had sufficient funds for meals and lodging. Students can also apply for retroactive funding under the application guidelines. Emergency Maintenance During regular office hours, please report any emergencies to the psychology department office. If you notice something during evening or weekend hours please call the Emergency Maintenance number at For more information go to: 12
14 ROOM 145, SOCIAL SCIENCES 2 Room 145 is a shared graduate student space. It contains your individual mailboxes, a Scantron machine, a refrigerator, a microwave, bulletin boards, a job announcement binder and miscellaneous items like SPSS manuals with a checkout sheet. All graduate students are responsible for keeping this room clean. Your key to this room is a passage key: it will open the door but not unlock it. This is for the security of your mailboxes and the electronic equipment. Please do not prop the door open and leave it unattended. Hold on to your key so you won t get locked out! Mail/Mailboxes Mail is delivered once a day to the Faculty Services office. Mail for graduate students is sorted out each afternoon after the mail delivery and placed in your individual mailboxes in Room 145. It is your responsibility to check your mailbox on a regular basis and keep it cleaned out! Scantron Machine This machine is reserved for psychology courses. Undergraduates are required to bring their own Scantron card to class for exams. A supply of Item Analysis cards will be by the machine. If you need more, please contact Grace Parker-Guerrero (9-5084). Bulletin Board Various announcements are posted that might be of interest to you: workshops, fellowship opportunities, events, conventions, grant opportunities, awards, proposals and job announcements. Most job announcements are in one of the binders on the bookshelf, filed by deadline filing date. Refrigerator/Microwave They are there for your convenience. It is your responsibility to keep them clean if you use them! ROOM 404, SOCIAL SCIENCES 2 GRAD COMPUTER LAB The Grad Lab is shared graduate student space. It contains 13 Macs configured for dual boot, Windows or Mac OS. The computers are outfitted with a full complement of software, including: Microsoft Office Suite, SPSS, Photoshop, DreamWeaver, M+, Atlas TI, EQS, and much more. The lab can be accessed using the keyless entry system; students are provided with individualized key codes at the beginning of their first year. Students should not give their key code out to anyone. Undergraduate students should not be left in the lab unsupervised. Please contact either Paul Sosbee at or Heather Henderson at to report issues with the machines or key codes. PSYC-Files Students will be given an account on psyc-files.ucsc.edu server for use in your UCSC academic research and learning activities. More information about departmental file services can be found at: 13
15 PSYCHOLOGY RESEARCH PARTICIPANT POOL (RPP) The Psychology department designates one to three courses each quarter as participant pool courses. Students enrolled in those courses are required to participate in 1-5 hours of research to assist Psychology faculty and graduate students in their projects (for a total of approximately 1800 hours/quarter). Undergraduates have the option of completing an alternate assignment approved by the instructor. Below is a brief description of the researchers protocol. For a complete description, please refer to the RESEARCHERS PROTOCOL FOR USING PSYCHOLOGY RESEARCH PARTICIPANT POOL, which is available as a webpage immediately after requesting hours. Additional copies are available in the Psychology Department Office. All empirical research must have a current Human Subjects Committee IRB approval and expiration date which is renewed on a yearly basis through the Office of Sponsored Projects (*9-2778). You will need this information when you request to post research through ExperimentLink. Faculty supervision is required during all research projects. Undergraduate students who are collecting data must be selected and carefully screened for reliability and trained in safe and ethical procedures involving human participant research. For tutorials and FAQ regarding the pool, visit the Experiment-Link website: and select FAQ from the menu bar. 14
16 TEACHING AT UCSC Assuming the Responsibilities of a Teaching Assistant The focus on high-quality undergraduate education is one of the most outstanding features of this unique campus. Teaching is a responsibility that is taken very seriously and many Psychology faculty and graduate students come to UCSC because they want to be in an atmosphere where both teaching and research are important. We hope that you will come to regard teaching as a very rewarding aspect of your graduate career. As a TA, you will assume substantial responsibility and in doing your job well, you will receive respect and acknowledgment from others. In addition, you may discover that you have abilities of which you were not aware. A further advantage is the opportunity to learn the subject matter with a thoroughness that a student seldom achieves. Many of our students perform a very valuable service to the department and our undergraduates by capably serving as a TA in courses well outside their research area and interest. Whether or not your eventual career is in teaching, the experience of being a TA will be invaluable. Teaching Assignments and Responsibilities A teaching assistantship is a half-time appointment. The total commitment is approximately hours per week (the maximum is an average of 20 hours per week). Included in this total are: TA trainings, formal contact hours in class, lab and discussion sections, time spent grading papers, attending lectures, preparing for teaching and office hours with students. Teaching assistants will be evaluated by their undergraduate students. TA evaluation forms for this purpose will be distributed directly to the instructor, not the graduate student TA(s), at the end of each quarter. The instructor should distribute the TA evaluation forms during the last class unless there are mandatory sections: if the latter is the case the instructor has the prerogative of giving the evaluations to the TA(s) to distribute on their last day of section. Psych 1 has two TAs, one serves as supervisor for the CAs and the other serves as a TA for the course. The TA serving as supervisor, should be evaluated by the CAs and the instructors of the course, not the entire class of undergraduates. Assign one of the undergraduate students the responsibility to collect the evaluation forms and bring them to the Psychology administrative office. After all class requirements are met and grades are completed, don t forget to come in to the administrative office to read your evaluations and sign off on them. This is a requirement! It is important to meet all the teaching assignments and responsibilities of the TAship. A TA s prior performance is considered by the Psychology department when awarding TAships each quarter. Any TA who receives less than satisfactory undergraduate evaluations will be required to work with the Psychology TA trainer or a TA mentor during their next TA assignment as a condition of being eligible for future TAships. Continuing access to Psychology TAships will depend upon improvement. Students who are on academic probation have a lower priority for TAships. Maintaining Confidentiality Take note that graduate students (TAs) are NOT to store exam, grade or evaluation information on any hard drives of shared computers. Student information is to remain confidential. When stored on shared computers, the information is not confidential, since many undergraduates can access it. Shared computers include those found in the second floor Developmental Video Coding Lab, the third floor Social labs, the fourth floor Graduate Computing Lab and all faculty labs. TA Duties and Evaluations At the beginning of the quarter the instructor of the course will apprise the TA of their duties; both instructor and TA will sign the TA duties form and turn it into the Graduate Program Coordinator. 15
17 Instructors will also write an assessment of the TA at the end of the quarter. A copy of this assessment is placed in the TA s employment file. These assessments are available for the TAs to review. Grades and Performance Evaluations Grades and Performance Evaluations must be submitted electronically. Grades are to be input and approved through the instructor or TA's MyUCSC (AIS) account. As of Fall 2010, undergraduate narrative evaluations have been made instructor optional. Graduate student TAs should check with the instructor at the beginning of the quarter regarding whether or not they will be submitting narrative evaluations and, if so, the expectations regarding the TA s contribution to the evaluations. Per UCSC policy, the instructor has ultimate responsibility for the evaluations. Instructions and procedures for electronic submission of evaluations and grades from MyUCSC (AIS) are available at: You may also contact the Psychology Faculty Services Coordinator at for more information. Accommodating Students with Disabilities Students requesting alternative test accommodations are evaluated by the UC campus Disability Resource Center (DRC). The DRC will generate an Approval" form for a qualified student. Students are responsible for presenting this form to the instructor two weeks in advance of the test. The instructor may choose to arrange for a room and proctor through Psychology Faculty Services. In order to do so, the instructor or TA must submit to Faculty Services a copy of the Accommodation Approval along with the dates and times of all exams for the entire quarter. The instructor will be contacted via with the test location(s) and times. It is the responsibility of the instructor to relay this information to the TA and DRC student(s). The correct number of exams must be brought to Psychology Faculty Services 24 hours in advance of the scheduled exam. The proctor will pick up the tests and take them to the test site. During the exam, the DRC asks that students have access to a TA or instructor for questions. Once the exam is completed, the proctor will return the test envelope to Psychology Faculty Services, which can then be picked up. Sexual Harassment A TA (or GSR) should be aware of the possibility that his/her statements and actions may constitute sexual harassment of undergraduate students they teach or supervise. It is a breach of professional ethics for a TA or GSR to date a student in their class or under their supervision. The university has instituted a number of measures designed to protect its community from sexual and other forms of harassment. Information, advice, referrals, and/or copies of UCSC s Sex Offence Policy and Procedures for Reports of Sexual Assault(s) and Sexual Harassment are available to all students (and faculty and staff) by contacting Tracey Tsugawa, Title IX/Sexual Harassment Officer, 105 Clark Kerr Hall, (9-2462) or Psychology 1 - Introduction to Psychology TAship There are two TAs for this course. One TA supervises undergraduate course assistants (CAs) enrolled in Psychology 191A: Teaching College Psychology and the other serves as a TA for the course. Graduate students assigned to this TAship are selected based on several quarters of TA experience, excellent TA evaluations and proven organizational ability. Prior TAs have compiled a binder full of reference materials to assist future TAs, which is handed down and added to each quarter. TAing for a Participant Pool Class Most students assigned to TA in a participant pool course have a special responsibility to assist the instructor in maintaining accurate records for completed research pool hours/alternate assignments and to periodically remind students to complete their requirement. Student participation information is available through the Research Tracking system ExperimentLink at Before the quarter begins, the instructor will receive a User ID and Password. You will need to request 16
18 this information from the instructor and use their log in to access the Experiment ink system. To view the list of students and credits earned click on course reports. Please be diligent and careful about the research pool requirement because errors and omissions may result in a student receiving a "no pass" for the course, even if they meet all the other course requirements! Contact the Psychology Department's ExperimentLink Administrator for assistance TA Mentoring Program Each year one psychology professor and one advanced graduate student will serve as Co-coordinators of the Psychology Department s TA Mentoring Program for the academic year. The coordinators will supervise the program and serve as the initial contact person for graduate students having problems or difficulties in handling their TA responsibilities. The TA Mentoring Program consists of the following components: I. Peer Mentoring During a graduate student s first quarter as a new TA in the Psychology Department, the new TA will be paired with a peer mentor, an advanced graduate student with TA experience. The peer mentor s responsibilities are as follows: 1. The mentor is required to meet with the new TA at the very beginning of the quarter to give a heads up orientation of what it is like to be a TA and checking in routinely throughout the quarter to provide consultation. 2. By the third week of the quarter, the new TA will observe the TA mentor s section. No later than the sixth week of the quarter, the mentor will observe the new TA in one of his/her sessions and provide constructive feedback. 3. The mentor will be accessible throughout the quarter to answer the new TA s questions and concerns. II. TA Workshop The TA training coordinators will facilitate one four-hour workshop within the first two weeks of Fall quarter which will consist of: Learning the institutional rules (Policies on assigning TAs, how to handle sexual harassment, the TA union; visits from the Title IX officers and a TA union rep) Hands-on practice in how to meet with the instructor, warm up the classroom, engage class discussion and collaborative learning, deal with conflicts with students and instructors, grade essays and nurture students writing. 17
19 PSYCHOLOGY POLICIES FOR TAs, TA COURSE SUPPORT & READER SUPPORT Following are the Psychology Department s policies on graduate student eligibility for TAships, policy guidelines used for assigning TAs to courses and reader support. These policies went into effect in Fall All policies are subject to future revisions and faculty and graduate students will be informed of any changes. It is very important to meet all the responsibilities of each of your TAships, and the Psychology Department expects TAs to perform at the highest possible level regardless of the course to which they are assigned. While there are many factors that influence TA assignments, the quality of your prior performance, as determined by student and instructor evaluations, is one important consideration. To help ensure your best performance, we recommend soliciting mid-quarter feedback from students. This early feedback can greatly enhance the quality of your work. Graduate Student Eligibility for TAships The following eligibility criteria are conditional upon the student being in good standing (making satisfactory progress toward the Ph.D.). Priorities listed below may not apply to students on full fellowship support as they are only occasionally considered for a TAship. 1. Graduate students will receive the number of TAships offered when they were recruited if no other support is available to them. 2. Students who are no longer guaranteed a TAship will be prioritized by number of Psych TAships, cohort year and instructor preference. If a student in this category is offered a TAship outside Psychology, it is in their best interest to accept it. 3. Any student who has had 12 quarters of TAship (from any source) has reached their normal limit. No exceptions will be requested for these students unless they have satisfactory evaluations and all other eligible students (with less than 12 total TAships) have some support. Eighteen quarters is the absolute maximum number of quarters a student can TA (system-wide policy, no exceptions). 4. Satisfactory performance in previous TAships is necessary. Any TA who receives less than satisfactory final evaluations from their undergraduate students will be required to work with the Psychology TA trainer and/or a TA mentor during their next TA assignment, and continuing access to Psychology TAships will depend upon improvement. 5. Students on academic probation receive a lower priority for TAships, and previously assigned TAship may be withdrawn if a student is placed on academic probation. 6. Instructors for Psychology 1, 2 and 100 are given their first TA preference whenever possible from the students in eligible groups. Note: Faculty is strongly encouraged to attend one TA section for each of their TAs during the quarter. 18
20 How TA Positions Are Allocated To Courses Support for courses follows these very general guidelines: One TA per 60 students for an UD (upperdivision) course or LD (lower-division) course that is required for the major (courses need to have a minimum enrollment of 60 students to get TA support). Courses with lab sections: One TA for 30 students for 3/3L; for other lab courses one TA for 40 students. Since the Psychology Department does not have enough TAs for all our courses, we prioritize courses for our majors: IS (introductory to the discipline education code) and T (topical education code) courses have the lowest priority for TA support, as they are service courses for the campus (41, 65, 80 series). Any exceptions to the above should be discussed with the department chair. TA Assignments The first step in the process involves students being sent a list of Psychology courses assigned. Prospective TA(s) are requested to return the list by a specific date indicating ranked preferences. The faculty receives a list of all prospective TAs and is asked to rank the students and return the list. Student preferences and faculty rankings are confidential. TA assignment history is on file for each graduate student. When the actual assignments are made, these are the criteria considered (not in ranked order): 1. student eligibility 2. student background for the course 3. faculty ranking 4. student preferences 5. student TA assignment history 6. course requirements (10 for developmental, 40 for social*) Psych 1, 2, 3/3L and Upper Division courses are assigned first; then the LD courses required for the major or prerequisite courses (10, 40, 60), and LD lab or writing intensive courses, then the other LD courses (IS introductory to the discipline and T = topical). *See page 25 for more information on area teaching requirements. TA Appointment/Offer Letter The TA appointment letter (sent via ) constitutes the official offer. The TA must reply to this to accept the offer. If the individual fails to respond as set forth in the appointment letter, s/he may be considered to have rejected the appointment. New and continuing students who have had a break in service will also need to complete employment paperwork at the SS Division HR office. Not filling out the proper paperwork can also jeopardize getting your paycheck! 19
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