Board of Trustees Meeting. March 3, 2014

Transcription

1 Board of Trustees Meeting March 3,

2 NOTICE OF MEETING BOARD OF TRUSTEES SAN JACINTO COMMUNITY COLLEGE DISTRICT February 28, 2014 The Board of Trustees of the San Jacinto College Community District will meet at 5:00 p.m., Monday, March 3, 2014, in Room 201 of the Thomas S. Sewell District Administration Building, 4624 Fairmont Parkway, Pasadena, Texas. BOARD WORKSHOP AGENDA I. Call the Meeting to Order II. III. IV. Roll Call of Board Members Review Auditor s Required Communication Regarding Annual Financial Accounting Report for Fiscal Year August 31, 2013 Review Action Related to ORP (Occupational Retirement Program) Supplemental Contribution V. Review Proposed Budget Amendment for Fiscal Year 2014 VI. VII. VIII. Discuss TACC (Texas Association of Community Colleges) Tuition Survey and Fiscal Year 2015 Revenue Projections Review Proposal and Action for College-wide Building Program Adjournment to closed or executive session pursuant to Texas Government Code Section , the Texas Open Meetings Act, for the following purposes: Personnel Matters a. Deliberate the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee IX. Reconvene in Open Meeting X. Calendar XI. XII. General Discussion of Meeting Items Adjournment Additional Closed Session Authority If, during the course of the meeting covered by this Notice, the Board should determine that a closed or executive meeting or session of the Board should be held or is required in relation to any items included in this Notice, then such closed or executive meeting or session as authorized by Section et seq. of the Texas Government Code (the Open Meetings Act) will be held by the Board at that date, 2

3 hour and place given in this Notice or as soon after the commencement of the meeting covered by the Notice as the Board may conveniently meet in such closed or executive meeting or session concerning any and all subjects and for any and all purposes permitted by Sections , inclusive, of the Open Meetings Act, including, but not limited to: Section For the purpose of a private consultation with the Board s attorney on any or all subjects or matters authorized by law. Section For the purpose of discussing the purchase, exchange, lease or value of real property. Section For the purpose of considering a negotiated contract for a prospective gift or donation. Section For the purpose of considering the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee. Section To consider the deployment, or specific occasions for implementation, of security personnel or devices. Section For the purpose of excluding a witness or witnesses from a hearing during examination of another witness. Should any final action, final decision, or final vote be required in the opinion of the Board with regard to any matter considered in such closed or executive meeting or session, then such final action, final decision, or final vote shall be at either: A. The open meeting covered by this Notice upon the reconvening of the public meeting, or B. At a subsequent public meeting of the Board upon notice thereof, as the Board shall determine. Certification as to Posting or Giving of Notice On this day, February 28, 2014, this notice was posted on a bulletin board located at a place convenient to the public in the central administrative office of the San Jacinto Community College District, 4624 Fairmont Parkway, Pasadena, Texas, the college s website, and is readily accessible to the public upon request. Brenda Hellyer, Ed.D. 3

4 NOTICE OF MEETING BOARD OF TRUSTEES SAN JACINTO COMMUNITY COLLEGE DISTRICT February 28, 2014 The Board of Trustees of the San Jacinto College Community District will meet at 7:00 p.m. on Monday, March 3, 2014, in Room 104 of the Thomas S. Sewell District Administration Building, 4624 Fairmont Parkway, Pasadena, Texas. I. Call the Meeting to Order BOARD MEETING AGENDA II. III. Roll Call of Board Members Invocation and Pledge to the Flags ACTION ITEMS (Items IV and V only) IV. Consideration of Approval of a Guaranteed Pathway Program Agreement between Western Governor s University Texas and San Jacinto College District V. Consideration of Approval of a Memorandum of Understanding between University of Texas at Tyler and San Jacinto College District VI. Special Announcements, Recognitions, Introductions, and Presentations Recognition of the Minnie Piper Award Recipients Recognition of the Central Campus Academic Outstanding Faculty Member Recognition of Bank of America for its contribution to the Energy Education and Career Corps Internship Laurel Williamson Laurel Williamson Ruth Keenan VII. Student Success Presentation Retention, Persistence, Success and Graduation STEM (Science, Technology, Engineering, and Mathematics) Pathways Presentation Laurel Williamson Laurel Williamson VIII. IX. Communications to the Board of Trustees Hearing of Such Citizens or Groups of Citizens Desiring to be Heard Before the Board 4

5 X. Adjournment to closed or executive session pursuant to Texas Government Code Section , the Texas Open Meetings Act, for the following purposes: Personnel Matters Deliberate the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear a complaint or charge against a public officer or employee XI. XII. Reconvene in Open Meeting Informative Reports to the Board A. San Jacinto College Financial Statement B. Capital Improvement Program C. San Jacinto College Foundation Financial Statement D. San Jacinto College Building Committee Minutes E. San Jacinto College Finance Committee Minutes ACTION ITEMS - Continued XIII. XIV. XV. XVI. XVII. XVIII. Consideration of Approval of Amendment to the Budget for Restricted Revenue and Expenses Relating to Federal and State Grants Consideration of Approval of a Grandfathered Optional Retirement Program (ORP) Supplemental Contribution Change for September 2014 Consideration of Approval of a Ratification of Extension of Maritime Wetlands Mitigation Purchase Consideration of Approval of a Budget Amendment for Property Tax Revenue and Tuition and Fee Revenue Consideration of Approval to Modify Incidental & Lab Fees Informational Item Review of Guideline 3-24 for Policy VI-GG: Substantive Change PURCHASING REQUESTS XIX. Consideration of Purchasing Requests CONSENT AGENDA XX. Consent Agenda (Any item placed on the consent agenda shall be removed and taken up as a separate matter, if so requested by any member of the Board, otherwise all items will be voted on with one (1) motion.) A. Approval of the Minutes for the February 3, 2013 Board Workshop and Regular Board Meeting B. Approval of the Budget Transfers C. Approval of Personnel Recommendations D. Approval of the Affiliation Agreements 5 E. Approval of the Next Regularly Scheduled Meeting

6 XXI. XXII. Items for Discussion/Possible Action (Items removed from the Consent Agenda, will be considered at this time) Adjournment Closed Session Authority If, during the course of the meeting covered by this Notice, the Board should determine that a closed or executive meeting or session of the Board should be held or is required in relation to any items included in this Notice, then such closed or executive meeting or session as authorized by Section et seq. of the Texas Government Code (the Open Meetings Act) will be held by the Board at that date, hour and place given in this Notice or as soon after the commencement of the meeting covered by the Notice as the Board may conveniently meet in such closed or executive meeting or session concerning any and all subjects and for any and all purposes permitted by Sections , inclusive, of the Open Meetings Act, including, but not limited to: Section For the purpose of a private consultation with the Board s attorney on any or all subjects or matters authorized by law. Section For the purpose of discussing the purchase, exchange, lease or value of real property. Section For the purpose of considering a negotiated contract for a prospective gift or donation. Section For the purpose of considering the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee. Section To consider the deployment, or specific occasions for implementation, of security personnel or devices. Section For the purpose of excluding a witness or witnesses from a hearing during examination of another witness. Should any final action, final decision, or final vote be required in the opinion of the Board with regard to any matter considered in such closed or executive meeting or session, then such final action, final decision, or final vote shall be at either: A. The open meeting covered by this Notice upon the reconvening of the public meeting, or B. At a subsequent public meeting of the Board upon notice thereof, as the Board shall determine. Certification as to Posting or Giving of Notice On this day, February 28, 2014, this notice was posted on a bulletin board located at a place convenient to the public in the central administrative office of the San Jacinto Community College District, 4624 Fairmont Parkway, Pasadena, Texas, the college s website, and is readily accessible to the public upon request. Brenda Hellyer, Ed.D. 6

7 Action Item IV Regular Board Meeting March 3, 2014 Consideration of Approval of a Guaranteed Pathway Program Agreement between Western Governor s University Texas and San Jacinto College District ADMINISTRATION RECOMMENDATION/REPORT The Chancellor recommends that the Board of Trustees approve the Guaranteed Pathway Program Agreement for nursing degrees between Western Governor s University Texas (WGU Texas) and San Jacinto Community College District (SJCD). BACKGROUND Western Governor s University Texas (WGU Texas) is a comprehensive public institution of higher education within the State of Texas. WGU Texas offers undergraduate and graduate degree programs in nursing to educate students to become qualified, competent, professional nurses who are prepared for practice. To achieve that goal, WGU Texas offers a Registered Nurse (RN) to Bachelor of Science in Nursing (BSN) degree and a RN to Master s of Science in Nursing (MSN) degree articulation program. The BSN and MSN programs offer RNs an opportunity to continue their education and to earn a BSN or MSN. This agreement between WGU Texas and the SJCD specifies a framework within which our Associate of Applied Science in Nursing degree (ADN) graduates may receive admission and seamlessly transfer to the RN to BSN program offered by WGU Texas. IMPACT OF THIS ACTION The College s ADN graduates shall be eligible for admission into the Western Governor s University BSN degree program, specifically the RN-to-BSN articulation track. Western Governor s University nursing program will provide graduates who have earned the ADN from San Jacinto Community College District preference for admission to WGU Texas if they apply for admission to the RN-to-BSN degree, RN-to-MSN Education degree, or RN-to-MSN Leadership and Management degrees. BUDGET INFORMATION (INCLUDING ANY STAFFING IMPLICATIONS) None MONITORING AND REPORTING TIMELINE The commencement of this Bachelor Of Science Nursing Articulation is when it has been signed by the governing body of each institution. This articulation agreement shall continue indefinitely until such time as either or both institutions wish to terminate it. Regular participation updates will be obtained from WGU Texas. 7

8 Action Item IV Regular Board Meeting March 3, 2014 Consideration of Approval of a Guaranteed Pathway Program Agreement between Western Governor s University Texas and San Jacinto College District ATTACHMENTS Attachment 1- Guaranteed Pathway Program Agreement between Western Governor s University Texas and San Jacinto Community College District for the RN to BSN and RN to MSN Nursing Degrees RESOURCE PERSONNEL Laurel V. Williamson laurel.williamson@sjcd.edu Catherine O Brien catherine.obrien@sjcd.edu 8

9 Guaranteed Pathway Program Agreement Between Western Governor s University Texas and San Jacinto Community College District For the RN to BSN and RN to MSN Nursing Degrees Western Governor s University Texas ( WGU Texas ) and San Jacinto Community College District ( SJCD ), recognizing the need to facilitate the admission of transfer students from public colleges to WGU Texas as they pursue a bachelor s or master s degree in Nursing, resolve to adopt this Guaranteed Pathway Program Agreement. Students who do not meet the admissions standards described herein may still apply and will be considered for admission, although it is not guaranteed. The Guaranteed Pathway Program is a dual admission program for nursing students and maps coursework from an Associate s degree and RN licensure to one of three WGU Texas degrees: B.S. Nursing (RN to BSN), M.S. Nursing - Education (RN to MSN Option), or M.S. Nursing - Leadership and Management (RN to MSN Option). The bachelor s and master s degrees relevant to this Agreement and offered by WGU Texas are described below: The B.S. Nursing (RN to BSN) is a degree program for students who have completed an associate s degree in nursing and hold an unencumbered RN license seeking to earn a bachelor s degree. The program requires a minimum of 90 hours of mentor-guided field experience in a qualified community health services setting, such as a public health department or clinic plus a clinical leadership experience conducted in their place of work. The M.S. Nursing - Education degree (RN to MSN Option) is a program for RNs who want to earn both a bachelor s degree and a master s degree. Prospective students must have completed an associate s degree in nursing and hold an unencumbered RN license. This program is designed to provide RNs with the knowledge and skills to become an effective, credible nurse educator. The M.S. Nursing - Leadership and Management degree (RN to MSN Option) is a program for RN s who want to earn both a bachelor s degree and a master s degree. Prospective students must have completed an associate s degree in nursing and hold an unencumbered RN license. This program is designed to provide RNs with the knowledge and skills to become effective and credible leaders of nurses. General Admission Requirements and Eligibility: To be guaranteed admission to WGU Texas under this agreement, the applicant must be a graduate with an associate s degree in nursing from SJCD, have an active RN license, and meet the WGU admission requirements outlined below. Students must: 1. Complete an admission application to SJCD and be admitted to a SJCD Associate Degree Nursing program. Page 1 9

10 2. If interested in WGU Texas Guarantee Pathway Program, the student must indicate their desire to participate by completing and submitting a WGU Texas application for admission. 3. Complete an intake interview (via telephone) with a WGU Enrollment counselor. 4. Submit official transcripts for all academic work completed. 5. Earn an associate of applied science in nursing. 6. Provide evidence of a current, unencumbered U.S. license to practice as a Registered Nurse (RN). 7. Provide evidence of current employment in a position that requires use of nursing knowledge and expertise. Volunteer opportunities using nursing knowledge and experience will be reviewed and considered on a case-by-case basis. 8. Submit to a criminal background check or provide evidence of a criminal background check conducted in the 12-month period prior to the date of the application for admission. 9. Qualified SJCD students can enroll monthly at WGU Texas. Students accepted to WGU Texas under the terms of this agreement may expect the following: 1. Students will be admitted into the RN to BSN or into the RN to MSN nursing degree program of their choice, as reflected on their WGU Guaranteed Pathway Program application. 2. Students will receive the same consideration as native WGU students for registration, financial aid, and any other opportunities open to native students with senior standing. 3. Credits from SJCD that are transferable to WGU Texas degree programs are specified in the Transfer Articulation Agreement between the Texas Association of Community Colleges (TACC) and WGU Texas. 4. Students will take the WGU readiness assessment. Though the readiness assessment is not a condition of admission, it will be used for counseling and academic support services. Benefits of the Guaranteed Pathway Program for students: 1. Guaranteed admission to a nursing bachelors or master s degree at WGU Texas. 2. Advising from SJCD admission counselors regarding SJCD Nursing program requirements and advising from WGU Texas enrollment counselors on WGU Nursing program requirements to help ensure a smooth transition between institutions. 3. Application fee for prospective students will be waived. Page 2 10

11 Responsibilities of SJCD: 1. Disseminate information to SJCD nursing students regarding the general conditions of this agreement. Those provisions include the conditions for guaranteed admission to WGU Texas. Information regarding WGU Texas will be posted on the SJCD website. WGU Texas will provide Guaranteed Pathway Program information for SJCD students, faculty and staff members in addition to admission offices of all campuses. 2. Communicate with Western Governors University representatives, including the Chief Nursing Officer, to discuss changes, as needed which might impact or alter this agreement. 3. Collaborate with WGU Texas to promote the Guaranteed Pathway Program among prospective and current SJCD students. Responsibilities of WGU Texas: 1. Admit Guaranteed Pathway students to WGU Texas programs as specified in this Agreement. 2. Provide academic advising services to Guaranteed Pathway students to assist students in making a smooth transition from the SJCD to WGU Texas. 3. Collaborate with SJCD to promote the Guaranteed Pathway Program among students. Responsibilities of the Student: 1. Know and understand the requirements for the nursing major at WGU Texas. 2. Adhere to the application and admission requirements of WGU Texas and the Guaranteed Pathway Program. Review of the Guaranteed Pathway Program: 1. SJCD will designate officials who will be responsible for all aspects of the Guaranteed Pathway Program at SJCD. WGU Texas will designate individuals responsible for all aspects of the Guaranteed Pathway Program at WGU Texas. a. Representing SJCD will be Associate Vice Chancellor for Learning and Assessment, Deans of Allied Health, Vice Chancellor of Marketing, Publications and Governmental Affairs. b. Representing WGU Texas will be the WGU Texas Community Relations Manager, Senior Manager of Public Relations, Western Governors University Provost, National Director of Nursing, and the Enrollment - Operations Manager. 2. WGU reserves the right to deny admission to the Guaranteed Pathway Program or to WGU Texas programs to any applicant who does not meet the requirements set forth in this Agreement. WGU Texas also reserves the right to adjust its Page 3 11

12 curriculum, and admissions requirements as needed based on program outcome data, accreditation and regulatory requirements but will communicate such changes at least 60 days in advance to SJCD with information about how those changes can be best accommodated or phased in for students. This agreement shall be reviewed upon request by either party or anytime program changes are made by either institution. Program changes will be incorporated into subsequent agreements. Any modifications to this Agreement must be made in writing and signed by both institutions. 3. Both parties will promote and market, in collaboration with each other, the conditions of the Guaranteed Pathway Program to internal and external stakeholders. 4. SJCD and WGU agree to comply with the Family Educational Rights and Privacy Act of 1974 (FERPA) (20 U.S.C 1232g; 34 CFR Part 99) and its associated regulations, taking steps to ensure that confidential information is not disclosed or distributed in a manner inconsistent therewith. Notices and Requests. All notices given pursuant to this Agreement shall be in writing and shall be validly given on (1) the date of delivery if delivered by , facsimile transmission, registered or certified mail, or hand delivered, or (2) three (3) business days after being mailed via United States Postal Service addressed as follows: San Jacinto Community College District Dr. Brenda Hellyer 4624 Fairmont Parkway Pasadena, Texas WGU Texas Wendi Prater 221 West Sixth Street, Suite 1050 Austin, Texas Severability. If any of the provisions or portions of this Agreement are invalid under any applicable statute or rule of law, they are, to that extent, to be deemed omitted. Assignment. Except as otherwise provided in this Agreement, neither party shall assign or transfer any of its rights or obligations hereunder without the prior written consent of the other party hereto, which assignment shall not be unreasonably withheld, and any such attempted assignment without such consent shall be void. Binding Agreement. This Agreement shall be binding upon and inure to the benefit of the successors and assigns of WGU and shall be binding upon and inure to the benefit of SJCD s legal representatives, successors, and assigns. Accreditation. This agreement is effective only as long as both SJCD and WGU maintain current accreditation by a regional accrediting association as recognized by the U.S. Department of Education. In the event that either party loses accreditation, this agreement shall terminate immediately. Page 4 12

13 Entire Agreement. This Agreement embodies the entire agreement and understanding between the parties and supersedes all prior agreements, whether oral or written between the parties relating to the subject matter hereof. Governing Law. Harris County, Texas shall be the proper place of venue for suit on or in respect of the Agreement. The Agreement and all of the rights and obligations of the parties hereto and all of the terms and conditions hereof shall be construed, interpreted and applied in accordance with and governed by and enforced under the laws of the State of Texas. The Guaranteed Pathway Program will remain in effect until terminated by either party upon written notice to the other party of an intention to terminate. If this agreement is terminated for any reason, SJCD students seeking admission into the program at the time of the agreement termination will retain their eligibility under this agreement for admission into the program for a phase-out period of 24 months. RAY MARTINEZ III Chancellor WGU Texas BRENDA HELLYER, Ed.D. Chancellor San Jacinto Community College District Date Date Page 5 13

14 ADMINISTRATION RECOMMENDATION/REPORT Action Item V Regular Board Meeting March 3, 2014 Consideration of Approval of a Memorandum of Understanding between University of Texas at Tyler and San Jacinto Community College District The Chancellor recommends that the Board of Trustees approve the Memorandum of Understanding between University of Texas at Tyler and San Jacinto Community College District to provide a pathway to a baccalaureates engineering degree at the University of Texas at Tyler Houston Engineering Center. BACKGROUND The University of Texas at Tyler (UT Tyler) is a comprehensive public institution of higher education within the State of Texas. UT Tyler has been authorized by the Texas Higher Education Coordinating Board (THECB) and the Board of Regents of The University of Texas System to offer an approved baccalaureate level engineering degrees at the Houston Engineering Center (the Center) in Houston, Texas. IMPACT OF THIS ACTION Graduates from San Jacinto Community College District (SJCD) with an Associate of Science in Engineering Science degree shall be eligible for admission into the UT Tyler Houston Engineering Center program. The Center provides a significant education and research presence in Houston through which SJCD students will be able to obtain baccalaureate level engineering degrees. The primary objective of the Center is to deliver upper division coursework to students who have completed the statewide Associate of Science in Engineering Science degree program, or are otherwise able to transfer to UT Tyler, and are seeking to complete a baccalaureate degree in selected fields of engineering. Students who complete the prescribed curriculum at SJCD with an overall GPA of at least 2.5 and no grade lower than C are automatically admitted to the program upon the submission of a completed application for admission to the program. BUDGET INFORMATION (INCLUDING ANY STAFFING IMPLICATIONS) None MONITORING AND REPORTING TIMELINE The commencement of this memorandum of understanding is when it has been signed by the governing body of each institution. This articulation agreement shall continue indefinitely until such time as either or both institutions wish to terminate it. Reporting will occur during the regular program/discipline review process. 14

15 Action Item V Regular Board Meeting March 3, 2014 Consideration of Approval of a Memorandum of Understanding between University of Texas at Tyler and San Jacinto Community College District ATTACHMENTS Attachment 1- Copy of Memorandum of Understanding: The University of Texas at Tyler Houston Engineering Center and San Jacinto Community College District RESOURCE PERSONNEL Laurel V. Williamson laurel.williamson@sjcd.edu Catherine O Brien catherine.obrien@sjcd.edu 15

16 MEMORANDUM OF UNDERSTANDING THE UNIVERSITY OF TEXAS AT TYLER HOUSTON ENGINEERING CENTER AND SAN JACINTO COMMUNITY COLLEGE DISTRICT This Memorandum of Understanding ( Agreement ) is made and entered into on this day of by and between The University of Texas at Tyler, an agency and institution of higher education authorized under the laws of Texas ( hereinafter referred to as UT Tyler ), and San Jacinto Community College District, a public community college organized under Section (a) of the Texas Education Code, (hereinafter referred to as SJCCD ), (collectively referred to as Parties ) to provide an effective pathway for SJCCD students to earn a baccalaureate engineering degree at the UT Tyler Houston Engineering Center. WHEREAS, UT Tyler has been authorized by the Texas Higher Education Coordinating Board (THECB) and the Board of Regents of The University of Texas System to offer its approved baccalaureate level engineering degrees at the Houston Engineering Center (the Center) in Houston, Texas; WHEREAS, it is the desire of both parties, as approved by appropriate action of the Board of Trustees at SJCCD and the Board of Regents of The University of Texas System, and it is for the educational benefit of the citizens in the greater Houston area, and in particular students in the San Jacinto district, that the parties cooperate to provide unduplicated degree programs and courses leading to the baccalaureate degree at the Center; WHEREAS, the parties hereby identify and agree to the basic commitments and obligations set forth in this Memorandum of Understanding. NOW, THEREFORE, for and in consideration of the premises and in further consideration of the matters hereafter set forth, SJCCD and UT Tyler hereby stipulate and agree as follows: 1. INTENTIONS. UT Tyler and SJCCD seek to establish a cost-effective pathway for SJCCD students to pursue a baccalaureate engineering degree through the UT Tyler Houston Engineering Center ( Center ) located on Hayes Road in West Houston ( Alief Campus ). The Center will provide a significant education and research presence in Houston through which students will be able to obtain baccalaureate level engineering degrees. The primary objective of the Center is to deliver upper division coursework to students who have completed the statewide Associate of Science in Engineering Science degree program, or are otherwise able to transfer to UT Tyler, and are seeking to complete a baccalaureate degree in selected fields of engineering. 16

17 2. ACADEMIC PROGRAM. a. UT Tyler will offer upper division civil engineering, electrical engineering, and mechanical engineering completion curricula that lead to the award of the ABET accredited civil engineering, electrical engineering, and mechanical engineering baccalaureate degrees. b. All engineering courses offered through the Center will be subject to the same academic standards and rigor as engineering courses taught at other UT Tyler campuses and will be taught by faculty duly appointed by UT Tyler in accordance with its policies and procedures. c. Individuals seeking to continue their engineering program studies through the Center must either: or i. Be enrolled in the statewide Associate of Science in Engineering Science degree program at SJCCD at the time they apply for admission to UT Tyler; ii. Apply to UT Tyler through ApplyTexas; and iii. Complete the Associate of Science in Engineering Science degree program at SJCCD before being admitted to UT Tyler. i. Apply to UT Tyler through ApplyTexas as a transfer student; and ii. Satisfactorily complete all lower division engineering, mathematics, and science coursework identified in the ASES degree or statewide articulation compacts through SJCCD. Students who complete the prescribed ASES curriculum with an overall GPA of at least 2.5 and no grade lower than C are automatically admitted to the program upon the submission of a completed application for admission to the program. d. On a case-by-case basis, students can enroll in upper division courses at UT Tyler as a dual enrolled or transient student prior to completing a degree at SJCCD if they have completed all prerequisite courses for the course in which they intend to enroll. Transient students who later wish to be admitted into the program must meet all eligibility and admissions requirements as set forth herein. e. Individuals admitted into the program are classified as UT Tyler students and subject to UT Tyler rules and regulations, including its student code of conduct. f. The Parties will collaborate in developing and offering engineering courses through the Center and at SJCCD to enhance student preparedness for successful completion of engineering courses taught at the Center. UT Tyler and SJCCD shall each designate one Page 2 of 5 17

18 or more individuals to serve as liaison(s) to facilitate communications between UT Tyler and SJCCD with regard to the terms and conditions of this agreement. g. Notwithstanding any of the provisions above, SJCCD students will be encouraged to actively participate in engineering student activities made available by UT Tyler. h. Both parties will comply with all applicable regulations and rules required of the Texas Higher Education Coordinating Board in order to fulfill compliance obligations relating to this Agreement. 3. ACADEMIC ADVISING SJCCD will advise students regarding lower division pre-engineering courses offered by SJCCD. UT Tyler will advise all students pursuing its upper division courses for the engineering completion curriculum. UT Tyler and SJCCD advisors will collaborate when questions arise regarding course equivalency. Further, UT Tyler will encourage students residing in the SJCCD service district to take lower division courses contained in the completion curricula through SJCCD. 4. SCHOLARSHIPS. a. To the extent available funds exist, the Parties agree to establish and offer joint, nonneed-based academic scholarships to be awarded, in their sole discretion, to qualified SJCCD students who intend to and do pursue their engineering studies at the Center. b. The Parties agree to jointly (i) develop the scholarship eligibility criteria, (ii) select scholarship recipients, and (iii) determine the recipient s continued scholarship eligibility. c. UT Tyler and SJCCD shall enter into a separate agreement to address the foregoing scholarship obligations. 5. MARKETING AND RECRUITING. a. The Parties agree to collaborate in actively promoting and marketing the Center within the San Jacinto Community College District. Recruitment and marketing materials and activities will advance and be consistent with the goals and objectives of the Center as set forth in this Agreement. b. A party s logos and/or symbols may not be used in marketing and recruitment activities unless prior written authority is obtained from the appropriate party. Page 3 of 5 18

19 6. GENERAL PROVISIONS. a. Entire Agreement. This Agreement constitutes the entire agreements between the Parties with respect to the subject matter and no prior or contemporaneous agreement, written or oral, will be effective to vary the terms of those Agreements. b. Amendment. No amendment to this Program Agreement shall be effective unless reduced to writing and signed by an authorized representative of each party. c. Assignment. Neither party may assign this Agreement, in whole or in part, without the prior written consent of the other party. Either party may enter into contracts for the purpose of obtaining services, equipment, materials, merchandise, or products required for the performance of this Agreement and such contracts will not be considered an assignment. The party entering into such contracts shall not be relieved from the performance of any obligation or duty required of that party by this Agreement. d. Compliance. The Parties will comply with all applicable federal, state, and local laws, ordinances, and regulations in the performance of this Agreement. e. Governing Law. The validity, interpretation, performance, and enforcement of this Agreement will be governed by the laws of the State of Texas. f. This Agreement may be executed in duplicate copies, each of which shall be deemed an original. g. No Financial Implication. No financial implications concerning the transfer or exchange of cash, equipment, or real estate is intended or implied by this agreement. UT Tyler and SJCCD are separate and independent institutions of higher education and intend to remain so. h. Severability. If any of the provisions or portions of this agreement are invalid under any applicable statute or rule of law, they are to that extent to be deemed omitted. 7. TERM AND TERMINATION. a. Upon execution of this Agreement by each party, this Agreement shall remain in effect for a period of five (5) years (the Initial Term ) unless terminated earlier by either institution as provided in subsection (b) below. Upon expiration of the Initial Term this Agreement shall renew, subject to the approval of the governing body for each Party, as may be required, for successive five (5) year increments (each a Renewal Term ) for up to twenty (20) years. Page 4 of 5 19

20 b. Neither party may terminate this Agreement on or before June 1, 2015 without cause. After that date, either party may terminate this Agreement for convenience as hereinafter provided. Termination by one party shall be effected by giving the other institution at least one (1) year advance written notice of its intention to terminate. If such notice is given, this Agreement shall terminate: (a) at the end of that one (1) year; or (b) when all students enrolled in a course of study under the Agreement at the time of such notice have been given reasonable time to complete their respective courses of study under the Agreement, whichever event occurs last. c. In accordance with the terms of the above termination subsection (b), UT Tyler will continue to teach the courses included in the program of study until such time as students enrolled in the program at the time of the notice of termination may complete the program of study within a reasonable period of time. d. If this Agreement is terminated, neither UT Tyler nor, SJCCD shall be liable to the other for any monetary or other losses which may result from the termination or that have been incurred as a result of the Agreement. EXECUTED by The University of Texas at Tyler and San Jacinto Community College District. The University of Texas at Tyler: San Jacinto Community College District: By: Rodney Mabry, Ph.D., President By: Brenda Hellyer, Chancellor Date: Date: Page 5 of 5 20

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55 Project Base Budget Budget Adjustments Construction Projects As of January 31, 2013 Current Budget Executed Change Orders Encumbered Funds Total Expenditures Moved to Construction in Process Remaining Balance Percent of Budget Encumbered/ Expensed Capital Projects F Admin Campus Master Plan 1,730,000 1,730, ,185 71,957 41,379 1,494, % Repair and Renovation Sub-total 1,730,000-1,730, ,185 71,957 41,379 1,494, % F CC Bldg31 Pre Renovation Tasks CPD 38,525 (17,218) 21,307-4,025 17, % F CC Slocomb Theater Rigging 15,365-15,365-1,246 14, % F CC Early High School Dinning 125,000 (20,749) 104, , % F CC Police Dispatch Consoles 34, , , % F CC New Police/Maintenance Install 11,777-11, , % F CC Ballroom Audio Upgrade 10,183 4,021 14,204-14, % F CC Fuel Station Relocation 49,795-49,795-49, % F NC Gates Project 10,890-10,890-1,000 9, % F NC Landscaping Improvements 30,000-30,000-7,106 12,527-10, % F NC Expansion Dvlpmnt Invstgtn Ph 2 69,430-69,430-69, % F NC New Technical Building 93,000-93,000-88,525 4, % F NC Welding Inverters 48,032-48,032-7,158 32,705-8, % F NC Welding Booths Exahust N.19 49,925-49,925-49, % F SC Academic/S8.2024/26/28 45,500 (3,936) 41,564-3,019 38, % F SC Clear Horizons Rm S ,000 (11,465) 3, , % F SC Soccer/Softball Field Improvements 10,211-10, ,211 - F District Programming Admin Renovation 31,532-31,532-6,705 18,640-6, % F District Maritime Simulators 15, , ,092-18, ,501-25, % F District Generation Park Dev'l Invest 100,843 (5,875) 94,968-9,970 84, % F District A Furniture 11, ,600-11, % F District Annex Relocation South Campus 80, ,714-80, % CC - Other Projects 6,974-6, , % NC - Other Projects 22,653-22,653-1,655 3,383-17, % SC - Other Projects 9,456-9,456-1,393 6,177-1, % D - Other Projects 32,548-32,548-31, % District Wide Lifecycle Furniture 400, , , , % Completed Projects Sub-total 1,367, ,769 1,636, , , , % F CC EMT Remodel 61,749 (1,861) 59, , % F CC Parking Island Lot 20 26,365 2,500 28, , % F CC Roll Off Dumpster Relocation 41,750-41, , % F CC Service Road 22,951 (560) 22, , % F NC Dual Credit Off Renvtn N ,259 (1,387) 13, , % F SC Roof Project S.14 48,260-48, , % F District Chevron Energy Study 145, , , % Sub-total 361,335 (1,309) 360, , % TOTALS 3,458, ,460 3,726, ,603 1,129,823 41,379 1,673, % 55

56 Project Base Budget 2008 Capital Improvement Program As of January 31, 2014 Executed Budget Adjustments Current Budget Change Orders Encumbered Funds YTD Expenditures Remaining Balance Percent of Budget Encumbered/ Expensed Central CC Industrial Tech Buildings 7,758,416 (3,449,433) 4,308, ,545 4,026,608 71, % CC Science Building 35,752, ,618 36,427,245-2,038,979 33,600, , % CC Primary Service Retrofit 2,774,950 1,361,520 4,136,470-1,976,404 2,069,527 90, % CC Davis Library 8,418,096 (436,558) 7,981,538-2,656,664 5,112, , % CC Anders Gym 10,398,474 (5,409,135) 4,989,339-41, ,213 4,591, % CC In-Fill 47,572 1,707,344 1,754, , ,670 1,199, % CC Maintenance & Police Bldg 3,560,360 2,677,619 6,237, ,166 5,682, , % CC Transportation Center Buildout - 1,211,890 1,211,890-7, , , % CC Building 31 Renovation - 530, ,000-57, ,732 9, % Sub-total 68,710,495 (1,132,135) 67,578,360-7,363,119 52,748,151 7,467, % North NC Science & Allied Health 42,240,000 (4,293,790) 37,946, ,419 36,145,214 1,505, % NC Lehr Library 2,022,600 9,900,607 11,923, , ,408 10,749, % NC Nichols Gym 4,949,996 (3,037,437) 1,912,559-25, ,281 1,729, % NC In-Fill 23,086 1,745,799 1,768, , ,661 1,256, % Outdoor Lighting 13,472-13, ,472 - Sub-total 49,249,154 4,315,179 53,564,333-1,177,036 37,133,564 15,253, % South SC Paving & Drainage 2,747,068 8,275,206 11,022, ,075 10,458,872 68, % SC MEP Infrastructure 4,381, ,602 4,551,102-57,808 4,416,158 77, % SC Science & Allied Health 53,868,525 (3,289,326) 50,579,199-1,901,842 47,315,425 1,361, % SC Parker Williams Library 2,449, ,273 2,876, ,690 1,965,618 20, % SC Smallwood Gym 6,919,331 (4,570,764) 2,348,567-31, ,251 2,119, % SC In-Fill 23,086 1,453,114 1,476, , , , % SC Traffic Signal Relocation 75,988-75,988-28,536 47, % SC Water and Electrical Upgrade 29,305-29,305-29, % Sub-total 70,494,403 2,465,105 72,959,508-3,767,905 64,674,660 4,516, % District 1828/2814/ D DDC Network 2,190, ,910 2,327, ,822 2,029, , % Maritime Training Facility 18,000,000-18,000, ,641 2,517,987 14,818, % Contingency 20,339,411 (10,984,341) 9,355, ,355,070 - Sub-total 40,530,161 (10,847,431) 29,682, ,463 4,547,855 24,367, % Completed Projects CC Transportation Center 17,333,267 2,993,362 20,326,630 (137,768) - 20,325, % CC Paving & Drainage 10,490,274 (913,895) 9,576,379 (207,575) - 9,576, % CC Allied Health Addition 10,568,880 1,182,225 11,751, ,549 22,101 11,727,464 1, % NC Paving & Drainage 3,142,449 (435,395) 2,707,054 (15,714) - 2,707, % NC Student Success Center 11,093, ,243 11,896,823 (499,063) - 11,896, % SC Student Success Center 8,220,000 2,029,583 10,249, ,650-10,249, % SC Primary Service at New Site 809,625 (809,625) SC Mechanical Upgrades 1,252,855 (558,604) 694,251 (19,524) - 694, % D Graphics 900, ,824 1,624, ,624, % D Campus Mechanical Upgrades 1,869, ,564 2,388,421 (3,767) - 2,388, % D Furniture Consultant 335,000 (335,000) Sub-total 66,015,787 5,199,282 71,215,069 (477,212) 22,101 71,190,105 2, % TOTALS $ 295,000,000 $ - 295,000,000 $ (477,212) 13,097, ,294,334 $ 51,608, % 56

57 ID Task Name Start 1 Central Campus Wed 6/4/ Bond Program Master Schedule Qtr 2 Qtr 3 Qtr 4 Qtr 1 Qtr 2 Qtr 3 Qtr 4 Qtr 1 Qtr 2 Qtr 3 Qtr 4 Qtr 1 Qtr 2 Qtr 3 Qtr 4 Qtr 1 Qtr 2 Qtr 3 Qtr 4 Qtr 1 Qtr 2 Qtr 3 Qtr 4 Qtr 1 Qtr 2 Qtr 3 Qtr 4 Qtr 1 Qtr 2 Qtr 3 Qtr 4 Qtr 1 Qtr 2 Qtr 3 Q Paving & Drainage Mon 12/1/ Transportation Center Wed 6/4/ Industrial Technology II Mon 2/1/ Maintenance/Police Mon 6/6/ Allied Health Sun 3/1/ Science Building Wed 7/1/ Primary Service Retrofit Mon 10/18/ Davis Library Mon 1/9/ Anders Gym Mon 6/3/ North Campus Sun 6/1/ Pavement & Drainage Sun 6/1/ Student Success Center Mon 2/2/ Science & Allied Health Wed 7/1/ Lehr Library Mon 6/3/ Nichols Gym Mon 6/3/ South Campus Thu 1/1/ Student Success Center Mon 2/2/ Paving & Drainage Sun 3/1/ Mechanical Upgrades Thu 1/1/ MEP Infrastructure Mon 3/1/ Science & Allied Health Mon 6/29/ Parker Williams Library Mon 1/9/ Smallwood Gym Mon 6/3/ District Fri 8/1/ Graphics Mon 11/30/ DDC Network Thu 1/1/ Campus Mechanical Upgrades Fri 8/1/ Workforce Training Center Mon 2/11/13 Fri 2/21/14 Page 1 57

58 San Jacinto College Foundation Statement of Financial Position As of January 31, 2014 ASSETS Current Assets Checking/Savings General Fund $ 1,357,992 Other Funds - Total Checking/Savings 1,357,992 Accounts Receivable Scholarship Receivables 3,727 Special Events Receivables 10,110 Sponsorship Receivable 10,000 Allowance (3,428) Discounts (199) Total Accounts Receivable 20,210 Other Current Assets SJC Foundation Investments 7,263,468 Total Other Current Assets 7,263,468 Total Current Assets 8,641,670 TOTAL ASSETS $ 8,641,670 LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable Grants Payable $ 27,906 Programs Payable 77,592 Scholarships Payable 344,027 Student Success Payables 155,257 Total Accounts Payable 604,782 Total Current Liabilities 604,782 Total Liabilities 604,782 Equity Net Assets 7,744,604 Net Income 292,284 Total Equity 8,036,888 TOTAL LIABILITIES & EQUITY $ 8,641,670 58

59 San Jacinto College Foundation Statement of Activities For the Period July 1 to January 31, Change Ordinary Income/Expense Income Contributions $ 406,728 $ 227,676 $ 179,051 Total Income 406, , ,051 Expense Grants Awarded 6,778-6,778 Programs Sponsored 64,013 7,644 56,369 Scholarships Awarded 285, , ,619 Student Success Initiatives 171, ,897 63,450 Total Expense 527, , ,217 Net Ordinary Income (120,923) (38,758) (82,165) Other Income/Expense Other Income Fundraising Events 111,526 88,880 22,645 Investment Income 314, ,953 19,279 Total Other Income 425, ,833 41,924 Other Expense Foundation Expenses 6,858 5,373 1,485 Management Expense (252) 385 (637) Sponsorship Expenses 5,944 3,000 2,944 Suspense - (1,000) 1,000 Total Other Expense 12,551 7,759 4,792 Net Other Income 413, ,075 37,132 Net Income $ 292,284 $ 337,317 $ (45,033) 59

60 January 1, 2014 to January 31, 2014 Contributions Over $1000 Donors Amount Fund Corporations $28,050 Scholarship Donations, Energy Venture, Matching Gift Donations Foundations $12,000 Scholarship Donations Individuals $18,678 Scholarship Donations Employee Contributions Various $250 Never 2 Late 60

61 Board Building Committee Meeting Minutes February 17, 2014, 3:30 pm, District Administration Bldg., Board Room Attendees: Members Present: Brad Hance, Dan Mims, Keith Sinor Absent: Marie Flickinger Other Trustees Present: None Agenda Items: Others Present: Bill Dowell, Randi Faust, Jessica Garcia, Mike Harris, Brenda Hellyer, Bryan Jones, Ann Kokx-Templet, Larry Logsdon, Ken Lynn, Admiral William Pickavance, Bill Repucci, Frank Rizzo, Ron Rucker, Randy Sparks, Ricardo Troncoso, Jerrel Wade Discussion/Information/Action I. Call the Meeting to Order Meeting called to order at 3:30 p.m. by Brad Hance. II. Roll Call of Committee Members III. Approval of Minutes from previous meeting IV. Recommended Projects and Delivery Methods which will provide the best value to the College Roll Call of Committee Members by Brad Hance. Committee reviewed and approved the minutes from the January 21, 2014 meeting. A. Operating Funds 1. Approval of Additional Funds for North Campus 24 acre Site Development Services (Bryan Jones) We are requesting additional funds and scope of work for land development services on the 24 acres located off of Uvalde Road across from the North Campus. This is the third request for the development services on this property. (Bryan Jones) The work proposed for the 24 acre land parcel will be conducted by Berg Oliver and lead by Brooks and Sparks. (Bryan Jones) This is the third step required for preparation of the 24 acre site for construction. (Brenda Hellyer) When we bought the land we performed basic due diligence investigations, believing wetlands were likely at the site. The steps since then are designed to get the specific details on the wetlands, in order for us to mitigate properly. (Bryan Jones) The color map was created using on-site inspections. The first contract revision included wetlands delineation and permitting. The next step required includes performing Board Building Committee 02/17/2014 San Jacinto College 1 Minutes: Jessica Garcia 61

62 Board Building Committee Meeting Minutes February 17, 2014, 3:30 pm, District Administration Bldg., Board Room supervised clearing of the land. Following clearing of the land, we will be able to conduct a more specific on-site inspection in order to detail the wetlands and the extent to which they cover the land. On the back of the map is a proposed layout of contoured land, which accommodates the wetlands area and storm water retention needs. (Brenda Hellyer) We did preliminary inspections when purchasing this land, but how far should we have gone with these inspections before the purchase? (Randy Sparks) When the College purchased the property we did Phase I Environmental Site Assessment. In addressing the wetlands, the information came off the national inventory map. (Brenda Hellyer) What is the difference from a Nationwide Permit and an Individual Permit? (Bryan Jones) The Individual Permit takes more time - up to 18months - to deliver. The Nationwide Permit requires six to nine months. (Randy Sparks) If the Nationwide Permit does not respond in a certain amount of time then you are approved automatically for a permit. The Individual Permit takes more money, more time to a specific site. (Brenda Hellyer) If it s under a half acre it goes into the National Permit? The reason that the Maritime building went to the Individual Permit was because it was over a half acre? (Randy Sparks) Yes, that is correct. (Brad Hance) Do the wetlands not cover the entire creek? Is it not deep enough for the wetlands? (Randi Sparks) The suspected wetlands encompass a narrow strip that is about 20 feet wide on average. On a scale of this size might be a little wider than 20 feet that we had to be able to see it. We believe the project will be less than a half-acre and there s a 20 foot wide strip at the bottom of the creek that we won t be disturbing. (Brenda Hellyer) While this drawing presents a concept in addressing the wetlands it is too Board Building Committee 02/17/2014 San Jacinto College 2 Minutes: Jessica Garcia 62