Schools save money by managing FACT

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1 AUDIT MANAGE REPORT TRACK SAVE Saving money in over 1000 schools Schools save money by managing assets efficiently FACT

2 The solution to save time, money & resources Easily manage your school assets and overcome the underlying challenges What is School Asset Manager? School Asset Manager is an innovative cloud based asset management solution. It enables schools to manage all their fixed and mobile assets including PCs and laptops to software, scientific devices, sports equipment and musical instruments, all from one solution. The system allows schools to meet all of their legislated asset management obligations. Our unique mobile device scanning App allows quick and simple auditing of all the school s assets together with any underlying data you require. The system saves your school significant time, money and resources by providing a whole host of asset management tools which allow you to: AUDIT Using our barcoding and mobile scanning device so you can quickly and easily audit all assets within the school. MANAGE School Asset Manager allows you to understand the complete asset life cycle in detail. Understand how each asset has been managed, moved, damaged, repaired, replaced or disposed of. REPORT The system allows the users to create any number of flexible reports to understand the details, the location, the age, the state of repair and the risks of any individual item or group of items. TRACK You can instantly locate any asset within the asset register. You can establish what assets are resident within individual classrooms, departments, sites within the school or those held by individual asset guardians. SAVE Many of the tools provided within School Asset Manager allow you to: Save time by speeding up and simplifying asset related processes Save money by improving asset life cycle, increasing utilisation and reducing new purchases Telephone for more information

3 Testimonials School Asset Manager has so many positive uses. Everyone appreciates it for different reasons. As a Business Manager......to meet audit criteria I must accurately report on all equipment purchases, whereabouts and disposals. Paul Johnson, School Business Manager. As a Network Manager......I want to locate all our laptops, PCs and other devices quickly and easily, to allow me to better manage the inventory within budget. Shaun Walker, School Network Manager. As a Headteacher......I need to know that we are saving money wherever possible, managing our risks well and that my team can have asset reports and risk assessments at the touch of a button. Denise Powell, Headteacher. AUDIT MANAGE REPORT TRACK SAVE partnership@schoolassetmanager.co.uk

4 Why do you need School Asset Manager? Schools have highlighted these significant challenges Financial Management Standard in Schools Due to legislated documentation and pressure from governors schools MUST demonstrate accurate tracking and management of school assets to comply with regular audits. Schools often find this costly and time consuming. Budgeting & cost savings Often schools donʼt know what specific equipment they have in which departments or locations. Schools often over provide, buying too much new equipment or software when they have the spare capacity elsewhere. Software exposure Schools have a real concern around software licensing being out of date, or overspending on software unnecessarily. Antivirus update logging has also been highlighted as a real concern. Independent research suggests that with proper monitoring in place software requirements could be reduced by up to 35%. Academy accounting Academies have to be run like a business with a balance sheet and need to accurately know the value of all the assets in the school. Typically schools find this difficult, costly and time consuming. Crisis management & disaster recovery In the event of a major fire most schools find their asset register is destroyed. This causes tremendous difficulty in administering insurance claims quickly. It also leaves a major deficiency in most schools crisis management planning. I.T. job reporting School I.T. departments often have a significant backlog of equipment faults, repairs and software updates to undertake. Most schools need more streamlined methods of handling both asset repair and upgrade history, along with improved methods of communication with each asset guardian. Equipment disposal Regulations are in place to ensure that schools dispose of I.T. equipment correctly, this includes safely disposing of broken items and the selling of existing equipment. Disposal must be accurate, legitimate and in the best interest of the school, this then has to be reported and logged and can be independently audited under legislation. This whole process is often time consuming. Equipment auditing Most schools find auditing assets using their existing methods very time consuming and laborious. Using current methods, if logged at all, new equipment is often documented manually in a single location, sometimes using Excel, but often on paper. This causes difficulty, often meaning that audit regulations cannot be met. Risk assessment & PAT testing Risk assessing thousands of assets across the school is very time consuming but necessary. One example is the need for accurate logging of PAT tested assets. Schools find it difficult to generate up-to-date renewal reports easily, which can cause exposure under risk assessment. Telephone for more information

5 Unique benefits 100% school-focused for maximum results Saving money in over 1000 schools A unique background Currently we have over 1,000 schools using our cutting edge technology products. The features within our School Asset Manager system were driven directly by the needs and requests from school business managers, network managers and headteachers. We have grown rapidly through recommendations from headteachers and senior leaders to other local schools and by meeting the specific needs of individual schools. A unique way of working Our focus is on strong partnerships between school staff, education professionals and our highly experienced team of software and systems experts. Together this has allowed us to create 100% school-focused systems for maximum results. Unique technology School Asset Manager is the most innovative system of its kind available today. The cloud based system is packed with ready-to-use school-focused functionality. Additionally eachschool can bespoke the system to meet its individual needs. Unique support We provide exceptionally high quality training and support to help each school maximise the impact of the system. This always ensures that the system is efficient, responsive, evolving and achieving exceptional value for each school.

6 Save time & money In the current political climate every school needs to save time and money Save The tools within School Asset Manager allow you to save time by speeding up and simplifying asset-related processes, whilst also saving money by improving asset life cycle, increasing utilisation and reducing new purchases. Substantial Time Savings 75% Independent research shows that by using School Asset Manager, schools could save up to 75% of the time normally spent conducting asset auditing. How much time could your school save? Substantial Cash Savings 5,040 pa Independent research suggests that using School Asset Manager will save schools over 5,040 pa each. Typical example: Poor allocation of equipment in schools causes excess purchases of at least 24 x I.T. devices pa, each with an average value of 210 = 5,040. School Asset Manager solves this problem. save? How much cash could your school School Asset Manager CMM Technology Limited Globe II Business Centre 128 Maltravers Road Sheffield S2 5AZ partnership@schoolassetmanager.co.uk Web Telephone for more information